76 results for Accounts Payable Specialist in Mountain View, CA

Accounts Payable Specialist Robert Half is hiring for an Accounts Payable Specialist to join our client in the East Bay. This opportunity offers you experience in multiple industries using a variety of software. Are you interested in career-building, a challenge and hands-on projects? For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Sadaf Ahmadi) and email your resume directly Accounts Payable Specialist Job Duties: <ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Accounts Payable Specialist Robert Half is on the hunt for a dynamic Accounts Payable Specialist to join our client in Concord, CA! This isn’t just any job – it’s a chance to immerse yourself in a variety of industries, working with diverse software tools and gaining invaluable experience. If you're ready for career-building opportunities, thrive on tackling challenges, and enjoy diving into hands-on projects, this is the perfect role for you! For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Sadaf Ahmadi) and email your resume directly. Accounts Payable Specialist Job Duties - will vary upon each engagement:<ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Accounts Payable Specialist The Full Time Engagement Professionals Team at Robert Half is seeking motivated Accounts Payable Specialist to join our team. The ideal candidate will have a strong background in accounts payable processes, excellent communication skills, and the ability to thrive in a fast-paced, dynamic environment. This role offers the opportunity for professional growth, exposure to various industries, and the chance to make a significant impact within our organization. Please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. Key responsibilities<ul><li>Process accounts payable transactions accurately and efficiently, including coding invoices, obtaining approvals, and entering data into the system.</li><li>Perform 2 & 3-way matching of invoices, purchase orders, and receiving documents.</li><li>Manage vendor relationships, including resolving inquiries and discrepancies in a timely manner.</li><li>Process employee expense reports and ensure compliance with company policies.</li><li>Prepare and process check runs and electronic payments.</li><li>Assist with month-end closing processes, including accruals and reconciliations.</li><li>Maintain organized and accurate records of accounts payable transactions and documentation.</li><li>Collaborate with team members to streamline processes and improve efficiency.</li></ul>

Accounts Payable Specialist Accounts Payable Specialist Opportunity: Join a Dynamic Team! Are you an organized, detail-oriented detail oriented with a flair for financial problem-solving? Do you have a passion for making numbers work and ensuring smooth operations behind the scenes? Look no further! Robert Half is thrilled to partner with a leading company in search of a sharply skilled and efficient Accounts Payable Specialist to join its growing team. If you're ready to flex your expertise in a fast-paced, rewarding environment, keep reading! Why You’ll Love This Role Impactful Work: As the go-to guru for all things Accounts Payable, you’ll play a pivotal role in managing vendor relationships, resolving invoicing discrepancies, and ensuring seamless day-to-day financial operations. Thriving Work Culture: Join a company celebrated for its commitment to innovation and teamwork, where your contributions will be valued and recognized. Development Opportunities: Unlock your full potential with access to cutting-edge tools, cross-training opportunities, and consistent support for your detail oriented growth. Employee-Centric Perks: From flexible schedules to comprehensive benefits, this role offers everything you need to thrive in both your personal and detail oriented life. Your Day-to-Day Invoice Magic: Accurately process a high volume of accounts payable invoices and ensure compliance with company financial policies. Vendor Relations Pro: Manage vendor accounts, resolve discrepancies with finesse, and maintain positive working relationships. Data Accuracy Maven: Maintain meticulous financial records, assist with month-end close processes, and prepare reports with confidence. Efficiency Wizard: Implement and refine AP workflows to ensure timely payments and optimal cash flow management. To be considered for this opportunity, contact Margaret Figueroa directly at 510-296-8872.

Accounts Payable Specialist Part-Time Accounts Payable Specialist (15-20 hrs./week, Remote & On-Site in Portola Valley) Seeking a detail-oriented Accounts Payable Specialist to support our finance team with invoice processing, reconciliations, and expense management.This part-time role is primarily remote, with 1-2 days on-site in Portola Valley and flexibility to customize your schedule. Key Responsibilities:<ul><li>Process invoices, match, batch, and code transactions accurately.</li><li>Manage full-cycle A/P, including check validation, recording, and mailing.</li><li>Support internal and external audits.</li><li>Maintain organized records of invoices, checks, and financial documents.</li><li>Ensure compliance with company policies and deadlines.</li><li>Provide administrative and customer service support to the AP/Finance team.</li></ul>

