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48 results for Payroll Specialist in Milford Nh

Senior Payroll Specialist (Hybrid Schedule) <p>Robert Half is working with a respected client with offices in both Boston and Burlington looking for a Sr.Payroll Specialist to join its team. This role offers a Hybrid work schedule and is direct-hire.</p><p><br></p><p>Our client is looking for a payroll professional with 3+ years of experience, and knowledge of multi-state payroll. This is a fast-paced environment and the selected candidate should understand payroll coding. Any experience with UKG software is a plus. Any payroll certifications are a plus.</p><p><br></p><p>For the right candidate our client is offering a base salary "around" $70,000. Strong benefits here and a great culture.</p><p><br></p><p>If interested and qualified send your resume to Bill.Nichols@roberthalf, or apply to this listing ASAP.</p> Senior Payroll Specialist <p>We are in search of a Payroll Administrator to join our team located in Rowley, Massachusetts. This role is centered around the processing of weekly and biweekly payrolls for employees across multiple states. The successful candidate will handle new hire entries, employee data changes, and terminations. This position offers an exciting opportunity for a detail-oriented individual to step into a critical function within our organization.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process weekly and biweekly payrolls for employees across different states</p><p>• Validate and complete new hire entries, employee data changes, and terminations in a timely manner</p><p>• Conduct audits and analyses of employee timekeeping records to ensure accuracy and compliance</p><p>• Efficiently process, audit, and correct paid-time-off requests</p><p>• Monitor tax notices and make necessary updates to the HRIS system</p><p>• Manage tax errors by implementing corrective measures to avoid penalties</p><p>• Act as the main point of contact for employees regarding payroll and timesheet questions</p><p>• Ensure all payroll administration activities adhere to established policies and regulations.</p> Payroll Specialist We are seeking a diligent Payroll Specialist to join our team in Salem, New Hampshire. As a Payroll Specialist, your main duties will include supervising 401k adjustments, managing benefit enrollments, and dealing with minor billing tasks. You will also be responsible for ensuring the precise and prompt processing of exit documentation at the end of the year. This position offers a contract with potential for permanency.<br><br>Responsibilities <br>• Supervise the administration of 401k adjustments to ensure accuracy and compliance<br>• Manage the enrollment process for benefits, making sure all relevant information is correctly entered into accounting software systems<br>• Deal with minor billing tasks, including tracking and forwarding weekly and monthly invoices from providers to the finance department<br>• Ensure all exit documentation is accurately completed and processed promptly at the end of the year<br>• Monitor customer accounts and take appropriate action as needed<br>• Use Paychex Payroll for various payroll and benefits functions<br>• Prepare annual reports related to payroll and benefits<br>• Keep accurate records of all accounting and benefits functions. Payroll Specilaist <p>Are you a <strong>detail-oriented Payroll Specialist</strong> looking to make an impact with a top <strong>sports & hospitality organization</strong> in New Hampshire? We are seeking a <strong>dedicated payroll professional</strong> to manage payroll for up to <strong>300 employees</strong> using our <strong>in-house payroll system</strong>. This <strong>onsite</strong> role offers a competitive salary, excellent benefits, and exciting perks!</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>&#128176; <strong>Payroll Processing & Compliance</strong></p><ul><li>Process <strong>bi-weekly in-house payroll</strong>, ensuring accuracy and compliance with company policies and state/federal regulations</li><li>Review employee punches, make necessary adjustments, and coordinate with managers</li><li>Manage <strong>direct deposits, payroll taxes, 401(k) contributions, garnishments, and withholdings</strong></li><li><strong>Maintain payroll time-keeping system database</strong> and ensure all records are accurate</li><li>Handle employment verification requests</li></ul><p>&#128221; <strong>HR & Benefits Administration</strong></p><ul><li>Assist employees and supervisors with questions related to <strong>payroll, hiring, benefits, 401(k), and policies</strong></li><li>Manage <strong>employee onboarding and exit processes</strong>, including background checks, final paychecks, and benefit terminations</li><li>Maintain <strong>employee files per DOL standards</strong> in <strong>SharePoint and OneNote</strong></li><li>Process and track <strong>workers' compensation claims</strong> and other liability claims</li><li>Oversee <strong>annual benefit enrollment and compliance reporting</strong> (1094-C, 1095-C, W-2s, payroll tax filings, etc.)