<p><strong>Job Description: Office Clerk</strong></p><p><strong>Position Overview:</strong></p><p>We are seeking an organized and detail-oriented <strong>Office Clerk</strong> to join our administrative team. The Office Clerk will perform a variety of clerical and administrative tasks to ensure the efficient operation of the office. This role is integral in supporting team members and maintaining smooth workflow processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Perform general office duties, including data entry, filing, photocopying, scanning, and maintaining office supplies.</li><li><strong>Communication</strong>: Answer and direct phone calls or emails to the appropriate parties while offering excellent customer service to internal and external stakeholders (Source: RH Acronym Guide.docx).</li><li><strong>Recordkeeping</strong>: Maintain and update accurate records, databases, and documentation (Source: RH Acronym Guide.docx, PDQ).</li><li><strong>Scheduling & Coordination</strong>: Assist in scheduling meetings, appointments, and travel arrangements, as well as coordinating logistics for events and projects.</li><li><strong>Document Preparation</strong>: Draft, format, and proofread documents, reports, and correspondence to maintain professional standards.</li><li><strong>Support Team Operations</strong>: Assist with special tasks or ad hoc projects to support team priorities and initiatives, ensuring deadlines are met.</li><li><strong>Compliance</strong>: Ensure that all processes align with office policies, confidentiality requirements, and any legal or regulatory guidelines.</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Jose, California. This role involves a variety of administrative and clerical tasks that support the daily operations of the office. The ideal candidate will possess strong organizational skills and a proactive approach to handling responsibilities effectively.<br><br>Responsibilities:<br>• Maintain inventory levels and coordinate the ordering of office supplies to ensure smooth operations.<br>• Accurately format, proofread, finalize, and distribute official documents in compliance with established quality standards.<br>• Verify the accuracy and completeness of work, ensuring minimal errors and redundancies.<br>• Monitor and prioritize workflow, updating departmental metrics and production data as needed.<br>• Adhere to organizational policies related to confidentiality, quality standards, risk mitigation, and data privacy.<br>• Provide general administrative support, including office management, partner assistance, and practice-related tasks.<br>• Assist remotely or travel to offsite locations, client offices, or shipping centers as required.<br>• Perform daily cleaning and restocking of kitchen areas to maintain a tidy environment.<br>• Scan documents for extended periods and lift boxes weighing up to 25 pounds as part of office operations.<br>• Cover reception duties as needed, including answering inbound calls and greeting visitors.
<p>We are looking for an experienced Receptionist to join our team on a contract basis in San Francisco, California. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure the smooth operation of our office. Your ability to multitask, stay organized, and maintain confidentiality will be critical to success.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and direct visitors while maintaining a detail-oriented and friendly demeanor.</p><p>• Manage incoming and outgoing packages through courier services.</p><p>• Keep accurate records of visitor logs and call activity, and issue security badges as needed.</p><p>• Coordinate scheduling and equipment for boardroom meetings.</p><p>• Perform general clerical tasks such as typing, filing, photocopying, and preparing mailers.</p><p>• Assist with document preparation, including binding reports and creating presentations.</p><p>• Support various administrative functions to enhance office operations.</p><p>• Ensure all office-related tasks are completed in a timely and organized manner.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013259427 **</p>
<p>We are looking for a detail-oriented and organized Specialist Clerk to join our administrative team in Oakland, California. This is a long-term contract position where you will play a crucial role in supporting office operations by performing advanced clerical tasks, coordinating activities, and ensuring adherence to established policies and procedures. The ideal candidate will thrive in an organized environment and demonstrate excellent decision-making and problem-solving skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee various clerical activities to ensure smooth office operations.</p><p>• Prepare and manage reports, including cost analysis and expenditure summaries, on a regular basis.</p><p>• Maintain accurate records and filing systems while ensuring confidentiality and compliance with policies.</p><p>• Communicate effectively with internal teams, vendors, and external organizations to gather and relay information.</p><p>• Order and track medical, pharmaceutical, office, and other necessary supplies and equipment.</p><p>• Assist in planning and organizing departmental activities, ensuring alignment with organizational goals.</p><p>• Utilize standard office software, including Microsoft Excel and PowerPoint, to perform data entry and create presentations.</p><p>• Perform ad hoc financial and administrative tasks as needed to support the team.</p><p>• Provide guidance and supervision to entry-level staff, ensuring adherence to quality standards.</p><p>• Uphold appropriate behavior in accordance with organizational policies and procedures.</p><p><br></p><p>If you are interested in this role please apply and immediately call us at (510) 470-7450</p>
