20 results for Jobs in Miami, FL

Staff Accountant We are looking for a detail-oriented Accounts Payable Specialist to join our team in Miami, Florida. This is a Contract to permanent position, offering an excellent opportunity for a candidate with strong experience in managing full-cycle accounts payable processes. The ideal candidate will bring expertise in handling invoices, vendor relationships, and reconciliations, with a commitment to maintaining accuracy and efficiency. Responsibilities: • Process and manage the full accounts payable cycle, including the handling of fewer than 100 invoices per week. • Conduct weekly check runs to ensure timely and accurate payments. • Prepare and post journal entries, ensuring compliance with accounting standards. • Perform job costing activities to allocate expenses appropriately. • Reconcile accounts, including petty cash, and resolve discrepancies promptly. • Order office supplies and maintain organized filing systems for financial records. • Handle clerical tasks related to accounts payable, ensuring smooth operations. • Maintain and update vendor files while fostering positive vendor relationships. • Process vendor invoices and reconcile vendor statements to ensure accuracy. • Utilize Sage 300 software to manage accounting tasks and improve workflow.

Talent Manager Job Type: Talent SolutionsJob Title: Talent Manager (Administrative & Customer Support)Assignment Type: Full-TimeIndustry: Staffing Job SummaryOur Talent Managers work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients’ projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half’s presence in the local business community.

Dispatcher and Scheduler We are seeking a proactive Dispatcher to join our team in the manufacturing industry, based in Pompano Beach, Florida. This role offers a contract to permanent employment opportunity and involves a variety of tasks including the coordination and dispatching of tasks to technicians, customer communication, and the maintenance of job orders. Responsibilities • Coordinating and assigning tasks to technicians via email and other communication channels.• Managing a high volume of job orders efficiently.• Engaging in email correspondence with customers and staff.• Utilizing Microsoft Excel, Outlook, and Word to manage scheduling and dispatching tasks.• Handling inbound and outbound calls to facilitate communication and task allocation.• Ensuring accurate data entry to maintain up-to-date job orders and customer records.• Providing excellent customer service by promptly responding to inquiries and resolving issues.• Scheduling appointments and coordinating tasks effectively.• Performing clerical duties as needed to support the dispatching and scheduling operations.

Logistics Clerk Job Title: Traffic Coordinator (Logistics)Job Summary: The Traffic Coordinator plays a key role in ensuring smooth and timely movement of goods by coordinating with vendors, managing order routing, and tracking shipments. This position requires strong communication skills and the ability to work under tight deadlines to support the logistics and supply chain team.Key Responsibilities:<ul><li>Coordinate shipments and delivery schedules with vendors and carriers.</li><li>Route orders based on customer requirements and shipping guidelines.</li><li>Communicate shipping instructions and confirm logistics details with all parties involved.</li><li>Monitor order status to ensure on-time delivery and resolve any delays.</li><li>Maintain accurate records of shipping documents, vendor communications, and order updates.</li><li>Collaborate with internal teams to meet deadlines and support operational goals.</li></ul>

People Operations Coordinator We’re looking for a detail-oriented and people-focused People Operations Coordinator to join our team! In this role, you’ll support day-to-day HR operations and help create a positive and engaging experience for our employees. This is a great opportunity for someone who is passionate about supporting teams, improving processes, and growing a career in People Operations. Key Responsibilities:<ul><li>Assist with employee onboarding and offboarding processes</li><li>Maintain accurate employee records and HR systems</li><li>Support benefits administration and respond to employee inquiries</li><li>Help coordinate training sessions, team events, and employee engagement initiatives</li><li>Ensure compliance with company policies and labor laws</li><li>Assist in recruitment tasks like posting jobs and scheduling interviews</li></ul>

