Receptionist<p>We are in the process of hiring a Receptionist in the Stockton area. This role offers a long term contract employment opportunity. The selected candidate will be crucial to the smooth operation of our front desk and will provide support to our HR team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handling and directing incoming calls, emails, and inquiries to the relevant departments.</p><p>• Welcoming visitors with a detail-oriented demeanor, ensuring a positive first impression.</p><p>• Overseeing airport gate access in line with safety regulations.</p><p>• Ensuring the reception area is always tidy, organized, and inviting.</p><p>• Organizing and scheduling appointments and meetings for staff members.</p><p>• Assisting HR team with onboarding tasks, such as preparing offer letters, coordinating orientation programs, and setting up personnel files.</p><p>• Managing the employee "call-off" line and keeping leaders informed of employee absences.</p><p>• Keeping track of employee work anniversaries, birthdays, and other significant dates.</p><p>• Coordinating and keeping records of airport badge renewals.</p><p>• Assisting with the creation of HR reports, presentations, and employee communications as required.</p><p>• Utilizing Microsoft Excel, Outlook, and Word for various administrative tasks.</p>Front Desk/Receptionist<p>We are seeking a friendly and professional Receptionist / Front Desk Receptionist to be the first point of contact for our organization. The ideal candidate will have excellent communication skills, a positive attitude, and the ability to multitask effectively in a fast-paced environment. This role is essential in providing exceptional customer service to visitors, clients, and staff, and ensuring the smooth operation of the front desk area.</p><p> </p><p>Responsibilities:</p><p>Greeting and Welcoming:</p><ul><li>Warmly greet visitors, clients, and staff as they arrive at the office.</li><li>Provide excellent customer service by answering questions, providing directions, and assisting with inquiries.</li><li>Maintain a professional and welcoming demeanor at all times, representing the organization in a positive light.</li></ul><p>Answering and Directing Calls:</p><ul><li>Handle incoming calls on a multi-line telephone system, routing them to the appropriate departments or individuals.</li><li>Take messages accurately and relay them promptly to the intended recipients.</li><li>Provide basic information about the organization, its services, and office hours to callers.</li></ul><p>Managing Reception Area:</p><ul><li>Keep the reception area clean, organized, and presentable at all times.</li><li>Monitor visitor access and issue visitor badges as needed.</li><li>Manage incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients.</li></ul><p>Administrative Support:</p><ul><li>Assist with administrative tasks such as typing, filing, photocopying, and faxing.</li><li>Schedule appointments and meetings, and maintain calendars for staff as requested.</li><li>Assist with special projects, events, and other tasks as needed.</li></ul><p>Security and Safety:</p><ul><li>Monitor security cameras and ensure the safety and security of the premises.</li><li>Follow security procedures and protocols to maintain a safe environment for employees and visitors.</li><li>Respond to emergencies or incidents appropriately, following established procedures.</li></ul><p><br></p>ReceptionistWe are seeking a skilled Receptionist to join our team in the accounting industry located in San Jose, California. This role offers a short term contract employment opportunity where you will be crucial in managing administrative tasks and providing support to our staff personnel and partners.<br><br>Responsibilities:<br>• Ensure efficient processing of customer credit applications.<br>• Maintain a high level of accuracy in customer credit records.<br>• Resolve customer inquiries promptly and with a detail-oriented attitude.<br>• Monitor customer accounts closely and take necessary action when needed.<br>• Manage incoming calls on a multi-line phone system, and assist visitors with a detail-oriented and courteous attitude.<br>• Keep track of scheduling client appointments as required.<br>• Handle check and credit card payments over the phone.<br>• Assist in preparing written client correspondence as requested.<br>• Oversee the assembly and review of final tax returns and financial statement packages before delivery to clients.<br>• Take responsibility for in-taking tax documents and setting up new clients following firm protocol.<br>• Organize, scan, and file client documents as per firm protocol.<br>• Take charge of maintaining the detail-oriented appearance of office common areas.<br>• Order office supplies as necessary.