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16 results for Administrative Coordinator in Minneapolis, MN

Logistics Coordinator

Eagan, MN
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a detail-oriented Logistics Analyst to support supply chain and distribution activities for a manufacturing organization in Eagan, Minnesota. This Contract position focuses on improving the flow of materials, coordinating shipment activity, and helping teams make informed logistics decisions through accurate analysis. The ideal candidate brings strong operational insight, works comfortably across cross-functional teams, and can contribute to efficient transportation and inventory planning. Responsibilities: • Analyze shipping, transportation, and distribution data to identify trends, resolve inefficiencies, and support daily logistics decisions. • Coordinate inbound and outbound movement of materials to help maintain timely delivery and smooth warehouse and production operations. • Partner with internal teams and external carriers to monitor shipments, address service issues, and improve overall logistics performance. • Prepare reports on freight activity, inventory movement, and supply chain metrics to support planning and operational visibility. • Review logistics processes and recommend practical improvements that reduce delays, control costs, and strengthen service levels. • Support global and domestic logistics activities by helping manage documentation, routing details, and shipment schedules. • Track order flow and material availability to help align supply chain activity with production and customer requirements. • Assist with operational updates or process-related logistics changes as needed while maintaining continuity in day-to-day execution.
2026-06-05T00:00:00Z

Logistics Coordinator

Plymouth, MN
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support shipping and distribution operations for an organization in Plymouth, Minnesota. This is a contract position that will focus on coordinating domestic and international logistics activities, maintaining accurate documentation, and helping ensure timely movement of goods. The ideal candidate brings strong organizational skills, experience with customs-related processes, and confidence using Microsoft Office in a fast-paced onsite environment. Responsibilities:• Coordinate daily transportation and shipping activities to support efficient product movement across domestic and international channels.• Prepare, review, and maintain import, export, and customs documentation to ensure accuracy and compliance.• Work closely with internal teams and external partners to track shipments, resolve delivery issues, and communicate status updates.• Support distribution planning by organizing logistics schedules, shipment records, and related operational data.• Use internal systems and Microsoft Office tools to manage shipping information, reporting, and document control.• Help maintain continuity of logistics operations during team coverage changes and short-term workload shifts.• Identify and address exceptions involving freight, documentation, or customs requirements to minimize delays.
2026-06-04T00:00:00Z

Arbitration Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-05-15T00:00:00Z

Human Resources Coordinator

Hopkins, MN
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are seeking a detail-oriented and organized Human Resources Coordinator to support daily HR operations and help ensure a positive employee experience. This role will assist with a wide range of human resources functions, including onboarding, employee records management, benefits administration support, recruitment coordination, and HRIS data entry. The ideal candidate is professional, resourceful, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Coordinate and support the recruitment process, including scheduling interviews, posting job openings, and communicating with candidates</li><li>Assist with new hire onboarding, orientation, and employee documentation</li><li>Maintain accurate employee records and ensure HR files are updated and compliant</li><li>Support benefits administration, enrollments, changes, and employee questions</li><li>Enter and update employee information in the HRIS and other internal systems</li><li>Prepare HR-related reports, letters, and documentation as needed</li><li>Respond to routine employee inquiries regarding policies, procedures, and programs</li><li>Assist with payroll coordination by collecting and verifying employee data</li><li>Support performance management and training administration processes</li><li>Help ensure compliance with company policies, employment laws, and internal procedures</li><li>Participate in employee engagement initiatives and other HR projects</li><li>Maintain confidentiality when handling sensitive employee information</li></ul>
2026-05-26T00:00:00Z