</li></ul><p>&#128202; <strong>Compliance, Reporting & Training</strong></p><ul><li>Process <strong>quarterly and annual payroll tax filings</strong></li><li>Maintain and reconcile invoices related to <strong>health insurance and employee benefits</strong></li><li>Coordinate <strong>CPR, First Aid, and SERV Safe training</strong> for select employees</li><li>Assist with <strong>annual job fairs</strong> and employee certification tracking</li></ul><p><strong>Why Join Us?</strong></p><p>&#127942; Work for a <strong>top sports & hospitality organization</strong> in NH</p><p>&#128200; Competitive <strong>salary + comprehensive benefits & perks</strong></p><p>&#128188; Hands-on role with <strong>career growth opportunities</strong></p><p>&#127881; Exciting, <strong>team-oriented work environment</strong></p><p>If you’re a <strong>proactive and detail-driven payroll professional</strong>, we’d love to hear from you! Apply today and be part of a dynamic team in the <strong>sports & hospitality industry.</strong></p><p><br></p> Payroll/Benefits Specialist <p>**Payroll/Benefits Specialist** Our client is seeking a Senior Payroll/Benefits Specialist to join their team in managing the company's payroll and benefit responsibilities. This role involves accurate and timely payroll processing for US employees, maintaining compliance with tax regulations, and effectively managing employee data through HRIS systems. Additionally, you'll manage benefits programs, conduct relevant audits, coordinate enrollment, and liaise with external service providers while adhering to all legal requirements and company policies. If you have an eye for detail, a desire to provide excellent customer service, and experience in both payroll management and benefits administration, we encourage you to apply! (Boston, Hybrid, Up to $110K DOE)</p><p><br></p><p>** Bachelors degree, <em>preferred </em></p><p>** 3-5+ years of experience in payroll and benefits </p><p>** In-depth knowledge of payroll processes, tax regulations, and payroll accounting principles.</p><p>** Familiarity with HRIS systems, UKG, ADP, Workday, etc. </p><p>** Proficient in using payroll software and MS Office applications, especially Excel.</p><p>** Strong attention to detail and accuracy, strong written and verbal communication and ability to work independently </p><p>** Experience in HR operations or HR generalist roles, <em>huge plus! </em></p> Accounts Receivable Specialist <p>Robert Half is working with a respected construction client in the Woburn area seeking an Accounts Receivable Specialist with AIA billing experience. This is a permanent role, reporting into the CFO, joining a 4-person accounting department. Our client is looking for an Accounts Receivable Specialist with at least 3 years of relevant work experience, exposure to certified payroll reporting, and construction industry experience is highly preferred. The role would be in office, with 1 work from home day per week.</p><p><br></p><p>For the right experience our client is looking to pay a starting base salary around $70,000 + potential bonuses. The benefits are very competitive too.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email your resume direct to Bill.Nichols@roberthalf. Thanks!</p> Staff Accountant We are offering an exciting opportunity for a Staff Accountant in Quincy, Massachusetts. As a Staff Accountant, you will play a crucial role in the financial operations of our enterprise, which includes various responsibilities like managing accounts, maintaining budgets, and contributing to our fiscal goals.<br><br>Responsibilities:<br><br>• Accurately process journal entries for labor, fringe distribution, and other cost allocations.<br>• Manage and maintain annual budgets for assigned programs, including individual grant/contract budgets.<br>• Regularly update budget information in the accounting system and prepare budget versus actual analyses.<br>• Handle billing and reporting for each assigned program, track related accounts receivable and cash receipts, and prepare required funder reports.<br>• Take primary responsibility for multiple accounting functions within the fiscal department such as accounts payable and receivable, daily cash reporting, and payroll allocation.<br>• Conduct monthly reconciliations as required and prepare work papers for the annual agency-wide audit.