76 results for Administrative Assistant in Monrovia, CA

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in Encino, California. This role is based in the administrative sector and will involve a variety of tasks including customer service, data entry, and email correspondence. Responsibilities: • Act as the first point of contact by answering inbound calls. • Ensure efficient and detail-oriented customer service. • Handle data entry tasks with great attention to detail. • Respond to email correspondence promptly and with attention to detail. • Make outbound calls as required. • Utilize Microsoft Excel, Outlook, PowerPoint, and Word for various administrative tasks. • Schedule appointments as necessary.

Administrative Assistant We are offering a temporary employment opportunity in the public sector industry in Rolling Hills, California. The role is for an Administrative Assistant and will be situated on-site. Responsibilities:• Execute administrative duties effectively• Respond promptly and skillfully to queries• Maintain a high level of organization and attention to detail• Process and manage customer credit applications• Keep customer credit records precise and updated• Monitor customer accounts and act accordingly• Handle scanning projects effectively• Support the team in maintaining an efficient work environment.

Tax Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant based in Woodland Hills, California. As an Administrative Assistant, you will be involved in key administrative tasks in the financial sector, providing crucial support to our team. Your role will span from handling client interactions, preparing necessary documents, to meeting deadlines. Responsibilities: • Engage in effective communication with clients • Ensure preparation of required documents in a timely manner • Provide administrative support within the financial sector, including insurance and real estate administration • Uphold strict adherence to deadlines to ensure smooth workflow • Utilize your skills in Filing and Administrative Assistance to maintain and update records • Monitor client interactions and take necessary action to resolve inquiries • Maintain accurate records of customer credit applications • Process customer credit applications with high accuracy and efficiency.

Administrative Assistant Our client, a Jewish non-profit organization has two open Administrative Assistant positions. For the right candidate, these could be contract to hire roles. You will be responsible for providing accurate, efficient and timely assistance for the assigned Development Department division and professionals. This company offers a 38-hour work week, excellent benefits including all Jewish holidays off and a hybrid schedule (Thursdays and Fridays are remote). Responsibilities• Handle front desk support and troubleshooting, maintaining daily contact with donors.• Manage incoming and outgoing phone calls, as well as donor correspondence related to memberships, tributes, and related invoices.• Coordinate RSVPs and track registration in the donor database for various events.• Collaborate with team members to support all facets of major events as needed.• Organize meetings, phone sessions, and events.• Oversee multiple functions in the donor database (DRIVE), such as maintaining accurate donor files, event registration and batching, seating, and report production.• Track and process event sponsorships and tribute ads for event journals where applicable.• Follow up with vendors for contracts and countersignatures.• Accurately fill out pledge cards with donor information, appeal, and designation.• Batch pledges and payments.• Update calendars, carry out general Campaign administration and provide assistance on the floor as needed.• Assess workload to determine the best procedure to follow.

Administrative Assistant We are excited to add a new Administrative Assistant to our team, based in Van Nuys, California. This role is a crucial component of our healthcare and social assistance industry, offering a contract to permanent employment opportunity. As an Administrative Assistant, you will be tasked with managing contracts and providing administrative support within our Managed Care Department. Responsibilities: • Overseeing all aspects of contract management, including organizing, reviewing, and updating managed care contracts according to established procedures and timelines. • Serving as the liaison between the Managed Care Department and other hospital departments to ensure contract compliance and implementation. • Guaranteeing the creation and maintenance of comprehensive records of contract terms, renewals, and expirations. • Working with the legal department to draft accurate and legal contracts. • Assisting in the negotiation process with managed care organizations when necessary. • Preparing for contract audits and performing other relevant administrative duties. • Utilizing specific software systems like Case Management Software, CompuLaw, LexisNexis, and Microsoft Excel to track and manage contracts. • Providing administrative support to the Managed Care team such as scheduling meetings, taking notes, organizing files, and handling phone calls. • Maintaining client relations, handling claim administration, and managing billing functions using the relevant consumer electronics.

