<p>We are looking for a detail-oriented Billing Specialist to join our team in Worcester, Massachusetts. This role involves handling diverse billing functions, ensuring accuracy, and maintaining compliance with contractual terms. The ideal candidate will thrive in a fast-paced environment and bring expertise in construction-related billing processes.</p><p><br></p><p>Responsibilities:</p><p>• Compile and review work orders, material reports, vendor invoices, and other cost documentation to prepare accurate and timely billing.</p><p>• Collaborate with engineers, project managers, accounts payable staff, and vendors to ensure all billable items are accounted for.</p><p>• Verify and finalize billed work, addressing any discrepancies or issues with invoices.</p><p>• Enter cost codes and other relevant data into the company’s billing system with precision.</p><p>• Maintain effective communication with project managers and customers’ accounts payable departments to ensure seamless billing processes.</p><p>• Monitor adherence to billing procedures and report recurring violations by operations personnel.</p><p>• Assist with accounts receivable tasks and collections as necessary.</p><p>• Promote and adhere to company safety policies and uphold the company code of conduct.</p><p><br></p><p><strong><em><u>**For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p><p><br></p>
<p><strong>Job Summary</strong>: We are seeking a highly motivated and experienced Accounting Manager to provide full financial support for our Sturbridge location. The ideal candidate will work closely with the Controller to manage key accounting functions, including Accounts Payable (AP), Accounts Receivable (AR), payroll, cash flow management, benefit administration, and general financial oversight. The Accounting Manager will ensure accurate financial reporting, compliance with internal controls, and timely execution of financial processes within a fast-paced hospitality environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Accounts Payable (AP) & Accounts Receivable (AR)</strong>: Oversee daily AP and AR activities, ensuring timely and accurate processing of vendor payments, customer invoicing, and collections.</li><li><strong>Payroll</strong>: Process payroll in a timely and accurate manner, ensuring compliance with all federal, state, and local regulations. Work closely with HR on employee status changes, benefit elections, and deductions.</li><li><strong>Benefit Administration</strong>: Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other employee perks, ensuring proper deductions are made.</li><li><strong>Cash Flow Management</strong>: Support in the daily monitoring of cash flow, ensuring adequate funds are available for operational needs and assisting with monthly cash forecasting.</li><li><strong>General Financial Support</strong>: Assist the Controller with financial reporting, month-end closing procedures, and reconciliation of balance sheet accounts.</li><li><strong>Compliance & Reporting</strong>: Ensure adherence to internal financial controls and accounting procedures. Assist with preparation for audits, ensuring documentation is thorough and accurate.</li><li><strong>Team Collaboration</strong>: Work closely with other departments, including Operations and HR, to ensure smooth financial operations and alignment with organizational goals.</li><li><strong>Continuous Improvement</strong>: Identify areas for process improvement and implement changes to enhance the efficiency of accounting functions.</li></ul><p><br></p><p><strong>Preferred Attributes</strong>:</p><ul><li>Experience in the hospitality industry, especially with property management systems (PMS) and hotel accounting.</li><li>Familiarity with labor laws and payroll processing in a hospitality setting.</li><li>Knowledge of financial regulations and compliance standards within the hospitality industry.</li></ul><p><strong>Why Join Us?</strong>:</p><ul><li>Competitive salary and benefits package.</li><li>Opportunity for growth within a dynamic, growing hospitality organization.</li><li>Collaborative work environment with a supportive team</li></ul>