Project Coordinator

Minnetonka, MN
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a detail-oriented Project Coordinator to join a telecom services team. This opportunity is ideal for someone early in their career who enjoys keeping projects organized, supporting timelines, and helping teams stay aligned on priorities. In this role, you will partner with project leaders and cross-functional stakeholders to maintain accurate records, coordinate activities, and provide clear communication throughout the project lifecycle. Responsibilities:• Coordinate day-to-day project activities to help keep workstreams moving according to established plans and priorities.• Monitor schedules, key milestones, and deliverable due dates, and follow up with team members to support on-time completion.• Organize project meetings by arranging calendars, preparing discussion materials, capturing notes, and documenting next steps.• Maintain orderly project records, status updates, and supporting documentation so information remains current and accessible.• Share progress updates with internal teams and stakeholders to promote visibility, alignment, and timely decision-making.• Assist in tracking potential risks, open issues, and pending action items, and escalate concerns when appropriate.• Provide administrative and operational support to project managers across multiple active initiatives.• Review project progress regularly and help reinforce accountability for deadlines, tasks, and expected outcomes.
2026-06-07T00:00:00Z

Project Coordinator

Minneapolis, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a highly organized and detail-oriented Project Coordinator to support the planning, execution, and completion of projects across departments. The ideal candidate will help manage schedules, track deliverables, coordinate communication, and ensure project tasks stay on track in a fast-paced environment. Key Responsibilities<ul><li>Support project planning, scheduling, and coordination activities</li><li>Track project timelines, milestones, and deliverables</li><li>Coordinate meetings, prepare agendas, and document action items</li><li>Maintain project documentation, reports, and status updates</li><li>Communicate with internal teams and stakeholders to support project progress</li><li>Monitor task completion and follow up on outstanding items</li><li>Assist with resource coordination, budgeting support, and workflow organization</li><li>Help identify project risks, issues, and opportunities for process improvement</li><li>Support cross-functional collaboration to ensure successful project execution</li></ul>
2026-05-26T00:00:00Z

Project Coordinator

Chaska, MN
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Project Coordinator to support a busy team. This long-term contract opportunity is ideal for someone who thrives in a fast-moving environment and can keep multiple priorities organized. The person in this role will help maintain smooth project flow, communicate updates clearly, and provide dependable coordination across internal teams and external contacts. Responsibilities:<ul><li>Deliver responsive support to both internal departments and external customers, helping address questions and keep work moving forward</li><li>Coordinate several active projects at once by tracking timelines, priorities, and required follow-up actions</li><li>Communicate progress updates to stakeholders so teams remain informed on milestones, risks, and next steps</li><li>Collect project-related information and organize it into clear, accurate reports for review</li><li>Maintain project documentation and assist with administrative coordination to support day-to-day operations</li><li>Contribute to a high-volume, fast-paced workplace by adjusting to changing needs and handling additional assignments as requested</li></ul>
2026-06-08T00:00:00Z

Intake Coordinator

Minneapolis, MN
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for an Intake Coordinator to support leave administration and employee assistance services for a healthcare organization in Minneapolis, Minnesota. This Long-term Contract position focuses on reviewing documentation, resolving complex intake and benefits-related questions, and ensuring accurate processing across HR and payroll workflows. The ideal candidate brings strong attention to detail, sound judgment, and the ability to guide employees and managers through leave-related processes with clarity and professionalism. Responsibilities: • Review leave-related forms and supporting records to determine appropriate case outcomes and next steps. • Address non-routine issues and escalated concerns by researching details thoroughly and providing clear, accurate resolution. • Speak with employees to understand their situation, answer questions, and explain how leave programs and related benefits may apply. • Enter information into designated systems and complete transactions with a high degree of accuracy and timeliness. • Maintain organized case files and tracking records to support compliance, reporting, and follow-up activities. • Process payroll-related items connected to leave activity in accordance with established procedures. • Carry out HR workflow tasks within healthcare management and case administration tools to keep cases moving efficiently. • Deliver guidance and training sessions for managers on leave practices, documentation expectations, and process awareness. • Educate employees on accruals, COBRA, short-term disability, and long-term disability as they relate to time away from work.
2026-06-08T00:00:00Z

