14 results for Executive Admin in Natick, MA

Executive Administrator We are offering an exciting opportunity for an Executive Administrator in Boston, Massachusetts. The role primarily involves providing comprehensive administrative support to the executive leadership team in our organization, which operates within the industry. You will be based in our office, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Responsibilities: • Offer administrative assistance to the executive leadership team, ensuring smooth operations • Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary • Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management • Maintain accurate and up-to-date records, ensuring all information is readily available when required • Handle customer inquiries, providing timely and appropriate responses • Oversee the office's daily operations, ensuring a productive and efficient work environment • Aid in HR and accounting tasks as needed, providing additional support to these departments • Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items • Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner • Act as a point of contact for the executive leadership team, facilitating communication between different departments.

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in the financial services industry, based in Smithfield, Rhode Island, United States. The selected candidate will be responsible for providing administrative support and managing communications for the C-suite, leveraging tools such as ADP, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System. Responsibilities • Facilitate efficient communication channels including phone and email • Use ADP for financial services related tasks • Conduct conference calls using Cisco Webex Meetings • Manage executive calendars, potentially for two employees • Utilize Concur for travel and expense management • Maintain CRM for customer relationship management • Employ Kronos Timekeeping System for efficient time tracking • Manage correspondence effectively • Provide comprehensive administrative support to the C-suite • Utilize 'About Time' software for efficient task management.

Executive Assistant We are seeking an Executive Assistant to become part of our team in the healthcare sector, specifically based in Danvers, Massachusetts. In this role, you will be offering administrative assistance to a team of directors, managing various tasks such as processing expense reports, aiding with travel plans, and supporting onsite meetings. Responsibilities: • Offer administrative assistance to a team of directors, most of whom operate remotely • Manage travel plans for directors, ensuring their schedules are efficiently coordinated • Process expense reports, ensuring precision and prompt submission • Aid in the planning and execution of onsite meetings, which may include booking conference rooms and arranging meals • Use SAP for procurement, generating purchase requisitions as necessary • Utilize tools like Concur, Outlook, and SAP to perform tasks efficiently • Ensure that all company equipment provided to the team is properly managed and maintained • Communicate effectively with team members and other stakeholders, providing timely updates and responses • Manage calendars, coordinating meetings and conference calls as required • Handle correspondence on behalf of the team, ensuring detail-oriented communication at all times.

Executive Assistant The Executive Assistant will play a crucial role in managing the Executive Director's calendar, coordinating meetings, and facilitating communication between various parties. This role offers an exciting opportunity to contribute significantly to the success of the organization by providing administrative support and managing public relations efforts. Responsibilities: • Facilitate efficient and effective communication with tenants, staff, stakeholders, and condominium associations.• Prepare and maintain precise documentation of meetings and produce a variety of internal and external reports.• Manage the scheduling and coordination of the Executive Director's calendar.• Coordinate the preparation of agendas for various meetings.• Transcribe meeting minutes with accuracy and detail.• Assist with public relations efforts such as the Annual Report and digital updates to the agency’s website.• Prepare correspondence on behalf of the Executive Director.• Manage office and maintenance supply inventories, coordinating purchases as necessary.• Keep the agency calendar updated and well-organized.• Maintain an efficient filing system for easy retrieval of documents.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Natick, Massachusetts. The role is focused on providing administrative support, and will involve tasks such as answering inquiries, maintaining updated systems, and providing exceptional customer service. This job offers a long-term contract employment opportunity. Responsibilities: • Efficiently managing inbound and outbound calls • Providing top-notch customer service in all interactions • Accurately entering data into the system • Handling email correspondence professionally and promptly • Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks • Scheduling appointments as and when required • Filing and scanning invoices in a systematic manner • Answering phone calls and addressing inquiries promptly • Performing other administrative duties as assigned.

Administrative Assistant We are offering an opportunity for an Administrative Assistant to work within the industry in Devens, Massachusetts. The role involves a variety of administrative tasks, from data entry to internal and external communication. This opportunity offers a short term contract employment. Responsibilities: • Handle internal and external communication efficiently. • Perform data entry tasks with high attention to detail. • Manage schedule appointments and maintain calendars. • Draft correspondence as required. • Answer inbound calls and provide excellent customer service. • Maintain folders and manage file systems. • Utilize Microsoft Office tools such as Excel, PowerPoint, Outlook, and Word effectively. • Generate reports as required. • Undertake any other assigned administrative duties.

Administrative Assistant We are on the lookout for a dedicated Administrative Assistant to be a part of our team in the Healthcare, Hospitals, and Social Assistance industry based in Providence, Rhode Island, 02908, United States. This opportunity offers a short term contract employment where the Administrative Assistant will be instrumental in managing customer interactions, maintaining precise records, and handling various administrative tasks. Responsibilities: • Efficiently managing inbound calls and directing them to the appropriate department. • Keeping a check on incoming emails and responding timely and professionally. • Accurately processing enrollment forms and scanning them for record-keeping. • Ensuring detailed and consistent email correspondence with customers and team members. • Utilizing the project management ticketing system for opening and tracking tickets. • Maintaining and updating patient contact information on enrollment forms. • Handling opt-out forms with utmost accuracy and care. • Proficiently using Microsoft Office tools including Excel, Outlook, PowerPoint, and Word for administrative tasks. • Scheduling appointments as required and ensuring smooth workflow. • Demonstrating exceptional customer service skills in all interactions.