We are looking for a motivated and detail-oriented Office Assistant to join our team in Los Altos, California. This is a Contract to permanent position that requires working onsite five days a week. The role involves providing administrative support, managing billing and payment processes, and maintaining strong customer relationships. This opportunity offers room for growth within a collaborative and supportive environment.<br><br>Responsibilities:<br>• Process accounts receivable tasks, including handling deposits and reviewing payment records.<br>• Oversee and manage the billing process to ensure accuracy and timely completion.<br>• Provide administrative support to the team, including scanning documents and maintaining organized records.<br>• Serve as the first point of contact by answering inbound calls and addressing customer inquiries.<br>• Perform receptionist duties, including greeting visitors and maintaining an organized front-office environment.<br>• Utilize Microsoft Office Suite tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.<br>• Assist with clerical responsibilities, such as filing, data entry, and document preparation.<br>• Maintain positive relationships with customers and ensure their needs are met with care and attention.<br>• Collaborate with a small team to achieve shared goals and support smooth office operations.
<p><strong>Job Summary:</strong></p><p>We are seeking a professional and detail-oriented Receptionist/Administrative Support Specialist to join our team. This role is responsible for providing courteous and efficient front desk support, handling multi-line phone systems, coordinating administrative tasks, and supporting internal operations, including marketing coordination and office supply management. The ideal candidate will possess excellent communication and organizational skills and demonstrate proficiency with modern office technology.</p><p> </p><p><strong>Essential Responsibilities and Functions:</strong></p><p> </p><p><strong>Front Desk Management:</strong> Handle multi-line phone system calls courteously, troubleshoot minor phone issues, greet visitors, maintain visitor logs, notify staff of appointments, and update the associates' In/Out board.</p><p> </p><p><strong>Mail & Office Administration:</strong> Sort/distribute mail, manage outgoing packages, prepare disbursement checks for mailing, and oversee office supply inventory.</p><p> </p><p><strong>Typing & Filing:</strong> Create letters, memos, purchase orders, cover sheets, and file invoices correctly.</p><p> </p><p><strong>Marketing Support:</strong> Assist with training class coordination by preparing rosters, documentation, certificates, and managing related billing.</p><p> </p><p><strong>Reporting & Documentation:</strong> Generate monthly reports/logs and maintain internal administrative records.</p><p> </p><p><strong>Additional Administrative Duties:</strong> Perform photocopying tasks, train backup phone support staff, and carry out other assigned responsibilities near the switchboard.</p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Clerk to join our team in Castroville, California. In this Contract-to-Permanent position, you will play a vital role in supporting the accounting department with data entry, accounts payable, and general administrative tasks. This is an excellent opportunity for someone with foundational accounting knowledge who is eager to grow in a supportive office environment.<br><br>Responsibilities:<br>• Accurately input financial data into accounting systems and maintain organized records.<br>• Assist with accounts payable and accounts receivable processes, including invoice management and payment tracking.<br>• Support the accounting team during a system implementation by ensuring timely and accurate data handling.<br>• Perform basic bookkeeping tasks to support departmental operations.<br>• Utilize software tools such as Excel, Word, and Sage to manage and analyze financial information.<br>• Communicate effectively with team members to ensure smooth workflow and project completion.<br>• Adapt to changing duties as needed and demonstrate flexibility in a dynamic work environment.<br>• Follow through on assigned tasks with a goal-oriented and proactive approach.<br>• Ensure compliance with company policies and procedures in all accounting activities.