Accounts Payable Specialist Responsibilities – Day-To-Day Operations<ul><li>Journal Entries: Booking journal entries accurately and efficiently.</li><li>Bank Reconciliations: Managing 4-5 bank accounts; an Apex-heavy role.</li><li>Month-End Close: Handling prepaids, debt entries, accruals for missing invoices, and adjusting entries.</li><li>Expense Reimbursements: Managing reimbursements for the subsidiary as well as corporate cards.</li><li>Accounts Payable (AP) Processes:</li><li>Reconciling AP to the GL.</li><li>Reviewing GL coding of invoices processed by the offshore team using Depalty.</li><li>Handling W-9 payment-related questions.</li><li>Owning the overall AP process (actual work is primarily completed offshore).</li><li>Financial Entry Management: Booking numerous entries into the financial statements.</li><li>Fixed Assets & Depreciation: Managing fixed assets accounting and related depreciation schedules.</li><li>Allocation Tasks: Assisting with allocation-related functions.</li><li>Flex & Sales Analysis: Conducting various financial analyses as required.</li></ul>

Accounts Payable Specialist <ul><li>Process a high volume of invoices in a paperless environment.</li><li>Manage vendor inquiries and resolve discrepancies promptly.</li><li>Perform month-end AP reconciliations and assist in accrual calculations.</li><li>Communicate internally to ensure invoice approvals are completed.</li></ul>

AP Specialist Accounts Payable Specialist – Grants Focus (South San Francisco)Opportunity through Robert Half Are you an experienced Accounts Payable professional looking to take your skills to the next level in a role involving grants management? Robert Half is partnering with a growing organization in South San Francisco to find an Accounts Payable Specialist with a strong background in managing AP functions and grant-related accounting. This hybrid opportunity offers the chance to contribute to impactful projects while advancing your accounting career in a collaborative, mission-driven environment. Key Responsibilities:<ul><li>Accounts Payable Management: Handle full-cycle accounts payable processing, including invoice verification, coding, data entry, and payments for vendors, contractors, and grant-funded expenditures.</li><li>Grant Accounting Support: Work closely with finance and program teams to ensure accurate allocation of grant-related expenses, compliance with grant agreements, and proper documentation for audits.</li><li>Payment Processing: Manage vendor payment schedules, resolve discrepancies promptly, and ensure adherence to policies and procedures.</li><li>Expense Reports: Review employee expense reports for compliance with policies and ensure accuracy before reimbursement.</li><li>Reconciliations: Participate in monthly reconciliations of AP accounts, ensuring proper coding and identification of grant-related items.</li><li>Audit Preparation: Maintain organized electronic and paper records of accounts payable transactions, supporting grant reporting and compliance with audit requirements.</li><li>Process Improvement: Identify opportunities to streamline AP processes, enhance efficiency, and improve documentation and tracking of grant-related expenses.</li><li>Cross-Department Collaboration: Partner with program managers and grants administrators to resolve AP issues and optimize alignment with funding guidelines.</li></ul>

Accounts Payable Clerk This opportunity is open to and welcomes recent college graduates with a degree in accounting/finance. We are seeking a dedicated Accounts Payable Clerk to join our team in Cupertino, California. In this role, you will have the opportunity to work within the financial services industry. The focus of your position will be to support our finance department, handle accounts payable, and ensure all financial records are accurate and up-to-date. Responsibilities:• Accurately and efficiently process customer credit applications.• Maintain and update customer credit records in a timely manner.• Actively monitor customer accounts and take necessary actions as required.• Assist with the preparation of checks, correspondence, and mailings.• Coordinate with vendors to resolve any discrepancies, obtain required information, and confirm wire details.• Facilitate invoice approvals while ensuring all verification controls are met.• Enter account payable invoice details into the Microsoft Dynamics GP accounting system.• Compute internal cost accounting allocations using complex Excel-based models.• Assist with special projects and auditor requests as and when required.• Communicate effectively with both internal and external stakeholders. This role offers a short term contract employment opportunity.

Accounts Payable Clerk We are searching for a diligent Accounts Payable Clerk to join our team in Salinas, California. In this role, you will be responsible for managing our company's accounts payable processes, including processing vendor invoices, maintaining vendor relationships, and assisting in month-end closing activities. Responsibilities: • Daily receipt and processing of vendor invoices in the ERP system, ensuring accurate 3-way-match to purchase orders and receipts.• Timely processing of payments including ACH, Transfer, Auto Pays & Checks.• Maintenance of vendor relationships and ensuring the integrity of these relationships.• Accurate maintenance of vendor information in the ERP system, including the reconciliation of vendor statements to the subledger.• Assisting in month-end closing activities, including the management of accounts payable accruals and reconciliation to the general ledger.• Participation in year-end processes and periodic external audits.• Provision of accurate Accounts Payable information in a timely manner as requested.• Maintenance of thorough and accurate documentation, both electronic and physical, in accordance with company policy and accepted accounting practices.• Daily checking and distribution of mail according to established procedures.• Undertaking other duties as assigned to meet business needs. Posted by Recruiting Director Scott Moore

