29 results for Front Deskreceptionist Recent Grad Encouraged Apply in Mountain View, CA

Front Desk/Receptionist - Recent Grad Encouraged to Apply Job Description: Front Desk Coordinator We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul>

Front Desk/Receptionist - Recent Grad Encouraged to Apply Job Description: Front Desk Coordinator We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul>

Front Desk Receptionist: Administrative Assistant We are looking for a Front Desk Receptionist with Administrative Assistant and Data Entry experience to support our client located in Fremont, California. In this administrative assistance and data entry role, you will aid a commercial real estate company in a professional setting. This position is located onsite with front desk responsibilities with a schedule of Monday - Friday from 8AM to 5PM. This position is likely to last 4-8 weeks or more. Experience with Microsoft, Word, Outlook, Excel and general data entry are required. Responsibilities: • Act as the first point of contact for all incoming calls, guests and clients• Ensure that the office is well-maintained, organized, and secure• Manage routine office tasks, including filing, generating reports, and setting up meetings• Process and maintain accurate records• Conduct data entry tasks with precision and efficiency• Utilize MS Office and MS Office 365 to handle administrative tasks• Communicate effectively with customers and the team• Resolve customer inquiries in a professional and timely manner• Assist with project management and other ad hoc duties as assigned.

Front Office Receptionist As the Front Office Receptionist, you will play a critical role in creating a welcoming atmosphere for clients, customers, and visitors. You’ll manage daily administrative tasks, coordinate front desk activities, and support other team members with operational needs.Key Responsibilities<ul><li>Greet visitors and clients: Ensure all guests are welcomed with professionalism, warmth, and efficiency.</li><li>Answer and redirect calls: Manage phone systems by fielding inbound inquiries and transferring calls to the appropriate department promptly.</li><li>Calendar management: Schedule meetings, appointments, and conference room bookings for staff.</li><li>Maintain office supplies: Ensure the front office is fully stocked and organized with necessary supplies like stationary, snacks, and brochures.</li><li>Support administrative tasks: Handle data entry, basic record keeping, and documentation when needed.</li><li>Communication coordination: Manage correspondence via email, phone, and mail, ensuring timely responses and deliveries.</li></ul>

Front Desk Coordinator We are seeking a Front Desk Coordinator to join our team in San Jose, California. This role involves managing reception duties in a detail-oriented and welcoming manner, maintaining cleanliness in common areas, handling office equipment, and managing visitor requests and incoming mail. It also requires maintaining an efficient filing system and restocking office supplies as needed. This role offers a short term contract employment opportunity. Responsibilities • Greet and assist visitors, ensuring a warm and friendly atmosphere • Handle incoming phone calls, providing polite and prompt responses • Continually keep the reception area and all common spaces neat and well-organized • Operate office equipment such as fax machines, copiers, and computers regularly • Manage accurate and detailed records of visitor requests and received calls • Accept and sort deliveries, distribute incoming mail in a timely manner • Monitor office supplies, restocking as necessary to maintain adequate inventory • Maintain an efficient and organized office filing system, ensuring easy access to documents.

Bilingual Receptionist Bilingual Receptionist with fluency in required languages, English and Spanish or Cantonese to join our client’s team. This is a fantastic opportunity to play a vital role in creating a welcoming environment while showcasing your language and administrative expertise. Key Responsibilities:<ul><li>Professionally greet and assist visitors, clients, and employees, ensuring a positive first impression.</li><li>Handle and direct incoming phone calls, emails, and other inquiries in multiple languages with efficiency and accuracy.</li><li>Maintain a neat and organized front desk and reception area.</li><li>Schedule appointments, manage calendars, and ensure timely communication with stakeholders.</li><li>Provide accurate information about company products, services, or policies to customers in both languages.</li><li>Assist with administrative tasks, including data entry, filing, and record-keeping, to support various departments.</li><li>Coordinate mail distribution and courier services as needed.</li></ul>

Receptionist We are offering a short term contract employment opportunity for a Receptionist in San Francisco, California. In this role, you will be a pivotal figure in our office operations, managing office bookings, maintaining schedules and calendars, and ensuring a seamless experience for partners and clients. This role is primarily based at a desk, with a backup provided for breaks and lunches. Responsibilities: • Manage the booking requests for 25 office spaces using Manhattan One. • Greet and receive partners or clients, ensuring reservation details are accurate. • Handle room configurations and setups for different occasions. • Oversee catering or food ordering for office events and meetings. • Maintain up-to-date schedules and calendars, ensuring efficient office operations. • Answer and transfer calls on a multi-line phone system, maintaining detail-oriented communication at all times. • Accept and sort mail, as well as handle deliveries. • Handle sensitive and/or confidential documents and information with discretion. • Communicate with managers and clients on job or deadline issues. • Take on additional projects as assigned, exhibiting adaptability and initiative.

