15 results for Project Assistant in Minneapolis, MN

Project Assistant We are offering a contract employment opportunity for a Project Assistant in the Retail Construction Services industry, based in Lake Elmo, Minnesota. The role involves a significant amount of data entry, coordination, and administrative support. Responsibilities: • Efficient and accurate processing of subcontractor information into relevant databases• Coordinating bids by reaching out to subcontractors and sending bid request forms• Ensuring accuracy and completeness of bid requests through regular follow-ups via phone or email• Assisting with project closeouts by managing invoicing follow-ups and finalizing all pertinent details• Maintaining and managing information across various systems, requiring comfort with redundancy and acute attention to detail• Utilizing strong data entry and Microsoft Office skills to perform tasks efficiently• Balancing multiple tasks simultaneously, demonstrating strong organizational capabilities• Providing excellent customer service by resolving customer inquiries and maintaining accurate customer records• Handling high-volume data entry tasks and answering inbound calls• Carrying out shipping functions and organizing files as required.

Project Assistant We are seeking a contract only, dedicated and detail-oriented Administrative Project Coordinator to join our team. In this role, you will provide vital support in coordinating and organizing project activities, compiling information, and ensuring team members stay on track with deliverables. This position is ideal for someone with a strong background in administrative or executive assistance, who is comfortable working in a fast-paced mid-to-large company setting. Key Responsibilities:<ul><li>Coordinate project activities and logistics, such as scheduling meetings, drafting agendas, and taking detailed notes during meetings.</li><li>Follow up with team members and stakeholders on action items to ensure milestones and deadlines are met.</li><li>Compile information for project roadmaps and progress tracking, using tools such as Microsoft Excel and PowerPoint.</li><li>Draft internal and external communications related to project updates and outcomes.</li><li>Assist with creating, organizing, and distributing training materials and documentation.</li><li>Provide administrative support such as tracking attendance, organizing files, distributing mail, and other general tasks, as needed.</li><li>Offer consistent support for project management activities to ensure effective implementation.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Legal Assistant Excellent opportunity for an experienced Legal Assistant to join a top Minneapolis law firm. This role will focus on Business and Complex Litigation and is based in Downtown Minneapolis. Candidates with litigation experience, problem-solving skills, and mastery of Microsoft Office Word are encouraged to apply. Besides pay, this firm offers several employee-focused benefits including multiple affordable medical insurance plans, FREE parking pass in building, dental insurance, short/long-term disability, life and AD& D insurance, retirement plan with contribution after waiting period, parental leave, and paid time off. Key Responsibilities:<ol><li>Assist in drafting and reviewing various legal documents, including pleadings, discovery requests and responses, motions, and other court submissions.</li><li>Electronically organize and maintain case-related documents, correspondence, and other materials in accordance with our firm's standard procedures.</li><li>Maintain attorneys' calendars by scheduling, updating, and reminding attorneys of court dates and deadlines.</li><li>Regularly communicate with clients, court staff, and other parties to keep them updated about the progress of cases.</li><li>Conduct basic legal research on federal statutes, court decisions, legal articles, and codes.</li><li>Assess case-related documentation to identify relevant information and assisting attorneys in case preparation.</li><li>Prepare materials for attorneys' meetings, depositions, hearings, trials, and other court appearances.</li><li>Participate in conference calls and meetings, preparing minutes when necessary.</li><li>Assist with the preparation and filing of electronic court submissions in District and Federal Courts.</li><li>Prepare and process invoices and expense reports.</li></ol>

Office Assistant We are seeking an Office Assistant for our Financial Services team located in Minneapolis, Minnesota. In this role, you will be responsible for various administrative tasks to ensure smooth operations within the office. This includes managing customer interactions, handling mail, and maintaining office supplies. You'll also be tasked with preparing and managing shipments, as well as some small projects requiring proficiency in Excel. Responsibilities: • Facilitate efficient phone communication starting at 8am, handling moderate traffic. • Manage preparation and reception of FedEx shipments and courier bookings. • Process and sort mail from the mailroom and distribute it accordingly. • Maintain office and kitchen supplies to ensure a conducive work environment. • Undertake small projects requiring the use of Microsoft Excel. • Handle invoicing and document creation, including signage for the office. • Assist with the setup of the office daily, including preparation of coffee and food orders. • Provide superior customer service, processing customer applications, and maintaining accurate records. • Utilize Microsoft Outlook and other basic office equipment effectively. • Ensure the office is well-organized, demonstrating strong administrative skills.

