12 results for Operations Specialist in Naperville Il
AR Specialist<p><em>The salary range for this position is $65,000-$75,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong>Job Description:</strong> </p><p> </p><p>The A/R Specialist will manage the timely and accurate collection of customer receivables for the Organization. The ideal candidate will be responsible for the collection, processing, and reconciliation of outstanding receivables. position supports the Company’s objectives through building relationships with customers, working cross-functionally with departments and monitoring and reporting on key performance indicators.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Monitor the accurate and timely generation of customer invoices, ensuring compliance with established billing policies and procedures.</li><li>Review and verify the accuracy of invoices and other billing documents.</li><li>Maintain consistent communication with contact(s) at customer to ensure prompt payment and resolve any outstanding payment issues.</li><li>Reconciliation of assigned customer accounts to identify and address discrepancies or variances.</li><li>Investigate and resolve customer inquiries related to billing discrepancies or account issues.</li><li>Prepare and maintain accounts receivable reporting, including aging analysis and collection forecasts.</li><li>Monitor and track customer payment trends, identifying potential risks and opportunities for process improvement.</li><li>Assist with month-end and year-end closing activities as needed, ensuring accurate revenue recognition and financial reporting.</li><li>Support internal and external audits by providing documentation and responding to inquiries.</li><li>Stay up to date with industry best practices and regulations related to accounts receivable and billing. </li></ul><p> </p><p> </p><p><br></p><p><br></p>Location Services SpecialistWe are in search of a Location Services Specialist to be an integral part of our team in CHICAGO, Illinois, United States. In this role, you'll be the linchpin for office operations, ensuring smooth day-to-day running of the location. You'll work closely with building management vendors and other support personnel, ensuring the location is safe, well-maintained and clean. This role offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Undertake location services projects such as moves, repairs, and cleaning, ensuring the location is always in optimal condition.<br>• Coordinate with vendors and building management on life/safety and repair items.<br>• Maintain inventory of office supplies and equipment, identifying cost-efficient ways to upgrade or replace failing building systems.<br>• Manage mail services, including distribution of mail, coordination of courier services, and resolution of any issues with packages.<br>• Assist employees with large photocopy, scanning, and binding jobs, ensuring timely completion of submitted jobs.<br>• Oversee visitor management and reception activities, ensuring quality customer service.<br>• Coordinate meetings and events, including catering request, conference room coordination, and audio-visual equipment support.<br>• Manage the building card access systems, ensuring proper issuance and termination of cards.<br>• Contribute to the firm culture through participation in internal and client-facing activities.<br>• Perform daily walk-throughs of the location, following up on maintenance issues and ensuring pantries are adequately supplied.Insurance Billing Specialist or AnalystWe are offering a short term contract employment opportunity for an Insurance Billing Specialist or Analyst in MUNDELEIN, Illinois. The chosen candidate will play a crucial role in our insurance billing operations, with a focus on executing intricate billing procedures, maintaining accounts receivable balances, and ensuring legal compliance. <br><br>Responsibilities:<br><br>• Take charge of the execution of complex insurance bills, ensuring they are prepared, submitted, and any issues are promptly resolved.<br>• Keep a vigilant eye on the Work in Process (WIP) and Accounts Receivable (AR) balances, taking necessary actions to maintain their accuracy.<br>• Cooperate with billing attorneys to confirm that WIP is billed promptly and AR balances are collected within an acceptable timeframe.<br>• Actively follow up on all aged AR balances, coordinating both with billing attorneys and clients.<br>• Carry out collections as directed, supporting the firm's financial goals.<br>• Review and amend prebills in line with attorney requests, maintaining the highest quality of work.<br>• Ensure all billing activities adhere to legal compliance standards, safeguarding the firm's reputation.<br>• Conduct regular auditing of accounts and billing functions to ensure accuracy and efficiency.<br>• Utilize your skills in accounting functions to support the overall operations of the billing department.Administrative Assistant / Order Entry Specialist<p>We are providing a contract to permanent employment opportunity for an Administrative Assistant / Order Entry Specialist in Darien, Illinois. In this role, you will be managing various administrative tasks to support our team and ensuring smooth operations in our office.</p><p><br></p><p>Responsibilities:</p><p>• Manage digital and physical filing systems, ensuring they are maintained and up-to-date.</p><p>• Enter and process customer orders accurately and promptly, verifying all details including product, quantity, and pricing.</p><p>• Handle all incoming and outgoing correspondence, including emails and phone calls.</p><p>• Prepare various types of documents as needed, such as reports, invoices, and purchase orders.</p><p>• Schedule meetings and appointments, as well as maintaining team calendars.</p><p>• Oversee office supplies and place orders when necessary to ensure the office is well-equipped.</p><p>• Assist with coordinating travel arrangements and events.</p><p>• Perform additional administrative tasks as assigned by the team.