Office Assistant Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Front Desk Receptionist. This is an on-site position Monday through Friday. The reason this role is open is because the current Front Desk is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>

Receptionist We are seeking a Receptionist for our location in SAN JOSE, California. As a Receptionist, you will be the first point of contact for our company, providing administrative support across the organization. You will manage the flow of people through the business and ensure that all receptionist responsibilities are completed accurately, delivered with high quality, and in a timely manner. Responsibilities: • Answer, screen, and forward incoming phone calls while providing basic information when needed • Perform other clerical receptionist duties such as filing, photocopying, and faxing • Manage social media postings on platforms such as Facebook • Maintain a detail-oriented and positive demeanor at all times, promoting a friendly and approachable workspace • Show initiative and the ability to see the bigger picture in all tasks undertaken • Utilize Microsoft Outlook and basic office skills to organize and schedule appointments • Take detailed messages and ensure they are directed to the appropriate personnel • Demonstrates strong attention to detail in all tasks, ensuring accuracy and efficiency • Continually eager to learn and retains information quickly and effectively • Offers a contract to permanent employment opportunity.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Mountain View, California. In this role, you will be the first point of contact for visitors, providing a wide range of administrative and office support across the organization. Responsibilities: • Greet visitors, discerning solicitation of outside vendors and clients with strong customer service skills • Manage incoming and outgoing mail/packages, including sorting all mail and deliveries for distribution • Answer and direct reception queue call inquiries in a detail oriented and courteous manner • Maintain office supplies inventory and supplies for the front desk area • Schedule meetings on behalf of staff when required, including all-staff meetings • Assist with content creation including drafting team-wide emails and newsletters in partnership with the People, Workspace and Communication department • Support onboarding and offboarding activities as assigned • Provide project management support, tracking and maintaining deadlines • Assist with content creation of any slide presentations and drafting team-wide emails in partnership with the Director of People Operations & Workplace Services • Support the People Operations & Workplace Services team • Coordinate weekly lunches for offsite locations • Support for any events that are company-wide • Support the Employee Activity Committee • Support the Safety Committee

Temporary Dental Front Desk Robert Half has an immediate need for a Front Desk Administrator for a dentist's office in San Carlos. Our client is a small, friendly, and patient-focused dental practice committed to providing high-quality dental care in a welcoming and comfortable environment. Their team is looking for a customer focused Front Desk Receptionist to be the first point of contact for our patients and ensure smooth operations at the front office. Please find the duties below and if interested, apply now. Our client is looking for immediate support. Do not wait, apply now! Responsibilities: <ul><li>Greet patients warmly, manage appointment scheduling, and handle phone inquiries with professionalism and care</li><li>Provide exceptional customer service and create a welcoming atmosphere for patients</li><li>Manage patient records, handle billing and insurance processing, and ensure smooth office operations</li></ul>

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in San Francisco, CA. This role operates within the industry, focusing on a variety of office services functions. The position involves client interaction, as the workplace is a location where clients visit frequently. Responsibilities:• Handle copy, print, and scan jobs, ensuring efficient and accurate completion • Crosstrain in various areas to diversify skillset and enhance service provision • Maintain a client-facing role, ensuring detail oriented and courteous interaction with customers • Collaborate with a small team to ensure smooth operations at the site • Report to the supervisor, maintaining open and detail-oriented communication • Utilize digital and paper-based systems for reprographic and mail services • Support in hosting events, ensuring detail-oriented presentation and organization • Adhere to and implement back-office procedures to maintain client satisfaction • Handle sensitive and confidential documents and information with care and discretion • Solve problems independently, escalating to a supervisory level when necessary • Work well in a fast-paced environment, managing time effectively to meet deadlines • Maintain a positive, can-do attitude, contributing to a harmonious team environment.