Accounts Payable Clerk Are you an organized, detail-oriented professional with a passion for numbers? Robert Half is seeking a motivated Accounts Payable Clerk for a temp-to-hire opportunity with a reputable company located in San Ramon, CA. This is an excellent chance to join a fast-paced accounting team and grow your career in a supportive and collaborative environment.** For immediate consideration, please apply and contact Julian Sanchez on LinkedIn ** Key Responsibilities:<ul><li>Process high-volume accounts payable invoices accurately and in a timely manner.</li><li>Review and reconcile invoice discrepancies and resolve supplier issues.</li><li>Ensure proper coding and approval of invoices based on company policies.</li><li>Maintain accounts payable files and documentation for compliance.</li><li>Assist with month-end closing processes and AP reporting.</li><li>Collaborate with vendors and internal teams to address any billing or payment inquiries.</li></ul>

Accounts Receivable Specialist We are in search of an Accounts Receivable Specialist to join our team in San Jose, California. In this role, you will be managing accounts receivable activities, maintaining accurate records, and addressing client inquiries. This role also involves monitoring client accounts and taking necessary actions. This position offers a short-term contract employment opportunity. Responsibilities: • Manage routine accounts receivable tasks • Record and handle client payments • Issue statements to clients on a monthly basis • Take necessary actions for timely collection of payments, including negotiation with clients • Respond to and resolve client inquiries effectively • Prepare and analyze management reports regularly • Develop and maintain process documentation for functions • Establish and foster positive relationships with clients, team members, and vendors • Oversee the maintenance of petty cash balance monthly • Support with Accounts Payable/Billing duties when required • Perform other assigned administrative duties.

Payroll Specialist We are seeking a detail-oriented and organized Payroll & Accounts Payable Specialist to manage in-house payroll processing and support our accounts payable operations. This role ensures accurate and timely payroll for all employees while assisting in the verification and reconciliation of invoices and purchase orders. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments. This position is contract to hire with a employee centric family run business. They put their employees first! Key Responsibilities: Payroll Processing:<ul><li>Process in-house payroll for approximately 90 employees, including both salaried and hourly staff, ensuring compliance with company policies and labor regulations.</li><li>Review, verify, and audit timecards for accuracy before payroll submission.</li><li>Investigate and resolve any payroll discrepancies in a timely manner.</li><li>Assist employees with payroll-related inquiries, including timecard corrections and policy clarifications.</li><li>Maintain payroll records, ensuring confidentiality and compliance with state and federal regulations.</li></ul>Accounts Payable Support:<ul><li>Assist the Accounts Payable team by reviewing, verifying, and matching approximately 200 invoices per week with corresponding purchase orders.</li><li>Reconcile discrepancies between invoices and purchase orders, collaborating with vendors and internal departments to resolve issues.</li><li>Ensure timely and accurate invoice approvals and processing in the accounting system.</li></ul>Qualifications & Skills:Teamwork and collaboration is the name of the game. Are you motivated to learn and support a team of hard workers?

Accounts Payable Clerk We are seeking an Accounts Payable Clerk for our operations located in Walnut Creek, California. This role offers a contract to permanent employment opportunity in the industry. The Accounts Payable Clerk will play a vital role in managing customer applications, maintaining accurate customer records, and resolving customer inquiries. You will also manage customer accounts and implement appropriate actions. Responsibilities: • Process customer credit applications accurately and efficiently. • Keep precise records of customer credit. • Provide necessary support to staff and organize office procedures and operations. • Serve as a point of contact for maintenance, supplies, equipment, bills, and errands. • Assist in managing and controlling inventory, supporting the team with ordering and maintaining materials. • Uphold standards and comply with company confidentiality requirements. • Collaborate with IT department on all equipment issues and work with management to assist with triage for phone, computer, and copier issues. • Assist in planning and executing company events and team building activities. • Maintain a detail-oriented and positive attitude and appearance. • Manage and coordinate maintenance of the office through relationship development with the Property Management company. • Actively participate in the review and analysis of special projects and keep the management properly informed. • Maintain a thorough understanding of all systems that impact Accounts Payable. • Process payment requests in a timely and accurate manner and ensure they are coded correctly. • Communicate elevated issues to senior management associated with accounts payable. • Provide superior customer service to vendors, auditors, and other departments.

