<p>We are looking for a skilled and proactive Executive Assistant to support the President and Vice President. This role requires exceptional organizational abilities, attention to detail, and the capacity to handle confidential information with professionalism. The ideal candidate will thrive in a fast-paced environment, balancing multiple priorities while ensuring seamless day-to-day operations for senior leadership.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate complex calendars for two senior executives, including scheduling meetings, appointments, and travel arrangements.</p><p>• Organize and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation.</p><p>• Prepare materials, agendas, and logistics for meetings and presentations, while ensuring follow-up actions are completed.</p><p>• Provide administrative support for cross-functional projects led by the President and Vice President, ensuring timely execution of tasks.</p><p>• Maintain and organize both digital and physical documentation, including contracts and operational files.</p><p>• Perform light office management duties, such as maintaining supplies and facilitating facility needs for meetings.</p><p>• Handle sensitive business and personnel information with a high level of discretion and confidentiality.</p><p>• Assist with expense reporting and ensure accurate record-keeping for executive expenditures.</p><p>• Serve as a central point of communication to streamline interactions between executives and internal or external stakeholders.</p>
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership in the nonprofit industry. This is a long-term contract position based in Nashville, Tennessee, offering an excellent opportunity to work in a fast-paced and dynamic environment. The ideal candidate will excel in managing schedules, coordinating communications, and handling administrative tasks with precision.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, including scheduling meetings, appointments, and conference calls.</p><p>• Coordinate and facilitate virtual meetings.</p><p>• Prepare and process expense reports using tools like Concur.</p><p>• Oversee timekeeping and payroll systems, including Kronos Timekeeping System.</p><p>• Draft and manage correspondence, ensuring accuracy and professionalism.</p><p>• Organize and maintain records, files, and documents for easy access.</p><p>• Assist in CRM system updates and data entry to support organizational needs.</p><p>• Serve as a key point of contact for internal and external communication.</p><p>• Support financial services activities, including ADP-related tasks.</p><p>• Ensure smooth coordination of events and logistics for executive-level functions.</p>
<p>We are looking for a detail-oriented and proactive Assistant Property Manager to provide high-level administrative support to senior executives. This role is based in Nashville, Tennessee, and offers an excellent opportunity to contribute to organizational success by managing critical tasks and ensuring smooth daily operations. The ideal candidate will excel in multitasking, communication, and maintaining professionalism in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain executive calendars, ensuring seamless scheduling of meetings and appointments.</p><p>• Organize and prepare materials for executive meetings, including agendas, presentations, and progress reports.</p><p>• Monitor project timelines and ensure that deadlines are met by tracking progress and following up with relevant stakeholders.</p><p>• Handle the scheduling of project timelines and maintain detailed records to ensure smooth workflows.</p><p>• Process and code invoices accurately while adhering to company guidelines.</p><p>• Establish and maintain positive relationships with vendors to support operational efficiency.</p><p>• Provide outstanding customer service by addressing inquiries and resolving issues promptly.</p><p>• Assist with managing executive correspondence, including drafting emails and responding to communications as needed.</p>