<p>We are currently seeking a skilled and detail-oriented <strong>Payroll Specialist</strong> to join our clients team. In this role, you will be responsible for processing payroll for approximately 1,000 employees on a biweekly basis. You will manage the entire payroll workflow to ensure all transactions are processed accurately and on time. Key responsibilities include reconciling payroll prior to transmission, validating reports, and ensuring garnishment calculations are processed in compliance with applicable regulations.</p><p>This role involves generating standard payroll reports for staffing vendors, processing manual checks, and entering payroll-related data and changes—such as new hires, salary adjustments, and benefit enrollments—into both the UKG HRIS and ADP systems. You will be expected to create and reconcile general ledger entries for each payroll cycle and generate GL reports in ADP. In addition, you’ll handle post-payroll responsibilities such as funding the 401(k) plan with Fidelity and managing weekly timecard reports for temporary staff across three agencies, reconciling invoices accordingly.</p><p>The ideal candidate will have at least three years of payroll experience in a high-volume environment, strong familiarity with ADP and a solid understanding of payroll compliance and benefits administration. Attention to detail, organizational skills, and the ability to maintain confidentiality are critical for success in this position.</p><p>If you are passionate about payroll and looking to contribute to a dynamic and collaborative team, we encourage you to apply today!</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Franklin, Massachusetts. In this long-term contract position, you will play a vital role in ensuring the accuracy and efficiency of our accounts payable processes, including invoice management and payment processing. This is an excellent opportunity for someone with strong organizational skills and a passion for maintaining financial accuracy.<br><br>Responsibilities:<br>• Process and verify invoices with precision to ensure timely and accurate payments.<br>• Manage account coding and ensure all transactions adhere to company guidelines.<br>• Oversee check runs and ensure payments are completed efficiently.<br>• Handle Automated Clearing House (ACH) transactions and reconciliations.<br>• Collaborate with internal teams to resolve discrepancies and maintain accurate records.<br>• Assist with special projects related to accounts payable as needed.<br>• Monitor and maintain accounts payable records for compliance and reporting purposes.
<p>We are looking for an Accounts Payable Specialist to join a nonprofit organization in Cambridge, Massachusetts. This part-time, contract position (12 hours a week) offers an opportunity to manage essential accounting tasks in a collaborative environment for 2-3 months. The role requires working onsite and adhering to a consistent weekly schedule.</p><p>You must be comfortable working independently to be successful in this position. </p><p><br></p><p>Responsibilities:</p><p>• Process and input invoices into the accounting system with accuracy and efficiency.</p><p>• Reconcile monthly credit card statements to ensure proper tracking of expenses.</p><p>• Prepare, mail, and file approved checks in a timely manner.</p><p>• Organize and maintain records of paid invoices to ensure compliance and accessibility.</p><p>• Handle approximately 15 bills each week, addressing any backlog of filing.</p><p>• Utilize QuickBooks Online to manage financial transactions and reporting.</p><p>• Print multiple checks as needed, with attention to detail and adherence to organizational protocols.</p><p>• Collaborate closely with the Senior Accountant to support smooth operations.</p>
<p>Robert Half is working with a respected client in Wakefield seeking an Accounts Payable Specialist to join its team. This is a permanent role, reporting to an AP Manager, joining and existing team of 4. Our client is looking for an Accounts Payable Specialist with at least 2 years of "full-cycle" AP experience, and above average Excel skills. The selected candidate must also have ERP system skills, preferably in SAP or Oracle.</p><p><br></p><p>For the right experience our client is looking to offer a starting base salary up to $60,000 + benefits. The role is also HYBRID, with 2 days in office each week. For this reason, the selected AP Specialist must be able to work well independently as needed.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!</p>