<br>• Work collaboratively with the Fiscal department staff to develop and implement department procedures and policies.<br>• Maintain an accurate inventory listing and physical identification of assets related to assigned programs and administration.<br>• Support fundraising efforts by accurately tracking and recording donations.<br>• Provide back-up support to other Accountants and the Payroll Manager, including cross-training on other department functions. Payroll Coordinator <p>We are offering an opportunity for a Senior Payroll Coordinator in the non-profit sector based in Southborough, Massachusetts. The role involves handling all processes related to payroll, including timecard management, payroll adjustments, and employee communications.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently processing payroll adjustments and corrections</p><p>• Accurately maintaining records of employee hours using Workforce Now</p><p>• Handling employee inquiries and questions related to pay</p><p>• Ensuring the accuracy of payroll data by reviewing pre-process registers</p><p>• Proactively recommending improvements to payroll processes</p><p>• Participating actively in staff meetings and supervision</p><p>• Adhering to all policies and procedures of the agency</p><p>• Handling the mailing of payroll checks</p><p>• Running reports using ADP report writer</p><p>• Entering bonuses, retro pay, and shift differential pay into ADP</p><p>• Notifying employees about the timecard deadline each pay period.</p> Accounts Payable Specialist <p>Robert Half is working with an established construction company in Burlington seeking a Accounts Payable Specialist to join its team. This is a permanent role reporting to a local AP Manager, with a dotted line up to the CFO.</p><p><br></p><p>Our client is looking for a candidate with at least 2 years of full-cycle accounts payable expertise. The desired accounts payable professional should have experience matching, batching, and coding invoices.</p><p><br></p><p>For the right experience the Accounts Payable Specialist will receive a starting salary around $65,000. Strong benefits too.</p><p><br></p><p>If interested and qualified please send your resume to Bill.Nichols@roberthalf, or apply to this posting ASAP. Thanks!</p> Human Resources (HR) Manager We are in search of a Human Resources (HR) Manager to join our team in Billerica, Massachusetts. This role offers a long-term contract employment opportunity, where you will primarily focus on setting up benefit plans, running payroll, acting as the main point of contact for employees, and ensuring HR compliance. <br><br>Responsibilities:<br><br>• Overseeing the establishment and implementation of benefit plans<br>• Serving as the primary contact for all employee inquiries and issues<br>• Ensuring adherence to HR policies and maintaining compliance with legal regulations<br>• Administering bi-monthly payroll operations efficiently<br>• Utilizing ADP - Financial Services and ADP Workforce Now for various HR functions<br>• Employing ATS - Asynchronous Transfer Mode for efficient communication and processes<br>• Leveraging Ceridian and HCM for effective HR management<br>• Overseeing all aspects of employee relations to maintain a harmonious workplace<br>• Managing hiring processes to ensure the acquisition of suitable talent<br>• Ensuring clear and effective communication across all levels of the organization. Payroll/Benefits Administrator <p>We are on the lookout for a Payroll/Benefits Administrator to join our team based in Brattleboro, Vermont. As a key member of our team, you'll manage the payroll process of the organization, including the calculation of employee salaries, processing deductions, and ensuring adherence to tax laws. You will also work closely with the Human Resources department to maintain accurate employee data and resolve payroll inquiries. </p><p><br></p><p>Responsibilities:</p><p>• Oversee the entire payroll process, ensuring accuracy and efficiency</p><p>• Calculate and process employee wages and deductions in a timely manner</p><p>• Ensure compliance with federal, state, and local tax laws</p><p>• Distribute paychecks to employees and resolve any payroll-related issues</p><p>• Collaborate with the Human Resources department to maintain and update employee records</p><p>• Utilize your knowledge of Paylocity and multi-state payroll to effectively manage payroll operations</p><p>• Handle all aspects of benefit functions, ensuring employees receive their entitled benefits</p><p>• Respond to payroll inquiries and provide solutions to any issues that may arise</p><p>• Monitor employee accounts and take appropriate actions when necessary.