Talent Manager/Sales Talent Manager / Recruiter (with Business Development Focus)Job Summary: We are seeking a dynamic and results-driven Talent Manager / Recruiter to oversee the full recruitment cycle while also driving business development efforts. This role combines talent acquisition with relationship building to grow our client base and match top talent with the right opportunities.Key Responsibilities:<ul><li>Source, screen, and interview candidates for a variety of roles</li><li>Build strong relationships with clients to understand their hiring needs</li><li>Develop and maintain a pipeline of qualified candidates</li><li>Identify and pursue new business opportunities to expand client base</li><li>Present qualified candidates to clients and manage the interview process</li><li>Negotiate offers and support both clients and candidates through onboarding</li><li>Maintain accurate records in the applicant tracking system and CRM</li><li>Attend networking events and industry meetings to build brand presence</li></ul>

Purchasing Clerk Purchasing Clerk (Hotel Experience Preferred)Job Summary: We are seeking a detail-oriented and organized Purchasing Clerk with experience in the hospitality industry to support our hotel’s procurement operations. This role is responsible for sourcing, ordering, and tracking supplies, ensuring that hotel departments have the materials needed for smooth daily operations.Key Responsibilities:<ul><li>Process purchase orders for food, beverages, housekeeping, maintenance, and other hotel departments</li><li>Communicate with hotel vendors to confirm pricing, product availability, and delivery schedules</li><li>Maintain inventory levels by tracking stock and conducting regular counts</li><li>Receive and inspect goods to ensure quality and accuracy against orders</li><li>Collaborate with department heads to forecast needs and manage budgets</li><li>Resolve discrepancies with orders and coordinate returns or replacements when necessary</li><li>Maintain accurate purchasing and inventory records using property management or procurement systems</li><li>Ensure compliance with internal purchasing policies and brand standards</li></ul>

Accounting Clerk Accounting ClerkJob Summary: We are seeking a reliable and detail-oriented Accounting Clerk to support our finance team with daily accounting tasks. The ideal candidate will assist in maintaining accurate financial records, processing transactions, and ensuring timely and accurate data entry.Key Responsibilities:<ul><li>Perform data entry for accounts payable and accounts receivable</li><li>Assist with invoice processing and payment posting</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain organized and accurate financial records</li><li>Assist with monthly closings and financial reporting</li><li>Support audits by preparing necessary documentation</li><li>Respond to internal and external inquiries regarding billing or payment issues</li><li>Perform general administrative duties related to accounting functions</li></ul>

File Clerk Are you someone who finds satisfaction in keeping things organized and running smoothly? Robert Half is looking for a File Clerk who is a highly motivated self-starter with a passion for order and precision. This is a great opportunity to grow your administrative skills in a supportive and structured work environment. What You’ll Do:<ul><li>Organize, maintain, and manage both physical and digital filing systems</li><li>Conduct quality control checks to ensure documents are correctly filed and categorized</li><li>Sort, label, and file a high volume of documents including letters, invoices, and memos</li><li>Retrieve files and documents upon request, ensuring timely access to critical information</li><li>Scan, archive, copy, fax, and process documents as needed</li><li>Coordinate file indexing and document collection with other departments</li><li>Respond to inquiries regarding records, file status, and document availability</li><li>Support team members with clerical duties and contribute to cross-functional projects</li><li>Ensure filing procedures comply with company policies and security protocols</li><li>Maintain document confidentiality and handle sensitive material with discretion</li></ul>

Administrative Assistant (with Accounting Support) Administrative Assistant (with Accounting Support)Job Summary: We are looking for a highly organized Administrative Assistant with a background in accounting to support daily office operations and assist with basic financial tasks. This dual-role position requires excellent multitasking skills and attention to detail to ensure smooth administrative and accounting functions.Key Responsibilities:<ul><li>Provide general administrative support, including answering phones, managing calendars, and preparing documents</li><li>Assist with data entry, invoice processing, and basic bookkeeping</li><li>Maintain and organize financial records and filing systems</li><li>Help reconcile accounts, prepare expense reports, and support month-end closing</li><li>Coordinate communication between departments, vendors, and clients</li><li>Order office supplies and handle general office management tasks</li><li>Support accounting staff with ad hoc tasks and projects as needed</li></ul>