<p>**Accounts Payable Specialist** Our long-time client is seeking a meticulous and motivated individual with solid accounting and interpersonal skills to fill the role of an Accounts Payable Specialist. The position comprises processing incoming invoices, verifying their accuracy, and entering them into Timberline. Furthermore, you will be preparing weekly payable reports, processing monthly invoicing, and drafting and distributing monthly reports. Proficient knowledge of project contracts, invoices, and change order documents is required for this role. Ideally, you will have at least a year of accounting or AP experience, preferably in the construction or engineering industry. If you meet the requirements and are ready for a new, exciting challenge, we encourage you to apply today! (Boston, In Office, up to $85K)</p><ul><li>2-5+ year of accounting or AP experience </li><li>Experience working with a construction or engineering company, <em>preferred </em></li><li>Bachelor’s degree in accounting, <em>preferred</em></li><li>Experience with Sage 300, <em>required</em></li></ul>
<p>Our client, a respected and community-centered educational institution in Cambridge, is seeking an Accountant to join their collaborative Finance team. This role is ideal for an early- to mid-career accounting professional who thrives in a mission-driven environment and is looking for a well-rounded role with exposure to both payroll and general accounting.</p><p><br></p><p>You’ll report directly to the Controller and work closely with a small team including AP and billing specialists. The organization supports around 180 employees—including salaried staff, hourly seasonal staff, and faculty—so this role requires a detail-oriented and highly trustworthy individual who understands the importance of accuracy and confidentiality.</p><p><br></p><p>🌟 What Makes This Opportunity Stand Out?</p><ul><li>Exceptional Time Off: 3 weeks + 3 days of CTO, plus 2 weeks off during winter holiday closure</li><li>Comprehensive Benefits: 80% of family healthcare costs covered</li><li>Robust Retirement Plan: 403(b) with 5% employer match (7% after 3 years)</li><li>Perks: Free daily lunch during the academic year, free parking, and MBTA pass reimbursement</li><li>Culture: Dog-friendly campus and a warm, collegial environment grounded in education and service</li></ul><p><br></p><p>🧾 Key Responsibilities Include:</p><ul><li>Prepare monthly journal entries, reconcile cash and balance sheet accounts</li><li>Assist with annual audit preparation and supporting schedules</li><li>Maintain investment and endowment records</li><li>Run bi-weekly payroll for approximately 180 employees using ADP WorkforceNow</li><li>Reconcile and process gift revenue in collaboration with the Advancement Office</li><li>Enter fixed assets into the accounting system quarterly</li><li>Oversee petty cash and process miscellaneous receipts</li><li>Remit 403(b) contributions to TIAA-CREF bi-weekly</li><li>Manage seasonal billing for summer programs and camps</li></ul><p><br></p>
<p>Job Title: Payroll Specialist</p><p><br></p><p>Job Summary:</p><p>We are seeking a skilled and detail-oriented Payroll Specialist with multistate payroll experience to join our team. This role is critical in ensuring employees across multiple states are paid accurately and on time in compliance with state and federal regulations. The ideal candidate will possess strong expertise in state-specific tax laws, payroll compliance, and multistate payroll processing. If you are a problem solver with exceptional attention to detail and a passion for providing excellent service, this opportunity may be a great fit for you!</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Payroll Processing: Process and administer end-to-end payroll for employees in multiple states, ensuring accuracy, compliance, and timeliness in every pay cycle.</p><p>Tax Compliance: Manage state-specific tax filings, unemployment insurance requirements, garnishments, and other deductions while staying current with regulatory changes across all applicable jurisdictions.</p><p>Data Management: Maintain employee records in payroll systems, ensuring accuracy for hires, terminations, promotions, and other employee status changes.</p><p>Auditing & Reporting: Conduct regular audits on payroll data to ensure compliance with internal standards and legal mandates. Prepare and distribute payroll reports and metrics as required.</p><p>Multistate Expertise: Act as the go-to resource for payroll-related matters across various states, providing guidance on compliance and system configurations specific to each state.</p><p>Customer Support: Address employee inquiries related to payroll, tax forms, deductions, and discrepancies promptly and professionally.</p><p>Vendor Coordination: Work with third-party payroll providers, tax agencies, benefits vendors, and other partners to ensure smooth payroll operations.</p><p>Process Improvement: Identify opportunities for improving payroll processes and work with the team to implement best practices for efficiency and accuracy.