</p> Accounts Payable Specialist - Hybrid Schedule <p>Robert Half is working with a respected client in Wakefield seeking an Accounts Payable Specialist to join its team. This is a permanent role, reporting to an AP Manager, joining and existing team of 4. Our client is looking for an Accounts Payable Specialist with at least 2 years of "full-cycle" AP experience, and above average Excel skills. The selected candidate must also have ERP system skills, preferably in SAP or Oracle.</p><p><br></p><p>For the right experience our client is looking to offer a starting base salary up to $60,000 + benefits. The role is also HYBRID, with 2 days in office each week. For this reason, the selected AP Specialist must be able to work well independently as needed.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!</p> Senior Accounting Manager <p>Great opportunity to join a stable, mid-sized services company and help shape their finance department. Will work closely with the President to handle all day to day and monthly accounting. Will also handle analysis and assist the president with all financial decisions. Must be hands on, and willing to handle everything from check runs, to monthly reporting, and analysis.</p><p><br></p><p><br></p><p>Position Overview: As the Accounting Manager, you will play a pivotal role in managing the financial health of our organization. From overseeing day-to-day accounting tasks to providing strategic financial insights, you will have the opportunity to make a significant impact on our operations. This position reports directly to the President, and offers the chance to work in a collaborative and supportive environment.</p><p><br></p><p>For additional information, please contact MICHAEL ABATE @ michael.abate@roberthalfcom</p><p><br></p><p><br></p><p>Key Responsibilities:</p><ol><li>Financial Reporting and Analysis: Prepare accurate and timely financial statements, including monthly, quarterly, and annual reports. Conduct in-depth analysis of financial data to identify trends, variances, and opportunities for improvement.</li><li>Cash Management: Manage cash flow and liquidity to support daily operations and strategic initiatives. Monitor banking activities, reconcile accounts, and oversee cash disbursements.</li><li>Accounts Payable and Receivable: Handle the accounts payable and accounts receivable processes, ensuring accuracy and timeliness. Approve vendor payments, review customer invoices, complete check runs, and address any billing or collection issues.</li><li>Payroll Processing: Oversee payroll administration handled by HR, including processing employee payments, managing payroll taxes, and ensuring compliance with applicable regulations.</li><li>Audit and Compliance: Coordinate annual audits and assist with the preparation of audit schedules and documentation. Ensure compliance with accounting standards, tax regulations, and internal policies.</li><li>Budgeting and Forecasting: Collaborate with department heads to develop annual budgets and forecasts. Monitor budget performance and provide regular updates to management. Recommend adjustments as needed to ensure financial objectives are met.</li><li>Process Improvement: Identify opportunities to streamline accounting processes and enhance efficiency. Implement best practices and leverage technology to automate routine tasks.</li><li>Team Leadership: Provide guidance and mentorship to the accounting team. Foster a positive work environment based on trust, accountability, and continuous learning.</li></ol><p><br></p><p><br></p> Accounting Manager <p>We are offering a long term contract employment opportunity for an Accounting Manager in Westford, Massachusetts. This position will be the sole Accounting/Finance person in the organization where you will be tasked with overseeing accounting operations, managing cash flows, handling payroll, and delivering month-end reports.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee and manage the overall accounting operations</p><p>• Handle cash management and monitor the company's cash flow</p><p>• Manage payroll functions ensuring timely and accurate payments</p><p>• Prepare and deliver month-end reporting to stakeholders</p><p>• Utilize accounting software systems for efficient financial management</p><p>• Use ADP - Financial Services for streamlined financial services</p><p>• Implement BlackLine software for enhanced financial automation</p><p>• Leverage Concur for travel and expense management</p><p>• Use ERP - Enterprise Resource Planning for integrated business process management</p><p>• Direct and oversee accounting functions for accuracy and compliance</p><p>• Manage Accounts Payable (AP) and Accounts Receivable (AR) to ensure financial stability</p><p>• Conduct auditing to ensure financial accuracy and compliance</p><p>• Oversee billing functions to ensure timely invoicing and payment</p><p>• Utilize Great Plains Accounting and Great Plains Dynamics for efficient financial management.