<br>• Perform any other duties as assigned.ReceptionistWe are offering a short term contract employment opportunity for a Receptionist in MODESTO, California. This role is within a legal firm setting, where your main duties will revolve around managing incoming communication, maintaining records, and ensuring smooth operations of the office. <br><br>Responsibilities<br>• Handle incoming phone calls using a multi-line phone system<br>• Provide relevant business information to clients and customers as required<br>• Manage incoming faxes and ensure their proper distribution<br>• Undertake data entry tasks ensuring accuracy and efficiency<br>• Welcome and direct visitors within the premises<br>• Oversee the ordering and stocking of office supplies <br>• Prepare and log overnight packages for pick up<br>• Sort and distribute incoming mail<br>• Schedule appointments and meetings as per the office requirements<br>• Maintain and organize files for easy access and retrieval.ReceptionistWe are offering a permanent employment opportunity for a Receptionist in Palo Alto, California. This role is primarily focused on managing a multi-line phone system, providing excellent customer service, and carrying out data entry duties. It is an ideal position for someone with strong interpersonal skills and proficiency in Microsoft Office Suite.<br><br>Responsibilities:<br><br>• Operate a multi-line phone system effectively, ensuring all calls are attended to promptly and directed to the correct department or individual.<br>• Handle customer inquiries and complaints in a detail oriented manner, maintaining a high level of customer satisfaction.<br>• Carry out data entry tasks efficiently, ensuring all customer records are accurate and up to date.<br>• Manage email correspondence, responding to emails in a timely and detail oriented manner.<br>• Utilize Microsoft Excel, Outlook, and Word to complete tasks and manage customer records.<br>• Organize files and documents systematically, ensuring easy retrieval when needed.<br>• Schedule appointments accurately, avoiding double bookings and ensuring all parties are informed of changes in a timely manner.Medical Receptionist<p>We are looking for a proficient Medical Receptionist to join our team. The ideal candidate would be an organized, reliable, and welcoming individual who can assist our healthcare team in daily administrative tasks. The primary role includes welcoming and directing patients, answering phone calls, managing appointments, updating patient records, and complying with healthcare laws and regulations.</p><p><br></p><p>Responsibilities:</p><p>· Greet and attend to patients in person and over the phone in a polite and efficient manner.</p><p>· Administer patient registration and scheduling of appointments.</p><p>· Maintain and update patients' health records in strict compliance with confidentiality regulations.</p><p>· Handle billing processes and insurance verifications.</p><p>· Coordinate communication between patients, family members, medical staff, and administrative staff.</p><p>· Develop an efficient workflow system to manage patient volumes and maintain smooth office operations.</p><p>· Facilitate patient flow by notifying the provider's team of patients' arrival, delaying, or canceling appointments.</p><p>· Uphold a professional appearance at all times to enhance patient comfort and confidence.</p><p>· Keep the reception area clean, organized, and supplied will all the necessary materials.</p><p>· Assist with other administrative tasks and duties as needed.</p>Office Manager<p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p>Office Assistant<p>We are seeking a proficient Office Assistant to join our team in the Financial Services industry, situated in Pleasant Hill, California. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity offers a contract to permanent employment.</p><p><br></p><p>Office Assistant responsibilities:</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Serve as a backup for Office Assistant II duties when necessary.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today!</p>Sr. Legal Administrative Assistant<p>We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. </p><p><br></p><p>Responsibilities</p><p>• Manage and filter daily communications with internal and external clients.</p><p>• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.</p><p>• Compose, proofread, and edit correspondence, presentations, and other documents.</p><p>• Coordinate and schedule travel reservations, both domestic and international.</p><p>• Prepare and submit expense reports, and reconcile credit card transactions.</p><p>• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.</p><p>• Arrange and schedule internal and external meetings.</p><p>• Handle confidential information with discretion and diplomacy.</p><p>• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.</p><p>• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.</p>Sr. Administrative AssistantWe are offering a contract for a Sr. Administrative Assistant role in the construction industry. Based in Modesto, California, this role involves a variety of administrative tasks in a dynamic construction office setting.