Administrative Assistant We are offering a short term contract role for an Administrative Assistant in Hyde Park, Massachusetts. In this role, your primary responsibility will be to maintain precise records and process customer applications. Responsibilities: • Address customer inquiries and resolve them effectively. • Monitor customer accounts and take necessary actions. • Use Office Suite and Excel to keep records and carry out daily tasks. • Carry out precise and efficient processing of customer credit applications. • Use Mail Merge for effective communication and record-keeping. • Ensure customer credit records are current and accurate.

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Newton Highlands, Massachusetts. As an Administrative Assistant, you will be a crucial part of our team, providing top-notch customer service, handling data entry tasks, and efficiently managing email correspondence. Responsibilities: • Manage inbound calls and provide excellent customer service to all inquiries • Efficiently handle data entry tasks to keep our records up-to-date • Communicate effectively through email correspondence with both internal and external parties • Manage and schedule appointments, ensuring a smooth operation of our daily business activities • Use Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word to accomplish tasks and projects • Handle both inbound and outbound calls, providing information and resolving queries • Keep a close eye on customer accounts, and take necessary actions when required • Maintain a high level of organization and attention to detail in all tasks • Process customer credit applications in a timely and accurate manner • Maintain accurate and up-to-date customer credit records.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island, United States. This role involves assisting with property leasing, managing customer interactions, and maintaining data records. Responsibilities: • Assist in the leasing process of the property, including filling open units • Interact with potential applicants through phone calls and follow-ups • Qualify applicants based on their income • Provide excellent customer service and handle sales-related interactions • Update and maintain data in Microsoft Excel spreadsheets • Work independently, managing tasks without constant supervision • Have prior experience in a Rental Office and Property Management • Gain experience in Affordable Housing/Tax Credit • Utilize Yardi Property Management software, if familiar • Handle a high volume of inbound and outbound calls • Correspond with customers via email and schedule appointments when necessary.

Part-Time Front Office Assistant We are in search of a Front Desk Coordinator to join our team in the Real Estate Property/Facilities Management industry, located in Boston, Massachusetts. As a Part-Time Front Office Assistant, your primary tasks will involve handling multiple telephone lines, managing customer inquiries, and maintaining precise records. This position offers a short term contract employment opportunity. Responsibilities: • Efficiently handle a multi-line telephone system and redirect calls to the appropriate personnel or department.• Provide accurate and comprehensive information to callers about our firm, including location, directions, and staff contact details.• Welcome incoming visitors, screen them professionally, and promptly inform the relevant personnel of their arrival.• Manage the key check-out system with high efficiency.• Sign for courier deliveries and pick-ups and promptly notify the concerned personnel.• Collect mail, open it, and sort it into categories such as checks, invoices, and correspondences.• Distribute invoices/correspondences to managers for approval and categorization on behalf of the Vice President.• Operate standard office equipment such as postage machine, folding machine, and fax/copier/scanner.• Prepare and stamp mailings as created by office staff, including printed checks.• Maintain supply of paper in copier/fax machine and distribute printed materials.• Perform daily filing duties for management reports.• Update the database with client information changes as received.• Keep common office areas clean and presentable for our clients.• Create and maintain proper response letters for various incoming correspondences.• Scan and upload management report correspondences.• Review and edit scanned management reports as needed.

Help Desk Analyst II We are seeking a Help Desk Analyst II to become a part of our team in Boston, Massachusetts. In this role, you will be tasked with providing onsite support to our key clients across various sectors such as non-profit, financial, marketing, and technology. This position offers a contract to permanent employment opportunity and requires efficiency, a strong in-person presence, and the capability to provide daily support to executive level personnel. Responsibilities: • Ensure seamless operation of Windows Server & Active Directory technologies (DNS, FSMO, DHCP) • Efficiently manage Microsoft solutions M365: OneDrive, OneNote, SharePoint, Team Office | Word, Excel, PowerPoint Admin Center • Handle Intune/Endpoint Manager operations: Join devices into Azure AD, create, modify, maintain configuration profiles, Conditional Access, Manage applications, Autopilot • Oversee Azure AD: Manage Users and Groups, Password resets, Authentication methods • Have a comprehensive understanding of virtualized technologies and a solid understanding of SAN technologies • Be knowledgeable about Firewall/Router/Switch/WAP (Configuration, maintenance & troubleshooting) • Troubleshoot in a Linux/Unix environment • Utilize your skills in Android Development, Cisco Technologies, Citrix Technologies, Mac Computers, Microsoft, Active Directory, Apple Devices, Computer Hardware, Configuration Management, Deployments • Leverage your experience with project, client, and customer engagement • Exercise your proficient written, verbal and presentational communication skills to provide excellent customer service and solve analytical problems.

Office Assistant Robert Half's client in Westborough MA is looking for an tech savvy Office Assistant! Responsibilities include: - Phone/Email correspondence- Customer outreach- Restock refreshments- Coordinate/Schedule interviews- Coordinate/Conduct background checks- Strong technical skills (MS Word, Excel, Powerpoint)- Handle confidential information- Administrative support Start date: Asap!Duration: Temp-to-permHours: 24 hours per week | 8am-4pm | Monday, Wednesday, & FridayWork Type: On-site Monday & Wednesday, remote on Friday *If interested, APPLY now!