<p>We are looking for a diligent and organized Accounting Clerk to join our technology client's finance department. This entry-level position is an excellent opportunity for individuals with a strong attention to detail and a desire to start a career in accounting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform data entry for financial transactions, including invoices, receipts, and payments.</li><li>Assist with maintaining accurate and up-to-date financial records.</li><li>Support the Accounts Payable and Accounts Receivable teams by processing basic transactions and assisting with vendor/customer inquiries.</li><li>Prepare and process expense reports.</li><li>Assist with bank reconciliations and other basic account reconciliations.</li><li>Organize and file financial documents, ensuring easy retrieval for audits.</li><li>Provide administrative support to the accounting department as needed.</li><li>Adhere to company policies and accounting procedures.</li></ul><p><br></p>
<p>Located in the heart of the biotech hub of South San Francisco, Our client is an innovative life sciences company dedicated to developing cutting-edge therapies that address unmet medical needs. Their mission-driven team is growing, and they are seeking a highly organized, detail-oriented <strong>Administrative Assistant</strong> to support their dynamic R& D and operations teams. The ideal candidae will have worked for a Biotech or Life Sciences company before. </p><p><br></p><p>Please find the job description below and if interested, apply now. </p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Provide comprehensive calendar and meeting support for department leaders and team members</li><li>Coordinate internal and external meetings, including video conferencing and room bookings</li><li>Manage travel arrangements, expense reports, and supply procurement</li><li>Assist with onboarding for new hires (badges, workspace setup, document coordination)</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Support team event planning (offsites, all-hands, team celebrations)</li><li>Liaise with vendors, facilities, IT, and other internal stakeholders</li><li>Maintain confidentiality of sensitive company and research information</li></ul>
We are looking for a dedicated Medical Receptionist to join our team in Santa Cruz, California. This long-term contract position offers an exciting opportunity to support a fast-paced healthcare environment while ensuring smooth daily operations. The ideal candidate will be bilingual, highly organized, and capable of managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet patients and visitors warmly, ensuring a welcoming and detail-oriented atmosphere.<br>• Manage scheduling and appointments, coordinating with patients and medical staff.<br>• Handle incoming calls, emails, and correspondence promptly and accurately.<br>• Maintain and update patient records using Microsoft Office, Outlook, and other relevant software.<br>• Assist in administrative tasks such as billing, filing, and data entry.<br>• Ensure compliance with healthcare regulations and office protocols.<br>• Communicate effectively with patients and staff, addressing inquiries and concerns.<br>• Collaborate with team members to support smooth office operations.<br>• Monitor office supplies and submit orders when necessary.<br>• Uphold a high level of confidentiality regarding patient information.
<p>A growing commercial real estate company has an excellent opportunity for an accounts receivable (A/R) professional. In this position, you will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. The team is rapidly growing into their new location and needs a self-starter to join the accounting team! You will be processing full-cycle A/P, handling 200+ invoices per week, with high attention to detail. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a contract employee with the opportunity for conversion into a full-time position.</p><p><br></p><p>Responsibilities</p><p>· Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</p><p>· Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>· Input timesheet data</p><p>· Verify of documents and codes</p><p>· Process payments and compiling segments of monthly closings and annual reports</p><p>· Support, communicate, reinforce and defend the mission, values and culture of the organization</p><p>· Provides information as requested to shippers, customers, the sales/marketing department and other stake holder</p><p>· Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p>
<p>We are looking for an organized and meticulous Administrative Coordinator to join our team in Belmont, CA. This is a long-term contract position offering an exciting opportunity to contribute to HR operations and employee onboarding processes. The role involves supporting administrative tasks to ensure smooth daily operations and providing assistance to new hires.</p><p><br></p><p>We are seeking a compassionate and customer-focused individual with experience in hospitality or childcare services. The ideal candidate will possess strong interpersonal and troubleshooting skills, as well as the ability to adapt to a fluctuating workload based on the volume of feline check-ins. This role requires empathy and the ability to provide reassurance and excellent service to pet owners who may be anxious about being away from their beloved cats. A calm, caring demeanor and a commitment to ensuring both pets and their owners feel safe and well-cared for are essential.</p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Cupertino, California. In this Contract-to-Permanent role, you will play a key part in supporting daily office operations and ensuring the smooth flow of administrative tasks. This position offers an excellent opportunity to contribute to a dynamic environment within the construction industry.<br><br>Responsibilities:<br>• Issue weight certificates for materials such as sand, gravel, dirt, concrete, and asphalt.<br>• Maintain accurate records of truck license numbers and tare weights.<br>• Prepare and submit daily scale reports to ensure operational efficiency.<br>• Verify customer account statuses and collaborate with the credit department to maintain accurate records.<br>• Process sales transactions, including handling cash and credit card payments.<br>• Coordinate staffing schedules with management during peak business periods.<br>• Provide administrative support to various departments and team members as required.<br>• Assist in coordinating office projects and managing general administrative tasks.<br>• Organize and maintain records storage to ensure easy accessibility.
