41 results for Executive Assistant in New Brunswick, NJ

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in South Jersey. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Provide high-level administrative support by conducting operational activities</li><li>Manage and maintain schedules and calendars efficiently</li><li>Handle travel arrangements and logistics as necessary</li><li>Safeguard confidential information and maintain related files and records</li><li>Proofread and manage legal agreements</li><li>Coordinate the preparation and dissemination of reports </li><li>Oversee the upkeep of all administrative documents and files</li><li>Provide assistance in the management of business operations</li></ul>

Executive Assistant Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior leadership within our client’s organization. This role requires a detail-oriented professional who thrives in a fast-paced environment and can handle confidential information with discretion. The ideal candidate will have exceptional communication and multitasking skills, ensuring seamless day-to-day operations. Responsibilities:<ul><li>Provide high-level administrative support, including calendar management, travel coordination, and meeting preparation</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Manage confidential information with discretion and professionalism</li><li>Coordinate and facilitate special projects, ensuring deadlines are met</li><li>Organize and maintain records, documents, and files for easy retrieval</li><li>Assist with event planning and logistics as needed</li></ul>

Executive Assistant We are in search of an Executive Assistant to join our team in the financial services industry for temp to hire opportunity, based in New York. As an Executive Assistant, you will be tasked with a range of responsibilities including managing calendars, handling emails, and assisting with travel arrangements. The role also involves managing the schedules of key individuals and supporting office management tasks. The position offers a contract to permanent employment opportunity. Responsibilities: • Ensure efficient and accurate processing of expenses for key individuals within our team.• Coordinate travel arrangements, partnering with other Executive Assistants to ensure smooth logistics.• Proactively manage and maintain the calendars of key individuals, ensuring optimal organization and scheduling.• Handle email correspondence, managing appointments and flagging important communications for attention.• Support office management tasks, including hosting executive meetings at the New York office.• Manage transportation arrangements for key individuals commuting to and from the New York office.• Maintain and manage the New York apartment for key individuals.• Utilize various systems and software including ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, and Calendar Management tools.• Demonstrate strong communication skills, handling conference calls and other correspondence as necessary.

Executive Assistant We are offering a temporary to permanent employment opportunity in the education sector in New York. The role is for an Executive Assistant who will support key personnel within the organization. Responsibilities: • Assist the CEO with scheduling and organization using tools like Microsoft Outlook and Google Calendar• Facilitate communication between the CEO and other team members• Organize and manage digital files in systems like Google Drive and Google Docs• Prepare and coordinate virtual meetings using platforms such as Zoom• Record and distribute minutes from meetings• Manage and handle confidential information with discretion• Coordinate and manage complex travel arrangements and itineraries• Handle inquiries directed towards the CEO and provide prompt responses• Maintain an efficient flow of information between all levels of the organization• Perform other administrative duties as needed to support the CEO.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the Healthcare/NHS industry located in New York, New York. The workplace is a NYC Mental Health Care company, where the primary function of this role is to support the CEO. Responsibilities: • Coordinate and manage the CEO's calendar, scheduling appointments and meetings. • Handle email correspondence and conference calls, ensuring clear and effective communication. • Assist with the onboarding and offboarding of staff, ensuring a smooth transition for all parties. • Maintain an organized filing system, ensuring easy access to important documents. • Manage mail, sorting and distributing as necessary. • Coordinate travel arrangements, ensuring all aspects of trips are well-planned. • Prepare and manage expense reports, ensuring accurate and timely submission. • Assist with the coordination of public events, ensuring they run smoothly. • Utilize various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks.

Executive Assistant We are on the lookout for an Executive Assistant to be an integral part of our team in New York, New York. As an Executive Assistant, your role will involve managing schedules, organizing meetings, and handling correspondence. You'll be operating in a dynamic environment, utilizing your skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System. This role offers a short term contract employment opportunity. Responsibilities: • Efficiently manage and maintain executive calendar to ensure smooth daily operations. • Organize and facilitate conference calls and meetings using Cisco Webex Meetings. • Handle all forms of correspondence, ensuring all communications are handled promptly and professionally. • Utilize the Kronos Timekeeping System for accurate tracking and management of schedules. • Manage customer relationship through the CRM, ensuring all customer interactions are logged and followed up. • Oversee the use of Concur for travel and expense management. • Implement ADP - Financial Services for effective financial management. • Ensure accurate record keeping and timely communication as a crucial part of the role. • Assist in other administrative tasks as needed to support the team.