Payable Specialist Accounts Payable SpecialistJob Summary: We are seeking a detail-oriented and dependable Accounts Payable Specialist to manage and process vendor invoices and payments. This role is responsible for ensuring timely and accurate processing of accounts payable transactions and maintaining positive relationships with vendors and internal teams.Key Responsibilities:<ul><li>Review, code, and enter vendor invoices into the accounting system</li><li>Match invoices with purchase orders and receipts</li><li>Prepare and process weekly check runs, ACH, and wire transfers</li><li>Reconcile vendor statements and resolve discrepancies or payment issues</li><li>Maintain accurate and organized AP files and records</li><li>Assist with month-end closing and financial reporting tasks</li><li>Respond to vendor inquiries in a professional and timely manner</li><li>Ensure compliance with company policies and accounting procedures</li></ul>

Collections Agent Collections / Accounts Receivable SpecialistJob Summary: We are seeking a dependable and detail-oriented Collections / Accounts Receivable Specialist to manage incoming payments and maintain accurate records of accounts. This role is responsible for contacting customers regarding overdue accounts, resolving billing issues, and ensuring timely collection of outstanding balances.Key Responsibilities:<ul><li>Monitor accounts receivable and identify overdue accounts</li><li>Contact customers via phone, email, or mail to collect outstanding payments</li><li>Resolve billing disputes and discrepancies professionally and promptly</li><li>Post customer payments accurately and maintain records in accounting system</li><li>Generate and send invoices, account statements, and payment reminders</li><li>Collaborate with internal departments to reconcile accounts and escalate issues when necessary</li><li>Prepare aging reports and provide regular updates to management</li><li>Ensure compliance with company policies and relevant regulations</li></ul>

Office Services Associate We are looking for an organized and detail-oriented Office Services Associate to join our team in Miami, Florida. This contract position involves delivering high-quality administrative and back-office services, including reprographics, mail handling, and customer support, in both physical and digital environments. The role also requires collaboration with various teams to ensure smooth operations across multiple service functions. Responsibilities: • Manage and process reprographics and mailroom tasks, adhering to established procedures and deadlines. • Utilize and maintain logs to track office service activities and ensure accuracy. • Troubleshoot and resolve basic equipment issues, escalating when necessary. • Load and maintain supplies such as paper and toner for office machinery. • Conduct quality assurance checks on completed work to ensure high standards. • Communicate effectively with supervisors and clients regarding job progress and deadlines. • Follow established protocols to handle sensitive and confidential documents securely. • Prioritize and organize workflow to meet operational demands in a fast-paced environment. • Provide support in additional service areas such as reception, hospitality, and audio/visual setups as needed. • Adhere to company policies and client site guidelines to ensure compliance.

Sales Assistant Are you a self-starter with a passion for supporting sales teams and driving business success? Robert Half is looking for an enthusiastic and organized Sales Assistant to help support a dynamic sales department. This position offers a great opportunity for career growth and exposure to a variety of functions within the business. How You Will Make an Impact:<ul><li>Assist with the preparation and coordination for trade shows and conventions, and attend them as needed</li><li>Provide administrative, technical, and clerical support to the sales team</li><li>Handle sales reporting, preparing data for presentations, and generating insightful reports</li><li>Support the promotion of company products and services within the sales department</li><li>Respond promptly and professionally to customer requests, ensuring excellent service</li><li>Coordinate and organize internal training courses for the team</li><li>Manage order coordination, ensuring that all processes are efficiently completed</li><li>Proofread and prepare internal and external communications</li><li>Arrange travel and meeting logistics for the sales team</li><li>Complete various ancillary tasks to support the sales department as needed</li></ul>

