3 results for Job in Montgomery, AL

Administrative Coordinator Job Description: Administrative Coordinator – Long-Term Contract (Construction Site Office)Position Overview:We are seeking a detail-oriented and highly organized Administrative Coordinator for a long-term contract position to support our construction project’s on-site office. The ideal candidate will be responsible for providing timely and accurate updates on project progress to clients, ensuring excellence in administrative support, and maintaining effective communication among all stakeholders. This position plays a critical role in facilitating smooth operations and fostering strong client relationships within a dynamic construction environment.Key Responsibilities:Project Reporting:<ul><li>Prepare, compile, and deliver accurate, up-to-date reports on project progress for clients, summarizing key milestones, timelines, and deliverables.</li><li>Track and monitor project metrics to ensure deadlines are met and provide weekly or monthly updates to stakeholders.</li><li>Collaborate with project managers, engineers, and on-site teams to gather updates and insights.</li></ul>Administrative Coordination:<ul><li>Manage and maintain project documentation, including schedules, meeting notes, and action plans.</li><li>Maintain calendars, schedule project meetings, coordinate appointments, and prepare meeting materials.</li><li>Act as the primary liaison between the site office and client teams for administrative tasks.</li></ul>Client and Stakeholder Communication:<ul><li>Act as a reliable point of contact for client inquiries related to project updates.</li><li>Ensure that all documentation distributed to clients is professional, accurate, and timely.</li><li>Proactively identify issues or delays and promptly communicate them to the appropriate parties.</li></ul>Office Management:<ul><li>Ensure the on-site office operates efficiently by managing supplies, coordinating technology needs, and overseeing administrative processes.</li><li>Support onboarding of new team members by ensuring access to necessary tools and resources.</li><li>Enforce organizational systems for document retention and compliance with company policies.</li></ul>Workflow Improvement:<ul><li>Identify process inefficiencies and recommend solutions to streamline project reporting and administrative workflows.</li><li>Leverage tools such as Microsoft Office Suite, Excel (advanced), and CRM or project management software (e.g., Procore, Smartsheet) to enhance productivity.</li></ul>

CFO As a key member of the Executive Management team, the Chief Financial Officer (CFO) will work closely with the CEO/President to shape and execute the company’s overall financial strategy. This high-impact leadership role requires a hands-on professional who thrives in a dynamic, fast-paced environment. You’ll lead the financial function of the company, driving growth, managing operational and fiscal processes, and ensuring compliance with global standards. Key Responsibilities:<ul><li>Act as a strategic partner to the CEO, offering insights to drive operational success and long-term growth.</li><li>Oversee the financial operations, including accounting, forecasting, strategic planning, property management, and cost analysis.</li><li>Lead and mentor a team of finance professionals, including Controllers and Cost Accountants.</li><li>Develop and implement comprehensive job cost systems and financial controls.</li><li>Ensure compliance with IFRS and manage tax-related matters.</li><li>Provide forward-thinking financial analysis and reporting to support business decisions.</li><li>Build relationships across the organization to identify key business opportunities and risks.</li></ul>For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham via LinkedIn.

Administrative Assistant We are offering a contract to permanent employment opportunity in Tuskegee AL. We are seeking an Administrative Assistant to join our team and play a crucial role in maintaining efficient operations. This role involves processing customer applications, keeping customer records accurate, and handling customer inquiries. Responsibilities • Facilitating inbound and outbound calls to ensure effective communication • Delivering high-quality customer service to address and resolve inquiries • Executing data entry tasks with accuracy and efficiency • Handling email correspondence to maintain clear and detail-oriented communication • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform administrative tasks • Scheduling appointments and managing calendars to ensure smooth operations