<p>The Controller (or Assistant Controller DOE) is responsible for the effective and efficient financial operations of the family office. This role is accountable for ensuring the accuracy, compliance, and timeliness of all accounting and reporting functions. This role involves managing the financial activities of the family office’s entities while providing strategic financial insights, proactive risk management and mitigation. Ensures the insurance programs are current and appropriate to cover all needed coverages for the estates, entities and activities of the Principals. Maintains the highest level of discretion and professionalism.</p><p>Duties:</p><p>Serves as the primary contact for the Principals, CEO, CFO of Investments, and estate leadership on all family office financial and insurance matters.</p><p>Builds and maintains strong, collaborative relationships with senior management peers, working closely with the CFO of Investments to address and align on tax requirements and financial strategies.</p><p>Maintains accurate and current books and records for all assigned entities.</p><p>Generates and distributes monthly, quarterly, and annual financial reports. Proactively reviews financial reporting with CEO, CFO of Investments, and when applicable, other Apollo leaders, such as estate leadership.</p><p>Reviews financial information prepared by external accounting partners for accuracy and reasonableness.</p><p>Coordinates with banking teams for financial transactions and effectively manages banking relationships, including opening accounts and maintaining user permissions.</p><p>Monitors and manages cash balances, ensuring the appropriate movement of funds to support cash flow needs.</p><p>Maintains accurate and timely records of intercompany transactions.</p><p>Oversees accounts payable processes, ensuring payments are accurate and appropriate. Approves invoices, including intercompany billing, and ensures timely payment of those transactions.</p><p>Partners with Human Resources and Administration to monitor bill payments and track cost savings in coordination with estate managers.</p><p>Prepares annual financial plans in collaboration with estate management.</p><p>Oversees vineyard financial planning and financial management, including planning preparation, cost analysis, and resource allocation. Leads the process for vetting external partners for vineyard financial expertise and maintains effective relationships with partners.</p><p>Designs, implements, and manages financial systems, processes, and internal controls to ensure operational efficiency. Proactively improves financial processes, procedures and systems which ensure accuracy, efficiency, and where applicable, ease of use for others (e.g., expense reporting).</p><p>Ensures insurance coverage is current and adequate for all family office needs. Proactively plans for future coverages based on family office plans and strategies. Coordinates with insurance brokers to manage policies and report claims and ensures internal parties (e.g., CEO, estate leadership) are aware of claim status.</p><p>Assist in managing fleet operations to ensure regulatory compliance and adherence to company policies. Serves as the liaison between the Fleet Manager and CEO.</p><p>Coordinates with external partners in preparing tax returns for the principals.Ensures tax returns appear accurate and reasonable.</p>
<p>Robert Half is working with an exciting startup in San Mateo! We are looking for a recent college graduate who is interested in getting professional work experience under their belt. This role requires a diligent and detail-oriented individual who likes working with computers. This is a long-term contract position offering the opportunity to work on impactful projects within the security industry. Ideal candidates will thrive in a fast-paced environment and be comfortable with in-office work.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Audit and review thousands of records to ensure accuracy and consistency across systems.</li><li>Identify and resolve duplicate entries within Salesforce, maintaining data integrity.</li><li>Collaborate with the strategy and operations team to support additional high-impact projects as needed.</li><li>Execute tasks with a high level of attention to detail and precision to meet project timelines.</li><li>Participate in a structured interview process, including completing case studies and virtual discussions.</li><li>Ensure compliance with organizational standards and protocols during data entry and audits.</li><li>Maintain organized documentation and provide regular updates to the team on project progress.</li><li>Adapt to evolving team needs and undertake new responsibilities as required.</li></ul>