Administrative Assistant We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees.• Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements.• Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees.• Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity.• Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage a daily calendar of meetings and events, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Office Services Associate We are offering a long term contract employment opportunity for an Office Services Associate. This role is primarily focused on providing back-office services in a dynamic environment. Responsibilities: • Efficiently process and manage reprographics copy and mail services in both physical and digital settings • Provide support for services in hospitality facilities, audio/visual reception, and other service lines as required • Uphold detail-oriented communication via phone and email, adhering to established etiquette standards • Maintain accurate logs for all office services work and ensure job tickets are appropriately filled out prior to beginning work • Prioritize workflow and execute tasks in accordance with established procedures • Troubleshoot basic equipment problems and place service calls when necessary • Interact with clients in person, over the phone, or electronically, delivering exceptional customer service • Handle sensitive and/or confidential documents and information with discretion • Contribute to a team environment, interacting effectively with diverse backgrounds • Adhere to policies and procedures, making independent decisions that align with business needs and policy • Ensure the quality assurance of own and others' work, meeting deadlines and delivering all work in a timely manner.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate. In this role, you will be responsible for a variety of office duties including hospitality, reception, and repro mail. You will also be expected to provide excellent customer service, maintain accurate records, and handle office equipment effectively. Responsibilities: • Manage reception duties such as answering phone calls and interacting with customers • Oversee office services including copy, print, scan, and binding repro • Handle food setup in conference rooms and kitchen, ensuring cleanliness and order • Ensure that dirty dishes are placed in the dishwasher at the end of the day and are taken out the next morning • Manage postage on mail, coordinating delivery and pickup with FedEx • Travel for assistance when required • Maintain a detail-oriented demeanor under pressure and exhibit a proactive approach in interactions • Ensure customer-oriented service and presentability during interactions • Ensure the office environment is kept organized and efficient • Maintain accurate logs and records of office activities and customer interactions.

Office Clerk We are currently seeking an Office Manager who is motivated, detail-oriented, and skilled in managing day-to-day office operations. This individual will play an integral role in ensuring office efficiency and supporting both staff and clients in a busy, mission-driven environment. <ul><li>Oversee daily office operations, including managing schedules, space, and resources to maintain a productive work environment.</li><li>Supervise and support front office staff, ensuring they provide excellent support and maintain professionalism in client interactions.</li><li>Order, maintain, and track office supplies and inventory, ensuring cost efficiency and availability.</li><li>Serve as the main point of contact for external vendors, contractors, and service providers, coordinating agreements and addressing issues as needed.</li><li>Ensure proper maintenance of office equipment (e.g., copiers, phones, computers) and troubleshoot issues or coordinate repairs.</li><li>Prepare and distribute internal communications to enhance organizational alignment across teams.</li><li>Assist leadership with scheduling, meeting coordination, and follow-up on key projects.</li><li>Maintain and organize office records, including client data (where applicable), vendor contracts, and compliance documentation.</li><li>Oversee general office upkeep and cleanliness to ensure a welcoming and professional environment for staff, clients, and visitors.</li><li>Contribute to process improvements and implement best practices to improve office efficiency.</li></ul>

Office Clerk We are looking for a motivated and detail-oriented Office Clerk to join our client’s team. The ideal candidate will support daily office operations and assist in maintaining an organized and efficient workplace. Key Responsibilities:<ul><li>Perform accurate data entry and maintain all records and files properly.</li><li>Handle incoming and outgoing communications, such as emails and phone calls.</li><li>Organize and manage documents, both physical and digital, for easy access.</li><li>Assist with scheduling, meeting preparation, and event coordination.</li><li>Prepare routine reports, letters, and other required documentation.</li><li>Provide outstanding customer service as a point of contact for inquiries.</li><li>Collaborate with colleagues to ensure efficient workflow and address any administrative issues that arise.</li></ul>

Administrative Coordinator We are seeking an Administrative Coordinator to become an integral part of our team. Located in San Francisco, California, this role will enhance our operations by managing calendars, supporting travel arrangements, and handling financial tasks. As an Administrative Coordinator, you will be involved in a wide range of duties, making it a stimulating and dynamic role. This position offers a contract to permanent employment opportunity. Responsibilities: • Manage executive schedules by maintaining and updating Google Calendars• Coordinate travel arrangements and ensure smooth travel experiences• Assist the Travel Operations Manager in various tasks• Utilize ADP - Financial Services to handle financial tasks• Reconcile invoices from travel agencies• Organize and manage expenses using Concur• Utilize CRM to maintain accurate customer credit records• Address inbound calls and provide excellent customer service• Assist in budget processes with the use of Microsoft Excel• Ensure efficient communication across different platforms, including Cisco Webex Meetings• Handle tasks related to Banner Ads and Google Apps• Utilize About Time for effective time management. ** If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID#00410-0013156385 **

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Construction/Contractor industry, located in San Carlos, California. The job function primarily includes general office administration tasks and back office support. Responsibilities: • Organizing and managing files and records • Preparing the office for reentry • Handling basic inventory management • Assisting in the packing and shipping of backpacks • Moving boxes as per the requirements • Ensuring a well-maintained and organized workspace • Leveraging Microsoft Office Suite for administrative tasks • Ensuring accurate and efficient processing of customer credit applications • Maintaining accurate customer credit records.

