6 results for Administrative Assistantoffice Manager in Milford, CT

Office Manager We are offering a permanent employment opportunity for an Office Manager in New Haven, Connecticut. The role is primarily involved in overseeing general office operations and providing back office support. Responsibilities: • Managing inbound phone calls and acting as the first point of contact for office visitors • Handling the preparation of bids and order office supplies as needed • Overseeing payroll operations for a team size of 18 people • Providing support with Accounts Payable (AP) and Accounts Receivable (AR) • Navigating Accounting Software Systems and QuickBooks for financial tasks • Utilizing Basic Office Equipment and demonstrating Basic Office Skills • Operating Switchboard - Phones 1 - 10 Lines and using smartphones for effective communication • Offering administrative office support and ensuring smooth operations.

Administrative Assistant We are offering a short-term contract to permanent employment opportunity for an Administrative Assistant in Meriden, Connecticut. As an Administrative Assistant, you will be at the forefront of our company's operations, ensuring smooth functioning of office operations and providing exceptional administrative support to our team. Responsibilities: • Organize and manage office operations, including handling incoming and outgoing mail, packages, deliveries, and correspondence. • Welcome visitors professionally and direct them to the appropriate staff member. • Handle and direct phone calls efficiently. • Assist with the preparation and execution of company events and projects. • Maintain a clean and organized environment for the office and breakroom, including monitoring supply closets for inventory. • Support the team with administrative tasks as required. • Maintain and update records, databases, and contact lists. • Handle incoming and outgoing electronic communications, including emails. • Manage weekly timesheets from caregivers and prepare them for the payroll manager. • Create and maintain a spreadsheet to track open timesheets from the previous week. • Review the monthly benefits report for eligibility, update appropriate systems, and communicate with the benefits agent.

Administrative Assistant Job Title: Administrative Assistant (PERMANENT POSITION)Location: Hartford (parking is free, this is not downtown)Compensation: $50,000-$60,000, depending on experience Our client is seeking an experienced and reliable Administrative Assistant to join their Hartford office. The ideal candidate will have a solid background in providing exceptional organizational and administrative support in a professional services environment, or general contracting. This position serves as a crucial point of support for senior managers and the overall operation, making a real impact on our business's efficiency and effectiveness.Responsibilities:<ul><li>Provide comprehensive administrative support to senior managers as needed.</li><li>Efficiently handle incoming and outgoing phone calls and client inquiries.</li><li>Monitor and maintain office supplies, place orders when necessary.</li><li>Process purchase orders and expenses.</li><li>Assist employees with travel arrangements and manage expense reports.</li><li>Perform other related office tasks as needed.</li></ul>Qualifications:<ul><li>A minimum of 5 years of steady experience as an Administrative Assistant.</li><li>Proficiency in Microsoft Office, particularly Excel.</li><li>Previous experience in a professional services environment, construction, architectural or engineering is a MUST.</li><li>Exceptional organizational and multitasking skills.</li><li>Excellent verbal and written communication skills.</li></ul> We are looking for a diligent and versatile individual who enjoys working in a fast-paced, dynamic environment. If you possess the experience and skills we are looking for and want to be part of a collaborative and dedicated team, please apply with your resume today to Daniele.Zavarella@roberthalf com.

Office Manager/Bookkeeper Job Title: Construction Bookkeeper/Office ManagerJob Type: Permanent/Full-TimeSalary: $85,000 - $95,000+Location: East Haddam, CT area Robert Half Contact: Liz Dutkiewicz elizabeth.dutkiewicz@roberthalf com Our client, a rapidly growing family-owned architectural and construction business, is seeking a highly skilled experienced Construction Bookkeeper/Office Manager to streamline financial processes and support operations. This role is ideal for a detail-oriented professional with experience in construction accounting and office management. Resumes can be sent directly to Elizabeth Dutkiewicz at Elizabeth.Dutkiewicz@roberthalf com Key Responsibilities:<ul><li>Oversee bookkeeping (BK) and office management (OM) functions.</li><li>Manage billing, payroll, insurance, and workers' comp.</li><li>Collaborate with the Project Coordinators.</li><li>Build and maintain strong vendor and customer relationships.</li></ul>Qualifications:<ul><li>Proven experience in construction (or related field) accounting or bookkeeping .</li><li>Strong knowledge of payroll processing and financial reporting.</li><li>Experience with billing automation and accounting software.</li><li>Excellent communication and organizational skills.</li><li>Ability to multitask and wear many hats.</li></ul> For immediate consideration, please email your resume directly to Elizabeth.Dutkiewicz@roberthalf com