Administrative assistant Job Description:We are seeking a detail-oriented and organized Administrative Assistant for a temp-to-hire opportunity in Azusa, CA. The ideal candidate will have strong Excel skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role supports various departments by handling administrative tasks, coordinating schedules, and assisting with reporting and data entry.Key Responsibilities:<ul><li>Provide administrative support to various departments, including scheduling, filing, and document preparation.</li><li>Handle data entry, report generation, and data analysis using Excel (Pivot Tables, VLOOKUP, Formulas, etc.).</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Maintain organized filing systems (both physical and electronic).</li><li>Assist with coordinating meetings, preparing meeting agendas, and taking minutes.</li><li>Manage office supplies and place orders as needed.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support other administrative tasks and projects as assigned.</li></ul>Schedule:<ul><li>Monday to Friday, standard business hours.</li></ul>Employment Type:<ul><li>Temp-to-Hire opportunity with potential for permanent placement based on performance and business needs.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team in Los Angeles, California. In this role, you will be supporting the project team with both administrative and accounting tasks. This position offers a contract to permanent employment opportunity in the industry. Responsibilities: • Manage day-to-day operations of the project site office • Administer subcontracts and ensure compliance with all associated construction documentation • Handle the processing of subcontractor and vendor invoices • Track equipment and maintain accurate records • Oversee union payroll uploads and documentation • Prepare client billings and maintain budget and cost control • Provide accounting support to the project team • Coordinate project-related tasks and activities.

Administrative Assistant We are in search of an Administrative Assistant to support our operations within the Telecom Services industry located in Pasadena, California. This role involves office management, executive assistance, departmental support, and various administrative tasks within a fast-paced, high-tech setting. It provides a contract to permanent employment opportunity. For immediate consideration email your resume and call 626-463-2031. Responsibilities:• Carry out efficient processing of invoices, expense reports, and purchase orders.• Conduct coordination with accounting to ensure punctual vendor payments and reimbursements.• Handle and maintain the company databases and filing systems.• Efficiently process and maintain accurate customer credit records.• Address and resolve customer inquiries and monitor customer accounts.• Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents.• Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services.• Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports.• Support HR with benefits enrollment and other administrative tasks.• Prepare and manage documents, presentations, and reports as required.• Support special projects as assigned, handling confidential information with discretion and professionalism.• Organize company events, conferences, and team-building activities.

Administrative Assistant We are currently seeking an organized Administrative Assistant to join a company that focuses on the corporate side of the entertainment industry. This role offers a variety of responsibilities including scanning, data entry, validating check numbers, indexing and organizing documents, filing, and preparing records for scanning. You’ll also identify and correct document errors, order departmental supplies, serve as the primary point of contact for vendors, and manage incoming phone calls.The ideal candidate will possess strong proficiency with the Microsoft Office Suite and exhibit exceptional attention to detail. Outstanding customer service skills are essential to thrive in this position. This opportunity comes with excellent perks, including free parking and a 35-hour work week, ensuring work-life balance. This is an ongoing contract position with the chance to go permanent and the position will start immediately! Do not miss the chance to grow your career in this unique and exciting environment.

Legal Administrative Assistant We are offering an opportunity for a Legal Administrative Assistant with a busy non-profit, located in Los Angeles, California. This role involves supporting a busy and diverse legal team with a variety of administrative duties, client relations, and project management tasks. Responsibilities: • Accurately process and maintain client case files and other legal documents• Manage effective communication with clients, staff, volunteers, and other stakeholders• Assist in producing educational videos and organizing webinars for small business owners• Implement improvements to project processes and systems as needed• Ensure consistency of project data across all systems by preparing and organizing spreadsheets and reports• Perform data entry tasks and maintain legal database with up-to-date case, client, and community engagement information• Provide general administrative support as requested, including scanning and copying of documents• Assist in conducting intakes for potential clients when necessary• Coordinate multiparty events on various virtual platforms and in person• Handle other duties as assigned by the supervisor or directing attorney.

Escrow Administrative Assistant We are offering a long-term contract employment opportunity for an Escrow Administrative Assistant, based in Corona, California. As an Escrow Administrative Assistant, you will be instrumental in handling customer interactions, managing customer accounts, and processing transactions. Responsibilities: • Efficiently process customer credit applications in accordance with established standards• Uphold accurate customer credit records, ensuring all information is up-to-date and precise• Resolve customer inquiries in a timely and detail-oriented manner, providing excellent customer service• Monitor customer accounts, identifying any irregularities and taking appropriate action when necessary• Utilize Abila MIP and other Accounting Software Systems for data processing and management• Leverage CRM tools to enhance customer interaction and service delivery• Generate and interpret reports using Crystal Reports to aid in decision making• Oversee the buying processes, ensuring all transactions are completed accurately and on time• Manage check processing duties, ensuring all checks are processed correctly• Assist in closing processes and the preparation of deeds, ensuring all legal and company guidelines are adhered to.