</p> Accounting Manager <p>Are you a <strong>Senior Accountant</strong> looking to take the next step into a leadership role? Do you thrive in a <strong>fast-growing, dynamic environment</strong> where you can make a direct impact? A <strong>rapidly expanding medical equipment company</strong> in <strong>Nashua, NH</strong> is seeking an <strong>Accounting Manager</strong> to lead <strong>month-end close</strong> and provide critical <strong>financial reporting to the CEO</strong>. This is a <strong>hybrid</strong> role (2 days onsite, 3 days remote) with a <strong>competitive salary + bonus</strong> and room for career growth!</p><p><br></p><p><strong>Why You’ll Love This Opportunity:</strong></p><p>✔ <strong>Stepping Stone to a Leadership Role</strong> – Take on more responsibilities over time and grow within the company</p><p>✔ <strong>Impact-Driven Role</strong> – Work closely with the <strong>CEO</strong> to provide key financial insights</p><p>✔ <strong>Flexibility & Work-Life Balance</strong> – Hybrid work schedule (2 days in-office, 3 days remote)</p><p>✔ <strong>Growing Industry</strong> – Be part of a fast-scaling <strong>medical equipment</strong> company in a high-demand market</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>&#128202; <strong>Financial Management & Reporting</strong></p><ul><li>Own the <strong>month-end and year-end close processes</strong>, ensuring accuracy and timeliness</li><li>Prepare and present <strong>financial reports to the CEO</strong></li><li>Assist in <strong>budgeting, forecasting, and financial planning</strong></li></ul><p>&#128176; <strong>Accounts & Cash Flow Oversight</strong></p><ul><li>Manage <strong>accounts receivable, accounts payable, payroll, and cash flow</strong></li><li>Maintain <strong>internal controls</strong> to safeguard assets and ensure compliance with <strong>GAAP</strong></li></ul><p>&#128200; <strong>Leadership & Process Improvement</strong></p><ul><li>Supervise and mentor accounting staff, fostering a <strong>collaborative and growth-focused environment</strong></li><li>Identify <strong>opportunities to streamline</strong> financial processes and improve efficiency</li></ul><p>&#128269; <strong>Compliance & Strategic Support</strong></p><ul><li>Oversee <strong>tax filings, audits, and regulatory compliance</strong> in coordination with external auditors and tax professionals</li><li>Ensure adherence to <strong>healthcare industry regulations and financial reporting requirements</strong></li><li>Provide <strong>strategic financial insights</strong> to support business decision-making</li></ul><p><strong>What’s In It for You?</strong></p><p>✅ <strong>Hybrid schedule</strong> (2 days onsite, 3 days remote)</p><p>✅ <strong>Competitive salary + bonus</strong></p><p>✅ <strong>Career growth opportunities</strong> with leadership potential</p><p>✅ <strong>Join a rapidly growing medical equipment company</strong> in an exciting industry</p><p><br></p><p>If you’re looking for a <strong>high-impact role with room to grow</strong>, apply today and take the next step in your accounting career!</p> Accounts Payable Specialist <p>Robert Half is recruiting for a full-time Accounts Payable Specialist role in the Littleton, MA area. This is a permanent role, reporting an AP Manager, joining a well established existing AP department. Our client is looking for 2-3 years of relevant AP experience and above average Excel skills. The desired candidate should also be able to work well in a fast-paced environment. They're very busy at this company!</p><p><br></p><p>If interested and qualified for the Accounts Payable Specialist opportunity please apply ASAP. I'm setting up interviews during the next week. Feel free to email your resume direct to Bill.Nichols@roberthalf. Thanks!!!</p> Accounts Payable Specialist <p>We are in search of an Accounts Payable Specialist to join our team in Exeter, New Hampshire. The role offers a long term contract employment opportunity in the industry. As an Accounts Payable Specialist, you will be expected to execute a range of tasks including account coding, managing accounting software systems, and carrying out auditing procedures. </p><p><br></p><p>Responsibilities</p><p>• Conduct detailed reviews of invoices and ensure their accurate matching and approval in Concur</p><p>• Assist with the setup of vendors and enter inventory invoices into the SAP ERP system</p><p>• Oversee accounting functions and maintain comprehensive records of all transactions</p><p>• Manage accounts payable and ensure all financial data is up to date</p><p>• Perform auditing tasks to ensure financial compliance and efficiency</p><p>• Utilize accounting software systems to streamline and automate financial operations</p><p>• Conduct account coding tasks to classify financial data accurately</p><p>• Assist in other accounting tasks as needed to support the financial department.