Executive Assistant This position is based in Madison, NJ, and requires full-time, onsite presence with no flexibility for remote or hybrid work. We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership. Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, presentations, and reports for meetings and other departmental needs.</li><li>Serve as a liaison between department members and other internal teams.</li><li>Assist in the preparation and organization of departmental events and activities.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies.</li><li>Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion.</li></ul>

Executive Administrative Assistant & HR Support We are seeking an Executive Administrative Assistant & HR Support to join our client's team in the Princeton, New Jersey area. This role is primarily focused on supporting the President within the Wholesale Distribution industry, with a smaller component dedicated to assisting with HR functions. Responsibilities:• Provide comprehensive administrative support to the President, ensuring efficient day-to-day operations.• Handle multiple projects concurrently, demonstrating the ability to manage time effectively in a fast-paced environment.• Attend senior team meetings, taking notes and following up with team members to ensure continuity and progress.• Oversee contracts and work closely with the corporate legal department.• Utilize technology to maintain accurate records and process applications.• Support HR tasks as needed, contributing to overall team efficiency.• Act as a point of contact for both internal and external stakeholders, resolving inquiries and providing necessary information.• Take charge of special projects assigned by the President, demonstrating initiative and problem-solving skills.• Maintain a high level of confidentiality and discretion at all times.

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Medical Administrative Assistant Are you a detail-oriented professional with excellent organizational skills and a passion for supporting health care operations? Robert Half is seeking a Medical Administrative Assistant to join a local and growing team. This position plays a critical role in ensuring smooth day-to-day operations within a busy health care environment. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.</li><li>Greet patients and visitors in a professional and friendly manner, ensuring a positive experience.</li><li>Maintain and update patient files in compliance with HIPAA regulations.</li><li>Assist with processing billing, co-pays, and insurance verifications as needed.</li><li>Act as a liaison between physicians, patients, insurance companies, and other staff to ensure timely and accurate communication.</li><li>Manage office supplies, answer multi-line phones, and assist with other front-office administrative responsibilities as needed.</li></ul>

Administrative Assistant We are offering a short-term contract employment opportunity in the education industry for an Administrative Assistant located in Philadelphia, Pennsylvania. The role is for an Administrative Assistant will be tasked with ensuring smooth operations within our team. What you get to do every single day: • Assist in with testing support, including the collection, organization, and packaging of testing materials to adhere to testing protocols• Utilize Microsoft Excel for daily data management and organization of key data points• Handle front desk interactions, by managing and de-escalating parent concerns, and providing clear and supportive communication• Support the enrollment process by following up with families, make enrollment calls, and assist in the completion of the process to meet enrollment goals• Manage the transition to a new filing system by purging outdated files, organizing documents accurately, and maintaining meticulous records• Complete a daily tracker to document tasks, progress, and key updates to ensure accountability and transparency• Provide exemplary customer service through both inbound and outbound calls, as well as email correspondence• Utilize Microsoft Office Suite (Word, PowerPoint, Outlook) to perform administrative tasks and schedule appointments efficiently.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Philadelphia, Pennsylvania. The Administrative Assistant role is within the housing authority industry where you will be tasked with administrative coordination and support to ensure smooth operations. What you get to do every single day:• Ensure efficient and precise processing of requisitions and invoices post-approval.• Manage and coordinate meetings, including maintaining calendars and setting appointments.• Handle administrative tasks such as drafting memos, letters, and other correspondence.• Liaise with executives and other partners, handling case escalations when necessary.• Maintain accurate reports, schedules, and minutes of meetings.• Ensure all incoming mail and emails are received and distributed appropriately.• Oversee incoming calls, routing them to the appropriate contact points, and ensure timely completion of assigned tasks.• Uphold the security and confidentiality of all records and information.• Provide additional administrative support as needed, and work on special projects as assigned.• Represent your supervisor in meetings when required.

Site Administrative Assistant We are seeking a Site Administrative Assistant to join our chemicals manufacturing team based in Philadelphia, Pennsylvania. As a Site Administrative Assistant, your primary responsibility will be to offer administrative support, ensure seamless office operations, and manage customer communications effectively. Are you dynamic and passionate Administrative Assistant who is eager to get your career moving in the right direction? Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695. As an Administrative Assistant Your responsibilities will include but aren’t not limited to:• Handle incoming calls and emails, promptly addressing and resolving inquiries • Perform data entry tasks and maintain the accuracy of our database • Manage office supplies by keeping track of inventory and placing necessary orders • Facilitate communication with vendors and other third parties • Welcome staff and visitors to the site, fostering a detail-oriented and friendly environment • Distribute correspondence related to certifications and seminars to employees • Maintain a systematic filing system for invoices and other paperwork • Manage and organize documents efficiently • Handle confidential information with utmost discretion • Take on additional tasks and projects related to administrative support as needed. Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Non-Profit sector, located in HEMPSTEAD, New York. This role involves general office support in the HR department, including handling confidential data and administrative tasks. Responsibilities: • Accurately and efficiently process customer credit applications • Maintain customer credit records with utmost accuracy • Resolve customer inquiries and monitor customer accounts • Provide comprehensive administrative support such as scanning, filing, and data entry tasks • Directly manage and answer inbound calls and messages • Handle confidential employee data with the utmost discretion • Adjust work schedule to accommodate afternoon meetings twice a month and take notes • Assist in the onboarding process by entering new hires into the system • Utilize Microsoft Office Suite for various tasks including email correspondence and scheduling appointments