Administrative Assistant We are offering a temporary employment opportunity for an Administrative Assistant in New Brighton, Minnesota. In this role, you will be responsible for performing various administrative duties, including processing and managing data, coordinating with staff and volunteers, and providing customer service. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service• Manage and update electronic databases and files• Schedule appointments and meetings, ensuring efficient coordination and communication• Assist in the maintenance of office supplies and equipment• Support the volunteer coordination in organization and events• Handle email correspondence professionally and promptly• Utilize Google Suite, Canva, and Microsoft Office Suite for various administrative tasks• Assist in the management of the organization's calendar • Provide administrative support for special projects as required• Collaborate with the communications director for website management tasks

Litigation Legal Assistant We’re seeking a detail-oriented Legal Assistant with substantial experience supporting a busy litigation practice. The ideal candidate thrives in a fast-paced environment, exhibits strong organizational skills, and is comfortable balancing competing priorities. This position offers a hybrid work schedule, combining in-office collaboration with the flexibility to work remotely.Key Responsibilities:<ul><li>Draft, prepare, and proofread legal documents and correspondence.</li><li>File documents electronically in federal and state courts while ensuring compliance with court requirements.</li><li>Monitor and track critical legal deadlines using CompuLaw software, and proactively send reminders to attorneys and staff regarding upcoming deadlines.</li><li>Save and organize documents and emails in iManage, the firm’s document management system, ensuring ease of access and consistency.</li><li>Obtain case-related documents from online court directories and other resources as needed.</li><li>Coordinate and schedule meetings, depositions, and other calendar commitments.</li><li>Make travel arrangements for attorneys and manage related expense report processing.</li><li>Process client disbursements and maintain accurate financial records for case-related expenses.</li><li>Organize, maintain, and update case files to ensure all materials and correspondence are properly filed and accessible.</li></ul>Preferred Skills and Competencies:<ul><li>Proven experience working in a busy litigation-focused legal environment.</li><li>Proficiency with tools such as CompuLaw and iManage or equivalent software solutions.</li><li>Experience with electronic filing systems for federal and state courts.</li><li>Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and ability to work under tight deadlines.</li><li>Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.</li></ul>

Office Assistant Are you a highly organized individual with a knack for multitasking and a passion for keeping things running smoothly? We are seeking a reliable and detail-oriented Office Assistant to join our team in the Twin Cities, MN! This fully on-site role is an excellent opportunity to contribute to day-to-day operations and ensure the office runs efficiently while supporting a dynamic team. Key Responsibilities:<ul><li>Serve as the central point of contact for general office operations, including answering phones, managing emails, and handling correspondence.</li><li>Greet and assist visitors, ensuring a welcoming and professional environment.</li><li>Organize and maintain office supplies, inventory, and filing systems (digital and physical).</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments.</li><li>Provide administrative support to staff, including preparing documents, reports, or presentations.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Support office events or meetings by coordinating logistics such as catering and materials setup.</li><li>Collaborate with team members on various office projects and ensure timely completion.</li></ul>

Office assistant <ul><li>Provide administrative support to office operations, including scheduling, data entry, filing, and document preparation. </li><li>Serve as a point of contact for Spanish-speaking clients and staff to facilitate communication and correspondence.</li><li>Translate written and verbal communications between Spanish and English as needed.</li><li>Answer calls, manage email inboxes, and route inquiries to the appropriate departments.</li><li>Coordinate meetings, manage calendars, and handle travel arrangements.</li><li>Maintain office supplies inventory and general organization of workspace.</li><li>Assist with special projects and assignments to ensure smooth office operations.</li></ul>

Administrative Assistant Supervisor This position will combine hands-on executive support with leadership responsibilities, while navigating multiple projects, priorities, and deadlines. This is a great opportunity for someone who values training and professional development opportunities and an environment where their contributions are recognized! If you’re forward thinking, passionate about anticipating the needs of those you support, and have a natural ability to lead and mentor high-performing teams, we encourage you to apply! Responsibilities:<ul><li>Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.</li><li>Provide meeting support, including preparing agendas, taking minutes, and managing follow-up actions.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Supervise and mentor administrative team, providing guidance, training, and performance feedback.</li><li>Serve as a go-to resource, fostering a collaborative and supportive team environment.</li><li>Manage workflow delegation, ensuring efficiency and consistency across the team.</li><li>Ensure consistent administrative processes and standards are followed across the team.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Act as a liaison across departments, effectively communicating with all levels of the organization.</li></ul>