<p>International construction company is looking for an accounts payable (A/P) clerk to become an integral part of its rapidly growing team. As the accounts payable clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will report to the accounting manager and have opportunity for career growth and quick advancement within this dynamic department. </p><p><br></p><p>Responsibilities</p><p>· Primary responsibility is to handle the administrative and clerical needs of the A/P finance department</p><p>· Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies</p><p>· Providing customer service to internal business partners</p><p>· Providing internal and external audit assistance as required</p><p>· Open, sort and distribute daily department mail</p><p>· Sort, log, photocopy, and file invoices, checks, and other documents</p><p>· Verify, log and mail checks, including expediting special handling</p><p>· Perform special projects as assigned</p>
<p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Oakland, California. In this role, you will provide essential support to our programs and directors by managing administrative tasks, ensuring smooth operations, and maintaining organized systems. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Program Directors, including scheduling meetings, preparing documents, and assisting with projects.<br>• Accurately input and manage data using Google Sheets or Microsoft Excel to ensure information is up-to-date and accessible.<br>• Organize and maintain filing systems to ensure seamless access to important documents.<br>• Coordinate schedules and ensure adequate staffing coverage for team members.<br>• Monitor weekly staff hours to help reduce overtime and manage payroll-related processes effectively.<br>• Assist in the planning and execution of company meetings and events.<br>• Handle inbound and outbound calls with care and provide excellent customer service.<br>• Manage email correspondence and respond to inquiries in a timely and meticulous manner.<br>• Schedule appointments and maintain calendars to support smooth daily operations.
<p><strong>NOTE: Please apply here & send your resume via LinkedIn to notify me about your submission!</strong></p><p> </p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p>A leading private investment firm is looking for a <strong>Senior Fund Accounting Manager</strong> or <strong>Assistant Controller</strong> to join its high-performing finance team. This is a unique opportunity to contribute to the operational success of a multi-billion-dollar investment platform with a longstanding track record of growth and performance.</p><p><br></p><p>The role offers broad exposure to fund operations, strategic finance, and investor communications within a collaborative, team-oriented environment. Ideal for individuals seeking to deepen their experience in fund accounting and scale with a dynamic, long-term focused organization.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Oversee fund and general partner (GP) accounting, including investment transactions, accruals, and inter-entity activity</li><li>Prepare and review financial statements and investor reporting packages on a quarterly and annual basis</li><li>Manage fund cash flows, including capital calls, distributions, and related documentation</li><li>Collaborate with fund administrators, auditors, and tax advisors to ensure timely and accurate filings</li><li>Review work prepared by third-party service providers (e.g., NAVs, capital account statements, financial reports)</li><li>Partner with Investor Relations to support limited partner inquiries and capital activity</li></ul><p><strong>What The Company Offers</strong></p><ul><li><strong>Competitive compensation package</strong>, including base salary and annual bonus</li><li><strong>Full medical, dental, vision, and life insurance coverage</strong></li><li><strong>401(k) plan with firm contribution or profit sharing</strong></li><li><strong>Catered meals and office perks</strong> on in-office days</li><li><strong>Hybrid work structure</strong> supporting flexibility and work-life balance</li></ul>
<p><strong>Join Our Team as an Accounting Clerk!</strong></p><p> Become part of a dynamic group of professionals where you’ll play a key role in managing and maintaining financial records across a variety of industries.</p><p>We’re looking for a <strong>detail-oriented individual</strong> with experience using <strong>at least two accounting ERP systems</strong> and <strong>intermediate Excel skills</strong>. If you’re ready to take the next step in your accounting career while gaining exposure to diverse environments, we’d love to connect!</p><p><br></p><p>To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. </p><p><br></p><p>Key responsibilities of an <strong>FTEP Accounting Clerk</strong> may include:</p><ul><li>Enter and verify invoices, receipts, and payment requests into the accounting system.</li><li>Process accounts payable and receivable, ensuring timely and accurate payments and collections.</li><li>Investigate and resolve discrepancies and variances in financial records.</li><li>Maintain accurate and up-to-date records of all financial transactions.</li><li>Update and manage accounting files and documents, ensuring proper filing and documentation.