Accounts Payable Clerk We are seeking an Accounts Payable Clerk to join our team in San Francisco, California. In this role, you will be a key player in our finance and accounting department, focusing on managing the company's payable accounts. Your responsibilities will include processing payments, maintaining accurate financial records, and collaborating with other teams such as supply chain and procurement. Responsibilities: • Accurately processing manual wire payments and ensuring each wire ties to multiple invoices • Maintaining precise records of all transactions in the payable accounts • Efficiently handling approximately 20 payables per day without the assistance of an ERP system • Working closely with the supply chain and procurement teams to manage invoices and payments • Updating financial information in multiple locations to ensure accurate record-keeping • Utilizing various software tools such as Xero, Bill.com, Expensify, Brex, and Airtable in the routine execution of duties • Demonstrating a high level of attention to detail and tech savviness in all tasks • Adapting to a startup environment and being prepared to pivot when necessary • Keeping a cool head under pressure and maintaining a positive attitude in the face of challenges • Reconciliation of account payables and managing check runs.

Accounts Payable Clerk Job Posting: Accounts Payable Clerk Employment Type: Contract About the Role:Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities:<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>

AP Clerk The Accounts Payable Clerk will be responsible for ensuring timely and accurate processing of vendor invoices, expense reports, and payment transactions. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, deadline-driven environment. Familiarity with accounting procedures and demonstrated customer service skills are essential to excel in this role. Key Responsibilities: <ul><li>Process high volume of vendor invoices, ensuring proper approvals and accurate coding to the general ledger</li><li>Review and verify invoices for discrepancies, proper documentation, and compliance with company policies. </li><li>Prepare and process weekly check runs, ACH payments, and wire transfers. </li><li>Match invoices to purchase orders and resolve discrepancies by consulting with vendors or internal departments. </li><li>Maintain and reconcile accounts payable ledger.</li><li>Ensure timely month-end closing tasks are completed. </li><li>Respond promptly to vendor inquiries regarding invoice statuses or payment details, maintaining positive relationships. </li><li>Assist in 1099 reporting and compliance, ensuring all tax-related documentation is accurate prior to filing deadlines Collaborate with internal teams to streamline AP processes and improve efficiency. </li><li>File and maintain financial records, ensuring documentation is accessible and compliant with company standards. </li><li>Professional demeanor and a commitment to confidentiality in handling sensitive financial information.</li></ul>

Accounting Clerk We are hiring an Accounting Clerk to support our team located in Pleasant Hill, California. The successful candidate will play a critical role in managing payables, auditing vendors, and maintaining vendor files. This role offers a long term contract employment opportunity. Responsibilities: • Conduct research and audits on payable codes to ensure accuracy • Take responsibility for setting up new vendors and maintaining vendor files • Regularly audit vendors for accuracy to ensure all data is up-to-date • Take charge of scanning and filing documents for the accounting department • Use Microsoft Excel efficiently to organize and analyze data • Handle invoice processing tasks and ensure they are completed in a timely manner • Perform data entry tasks related to accounts payable • Monitor customer accounts and take appropriate actions when necessary.

Accounts Payable Clerk Robert Half has an immediate opportunity for an Accounts Payable Clerk to join our Full Time Engagement Team here at Robert Half. Perform projects in a variety of industries as a full-time employee and enjoy fortune 500 benefits plus pay between projects!! To apply, please find Tawnia Kirshen on LinkedIn and share your resume there. Thank you! Primary responsibilities will include:· Handle the administrative and clerical needs of the AP/Finance Department· Provide customer service to internal business partners· Provide internal and external audit assistance as required· Open, sort, and distribute daily department mail· Sort, log, photocopy, and file invoices, checks, and other documents· Verify, log, and mail checks, including expediting special handling· Perform special projects as assigned

Accounting Manager We are working with a local technology company on a long-term contract employment opportunity for a remote Accounting Manager. As an integral part of our team, your role will encompass overseeing the daily accounting operations, ensuring compliance with accounting standards and company policies, and assisting with audits, financial planning, and forecasting. You will also be working closely with other departments to improve financial processes and controls. Responsibilities• Oversee the functioning of accounts payable and the general ledger• Prepare, analyze, and interpret financial statements, budgets, and reports• Ensure adherence to tax regulations, accounting standards, and internal policies such as sales and use tax• Manage the accounting team, offering guidance and performance feedback• Collaborate with other teams to enhance financial processes and controls• Participate in audits and assist in financial planning and forecasting activities• Utilize tools such as Oracle for month-end close activities.