Office Manager Join a 25-person, dynamic, and collegial law firm based in Westchester, NY. We are seeking an Office Manager/Law Firm Administrator to oversee the day-to-day operations of our practice in an engaging, team-focused atmosphere. This is an in-office position where you will play an integral role in ensuring our firm’s operations run smoothly and efficiently. Key Responsibilities: 1. Human Resources Coordination: • Serve as the HR and benefits point of contact for all firm employees. • Oversee the onboarding process for new hires and assist management with staff hiring and training. • Support the management team in conducting annual evaluations. • Ensure compliance with employment regulations and maintain updates to the employee handbook as needed. 2. Daily Operations: • Supervise support staff, including monitoring and approving hours, PTO, and overtime. • Act as the primary liaison with vendors, banks, and office space/building management. 3. Office Culture and Well-Being: • Foster a positive and inclusive office culture. • Develop and implement wellness initiatives and team-building activities. 4. Professional Development and Training: • Coordinate continuing education and professional development opportunities for staff. • Organize internal training sessions on firm policies, procedures, and new technologies. 5. Financial Operations Management: • Monitor financial transactions and lead the firm’s collections efforts. • Regularly audit vendor contracts to ensure competitive pricing and negotiate discounts when appropriate. 6. Policies and Procedures Development: • Assist the management team with updating and implementing firm policies, ensuring compliance. • Maintain firm insurance policies and oversee the proper handling of case files in accordance with document retention policies. • Manage firm passwords and records of attorney registration; assist attorneys with their registration as needed. 7. Technology Solutions Management: • Administer legal software and case management systems, researching vendors and staying informed on technology advancements. • Liaise with outsourced technology providers to address IT-related needs. 8. Compliance and Risk Management: • Ensure the firm complies with all legal, regulatory, and risk management policies and procedures. 9. Client Relationship Management: • Manage the firm’s client intake process and maintain exceptional client service standards. • Handle client feedback to continuously enhance client satisfaction. 10. Reporting and Analytics: • Prepare regular performance reports for the managing partner, including financial metrics, HR statistics, and operational insights. 11. Event Planning and Marketing: • Coordinate firm meetings, events, and offsite activities. • Support client retention efforts with event planning and other strategies. Qualifications: • Experience: 2+ years of law firm management and/or administration experience. • Technical Skills: Advanced proficiency in the MS Office Suite and experience with law firm practice management programs. • Traits: Strong organizational skills, the ability to multitask with attention to detail, a positive team-player attitude, and a willingness to work after hours as needed.

Administrative Manager We are offering a long term contract employment opportunity for an Administrative Manager located in DARIEN, Connecticut, United States. The chosen candidate will be entrusted with a variety of administrative and managerial tasks, ranging from calendar management to Human Resources functions. Responsibilities: • Assisting the COO and President with comprehensive administrative support, which includes managing calendars, coordinating meetings, and organizing conference calls.• Ensuring the smooth processing and organization of expense reports for the COO and President.• Handling detailed itinerary arrangements for both domestic and international travel.• Managing the scheduling and upkeep of conference rooms.• Overseeing all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, HSA enrollments, and 401k enrollments.• Keeping track of employee leave and vacations.• Maintaining and updating the personnel handbook and procedures in line with employment compliance.• Managing corporate Insurance policies, including annual audit and renewals.• Ensuring the proficient management of Office Management tasks, such as supply and kitchen ordering, holiday postings, and liaison with IT and Telecom.• Formulating and monitoring the annual budget for office supplies, employee costs, postage and shipping, shredding, and equipment leases.• Assisting the executive team with managing reporting needs from staff.