Administrative Assistant We are seeking a dedicated Administrative Assistant to join our dynamic team located in Matawan, New Jersey, United States. In this role, you will be a key player in managing customer service, data entry, and administrative tasks. This role offers a contract to permanent employment opportunity, where you will be instrumental in handling inbound and outbound calls, scheduling appointments, and maintaining an efficient workflow. Responsibilities:• Handle customer service tasks effectively, including answering inbound calls and resolving customer inquiries.• Conduct meticulous data entry tasks to ensure accurate records and processing of customer applications.• Maintain regular correspondence via email to ensure efficient communication channels.• Manage the scheduling of appointments, ensuring a seamless workflow.• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to manage tasks and create presentations.• Analyze sales trends and market data, providing insights and recommendations.• Prepare promotional details and competitive ad analysis, working closely with the advertising department.• Coordinate participation in events and programs, serving as a liaison between manufacturers and support services.• Issue store credits, setup new vendors, and manage other ad hoc requests.• Monitor customer accounts and take appropriate action when necessary.

Administrative Assistant We are offering a long-term contract (to possible hire) employment opportunity in the commercial litigation industry in Morristown, New Jersey for an Administrative Assistant. This role involves a variety of responsibilities including the management of client files, document preparation and proofreading, court filings, and meeting coordination. Responsibilities: • Engage in the management and organization of client files, including opening and closing of files as needed.• Oversee the accurate and timely preparation and proofreading of routine documents.• Handle court filings and ensure all relevant parties receive the necessary documents.• Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines.• Communicate effectively with clients and other external parties as part of the job function.• Undertake additional administrative tasks as required to support the team and maintain efficient operations.

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our client's Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Administrative Assistant We are offering a temp to hire employment opportunity for an Calendar Clerk. This role falls within the legal industry and is based in a traditional office setting. As an Administrative Assistant, you'll be a crucial part of our team, handling a wide range of duties, from managing calendars to data entry, and providing outstanding customer service. Responsibilities• Manage and maintain court and deposition calendars, ensuring all entries are accurate and up-to-date.• Coordinate schedules and appointments, keeping all parties informed and prepared.• Answer inbound calls in a detail oriented and courteous manner, providing information as needed.• Provide exceptional customer service, addressing and resolving customer inquiries promptly.• Handle a high volume of data entry tasks, ensuring accuracy and efficiency.• Utilize a variety of software applications, including Microsoft Excel, PowerPoint, Outlook, and Word.• Maintain accurate records and files, both physical and digital.• Assist with email correspondence, responding in a timely and detail oriented manner.• Work collaboratively within a small team, providing support as necessary.• Utilize the center base system for various administrative tasks.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant. Your key responsibilities will involve answering inbound calls, providing excellent customer service, and maintaining accurate records. This role requires a high level of organization and attention to detail. Responsibilities:• Handle inbound and outbound calls professionally and efficiently• Offer exceptional customer service to all clients• Accurately enter data into our system and maintain customer records• Respond to email correspondences promptly• Provide support for admissions processes• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete tasks effectively• Schedule appointments as necessary

Administrative Assistant Intermediate We are offering a long term contract employment opportunity for an Administrative Assistant Intermediate in New York. This role functions within the industry and will involve utilizing various software packages for word processing. You will be required to undertake both secretarial and administrative duties and arrange travel as needed. Responsibilities • Utilize word processing software packages proficiently • Perform a mix of secretarial and administrative tasks • Arrange travel requirements as necessary • Proficiently use Microsoft Word and Outlook for various tasks • Manage calendars effectively and efficiently • Handle Expense Reporting and Travel Arrangements • Utilize knowledge of Concur for various tasks • Ensure accurate record-keeping

Sr. Legal Administrative Assistant We are in search of a Legal Administrator (Trusts & Estates) to join our team operating in the legal industry in Garden City, New York. This role involves meticulous record-keeping, customer interaction, and monitoring customer accounts. Responsibilities: • Accurately and efficiently handle customer credit applications• Keep precise records of customer credit• Resolve customer inquiries and provide outstanding customer service• Regularly monitor customer accounts and take necessary action• Assist in preparing Supreme Court and Surrogate Court documents, motions, briefs, affidavits, affirmations, litigation backs, and more• Independently gather exhibits and documents, and prepare exhibit lists• E-file in various New York courts, including Supreme, Surrogate, Federal, Court of Appeals, and New Jersey courts• Keep track of attorneys' eTracks• Coordinate calls and meetings with clients using conference calling or Zoom• Manage deadlines in attorneys' Outlook calendars• Update attorneys' contacts in Outlook as needed• Work with vendors when scheduling depositions, appellate printing requirements, and process servers for service of papers• Use skills in Adobe Acrobat, CompuLaw, Concordance, Concur, Epic Software, About Time, Billing Functions, Calendar Management, Claim Administration, Correspondence.