</p><p><br></p><p>The salary range for this position is $25/hr to $30/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>New Business SpecialistWe are offering a contract to permanent employment opportunity for a New Business Specialist to join our team. This role will be functioning in the insurance industry and can be performed fully remotely or hybrid from our location in Chicago, Illinois. <br><br>Responsibilities:<br>• Handle all aspects of new business enrollments, including retrieving, validating, and processing worksite and group benefit enrollment files.<br>• Ensure the accurate processing of new enrollments and the routing of benefit changes.<br>• Manage termination notifications and maintain accurate customer credit records.<br>• Perform quality assurance and testing to ascertain the accuracy of setup and the ability to process new business.<br>• Retrieve data files from various enrollment platforms and secure server transmissions, validate the format and completeness of information received based on product requirements, and prepare to load into the administrative system.<br>• Review state and product compliance requirements and ensure appropriate approvals have been received.<br>• Provide support to field sales, brokers, and employer groups to resolve issues, collect missing information, and guarantee the accuracy of information received.<br>• Investigate errors that occur on assigned employer groups, analyze issue, and follow through to resolution, partnering with internal stakeholders.<br>• Escalate errors and risks as appropriate to bring to resolution and management intervention.<br>• Provide superior customer support to internal and external customers.<br>• Work with large data sets and run simple formula VLOOKUP and logic functions.Licensing and Credentialing Specialist<p>We are offering a long-term, contract, opportunity, for a Licensing and Credentialing Specialist with a major healthcare company located in Deerfield, IL. This role is crucial for ensuring compliance and maintaining client relationships within the company. The successful candidate will be tasked with a range of responsibilities from process management to compliance and audit management. This job is fully onsite M-F.</p><p><br></p><p>Responsibilities:</p><p>• Support both internal and external audits</p><p>• Manage the application and renewal process for licenses across various business units</p><p>• Conduct detailed research on rules and regulations within various licensing jurisdictions</p><p>• Review and comprehend jurisdiction rules, regulations, and business practices to fulfill licensing requirements</p><p>• Collaborate with various business units and corporate departments to understand and meet specific business requirements</p><p>• Assist other License Specialists with the completion of applications or renewals as needed</p><p>• Engage with licensing jurisdictions to obtain licensing requirements and ensure compliance</p>Accounts Payable Manager<p>We are offering a short term contract employment opportunity for an Accounts Payable Manager near Oak Brook, Illinois. This role is crucial to our operations, focusing on ensuring the efficiency, precision, and compliance of all Accounts Payable processes while fostering a collaborative, high-performing team environment. </p><p><br></p><p>Responsibilities</p><p>• Overseeing the entire Accounts Payable process, including invoice processing, vendor payments, expense reimbursements, and reconciliations</p><p>• Ensuring precise and on-time payments aligning with company policies and contractual obligations</p><p>• Keeping accurate records and documentation to support audits and reporting requirements</p><p>• Evaluating and improving Accounts Payable systems, workflows, and controls to enhance operational efficiency</p><p>• Complying with all applicable accounting standards, company policies, tax regulations, and key vendor agreements</p><p>• Maintaining strong relationships with vendors, addressing payment inquiries and resolving issues promptly</p><p>• Collaborating with procurement, finance, and accounting teams to ensure seamless workflows and timely approvals of invoices and payments</p><p>• Utilizing ERP systems and accounts payable software to manage processes effectively</p><p>• Creating and distributing regular reports related to cash flow, accruals, and other key financial data</p><p>• Supervising, mentoring, and developing a team of four Accounts Payable specialists to ensure outstanding performance and detail-oriented growth</p><p>• Fostering a positive team culture focusing on accuracy, efficiency, and continuous improvement</p>Business Intelligence Analyst<p>We’re seeking a skilled Business Intelligence Analyst to lead the creation, maintenance, and optimization of operational data reporting and tools. In this role, you’ll build and refine data pipelines, create data sets, and design reporting tools—including extracts, dashboards, and automated processes—to support critical business operations. Working within agile teams, you’ll handle end-to-end responsibilities from development and testing to deployment and post-launch support. This role is essential for enabling business stakeholders to access actionable insights through data-driven solutions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Data Development</strong>: Create and optimize SQL stored procedures, advanced queries, and scripts while rewriting SAS code into SSIS packages and Power BI formats.</li><li><strong>Data Architecture</strong>: Design, build, and maintain relational databases, processes, and ETL pipelines to ensure seamless automation and operational efficiency.</li><li><strong>Data Integration</strong>: Create, validate, and maintain batch jobs and stored procedures for extracting, transforming, and loading (ETL) critical data between systems using MS SQL Server and SSIS.</li><li><strong>Reporting and Visualization</strong>: Develop and test robust reports, data extracts, and dashboards that meet organizational needs.</li><li><strong>Automation</strong>: Identify opportunities to automate manual processes, implement daily maintenance routines, and ensure reliable data refresh mechanisms.</li><li><strong>Process Improvement</strong>: Perform debugging, troubleshooting, and optimization on both existing and new data solutions.</li><li><strong>Collaboration & Testing</strong>: Work closely with cross-functional teams to support user acceptance testing (UAT), conduct validations, and assist with database migrations as needed.