<br><br>Responsibilities:<br>• Handle construction project correspondence and document management<br>• Assist in processing contracts to subcontractors and purchase orders<br>• Manage change orders to subcontractors<br>• Ensure accurate data entry and maintenance of customer records<br>• Conduct email correspondence and handle phone calls efficiently<br>• Order and manage office supplies inventory<br>• Process and maintain customer credit applications<br>• Execute subcontractor bids and proposals<br>• Utilize SAGE 300 for construction accounting activities<br>• Perform other clerical duties as necessary.Administrative Assistant<p>Our client in Livermore is actively searching for a competent and diligent Administrative Assistant to perform a variety of administrative tasks. This is a temporary position with potential for future hire depending upon the performance and fit. Work hours are M-F 8AM-5PM.</p><p><br></p><p>Administrative Assistant Duties:</p><p>1. Answering phones, handling inquiries and routing calls as necessary.</p><p>2. Performing accurate data entry tasks.</p><p>3. Managing office email correspondence. Making sure visiting staff have desks set up.</p><p>4. Distributing mail within the office and handling outgoing posts.</p><p>5. Organizing and maintaining an inventory of office supplies and placing orders as needed.</p><p>6. Planning and coordinating events including monthly recognition luncheons and other office activities.</p><p>7. Taking charge of a large project involving reviewing paper documents from various departments, determining their importance and deciding whether to retain or discard them.</p><p>8. Updating the emergency binder regularly and ensuring it is complete and accurate.</p><p>9. Creating and distributing flyers for upcoming events.</p><p>10. Driving to run errands.</p><p><br></p><p><br></p><p>Qualifications:</p><p>The ideal candidate will be a dependable, personable, detail oriented, and well-organized individual with some administrative experience. Excellent communication skills and the ability to multitask under pressure are a must. Familiarity with office procedures and basic office equipment will be beneficial. Proficiency in MS Office Suite and data entry software is expected.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume for consideration today!</p>Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in San Jose, California. In this role, you will provide essential support to our executive team, handling a variety of business-related tasks that enable smooth and efficient operations.<br><br>Responsibilities:<br><br>• Ensuring efficient communication by managing emails and phone calls, screening and redirecting calls as required, and taking necessary messages.<br>• Facilitating smooth office operations by maintaining files and databases in a confidential manner.<br>• Providing a welcoming environment by greeting visitors, directing them to the right departments or individuals, and answering their queries.<br>• Organizing and managing calendars to ensure seamless scheduling of appointments, meetings, and reservations.<br>• Assisting in the planning and arrangement of events, including the organization of catering.<br>• Handling office deliveries to ensure timely receipt and distribution of materials.<br>• Maintaining office supplies by monitoring inventory levels and ordering new supplies as needed.<br>• Assisting in the preparation of office documents by drafting, reviewing, and proofreading.<br>• Processing invoices in a timely and accurate manner.<br>• Collaborating with teams to provide support and enhance efficiency.<br>• Conducting general bookkeeping duties to ensure accurate financial records.Administrative CoordinatorWe are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data EntryAdministrative AssistantWe are in search of an Administrative Assistant to join our team in Merced, California. Your role will primarily involve providing administrative support, which entails handling customer inquiries, maintaining accurate records, and processing applications. This role offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Manage and answer incoming calls and correspondence, ensuring efficient communication within the organization<br>• Maintain and manage an effective filing system, both electronically and paper-based<br>• Coordinate and schedule meetings and appointments, including necessary travel arrangements for staff and board members<br>• Take responsibility for the preparation of various documents, including reports, spreadsheets, and presentations<br>• Assist with agenda setting, minute taking, and report generation for meetings.Office AssistantWe are seeking an Office Assistant to join our team in Mountain View, California. In this role, you will be the primary point of contact for customers, providing high-quality service and support. You will also be responsible for administrative tasks, including managing customer orders and shipments, and maintaining accurate records. This is a short term contract employment opportunity.