Facilities Coordinator

Lakeville, MN
onsite
Temporary / Contract
25 - 33 USD / Hourly
We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment. In this role, you will be responsible for maintaining office building supplies, ordering office supplies and providing administrative assistance to cross functional teams in the organization. Facilities Coordinator Responsibilities:<ul><li>Managing vendors for building and equipment maintenance.</li><li>Responding to urgent maintenance calls.</li><li>Managing office supply needs.</li><li>Liaising with vendors and suppliers on behalf of senior managers.</li><li>Reporting to the Facilities Manager on a regular basis.</li><li>Documenting processes and keeping maintenance records.</li><li>Monitoring maintenance budget spending.</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Minneapolis, Minnesota. This role focuses on keeping client and financial records organized, supporting day-to-day administrative and bookkeeping activities, and ensuring sensitive information is handled with care. The ideal candidate is detail-oriented, comfortable working with documents and financial data, and confident managing multiple priorities in a client-facing environment. Responsibilities:• Maintain accurate client files and supporting records, including organizing family-related documentation and updating internal information as needed.• Oversee the upload, organization, and tracking of financial and tax-related documents within secure client portal systems.• Handle outgoing and incoming client correspondence, including preparing mailings, distributing documents, and supporting communication follow-up.• Assist with routine financial administration such as recording transactions, preparing deposits, and supporting basic bookkeeping activities.• Enter and update accounting details in QuickBooks while helping keep internal records complete and current.• Support payment-related processes by tracking check registers, coordinating bill payments, and assisting with journal entry documentation.• Prepare printed checks and related financial paperwork with strong attention to detail and processing accuracy.• Provide administrative support for quarterly distribution activities, including check preparation, deposit coordination, and document mailing.• Protect confidential client and financial information by following secure handling practices and maintaining discretion in all tasks.• Contribute to general administrative operations and provide dependable support across administrative functions in a small-team setting.
2026-06-01T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office and project coordination in Minnesota. This position is ideal for someone who can manage competing priorities, communicate effectively, and handle sensitive information with discretion. The role requires strong organizational ability, comfort with office software and administrative systems, and a proactive approach to keeping operations running smoothly. Responsibilities:• Manage day-to-day administrative activities while maintaining a detail-oriented and service-focused office environment.• Track office inventory, replenish supplies, and arrange purchases to keep the field office and equipment fully supported.• Obtain pricing and coordinate vendor quotes for office needs, site services, and project-related materials as requested.• Review, code, and submit office and project invoices through the appropriate approval workflow.• Prepare and process employee expense documentation, including credit card reports, reimbursements, and voucher tracking.• Coordinate check requests and help ensure timely routing for authorization and payment.• Update subcontractor bid lists and organize electronic project documentation for assigned jobs.• Provide administrative and accounting support across multiple projects, including data entry, record maintenance, and follow-up tasks.• Arrange meals and logistical support for meetings, and communicate effectively with staff, visitors, vendors, and subcontractors.
2026-06-02T00:00:00Z

Administrative Assistant

Prior Lake, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.Administrative Assistant Responsibilities:<ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts.</li><li>Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.</li><li>Screening phone calls and routing callers to the appropriate party.</li><li>Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.</li><li>Greet and assist visitors.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li><li>Anticipate the needs of others in order to ensure their seamless and positive experience.</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Eagan, MN. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment. Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsPrepare and edit documents, reports, and correspondenceHandle incoming calls, emails, and mail distributionMaintain filing systems and ensure records are up to dateOrder office supplies and manage inventoryAssist with travel arrangements and expense reportingSupport internal team communications and project trackingProvide general administrative support across departments
2026-06-05T00:00:00Z

