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15 results for Receptionist in Miami, FL

Receptionist <p>We are offering a permanent employment opportunity for a Receptionist in Pompano Beach, Florida. In this role, you will be the first point of contact for our company, handling the flow of people through the business and ensuring all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Serve as the first point of contact for incoming calls and visitors</p><p>• Engage in customer service duties by answering inquiries and providing information to customers</p><p>• Maintain a well-organized filing system to facilitate easy retrieval of information</p><p>• Schedule appointments and meetings as necessary</p><p>• Handle data entry tasks with accuracy and efficiency</p><p>• Use Microsoft Excel, Word, and Outlook effectively for day-to-day operations</p><p>• Ensure smooth communication through prompt and detail oriented email correspondence</p><p>• Use interpersonal skills to create a welcoming and detail oriented atmosphere at the reception area</p><p>• Coordinate and manage multi-line phone system effectively.</p> Receptionist <p>We’re seeking an enthusiastic and reliable Bilingual Receptionist to be the first point of contact for our office. If you have a passion for customer service, a keen eye for detail, and enjoy maintaining an organized environment, this role is a great opportunity for you. We require fluency in both English and Spanish (or Portuguese) to communicate effectively with a diverse clientele. If you’re looking to be part of a supportive team in a growing company, apply now through Robert Half to be considered for this role.</p><p><br></p><p><strong>How You’ll Make an Impact:</strong></p><ul><li>Greet visitors, clients, and employees with professionalism and courtesy.</li><li>Answer and direct phone calls, emails, and other inquiries in both English and Spanish (or Portuguese).</li><li>Manage appointment scheduling and calendar coordination for the team.</li><li>Maintain the front desk and reception area, keeping it neat and welcoming.</li><li>Sort and distribute mail and packages.</li><li>Provide administrative support, including filing, data entry, and office tasks.</li><li>Order office supplies and manage inventory.</li><li>Assist in other administrative or operational tasks as needed.</li><li>Ensure a positive experience for all guests and staff members.</li></ul><p><br></p> Legal Receptionist <p>Law office seeking a candidate with previous experience working in a law office. </p><p>Will be responsible for answering the phones in a professional manner, work with case management systems, assist with scanning and filing and any other general office requests. </p><p><br></p><p>Please send your resume to Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p> Front Desk Coordinator <p>We are offering a permanent employment opportunity in the insurance industry, based in Miami. We are seeking a Front Desk Coordinator to support our team. In this role, you will be the first point of contact for our clients and will be responsible for creating a welcoming environment. This opportunity requires candidates to be bilingual in Spanish.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Greet visitors, manage incoming calls, and respond to inquiries</p><p>• Coordinate meeting logistics, including setting up conference rooms and ordering lunch</p><p>• Maintain orderliness and organization within the office, including managing supplies</p><p>• Provide concierge services, ensuring a smooth and efficient office operation</p><p>• Process and manage new employee badges</p><p>• Utilize Microsoft Excel, Outlook, and Word to manage data and communication</p><p>• Provide administrative assistance as needed, including file organization and data entry</p><p>• Utilize interpersonal skills to foster a positive work environment</p><p>• Support customer service initiatives, addressing and resolving customer inquiries promptly</p><p>• Manage scheduling and coordinate appointments as required.</p> Administrative Assistant <p>We are in search of an Administrative Assistant to join our team in the food retail industry. This role is based in Coral Gables, Florida, and involves supporting remote staff with a variety of clerical tasks that need to be carried out in the office. Thus this role is in-office only.</p><p><br></p><p><strong>Salary:</strong> $22-24 p/hr ($48-$50,000); stretch to $26.44p/hr ($55,000) if Bachelors Degree complete/any studies </p><ul><li>Hourly pay with Salaried Benefits </li></ul><p><strong>Schedule:</strong> In office, M-F; preferred <strong>9:30-6:30 ½ lunch hour </strong></p><ul><li>as retail food chain stores nationwide include West Coast etc.</li><li>flexible if 8:30-5:30 or 9:00-6:00 is needed</li></ul><p><strong>Benefits: </strong>70% Employee Medical<strong>; </strong>2 wks Vacation, Sick Days (2), Holidays (7) (New Year’s Day, Christmas Day, Thanksgiving Day & Friday after, 4th of July, Memorial Day & Labor Day)<strong>; </strong>401k/match; <strong>Free Parking</strong>; <em>other Perks</em>: Employee team building, philanthropy, well being, events & seminars.</p><p> </p><p><strong>Company Overview</strong>: Ownership of recognized Food Retail Chain-Brands only in Malls nationwide. This company offers stable long-term employment and the ability to cultivate careers; this position has potential growth opportunity over time. </p><p><br></p><p><strong>Administrative Assistant Responsibilities: </strong></p><p><br></p><p>• Handle insurance yearly renewals and compliance</p><p>• Ensure all locations have up-to-date documents</p><p>• Assist remote staff by printing approved invoices and distributing internally </p><p>• Coordinate emergency repairs for various locations</p><p>• Arrange misc. inventory to be shipped</p><p>• Coordinate the receipt and distribution of FedEx shipments</p><p>• Provide support with various clerical tasks, depending on daily needs that can change </p><p>• Create internal announcements for birthdays and events; experience with CANVA is a plus</p><p>• Assist with non-profit philanthropy coordination and documentation </p><p>• Cover the front desk for lunch hour or when additional coverage is needed</p><p>• Bilingual in English in Spanish is a plus and useful but not required </p> Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in Miami, Florida. As an Office Assistant, you'll be tasked with managing customer queries, ensuring the accuracy of customer records, and performing manual data entry tasks. You'll be using various computer programs and CRM systems, and you'll be expected to handle clerical duties. <br><br>Responsibilities:<br>• Accurately process customer data and update records.