<br><br>Responsibilities:<br>• Answer incoming phone calls and respond to customer inquiries<br>• Handle email correspondence with customers and partners<br>• Process and track customer orders using GoogleSheets and other tracking tools<br>• Receive and organize incoming packages related to customer orders<br>• Maintain accurate records of customer interactions and transactions<br>• Assist with miscellaneous office tasks such as printing documents and arranging food deliveries<br>• Provide support in the showroom, including moving chairs and assisting customers<br>• Utilize accounting software systems and CRM tools for customer management and billing functions<br>• Perform clerical duties as needed to support the smooth operation of the office.Admin Assistant<p>We are in search of a skilled Dental Admin Assistant for our operations in Sunnyvale, California. This role is primarily positioned in the dental industry, offering a short-term contract employment (with the possibility of temp-to-hire) opportunity. As an Admin Assistant, your main tasks will be centered around dental administrative duties, handling dental software, and providing excellent customer service.</p><p><br></p><p>Responsibilities:</p><p><br></p><ol><li>Schedule and confirm patient appointments, check-ups and dental procedures.</li><li>Utilize Dentrix software to maintain patient records and update notes on treatments.</li><li>Handle patient communications related to appointments, billing, and treatments.</li><li>Assist with billing procedures, process insurance claims and maintain accurate financial records.</li><li>Support dental staff by assisting with patient management during busy periods.</li><li>Maintain a clean and well-stocked office.</li></ol><p><br></p>Admin AssistantWe are in search of a skilled Admin Assistant for our team in Sunnyvale, California. In this role, you will be tasked with a variety of administrative and clerical tasks, including handling billing and coding tasks, and utilizing computer systems effectively and efficiently. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage and execute billing processes in a timely and accurate manner<br>• Utilize computer systems to perform administrative tasks effectively, ensuring data integrity<br>• Handle coding tasks, ensuring accurate input and organization<br>• Respond to inquiries and provide assistance when needed, demonstrating strong customer service skills<br>• Maintain and update customer records, ensuring data accuracy and confidentiality<br>• Monitor customer accounts, taking appropriate action when necessary<br>• Collaborate with team members to ensure smooth operations and high-quality customer service<br>• Adhere to all company policies and regulations, maintaining a high level of professionalism at all times.Office AssistantWe are offering a contract for a permanent position in Santa Clara, California for an experienced Office Assistant. Your role will be integral to our operations within the construction industry, where you will handle a variety of administrative tasks, ensure accurate record keeping and assist in project coordination.<br><br>Responsibilities:<br>• Manage data entry tasks with precision and efficiency<br>• Handle email correspondence professionally and promptly<br>• Keep files organized and up-to-date<br>• Operate fax machines and other office equipment as required<br>• Handle order entries accurately and efficiently<br>• Assist with project coordination and execution<br>• Scan documents and maintain digital records meticulouslyAdministrative AssistantManaging Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google CalendarAdministrative Assistant<p><strong>Job Description</strong>: We are seeking a highly detail-oriented and adaptable individual to provide dedicated support to a Scientist with special vision needs in a cutting-edge research environment within CIS Labs. This position will involve assisting with mathematical research, document editing, and various administrative tasks. If you are detail-oriented, proficient in LaTeX, and have a background or interest in mathematics.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Research Assistance</strong>: Read complex research papers, mathematical formulas, and equations aloud to a Scientist with visual needs, ensuring precision and clear communication.</li><li><strong>Editing Support</strong>: Collaborate with the Scientist to edit and format advanced research manuscripts using LaTeX. This includes tasks such as identifying specific portions of a document, adjusting mathematical expressions, modifying spacing to meet page limits, and ensuring formulas stay within margins.</li><li><strong>Mobility Support</strong>: Assist the Scientist with movement within the office environment.</li><li><strong>Administrative Duties</strong>:</li><li>Complete expense reports and provide support to the CIS Labs Administrative Assistant as needed.</li><li>Perform general office tasks and assist with administrative needs as assigned.</li></ul><p><br></p>