Accounts Receivables Specialist Job Description: We are seeking a detail-oriented and proactive Accounts Receivable Analyst to join our team in Miami, FL, 33147. This opportunity offers a competitive hourly rate of $25. In this role, you will play a crucial part in managing the company's incoming payments and ensuring accurate, timely financial transactions. The ideal candidate will have strong analytical skills, excellent communication abilities, and a proven track record of working in accounts receivable or a related field. Key Responsibilities:<ul><li>Process and monitor accounts receivable transactions, including invoices, payments, and collections (Source: Robert Half).</li><li>Track and reconcile customer accounts to ensure accuracy and identify discrepancies for prompt resolution.</li><li>Maintain accurate records of payment statuses, aging reports, and account details in compliance with company guidelines.</li><li>Collaborate with internal departments, including sales and customer service, to resolve billing or payment-related inquiries.</li><li>Analyze aging reports and recommend collection strategies to reduce outstanding balances.</li><li>Assist in month-end close processes, including AR reporting and journal entries as needed.</li><li>Ensure compliance with applicable accounting standards and company policies.</li><li>Perform ad hoc financial analysis and reporting as required to assist management with decision-making.</li></ul> Requirements:<ul><li>Proven experience as an Accounts Receivable Analyst, Specialist, or similar role (Source: Finance and Accounting Professionals in Highest Demand).</li><li>Strong understanding of accounts receivable processes and basic accounting principles.</li><li>Excellent analytical and problem-solving skills.</li><li>Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel (pivot tables, VLOOKUPs, etc.).</li><li>Exceptional attention to detail and ability to meet tight deadlines.</li><li>Outstanding verbal and written communication skills for managing client relationships.</li><li>Associate's or bachelor’s degree in Accounting, Finance, or a related field is preferred but not required.</li></ul>If interested please share your resume with [email protected] or call 786.801.5830

Staff Accountant Staff Accountant (Grant Experience is a plus)Job Summary: We are looking for a detail-oriented Staff Accountant with experience managing and reporting on grants. This role is responsible for maintaining accurate financial records, ensuring compliance with grant requirements, and supporting the finance team with day-to-day accounting tasks.Key Responsibilities:<ul><li>Prepare and maintain financial records related to grants, including tracking expenditures and budgets</li><li>Ensure compliance with grant guidelines, regulations, and reporting requirements</li><li>Assist with monthly, quarterly, and annual financial reporting</li><li>Reconcile general ledger accounts and maintain documentation</li><li>Support audits by providing accurate and timely documentation related to grants</li><li>Work closely with program managers to monitor grant spending and allocations</li><li>Assist with accounts payable, receivable, and journal entries as needed</li><li>Help prepare invoices, budget modifications, and financial reports for funders</li></ul>

Accountant Job Summary:We are seeking a motivated and detail-oriented Entry-Level Accountant with advanced Excel skills to join our team. The ideal candidate will play a critical role in supporting our accounting team by managing daily financial transactions, reconciling accounts, and applying their advanced Excel expertise to analyze and present data effectively. This is an excellent opportunity to kickstart your career in accounting and gain valuable experience in a dynamic and collaborative environment. Responsibilities:<ul><li>Assist in day-to-day financial transactions, including accounts payable and receivable, invoicing, and payroll processing.</li><li>Perform regular account reconciliations to ensure the accuracy and completeness of financial records.</li><li>Prepare journal entries and assist in the month-end and year-end closing processes.</li><li>Utilize advanced Excel functionalities (e.g., pivot tables, VLOOKUPs, macros) to generate reports, analyze data, and support decision-making.</li><li>Support the creation and maintenance of financial models to track expenses, revenues, and budget variances.</li><li>Organize and maintain accurate and compliant financial documentation.</li><li>Collaborate with cross-functional teams to support internal audits and financial reporting efforts.</li><li>Follow company policies and procedures, ensuring adherence to accounting standards and regulations.</li></ul> Qualifications:<ul><li>Bachelor's degree in Accounting, Finance, or a related field (or actively pursuing a degree if part-time).</li><li>Proficiency in Microsoft Excel, with demonstrated expertise in advanced tools and techniques, such as macros, pivot tables, and complex formulas.</li><li>Familiarity with accounting principles and practices, including GAAP (knowledge or internship experience is a plus).</li><li>Working knowledge of accounting software (e.g., QuickBooks, NetSuite, or similar) is desirable but not required.</li><li>Strong organizational skills with keen attention to detail and the ability to manage multiple tasks effectively.</li><li>Analytical mindset with a proactive approach to problem-solving and data accuracy.</li><li>Strong communication and interpersonal skills to work effectively in a team-oriented environment.</li></ul>If interested please call 786.801.5830 or email [email protected]