</p><p><br></p><p>Qualifications:</p><p><br></p><p>Experience: Minimum of 3–5 years in payroll processing, with significant experience handling multistate payroll.</p><p><br></p><p>Knowledge: Strong understanding of federal and state payroll tax laws, wage and hour laws, unemployment insurance, and garnishment processing.</p><p><br></p><p>Skills: Exceptional attention to detail, problem-solving skills, and ability to manage deadlines in a fast-paced environment.</p><p><br></p><p>Communication: Excellent written and verbal communication skills, with the ability to clearly explain payroll-related matters to employees and stakeholders.</p><p><br></p><p>If interested and qualified please apply to this listing or email your resume to jeremy.tranfaglia@roberthalf</p>
<p>As the HR/Payroll Administrator, you will be the primary point of contact for payroll and benefits inquiries, ensuring accuracy, compliance, and excellent service for employees and managers. Your responsibilities will include:</p><p>Payroll Processing & Administration:</p><ul><li>Process biweekly payroll in accordance with company schedules, ensuring accurate calculations and deductions (taxes, benefits, garnishments, etc.).</li><li>Maintain and update employee records, including new hires, terminations, job changes, salaries, bonuses, and deductions in payroll systems.</li><li>Handle off-cycle payrolls, corrections, and reissuance of lost checks or direct deposits.</li><li>Conduct internal audits of payroll systems and assist with external payroll audits.</li><li>Respond to unemployment claims and review monthly unemployment statements for accuracy.</li></ul><p>Benefits Administration:</p><ul><li>Determine benefits eligibility, process enrollments, changes, and terminations, and maintain accurate employee benefit records.</li><li>Manage benefits deductions within payroll systems to ensure proper contributions.</li><li>Administer company benefits programs, including COBRA, health insurance, dental, vision, disability, life insurance, and 401(k).</li><li>Reconcile monthly benefits statements and ensure timely employer contributions.</li><li>Assist in the annual benefits renewal process and provide data for benefits providers.</li><li>Support and coordinate open enrollment, including distributing materials and conducting employee meetings.</li><li>Conduct new hire benefits orientations and provide ongoing employee support for benefits-related inquiries.</li></ul><p>Leave Management & Compliance:</p><ul><li>Process and administer leave requests, including medical, disability, FMLA, and state leaves.</li><li>Track missed benefits deductions for employees on leave and develop repayment plans.</li><li>Ensure compliance with federal, state, and local payroll and benefits regulations, including 1095-C, EEO-1, and OSHA reporting.</li><li>Verify and maintain I-9 documentation, ensuring compliance with employment verification laws.</li></ul><p>Additional Responsibilities:</p><ul><li>Ensure proper distribution of employee notices and updates on benefits changes.</li><li>Maintain employee records.</li><li>Assist with HR projects, system implementations, and other administrative tasks as needed.</li></ul><p><br></p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception.</p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p>
<p>We are looking for a skilled Payroll Consultant to join our team in Andover, Massachusetts. This long-term contract position offers an opportunity to support key payroll functions while ensuring the accuracy and compliance of employee compensation processes. The role will involve both in-office and remote work, with a part-time schedule from Monday to Wednesday.</p><p><br></p><p>Responsibilities:</p><p>• Manage the accurate processing of payroll for approximately 800-1,000 employees, ensuring timely submissions and compliance with state and federal regulations.</p><p>• Review and validate employee timecards to ensure no missed punches or errors by hourly staff.</p><p>• Audit special payouts such as commissions, sign-on bonuses, and other one-off payments to ensure accuracy.</p><p>• Utilize payroll systems, such as Paylocity, to maintain payroll data, generate reports, and identify opportunities for system improvements.</p><p>• Address employee inquiries regarding payroll, deductions, and benefits in a meticulous and efficient manner.</p><p>• Ensure all adjustments to salaries, bonuses, and benefits are accurately reflected in payroll records.</p><p>• Collaborate with internal teams to support payroll-related reporting and compliance.</p><p>• Maintain confidentiality and integrity of payroll data at all times.</p>