Accounting Clerk We are seeking a diligent Accounting Clerk for our operations in Patterson, California. As an Accounting Clerk, you'll be managing accounts payable and receivable, organizing data entry tasks, and handling customer inquiries. This role is instrumental in maintaining financial accuracy and leveraging Microsoft Excel skills to track and record payment transactions. Responsibilities:• Managing all aspects of Accounts Payable (AP) and Accounts Receivable (AR) to ensure timely and accurate payment processing• Conducting detailed data entry tasks to maintain and update customer records• Utilizing Microsoft Excel to track, analyze, and record financial data• Addressing customer inquiries and resolving any issues related to their accounts• Monitoring customer accounts and taking appropriate actions when necessary• Posting payments to customer accounts and ensuring accuracy of these transactions. For immediate consideration, contact Robert Half at 209-232-1991

Sr. Accounting Manager/Supervisor We are seeking a Sr. Accounting Manager/Supervisor to join our team in the manufacturing industry based in Castroville, California, The Sr. Accounting Manager/Supervisor will be responsible for overseeing accounting functions, managing financial software systems, and ensuring accurate billing functions. Responsibilities • Oversee and manage all accounting functions including Accounts Payable (AP) and Accounts Receivable (AR)• Handle and process customer credit applications with efficiency and accuracy• Utilize various Accounting Software Systems for managing financial data and transactions• Administer and manage ADP - Financial Services for payroll and other related services• Employ BlackLine software for financial close management and accounting automation• Use Concur for managing expenses, invoices, and other business spending• Implement ERP - Enterprise Resource Planning for business process management• Conduct regular auditing to ensure accuracy and compliance in financial operations• Maintain accurate customer credit records and monitor customer accounts for necessary action• Resolve customer inquiries related to financial matters and provide excellent customer service.

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in Emeryville, California. This role will be central to the financial operations of our organization, working across account reconciliation, accounts payable and receivable, billing, and data entry. Responsibilities • Oversee the Accounts Receivable (AR) process, including invoice processing and resolution of customer inquiries• Manage the Accounts Payable (AP) function, ensuring all bills are paid in a timely manner• Handle account reconciliation tasks, matching invoices with purchase orders and statements• Perform data entry tasks related to financial transactions • Utilize financial software such as Oracle, QuickBooks, and SAP to maintain accurate financial records• Assist with billing operations, ensuring all charges are correctly applied and documented• Employ Microsoft Excel to create financial reports and perform data analysis• Maintain a high level of accuracy and attention to detail in all financial operations• Ensure all financial data is up to date and accurate for auditing purposes• Provide support to other financial operations as necessary

Staff Accountant We are offering a temp to hire opportunity for a Staff Accountant in the non-profit industry, located in Hayward, California. The chosen candidate will be responsible for a wide range of accounting tasks, including general ledger tasks, account reconciliation, and collaboration with cross-functional teams. This is a FULLY REMOTE position which does require occasional days in the office. Likely several per month. Applicants must be local to the Bay Area. Responsibilities: • Ensuring the accuracy of financial records through meticulous general ledger management and the preparation and posting of journal entries.• Regular reconciliation of balance sheet accounts such as cash, prepaid expenses, fixed assets, and accruals.• Assisting with the month-end and year-end closing processes to ensure the timely and precise preparation of financial statements.• Collaborating with different teams to resolve accounting issues and enhance processes.• Providing support to the Accounting Manager in the creation of financial reports, variance analysis, and ad-hoc financial reports.• Assisting with internal and external audits by supplying necessary documentation and explanations.• Supporting Accounts Payable and Payroll functions when required, including data entry, processing payments, and responding to inquiries.

Bookkeeper We are offering an exciting opportunity for a Bookkeeper in Walnut Creek, California. The selected candidate will join our team and play a crucial role in our financial operations, including payroll administration, benefits administration, project accounting, general accounting, and expense reports processing. Responsibilities: • Oversee payroll operations including the management of staff payments, journal entries, voluntary deductions, and tax reporting. • Handle benefits administration duties such as managing new employees, tracking employee changes, and updating payroll changes. • Conduct project accounting tasks including reviewing time entries, managing project contracts, and assisting with billing. • Manage general accounting operations like logging, entering, and posting cash receipts, and fixed asset entry. • Assist in the preparation of management reports. • Process expense reports, including reviewing and correcting general ledger entries, cost allocation, and project attribution. • Assist with year-end requirements such as organization 1099s and providing information for external tax accountants. • Utilize Microsoft Excel for various financial tasks and reporting. • Assist in the preparation of proposals and contribute to the creation of written reports and client presentations. • Perform other related duties as assigned.