School Operations AssociateWe are inviting applications for a School Operations Associate based in Milwaukee, Wisconsin, United States. This role will be pivotal in managing the enrollment process and executing various administrative tasks in a school setting. As a School Operations Associate, you will be interacting with parents to facilitate student enrollment and will be involved in numerous clerical duties to ensure a seamless and welcoming environment for students, parents, and staff. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Manage the student enrollment process, including distribution, collection, and review of enrollment forms.<br>• Maintain and update student information in the school's database accurately.<br>• Communicate with parents through phone calls and emails to complete enrollment requirements and assist with the process.<br>• Collaborate with the school administration to ensure all required documents and information are received for each student.<br>• Handle general clerical tasks such as filing, photocopying, scanning, and organizing records.<br>• Operate the front desk, greet visitors, and handle incoming calls, providing information and directing inquiries to the appropriate staff members.<br>• Assist with scheduling meetings, preparing documents, and maintaining office supplies.<br>• Serve as a focal point for parents regarding enrollment and general inquiries.<br>• Ensure clear, helpful, and timely communication with parents, students, and staff.<br>• Accurately manage student information in the school's information system while maintaining confidentiality.<br>• Generate reports for the administration regarding enrollment status and student data as needed.<br>• Provide logistical support for school activities and assist in coordinating school events, open houses, and parent-teacher meetings.<br>• Work closely with other administrative staff to enhance operations and improve efficiency.Administrative AssociateWe are seeking an Administrative Associate based in Wauwatosa, Wisconsin, United States. This role will provide comprehensive clerical and administrative support services within the department of Surgery. This role offers a contract to hire employment opportunity and involves managing correspondence, organizing information, coordinating meetings, and acting as a key point of contact for various audiences. <br><br>Responsibilities:<br><br>• Manage electronic calendar, coordinate meetings, and prepare relevant agendas and materials.<br>• Prioritize inquiries and requests, troubleshoot conflicts, and make judgments and recommendations to ensure smooth daily schedules.<br>• Professionally manage incoming telephone calls, route calls as appropriate, and prioritize phone messages.<br>• Independently manage arrangements for conference rooms, audiovisual equipment, and refreshment/food orders.<br>• Manage electronic and paper correspondence, review, route, answer, and monitor follow up action steps.<br>• Serve as a key point of contact and source of information, addressing inquiries professionally and expediently.<br>• Coordinate multifaceted travel arrangements, including reservations for travel, lodging, and ground transportation, and creation of itinerary portfolios.<br>• Use multiple software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.<br>• Conduct research, compile data, and prepare presentations and reports for leadership review.<br>• Monitor department budget, prepare supporting documentation for purchase orders, check requests, and executive expense reimbursements, and assist in budget development.<br>• Coordinate events including conferences, dinner meetings, and social functions.Administrative AssistantWe are offering a contract for a permanent position as an Administrative Assistant in Brookfield, Wisconsin, United States. As an Administrative Assistant, you will be part of a team in the industry where you will handle documentation audits, liaise with both partners and team members, maintain detailed software notes, and provide customer and vendor coordination. <br><br>Responsibilities:<br>• Audit loan documentation for accuracy and completion.<br>• Establish and maintain open communication with partners and team members.<br>• Keep detailed records of all interactions in our software.<br>• Build and maintain strong relationships with partners and team members.<br>• Coordinate vehicle processing with customers and vendors.<br>• Aid team members in meeting individual and team deadlines and goals.<br>• Provide support for phone handling, application entry, and document handling.<br>• Utilize Microsoft Word, Outlook, and Excel proficiently.<br>• Handle inbound and outbound calls, and schedule appointments.<br>• Offer customer service and data entry support.<br>• Ensure loan approval documents are in order.<br>• Carry out auditing and documentation tasks.Administrative Assistant<p>We are seeking a detail-oriented and versatile <strong>Administrative Assistant</strong> for a Waukesha area organization. This role is perfect for an individual who thrives in a dynamic environment and is eager to take on a variety of responsibilities. The successful candidate will provide essential administrative support, deliver excellent customer service, manage dispatching duties, assist with contract administration, and step into a warehouse support role as needed. If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Perform general office duties, including data entry, managing correspondence, and organizing files.</li><li>Schedule meetings, maintain calendars, and assist with travel arrangements.</li><li>Prepare reports, presentations, and other business documents as needed.</li><li><strong>Customer Service:</strong></li><li>Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.</li><li>Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.</li><li><strong>Dispatching Duties:</strong></li><li>Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.</li><li>Track and document scheduling changes or updates and relay information to the appropriate parties.</li><li><strong>Contract Administration:</strong></li><li>Create, review, and maintain contracts and agreements with attention to detail and accuracy.</li><li>Ensure appropriate filing, management, and compliance with all contractual documentation.</li><li><strong>Warehouse Support:</strong></li><li>Assist in organizing and maintaining inventory, ensuring accuracy and efficiency.</li><li>Help with shipping, receiving, and other warehouse-related tasks on an as-needed basis.</li></ul><p><br></p>Office AssistantWe are offering a short term contract employment opportunity for an Office Assistant in the Healthcare/NHS industry in Waukesha, Wisconsin. As an Office Assistant, your key role will be to provide administrative support, manage and process customer information, and maintain precise records. You will be instrumental in ensuring the smooth operation of our office and the proficiency of our services.<br><br>Responsibilities:<br><br>• Efficiently and accurately process and categorize customer information.<br>• Manage incoming faxes, identifying and indexing them to the appropriate file.<br>• Operate data capture equipment safely and handle digitized documents import into the document management system.<br>• Adhere to HIPAA and other sensitive data regulations, policies, and procedures.<br>• Participate in document scanning and imaging processes.<br>• Handle incoming mail and faxes, ensuring they are sorted and allocated correctly.<br>• Assist in photocopying original two-sided documents to convert to one-sided documents.<br>• Retrieve images and search electronic sources or manual sources for information.<br>• Follow established procedures and escalate for higher review when necessary.<br>• Provide assistance to colleagues as needed to ensure team goals are met.