Administrative Assistant Temporary Procurement Coordinator – Immediate OpeningWe are seeking a highly organized and detail-oriented Temp Procurement Coordinator to support our growing office. Reporting to the Senior Procurement Manager, this role will assist with purchasing and administrative tasks to ensure smooth procurement operations. Key Responsibilities:<ul><li>Assist in procuring interior furnishing packages.</li><li>Compile and assemble project care and maintenance manuals.</li><li>Update and maintain vendor information in the database.</li><li>Coordinate vendor follow-ups and order samples as needed.</li><li>Organize and maintain installation kits.</li><li>Perform additional administrative tasks as required.</li></ul>

Office Assistant We are offering a long-term contract employment opportunity for an Office Assistant in Encino, California. Our industry is Telecommunications and the workplace is fast-paced and dynamic, requiring an individual who can adapt to changing circumstances. Responsibilities: • Overseeing and executing the activation of devices• Consistently monitor and update customer accounts• Conducting frequent data entry tasks into the company database• Reviewing reports for overages and addressing them promptly• Managing accounts for customers who have switched services<ul><li>Assisting with general administrative duties as needed</li></ul>

Administraive Assistant We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure the smooth operation of day-to-day activities. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.Responsibilities:<ul><li>Serve as the first point of contact for internal and external communications, such as calls and emails, and direct inquiries to the appropriate team members.</li><li>Manage and organize calendars, schedule meetings, and coordinate appointments.</li><li>Prepare reports, presentations, and other documentation as needed.</li><li>Maintain accurate filing systems and document organization to ensure accessibility.</li><li>Assist with planning and coordinating team events, meetings, and other logistics.</li><li>Perform data entry, record-keeping, and other clerical tasks to support the team.</li><li>Order office supplies and manage inventory to ensure the workspace is well-stocked.</li><li>Support new hire onboarding processes, including preparing materials and setting up meetings.</li><li>Handle confidential information with the utmost discretion and professionalism.</li><li>Perform other administrative tasks as assigned to support team efficiency.</li></ul>

Property Management Administrative Assistant Our client is looking for a Property Administrator to support their high-end commercial buildings in beautiful Beverly Hills. This is a contract position that will start on March 17th, with the strong chance to go permanent for the right individual! You will be responsible for supporting the buildings tenants, Senior Property Manager, and Property Manager, with daily administrative tasks. Your main responsibilities will include answering a high volume of phone calls, dealing with tenant requests and issues, coordinating work orders, scheduling, and communicating with vendors. You will also be responsible for filing invoices and completing special administrative projects. The ideal candidate will have experience in property management, excellent customer service skills, and strong written and verbal communication skills. You will work on-site Monday-Thursday and remote on Fridays. Hours are 8am-5pm and parking is covered. Pay Range is $27-$31/hr during the temporary period

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>

Tax Administrative Assistant contract-to-permanent Administrative Assistant Opportunity – Tax Firm (Los Angeles, CA) We are currently seeking a detail-oriented and organized Administrative Assistant for a contract-to-permanent position at a well-established tax firm in Los Angeles, CA. This role offers the opportunity to support a dynamic team in the Financial Services industry and contribute to the smooth operation of our office with the potential for a permanent placement. Key Responsibilities: Serve as the first point of contact for clients, managing phone calls, emails, and in-person inquiries with professionalism. Schedule appointments for clients, ensuring tax preparers’ calendars are updated and follow-up actions are executed promptly. Organize and maintain client files, ensuring confidentiality and proper documentation standards are adhered to. Handle incoming and outgoing correspondence, including mail and email. Assist in creating materials for client interaction, ensuring clarity and accuracy. Manage office supply inventory, placing orders as needed to maintain a fully stocked and efficient workspace. Update and archive client files in compliance with company protocols and IRS regulations. Provide administrative support to accounting staff and assist with various projects as needed. Maintain a clean, organized office environment to ensure a productive and detail oriented setting. Handle office-related tasks, such as booking meeting rooms, coordinating catering for meetings, and organizing travel arrangements. Ensure adherence to firm policies and confidentiality standards regarding client data management.