</li><li>Communicate effectively with vendors, clients, and internal departments regarding financial matters.</li><li>Provide support to the accounting team and management as needed.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Salinas, California. This is a Contract to permanent position within the manufacturing industry, offering an excellent opportunity for growth. The ideal candidate will bring strong organizational skills, adaptability, and a willingness to learn, ensuring smooth operations in a front-office environment.<br><br>Responsibilities:<br>• Manage accounts payable processes accurately and efficiently.<br>• Perform general clerical duties, including answering inbound calls and maintaining organized records.<br>• Handle data entry tasks to ensure precise and timely updates to company systems.<br>• Serve as the first point of contact for visitors and clients, providing attentive receptionist support.<br>• Utilize Microsoft Office applications to create, edit, and manage documents and spreadsheets.<br>• Collaborate with team members to support administrative needs across various departments.<br>• Assist in onboarding and training for new employees as needed.<br>• Learn and adapt to company-specific software, such as Tremble, with provided training.<br>• Maintain a detail-oriented demeanor and contribute to a positive office culture.<br>• Support additional HR-related tasks and opportunities as the role evolves.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Brentwood, California. This is a Contract-to-Permanent position that offers the opportunity to contribute to a dynamic construction industry environment. The ideal candidate will have strong expertise in payables and inventory management, as well as excellent organizational skills to handle a variety of tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable transactions, including coding invoices and performing 3-way matching.</p><p>• Conduct account reconciliations and disbursements, ensuring proper classification of debits and credits.</p><p>• Use Microsoft Excel to support sales tax calculations and budgeting activities.</p><p>• Assist in maintaining organization within the office.</p><p>• Collaborate with warehouse staff to ensure smooth receiving of inventory and supplies.</p><p>• Adapt to flexible duties as needed to support operational requirements.</p><p>• Participate in daily meetings and adhere to scheduled working hours.</p><p>• Report directly to the designated supervisor and ensure timely submission of timesheets and other required documentatioo</p>
<p>Colleen McAuliffe from Robert Half is seeking a detail-oriented Accounts Payable Specialist with 2+years' experience to join our clients accounting team in Campbell. This role is 100% onsite in office 5 days per week.</p><p><br></p><p> This role plays a key part in supporting day-to-day accounting functions and ensuring timely and accurate payment processing. Experience in the construction or related industries is highly preferred due to job cost tracking and subcontractor invoice requirements.</p><p><br></p><p>Key Responsibilities:</p><p>Process high-volume vendor invoices with accuracy and timeliness</p><p><br></p><p>Match purchase orders, receipts, and invoices (3-way match)</p><p><br></p><p>Review and verify subcontractor invoices and lien releases</p><p><br></p><p>Ensure compliance with contract terms and internal controls</p><p><br></p><p>Manage weekly check runs, ACH payments, and wire transfers</p><p><br></p><p>Reconcile vendor statements and respond to inquiries</p><p><br></p><p>Track and report use tax where applicable</p><p><br></p><p>Assist with month-end close tasks, including accruals and AP aging analysis</p><p><br></p><p>Support year-end 1099 preparation</p><p><br></p><p>Maintain organized digital and physical files in accordance with company policies</p><p><br></p><p>Collaborate with project managers and procurement staff to resolve invoice discrepancies</p><p><br></p><p><br></p>
<p>One of our Fortune 500 clients is seeking a payroll clerk to join their dynamic, fast-growing team! In this role, you will support the Payroll department in a variety of clerical duties, and you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. You should have the ability to communicate effectively with both the internal team and outside customers. If you want a challenging position with an industry leader and strong career growth opportunity, this position may be for you!</p><p><br></p><p>Responsibilities</p><p>· Contact employees via email and phone to obtain timesheet approvals</p><p>· Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.</p><p>· Perform clerical duties such as filing, scanning, faxing, photocopying, etc.</p><p>· Data entry into Excel and the ADP payroll system</p><p>· Enter and audit union calculations via Excel as instructed</p><p>· Download and distribute/save reports as instructed</p><p>· Build and run custom reports out of ADP</p><p>· Other duties as assigned</p>