</p> Accounts Receivable Specialist We are offering a long-term contract employment opportunity for an Accounts Receivable Specialist in PORTSMOUTH, New Hampshire. This role operates in the industry of Accounting Software Systems and will be part of a hybrid schedule team. <br><br>Key responsibilities:<br><br>• Accurately process and manage customer credit applications.<br>• Maintain and update customer credit records diligently.<br>• Resolve any customer inquiries related to accounts receivables.<br>• Monitor customer accounts and take appropriate actions when necessary.<br>• Manage billing functions and ensure accuracy in the process.<br>• Utilize Excel for various accounting functions and formula application.<br>• Ensure understanding and application of debit and credit principles in the role.<br>• Participate in available training to continually enhance job performance. Senior Accounts Payable Specialist <p>Job Title: Senior Accounts Payable Coordinator</p><p>Location: Burlington, MA (Hybrid)</p><p><br></p><p>Job Description:</p><p>We're recruiting for a Senior Accounts Payable Coordinator to join our client in Burlington, MA on a hybrid work schedule. The selected candidate will join an established accounts payable department, ensuring all invoices are processed accurately and timely.</p><p><br></p><p>Responsibilities:</p><p>Accounts Payable process, ensuring compliance with company policies and procedures.</p><p>Review, validate, and process a high volume of vendor invoices.</p><p>Coordinate monthly and yearly close processes.</p><p>Conduct regular audit and reconciliation of financial data.</p><p>Resolve invoice discrepancies and liaise with vendors and internal departments as required.</p><p>Mentor and guide junior staff members, fostering a positive and productive work environment.</p><p>Assist in ad hoc finance projects and prepare financial reports as needed.</p><p><br></p><p>Qualifications:</p><p>Minimum 5 years of experience in Accounts Payable</p><p>Strong understanding of accounting principles and accounts payable processes.</p><p>Proficiency in accounting software</p><p>Excellent organizational, analytical, and problem-solving skills.</p><p>Ability to multi-task, work under pressure and meet deadlines required.</p><p><br></p><p>This position offers a hybrid work schedule allowing for a blend of in-office and remote work.This is an excellent opportunity for a Senior Accounts Payable Coordinator to contribute to and play a vital role in our client's finance department. If you meet the above criteria and are ready for the challenge, apply now! Also, feel free to email Bill.Nichols@roberthalf! </p> Human Resources (HR) Manager <p>We are searching for a Human Resources (HR) Manager to join our team in Canton, Massachusetts. The HR Manager will be responsible for managing all human resources practices and procedures, ensuring the smooth operation of HR activities and their alignment with strategic objectives. The role will involve addressing the unique challenges and dynamics of the construction industry, including workforce diversity, compliance, and project-based staffing. </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Human Resources Management</strong></p><ul><li>Collaborate with department heads to assess manpower needs and plan workforce allocation for ongoing and upcoming projects.</li><li>Manage the onboarding process, ensuring new hires are seamlessly integrated into the company culture.</li></ul><p><strong>Employee Relations</strong></p><ul><li>Act as the main point of contact for employee concerns, fostering a positive and productive work environment.</li><li>Mediate disputes and provide resolutions in alignment with company policies and labor laws.</li><li>Organize team-building activities and initiatives to boost employee morale.</li></ul><p><strong>HR Operations</strong></p><ul><li>Maintain accurate employee records, including timesheets, certifications, and attendance.</li><li>Oversee payroll processing and benefits administration.</li><li>Develop and update HR policies and handbooks to reflect the needs of the organization and workforce.</li></ul><p><strong>Compliance & Legal</strong></p><ul><li>Ensure compliance with labor laws, safety regulations, and industry standards.</li><li>Manage contracts, benefits, and other employment agreements.</li><li>Keep up-to-date with changes in construction-related labor laws and ensure timely implementation of necessary adjustments.