Administrative Assistant Are you passionate about organization, data management, and administrative work? We’re thrilled to offer a long-term contract position for an Administrative Assistant in sunny Los Angeles, California. You will work in a corporate office for a company that focuses on the business side of the entertainment industry. Your main job duties will be: <ul><li>Data Management: Maintain data accuracy and efficiency by expertly handling data entry and updates in Oracle system.</li><li>File Organization: Oversee detailed filing and ensure proper record-keeping to keep information structured and easily accessible.</li><li>Business Research: Conduct targeted research to provide actionable insights that help support ongoing operations and decision-making.</li><li>Financial Support: Accurately input and manage check numbers and other financial data.</li><li>Project Coordination: Take charge of special administrative projects to advance team and organizational goals.</li><li>Customer Account Management: Monitor and maintain customer accounts to ensure excellent service standards.</li><li>Administrative Excellence: Utilize Microsoft Office Suite for daily tasks, including document creation, data management, and reporting.</li></ul> What We’re Looking For The ideal candidate is detail-oriented, organized, and tech-savvy, with previous experience with Microsoft Office Suite. Why Join Us? This is more than a job—it’s an opportunity to be part of an exciting industry while contributing to meaningful projects. You’ll enjoy stability, collaboration, and the chance to make a real impact on our operations. You will work onsite daily in the beautiful Beverly Hills area from 8am-4pm Monday-Friday. Pay is up to $23/hr during the temporary period.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the non-profit sector, located in Riverside, California. The role requires a highly organized individual who will be responsible for administrative support and communication with Mandarin-speaking clients. Responsibilities:• Handle the translation of documents and assistance in communications between English and Mandarin-speaking clients or team members.• Provide administrative support including managing office supplies, answering phones, and scheduling meetings.• Maintain organized and accurate records, files, and databases.• Coordinate travel arrangements and itineraries when necessary.• Assist in the preparation and execution of reports, presentations, and other documentation.• Perform general clerical duties such as data entry, photocopying, and filing.• Serve as a point of contact for Mandarin-speaking clients, ensuring clear and detail-oriented communication.• Support project management activities and other administrative tasks as required.

Admin Assistant We are on the lookout for an efficient Admin Assistant to be a part of our team located in Irvine, California, 92606, United States. As an Admin Assistant, you will be handling customer service queries, managing email correspondence, and utilizing Microsoft Excel for various tasks. This role also involves making inbound and outbound calls, entering data, scheduling appointments, and maintaining an organized workflow using Microsoft Outlook. This opportunity offers a short term contract employment. Responsibilities: • Handle and resolve customer service inquiries in a timely and efficient manner • Manage and organize email correspondence with clients and team members • Utilize Microsoft Excel to organize data and generate reports • Make inbound and outbound calls to clients and colleagues as needed • Enter and update data accurately in the system • Schedule appointments and meetings using Microsoft Outlook • Ensure all customer records are updated and maintained accurately • Monitor customer accounts and take necessary action when required • Collaborate with the team to streamline processes and improve customer service delivery.

Executive Assistant A CPG company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Experience with a Consumer-Packaged Goods company is required. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Executive Assistant Job Summary:We are looking for an Executive Assistant to provide administrative support to senior leadership. This role requires excellent organization, attention to detail, and strong multitasking skills. The ideal candidate will be responsible for managing schedules, handling communications, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, and documents as needed.</li><li>Assist with organizing events, meetings, and office operations.</li><li>Maintain records, track expenses, and process invoices.</li><li>Serve as a liaison between departments and external contacts.</li><li>Perform general administrative duties, including filing and data entry.</li><li>Handle confidential information with discretion.</li></ul>

Office Assistant We are in search of an Office Assistant to join our team immediately. This is an entry level role and requires you to have a vehicle and driver's license as you will be delivering mail to the post office. You will be responsible for managing the mailroom operations, providing customer service, and performing data entry tasks. This role offers a contract to permanent employment opportunity and will pay up to $21/hour once full time. Responsibilities:• Manage all aspects of the mailroom including receiving, sorting, and distributing mail• Provide exceptional customer service, responding to inquiries and resolving issues promptly• Perform data entry tasks with precision, ensuring all information is up-to-date• Facilitate courier services, coordinating deliveries as necessary• Cover the reception desk, providing additional support to the team as needed

Executive Assistant A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment. Key Responsibilities: <ul><li>Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.</li><li>Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.</li><li>Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.</li><li>Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.</li><li>Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.</li><li>Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.</li><li>Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.</li></ul>