</li><li><strong>Mentorship</strong>: Provide technical guidance to junior team members and contribute to team skill development.</li><li>Leverage agile development methodologies to iteratively improve data systems and processes.</li><li>Stay at the forefront of technological advancements and evaluate their applications within the organization.</li><li>Implement and manage CI/CD (Continuous Integration and Continuous Deployment) pipelines to streamline analytics code development and deployment.</li><li>Foster a culture of collaboration and continuous learning among team members.</li><li>Ensure compliance with data privacy regulations and policies.</li></ul><p><br></p>ERP/CRM Consultant<p>We are actively searching for an ERP/CRM Consultant to join our team. The main objective of this role is to assist our clients in optimizing their use of Epicor software solutions, both legacy and cloud-based ones like Kinetic. The successful candidate will have the ability to multitask and adapt to different customer needs, delivering results without extensive onboarding or training.</p><p><br></p><p>Responsibilities:</p><p>• Engage with customers, addressing their unique needs and workflows, and providing support, as necessary.</p><p>• Demonstrate expertise across various Epicor modules, particularly in Manufacturing, Financials, and Integrations.</p><p>• Assist clients transitioning to EDI platforms, offering expertise in EDI integrations.</p><p>• Exhibit a thorough understanding of both newer and legacy versions of Epicor as systems transition to cloud-based solutions.</p><p>• Conduct user education and training to help customers maximize their use of Epicor, ensuring they are confident in navigating newer software versions.</p><p>• Implement full-cycle implementations, including customizing reports, collaborating with SMEs, and communicating with stakeholders.</p><p>• Conduct kick-off meetings with business owners to ask critical questions, ensuring alignment and efficient project execution.</p><p>• Utilize your knowledge of ERP systems like Epicor or similar, and specific modules such as manufacturing, financials, and integrations.</p><p>• Demonstrate experience with full-scale implementations and report customizations.</p><p>• Work independently across multiple projects and manage customer relationships effectively.</p>Business Analyst<p>We are on the hunt for a Business Analyst, an integral role within our Asset Management industry, based in Chicago, Illinois. The individual will be an essential link between the business and technology teams, focusing on Alternatives and Fund Accounting. This role offers a long term contract employment opportunity on site in Chicago.</p><p><br></p><p>Responsibilities:</p><p>• Accurately translate business requirements to the tech teams</p><p>• Work in Agile Scrum teams for effective project execution</p><p>• Handle analysis of Alternatives and Fund Accounting</p><p>• Use iCapital tools for efficient onboarding processes</p><p>• Maintain a general understanding of capital markets for better decision making</p><p>• Perform gap analysis to identify possible improvements</p><p>• Use SQL skills for data management and manipulation</p><p>• Use Atlassian Jira, CRM, Microsoft Excel, and Microsoft Word for various tasks</p><p>• Conduct AB Testing for continuous improvement of business processes </p><p>• Manage claim administration effectively</p><p>• Create and maintain Business Requirement Documents.</p>Business Analyst<p>We are currently seeking a Business Analyst in the field of Investment Management, stationed in Rosemont, Illinois. This role provides an opportunity for a long-term contract employment in a dynamic environment that is transitioning to cloud-based applications and gearing up for significant investment. The Business Analyst will work on multiple applications and portfolios, and will be involved in leading and coordinating with teams across locations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the research and analytics within the Investment Management department</p><p>• Handle the management of multiple applications and portfolios</p><p>• Collaborate with teams located in different regions for efficient workflow</p><p>• Play a crucial role in the transition of all applications to cloud technology</p><p>• Contribute to the strategic planning for significant investments in the upcoming years</p><p>• Coordinate with the higher management for role expansion and team growth</p><p>• Utilize skills in Fund Accounting and Capital Markets to enhance business processes and strategies</p><p>• Take part in the development and implementation of DevOps practices</p><p>• Track and respond to customer inquiries and maintain customer records</p><p>• Process customer credit applications accurately and efficiently.</p>ERP/CRM Consultant<p>We are offering a contract to hire position as a Salesforce Consultant in Chicago, Illinois. The selected candidate will operate in a collaborative environment, focusing on maximizing the utilization of Salesforce solutions to meet business objectives. The role demands a strategic approach to analyze business needs, identify areas of improvement, and deliver solutions that enhance operational efficiency and customer engagement.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze current Salesforce implementations and identify areas for optimization and improvement.</p><p>• Devise and implement a comprehensive Salesforce strategy in accordance with organizational goals.</p><p>• Collaborate with cross-functional teams to understand requirements and develop effective Salesforce solutions.</p><p>• Lead and coach teams to manage risk effectively and achieve business goals.</p><p>• Ensure the Salesforce platform is used to its maximum potential by adhering to best practices.</p><p>• Provide training and support to users to enhance their understanding of Salesforce functionalities.</p><p>• Keep abreast of industry trends and updates related to Salesforce, and recommend new tools and features as necessary.</p><p>• Maintain and create documentation related to Salesforce processes, workflows, and configurations.</p>