</li></ul><p><strong>Performance Management</strong></p><ul><li>Implement performance evaluation systems and provide training to supervisors on conducting appraisals.</li><li>Identify training and development needs and coordinate skill-building workshops and certifications.</li><li>Develop career progression plans to retain top talent.</li></ul> Firm Administrator (Director Finance & Administration) <p><strong>Exciting Opportunity: Firm Administrator (Director of Finance, Admin & Operations) – Boston Law Firm</strong></p><p>Are you a strategic leader with a passion for finance, operations, and administration in a dynamic legal environment? Our client, a highly respected law firm in Boston, is seeking a <strong>Firm Administrator</strong> to oversee and optimize their business operations. If you thrive in a collaborative, collegial environment and have a track record of success in law firm management, this could be the perfect opportunity for you!</p><p><strong>Why Join Our Client?</strong></p><ul><li><strong>Thriving & Growing:</strong> The firm has experienced consistent growth, especially in recent years.</li><li><strong>Strong & Stable Culture:</strong> A loyal and dedicated team, known for its collegial and supportive atmosphere.</li><li><strong>State-of-the-Art Office Space:</strong> Enjoy working in a brand-new, modern office.</li><li><strong>Exciting Technology Revamp:</strong> Be a key player in upgrading and enhancing firm-wide technology.</li></ul><p><strong>Position Highlights:</strong></p><ul><li><strong>Title:</strong> Firm Administrator (Think Director of Finance, Admin & Operations)</li><li><strong>Location:</strong> Boston, MA</li><li><strong>Industry:</strong> Law Firm</li><li><strong>Compensation:</strong> Up to $250K + small holiday bonus (flexibility for exceptional candidates)</li><li><strong>Reports To:</strong> Managing Partner & Management Committee</li><li><strong>Direct Reports:</strong> 11 (including Controller, Billing Coordinators, Reception/Admin, Legal Secretaries, Paralegals)</li><li><strong>Work Schedule:</strong> In-office 4-5 days/week initially, then potential for 1 remote day/week after onboarding (3-4 months)</li></ul><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Finance & Accounting:</strong></p><ul><li>Supervise Controller and oversee all financial functions, including reporting and profitability analysis.</li><li>Manage cash flow, billing, collections, and payroll operations.</li><li>Oversee 401(k) and profit-sharing plans, ensuring compliance.</li><li>Assist with financial planning, client billing, and proposal preparation.</li></ul><p><br></p><p><strong>General Office, HR, Technology & Administration:</strong></p><ul><li>Oversee hiring, onboarding, and benefits administration (health insurance, 401(k), etc.).</li><li>Manage staff recruitment and assist with attorney hiring.</li><li>Supervise administrative support teams, ensuring optimal performance and coverage.</li><li>Maintain and enhance IT systems, collaborating with external vendors for solutions.</li><li>Oversee firm insurance policies, risk management, and compliance.</li><li>Organize firm events, meetings, and maintain vendor relationships.</li></ul> Accounting Manager/Supervisor <p>We are offering an exciting opportunity for an Accounting Manager to join our team based in Dover, New Hampshire. This role will combine financial reporting and accounting. Some key aspects will revolve around inventory management and reporting, cost accounting, as well general accounting. This person will be the sole Accountant for the department.</p><p><br></p><p>Responsibilities: </p><p>• Processing and managing full cycle accounts payable and receivable</p><p>• Coordinating with the operations manager, purchasing agent, and sales team</p><p>• Conducting financial reporting for internal use</p><p>• Managing inventory and performing related reporting tasks</p><p>• Handling payroll processing and coordination with ADP support representative</p><p>• Performing month-end and year-end closing procedures</p><p>• Executing cost reporting for internal use</p><p>• Improving processes and procedures to increase efficiency</p><p>• Performing general accounting tasks and maintaining financial records</p><p>• Utilizing QuickBooks, ADP, CRM Insightly portal, and Excel for various accounting functions.</p> Accounts Payable Administrator <p>Job Title: Accounts Payable Specialist</p><p><br></p><p>Location: Littleton, MA (Hybrid Work Schedule)</p><p><br></p><p>Job Type: Full-time</p><p><br></p><p>Company Overview: We are seeking an organized and motivated Accounts Payable Specialist to join our expanding finance team. The successful candidate will manage day-to-day accounts payable functions, ensuring accuracy and efficiency in the account recording systems and payments.