Accounts Receivable Clerk We are looking for a detail-oriented Accounts Receivable Clerk to join a dynamic team within the construction industry in Oakland Park, Florida. This is a long-term contract position offering stability and the opportunity to collaborate with experienced professionals in a fast-paced environment. The role involves handling various aspects of accounts receivable and construction accounting to ensure smooth financial operations. Responsibilities: • Manage billing processes, including generating invoices and ensuring they align with contract terms and production orders. • Conduct business-to-business collections, print aging reports, and oversee lien releases for projects. • Review contracts thoroughly to confirm accuracy with production schedules and request necessary certificates or bonds. • Prepare monthly reports to track project statuses and identify areas requiring attention. • Collaborate with sales, project managers, and customers to resolve discrepancies and maintain timely communication. • Assist in payroll reporting by creating detailed reports related to employee numbers on job sites. • Handle enrollment forms and upload reports using online systems, with training provided as needed. • Utilize accounting software such as Solomon and billing platforms like Textdora, with training available for both. • Develop and maintain spreadsheets using Microsoft Excel, including pivot tables and VLOOKUP functions. • Participate in cross-training to ensure seamless transition and knowledge sharing within the team.

Senior Electrical Project Manager We are looking for an experienced Senior Electrical Project Manager to lead the execution of complex electrical construction projects in Boca Raton, Florida. This role requires an experienced and detail-oriented individual with extensive expertise in managing healthcare-related projects, ensuring all aspects of project delivery align with quality, budget, and timeline expectations. If you thrive in dynamic environments, possess strong leadership skills, and have a proven track record in electrical construction, we encourage you to apply. Responsibilities: • Oversee multiple electrical construction projects from inception to completion, ensuring alignment with client expectations and company goals. • Establish clear project objectives, policies, and procedures to guide teams effectively. • Coordinate with clients, subcontractors, and internal teams to ensure seamless communication and project execution. • Monitor construction and financial activities, providing administrative direction to on-site managers. • Develop and maintain detailed project plans, including budgets, schedules, and resource allocation. • Prepare and manage project billing schedules, including Monthly Pay Applications and detailed Schedules of Values. • Track job progress using Earned Value Management techniques to assess cost performance and schedule impacts. • Evaluate, negotiate, and manage subcontractor and vendor agreements. • Ensure projects meet quality control standards, code requirements, and client satisfaction. • Document delays, challenges, and acceleration efforts, ensuring fair compensation for change orders and extras.

Full Charge Bookkeeper We are looking for a skilled Full Charge Bookkeeper to join our team in Delray Beach, Florida. This role is ideal for someone with a strong background in construction accounting who thrives in a fast-paced environment. The successful candidate will play a key role in managing financial operations, ensuring accuracy, and supporting the company's overall financial health. Responsibilities: • Oversee accounts payable (AP) and accounts receivable (AR) processes, ensuring accuracy and timeliness. • Handle AIA billing and lien releases to support construction project requirements. • Perform month-end close procedures, reconciling accounts and preparing financial statements. • Utilize the Vista ViewPoint software to manage financial data and reporting. • Maintain accurate records for all construction-related accounting activities, including job costing and project budgets. • Collaborate with project managers to ensure alignment between financial records and project goals. • Monitor and manage compliance with industry-specific accounting standards and practices. • Assist with transitioning financial data from previous systems to Vista ViewPoint as needed. • Generate detailed reports for senior management to support decision-making and financial planning.