3 results for Office Assistant in Nashville, TN

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the heart of Clarksville, Tennessee. In this role, you will be instrumental in supporting high-level operations within our organization. Your primary duties will involve maintaining executive calendars, managing travel arrangements, and coordinating executive meetings, amongst other responsibilities. Responsibilities: • Provide high-level administrative support by managing an active calendar of appointments, ensuring punctuality and efficient time management. • Arrange comprehensive travel plans and itineraries, and compile documents for travel-related meetings. • Coordinate and prepare for executive meetings, including gathering and preparing necessary materials. • Act as the first point of contact for the executive team, managing incoming inquiries and requests. • Ensure all relevant corporate documentation is accurate and up to date. • Facilitate internal communication procedures, meetings, and conferences. • Maintain a smooth flow of information between executives and stakeholders. • Manage projects and conduct research as needed to support executive initiatives. • Uphold a strict level of confidentiality and professionalism at all times. • Perform other related duties as assigned, supporting the efficiency of the executive team.

Human Resource (HR) Assistant We are seeking a detail-oriented and organized HR Administrator to support one of our client's Human Resources department. The HR Administrator will handle various administrative tasks, ensure compliance with company policies, and assist in the efficient operation of HR processes. Responsibilities: · Generate and analyze HR reports related to employee data, attendance, performance, and other key metrics. · Maintain and update HR databases, ensuring accuracy and compliance with company policies. · Collaborate with HR leadership to improve data-driven decision-making processes. · Strong understanding of HR functions and best practices. · Support performance management and employee engagement initiatives · Prepare HR reports and maintain documentation, while handling confidential information with discretion. · Manage HR-related inquiries and provide administrative support · Utilize Excel to create pivot tables, VLOOKUPs, and other data analysis tools to interpret HR trends. · All other duties as assigned

Assistant Controller Job Title: Assistant Controller/Senior Accountant/AnalystThe Assistant Controller provides high-level support to the Chief Accounting Officer, managing and overseeing a company's accounting and financial activities. Key responsibilities include preparing financial reports, forecasts, and collaborating with operational leadership to ensure financial success across entities. Key Responsibilities: Accounting & Financial Reporting:<ul><li>Perform full-cycle accounting tasks: journal entries, balance sheet reconciliations, bank account reconciliation, and financial statement preparation and analysis.</li><li>Prepare and analyze financial reports, including balance sheets, income statements, and cash flow statements.</li><li>Ensure all accounting practices adhere to GAAP and legal compliance standards.</li></ul>Budgeting & Forecasting:<ul><li>Assist with budgeting, including consolidated reporting and crafting financial forecasts.</li><li>Work closely with operational leadership across multiple entities/businesses to ensure financial success.</li></ul>Billing, Tax, & Compliance:<ul><li>Handle billing for multiple entities and tax documentation preparation across service and manufacturing industries.</li><li>Ensure compliance with financial regulations and maintain updated knowledge on changes to financial laws.</li></ul>Internal Controls & System Management:<ul><li>Collaborate with the IT department to maintain financial records and system processes.</li><li>Establish and maintain internal controls and financial policies.</li><li>Implement financial systems, processes, and technologies to enhance efficiency.</li></ul>Analysis & Strategic Reporting:<ul><li>Identify and resolve discrepancies in financial records.</li><li>Create month-end operational recap reports and presentations for external and internal audiences.</li><li>Analyze and communicate financial impacts of department initiatives.</li></ul>Acquisition Support & Performance Analysis:<ul><li>Develop proforma models for potential acquisitions and conduct financial due diligence.</li><li>Perform post-mortem analysis on acquired entities, reporting variances against proformas.</li></ul>Banking & Treasury Management:<ul><li>Manage day-to-day banking, treasury activities, and operating cash flow planning.</li><li>Lead accounts payable processing, including expense coding and accruals.</li><li>Manage accounts receivable and cash collections for various entities.</li></ul>Fixed Assets & Equity Accounting:<ul><li>Oversee fixed asset accounting, including acquisitions, sales, transfers, disposals, and depreciation transactions.</li><li>Prepare and interpret financial models following healthcare SaaS reimbursement protocols.</li></ul>