Legal Assistant, Mental Health Practice Are you passionate about advocating for individuals experiencing mental health challenges or disabilities? Would you like to support a dynamic legal team making a meaningful impact in guardianship and conservatorship litigation, emergency motions, and other facets of mental health law? Our growing Mental Health Law practice in Downtown Minneapolis is seeking a dedicated and detail-oriented Legal Assistant/Paralegal to join our team. Who We’re Looking For:The ideal candidate is someone with prior experience, or the drive to quickly and diligently acquire the skills, to support our Mental Health Practice Group. This role’s responsibilities require someone who is:<ul><li>Highly Organized: Able to juggle multiple priorities and meet deadlines without sacrificing accuracy.</li><li>Exceptional Communicator: Demonstrates effective oral and written communication, easily collaborating with attorneys, clients, and other professionals.</li><li>Autonomous yet Collaborative: Capable of working independently while being a supportive team player.</li><li>Tech-Savvy: Proficient in Microsoft Office and experienced or willing to learn NetDocs for document management.</li></ul>Key Responsibilities:<ul><li>Provide administrative and legal support for the firm’s Mental Health Law practice.</li><li>Draft, proofread, and file legal documents related to guardianship, conservatorship, and emergency motions.</li><li>Correspond with clients, courts, and other legal professionals in a professional and timely manner.</li><li>Manage case files and ensure accuracy in data entry and document control using NetDocs.</li><li>Organize and prioritize tasks daily to support a fast-paced, high-impact practice area.</li></ul>What We Expect:<ul><li>Professionalism, strong attention to detail, and the ability to manage competing deadlines.</li><li>A demonstrated passion for advocating for individuals with mental health challenges or other disabilities through professional, volunteer, or personal experiences.</li><li>A commitment to embracing the firm’s collaborative culture and delivering the highest-quality legal services.</li><li>A desire to contribute to our mission of balancing “big-firm” expertise with “small-firm” personalization and sensitivity.</li></ul>

Senior Executive Assistant Our client, a reputable organization based in Minneapolis, is seeking a highly skilled and dedicated Senior Executive Assistant to provide comprehensive support to their dynamic and fast-paced CEO. This role requires a professional who can anticipate needs, manage competing priorities, and maintain a high level of discretion while ensuring the CEO’s time and efforts are focused on strategic business objectives. If you thrive in an executive-level administrative role and are looking for a challenging, rewarding opportunity, we want to hear from you! Key Responsibilities: Executive Support: Serve as the primary point of contact for the CEO, managing correspondence, scheduling, and travel arrangements to ensure alignment with organizational priorities. (Source: US Demand for Skilled Talent Q1 2025.pdf) Calendar Management: Proactively manage and coordinate complex calendars, balancing internal and external meetings, priority deliverables, and personal commitments. Communication Management: Screen and prioritize emails, calls, and documents on behalf of the CEO. Draft, proofread, and edit correspondence with impeccable accuracy. Meeting Coordination: Prepare agendas, presentations, briefing materials, and follow-up items for executive meetings. Take detailed meeting notes and manage the tracking of action items. Project Management: Support special projects by conducting research, gathering data, and preparing reports or presentations. Work cross-functionally with internal teams as needed. Travel Management: Plan and coordinate domestic and international travel arrangements, ensuring all logistics and itineraries are handled seamlessly. Relationship Management: Build and maintain relationships with board members, stakeholders, clients, and staff while representing the CEO professionally and respectfully. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism.

Executive Assistant Are you a proactive and detail-oriented professional looking to provide essential support to leaders within a dynamic organization? We are seeking a highly organized and resourceful Executive Assistant to join our team in Eagan, MN. This is a fully in-person position, offering you the opportunity to play a critical role in ensuring the seamless operation of our executive leadership team. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Serve as the main point of contact between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.</li><li>Prepare and edit documents, correspondence, presentations, and reports as needed.</li><li>Manage and prioritize incoming requests, ensuring the executives’ schedules and priorities are met with efficiency.</li><li>Organize and coordinate executive team meetings, including preparing agendas, taking meeting minutes, and following up on action items.</li><li>Handle special projects and initiatives with attention to detail and a focus on achieving organizational goals.</li><li>Assist with expense reporting and budget tracking for the executive team.</li><li>Anticipate the needs of executives and provide support to streamline processes and increase productivity.</li></ul>

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Legal Assistant Robert Half Legal is looking to grow it's industry leading consulting team with the addition of a legal compliance analyst. This role offers the opportunity to work with Fortune 500 corporate companies on high-level consulting projects! This is a great opportunity if you are looking to grow your experience in the corporate legal space. Location: Greater Seattle Area Schedule: M-F, 8am-5pm, Hybrid