Administrative Assistant We are looking for a diligent Admin Clerk to support our client located in El Cerrito, California. The role focuses on providing excellent customer service, organizing and maintaining records, and ensuring data accuracy. This role offers a short term contract employment opportunity that is anticipated to last until around the end of June but may turn into a contract to permanent opportunity. This is a fully onsite role and work hours are Monday to Friday, from 8AM until 5PM. Responsibilities:• Facilitate customer interactions and provide high-quality service• Enter and manage data effectively• Maintain and organize files systematically• Utilize Microsoft tools for administrative tasks• Perform reconciliation tasks as needed

Senior Associate - Due Diligence **Please apply here and reach Jennifer Fukumae on LinkedIn for prompt consideration!** Job Posting: Senior AssociateEmployment Type: Full-TimeLocation: San Francisco (FiDi); Hybrid 3-4x in officeSalary: $110-120k base + Bonus Our client, a leading advisory firm specializing in due diligence for mergers and acquisitions, is seeking a Senior Associate to join their dynamic team. This is an exciting opportunity for a finance professional who thrives in a fast-paced environment, enjoys analyzing complex transactions, and wants to play a critical role in high-profile M& A deals. As a Senior Associate, you will work closely with corporate and private equity clients, conducting in-depth financial due diligence, assessing risks and opportunities, and providing strategic insights to support investment decisions. You’ll gain hands-on experience in deal execution while collaborating with a team of seasoned M& A professionals. Responsibilities:<ul><li>Conduct financial due diligence on potential acquisitions, identifying key financial trends, risks, and value drivers.</li><li>Analyze financial statements, operational data, and industry benchmarks to assess business performance and deal viability.</li><li>Prepare detailed reports and presentations summarizing findings and recommendations for clients.</li><li>Collaborate with clients, senior leadership, and cross-functional teams to provide strategic financial insights.</li><li>Support deal structuring, working closely with investment teams and other stakeholders.</li><li>Stay up to date with market trends and industry developments to provide data-driven recommendations.</li></ul>

Administrative Assistant We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed.

Administrative Assistant If you're looking for an Administrative Assistant position that involves a lot of mail merging, pivot tables, and presentation design, this could be the job for you! If you're results-oriented, you might be the Administrative Assistant Robert Half is looking for to perform various administrative and office support duties. This is an Administrative Assistant position for someone who is deeply passionate about growing their career. Candidates seeking a long-term contract / temporary to hire position in the Sunnyvale, California area would be interested in this Administrative Assistant opportunity. Responsibilities - Back various projects for other employees - Perform word processing, filing and faxing - Greet and instruct visitors - Answer telephone calls

General Administrative Assistant Responsibilities:<ul><li>Manage daily office operations, including scheduling meetings, maintaining calendars, and arranging travel as needed.</li><li>Serve as the first point of contact for clients, customers, and staff, providing professional and friendly communication.</li><li>Handle correspondence, such as emails, phone calls, and written communication.</li><li>Organize and maintain physical and digital filing systems to ensure records are accurate and accessible.</li><li>Assist in inventory management, including ordering and maintaining office supplies.</li><li>Support team members with data entry, document preparation, and routine reporting.</li><li>Coordinate and assist with special projects or events, ensuring all administrative tasks are completed on time.</li><li>Perform other related administrative duties as assigned.</li></ul>

Finance Operations at Family Office *Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration. Join a prestigious venture capital firm in Palo Alto, known for backing successful entrepreneurs and driving innovation. This role offers the opportunity to manage accounting for the management company in a dynamic and supportive environment. Work with a top-tier team, enjoy excellent work-life balance, and benefit from a comprehensive benefits package and a profit-sharing plan. Responsibilities:<ul><li>Collaborate with CFO and Family Office Director on financial and operational projects</li><li>Assist with administrative tasks and maintain confidentiality</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.