Patient Care Coordinator

Minneapolis, MN
remote
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a Patient Care Coordinator to support financial clearance and pre-registration activities for hospital services. This is a long-term contract position supporting remote patient access teams that manage insurance verification, prior authorization, benefit review, and patient financial estimates in a fast-paced healthcare setting. The role requires strong communication skills, sound knowledge of healthcare coverage rules, and the ability to work accurately within electronic health record systems while helping patients understand their financial obligations. Responsibilities:• Conduct pre-registration and financial clearance activities by gathering required patient information and entering complete, accurate documentation into the designated health record system.• Review insurance coverage for upcoming services, confirm active eligibility, and record benefit details, limitations, and authorization requirements.• Determine patient cost responsibilities by analyzing plan benefits and preparing clear estimates for scheduled visits or procedures.• Explain billing-related information, patient rights, consent requirements, and other relevant service policies in a clear and patient-friendly manner.• Identify accounts with insufficient coverage, discuss available assistance options, and direct patients to appropriate financial counseling resources when needed.• Process benefit verification and payer-related follow-up tasks efficiently in a high-volume, productivity-driven environment.• Support accurate handling of prior authorization activities and payer communications related to pharmacy or hospital services.• Collaborate with remote team members through regular check-ins and provide guidance to less experienced staff when appropriate.• Complete additional assigned duties that contribute to revenue cycle performance and patient access operations.
2026-06-09T00:00:00Z

Patient Care Coordinator

Minneapolis, MN
remote
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented individual to support patient access and financial clearance activities. This role focuses on preparing patients for upcoming services by confirming coverage, gathering registration details, and explaining expected out-of-pocket costs with clarity and professionalism. The ideal candidate brings experience in healthcare front-end revenue cycle work and can manage a high-volume workload while maintaining accuracy, compliance, and a patient-centered approach. Responsibilities:• Conduct pre-registration conversations with patients to gather demographic, insurance, and service-related details, then enter complete and accurate information into Epic.• Review active insurance coverage for scheduled visits or admissions by completing eligibility checks and documenting verification results in the appropriate system.• Analyze plan benefits for upcoming services, including effective dates, limitations, authorization needs, and potential patient payment obligations.• Prepare and communicate cost estimates so patients have a clear understanding of anticipated financial responsibility before care is delivered.• Explain applicable patient-facing policies and required documentation, including treatment-related acknowledgments, general rights information, and other registration materials.• Identify situations involving limited or insufficient coverage, discuss available assistance options, and connect patients with financial counseling or government support resources when appropriate.• Provide guidance to newer team members by sharing knowledge related to payer requirements, revenue cycle processes, and issues that affect financial clearance outcomes.• Support additional operational tasks as needed to help maintain workflow quality, productivity, and service standards in a high-volume environment.
2026-06-08T00:00:00Z

Associate Operations Coordinator

Eden Prairie, MN
remote
Temporary / Contract
18 - 21 USD / Hourly
We are looking for an Operations Coordinator to support day-to-day operational activities for a busy logistics team in Eden Prairie, Minnesota. This contract-to-hire position is ideal for someone who enjoys balancing customer interaction, coordination tasks, and office support while maintaining accuracy and efficiency. The role begins with in-office training and then shifts to a hybrid schedule approximately onsite once per month. Success in this position requires strong organization, clear communication, and the ability to manage changing priorities in a fast-paced environment. Responsibilities:• Coordinate appointments, schedules, and follow-up activities to keep daily operations organized and on track.• Provide responsive customer support by answering inquiries, resolving routine issues, and directing requests to the appropriate teams.• Prepare, review, and process invoices, operational records, and related documentation with a high level of accuracy.• Support shipping and office administration tasks, ensuring materials, records, and communications are handled efficiently.• Apply established procedures and company guidelines when completing operational and administrative work.• Maintain data entry and reporting activities in internal systems while monitoring quality and completeness of information.• Participate in required training and carry out assigned tasks in alignment with service, compliance, and performance expectations.• Prioritize multiple responsibilities effectively while adapting to workload changes and business needs.
2026-06-04T00:00:00Z