</p><p><br></p><p>Key Responsibilities:</p><p>Manage all aspects of the accounts payable function for the organization.</p><p>Maintain up-to-date and accurate records of all accounts payable transactions.</p><p>Prepare and process vendor payments, check requests, and expense reports in a timely manner.</p><p>Reconcile vendor statements, research, and correct discrepancies.</p><p>Develop monthly aging reports for senior management.</p><p>Communicate with vendors and employees across different departments regarding invoice discrepancies, payment dates, etc.</p><p>Assist in month-end closings and provide support to the accounting department as needed.</p><p>Perform additional tasks as assigned by the management.</p><p><br></p><p>Requirements:</p><p>2-3 years of experience in a similar role in accounts payable.</p><p>Strong knowledge of accounting principles and practices.</p><p>Proficiency in MS Office Suite, particularly Excel.</p><p>Experience with accounting software or ERP systems.</p><p>Excellent attention to detail and high degree of accuracy.</p><p>Strong written and oral communication skills.</p><p>Demonstrable ability to manage multiple tasks and meet deadlines.</p><p><br></p><p>Work Arrangement: This role will follow a hybrid work schedule, with part of the week being onsite in Littleton, MA, and the rest being remote, enabling flexibility in managing your work week.</p><p><br></p><p>The company provides competitive salaries, great benefits, and a supportive work environment.</p><p><br></p><p>If you are a detail-oriented and organized individual who enjoys working in a dynamic, fast-paced environment, we would like to hear from you. Please apply with your updated resume.</p> Accounting Manager & Collections Manager <p><strong>POSITION: ACCOUNTING & COLLECTIONS MANAGER</strong></p><p><strong>LOCATION: DEERFIELD, MA </strong></p><p><strong>INDUSTRY: MUNICIPALITY / NON-PROFIT</strong></p><p><strong>RECRUITER CONTACT: KELLEIGH MARQUARD - <em>Kelleigh.Marquard@Roberthalf</em></strong></p><p><br></p><p>We are seeking an Accounting & Collections Manager with proven experience in the accounting field, for our valued Client, a thriving municipality organization, near Deerfield, Massachusetts. This Accounting & Collections Manager role plays a pivotal part on the Leadership team of the organization and will reporting directly into the Director of Finance. The Accounting & Collections Manager will provide financial support across various areas of the operation and help manage, analyze and maintain concise accounting records and manage the organization's banking activity and cashflow. Our Client is seeking a proven leader with experience mentoring and training staff.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle and oversee billing, collection, processing, record keeping of fees and payments owed</li><li>Manage the receipt, recording, custody, and disbursement of the organization's funds including accounts payable and payroll</li><li>Work closely with the banks to manage, monitor and analyze borrowing, investing and management of the organization's funds</li><li>Prepare daily, weekly and monthly financial reports </li></ul><p>This great opportunity comes with excellent benefits including a generous time off policy, great work/life balance and job stability. If you meet these requirements and are interested in this promising opportunity, please email your resume in confidence to Kelleigh Marquard at Kelleigh.Marquard@roberthalf com. All inquiries are confidential. At Robert Half we never distribute your resume without your permission.</p> Operations Manager We are offering an exciting opportunity for an Operations Manager in Charlestown, Massachusetts. This role is pivotal in the healthcare industry, focusing on managing home health services and related administrative tasks. The Operations Manager will play a key role in the daily operations, client relations, and overall satisfaction, while ensuring compliance with regulations and policies.<br><br>Responsibilities:<br>• Manage daily operations within the home health services sector<br>• Respond promptly and effectively to client needs and inquiries<br>• Cultivate and foster strong relationships with clients<br>• Resolve client complaints and queries in a timely and efficient manner<br>• Oversee payroll and invoicing operations<br>• Track and report on expenses, ensuring accurate records<br>• Handle insurance renewals, ensuring they are up to date<br>• Perform HR duties as required, including administering ADP Workforce Now and Cobra<br>• Collaborate with various departments to measure and evaluate performance metrics<br>• Ensure strict compliance with industry regulations and company policies.
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