<br>• Handle inbound calls to answer customer queries.<br>• Use accounting software systems to manage billing functions.<br>• Execute clerical duties to support the operation of the office.<br>• Utilize ADP - Financial Services for financial transactions.<br>• Create and manage banner ads as part of promotional activities.<br>• Employ the About Time software for time management.<br>• Maintain customer relationships through effective use of CRM systems. Administrative Assistant <p>Robert Half is looking for an experienced and highly organized Administrative Assistant to join a forward-thinking company. In this role, you’ll provide crucial support in a variety of administrative tasks, including but not limited to:</p><p><br></p><ul><li>Coordinating conference room bookings and setups</li><li>Assisting with the preparation of materials for meetings</li><li>Performing general office duties such as data entry, filing, scanning, faxing, and arranging catering for meetings</li><li>Helping with travel arrangements, including booking flights, hotels, and transportation</li><li>Drafting and preparing communications like memos, emails, invoices, reports, and other documents</li><li>Writing and editing a variety of documents, from letters to reports and guidelines</li><li>Handling both confidential and non-confidential correspondence with precision and attention to detail</li></ul><p><br></p> Office Assistant <p>If you’re a highly motivated self-starter, the General Office Clerk position with OfficeTeam is an excellent opportunity to expand your administrative experience. The ideal candidate will be a versatile team player capable of performing a wide variety of office tasks, from operating office equipment to completing clerical duties efficiently. This role offers the chance to gain hands-on experience in a dynamic environment.</p><p><br></p><p><strong>Major Responsibilities:</strong></p><ul><li>Perform various clerical tasks, including data entry, faxing, copying, scanning, filing, and word processing</li><li>Provide administrative support for employee projects as needed</li><li>Organize and maintain office files and records</li><li>Assist in preparing documents, reports, and correspondence</li><li>Coordinate and schedule meetings, appointments, and events</li><li>Handle incoming and outgoing mail and packages</li><li>Order and manage office supplies and inventory</li><li>Assist with managing office equipment and ensuring it is maintained properly</li><li>Respond to phone calls and emails, directing inquiries as appropriate</li><li>Maintain confidentiality and handle sensitive information professionally</li><li>Offer support to other departments or staff members as required</li><li>Adapt to changing office needs and priorities to ensure smooth operations</li></ul><p><br></p> Administrative Assistant <p>We’re seeking an organized and detail-oriented Administrative Assistant to join our growing team. If you're a motivated individual with a strong work ethic and excellent multitasking abilities, this opportunity is perfect for you. This is a great chance for those looking to grow their administrative career in a dynamic and fast-paced environment. Apply now through Robert Half to be considered for this role.</p><p><br></p><p><strong>Your Impact in This Role:</strong></p><ul><li>Provide administrative support to team members and management.</li><li>Schedule meetings, appointments, and travel arrangements.</li><li>Maintain and organize office files, records, and documents.</li><li>Handle phone calls, emails, and general correspondence.</li><li>Prepare and edit reports, presentations, and other documents.</li><li>Assist with project coordination and event planning.</li><li>Order and manage office supplies and inventory.</li><li>Help with data entry and other administrative tasks as needed.</li><li>Assist with other duties and special projects as assigned.</li></ul><p><br></p> Administrative Assistant <p>Company in Medley seeking an experienced Administrative Assistant </p><p>Monday - Friday 8AM - 5PM</p> Administrative Assistant We are in search for an Administrative Assistant to join our team in Miami, Florida. The successful candidate will play a crucial role in the functioning of our Resource Development Department. This individual will be deeply involved in supporting the advancement of digital strategies to secure new funding and maintain donor relationships. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Assisting in the development and implementation of plans for the Resource Development Department.<br>• Fostering and managing a portfolio of donors under $5,000.<br>• Engaging in digital strategies to secure new funding from individuals and expand the donor base.<br>• Organizing and managing multiple priorities, ensuring attention to detail and efficiency.<br>• Collaborating effectively within the department, promoting a team-oriented environment.<br>• Handling inbound and outbound calls, providing excellent customer service.<br>• Processing data entry tasks and maintaining accurate customer credit records.<br>• Managing email correspondence and scheduling appointments.<br>• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Administrative Assistant <p>We are seeking an Administrative Assistant to join our team in the high tech engineering industry, based in Fort Lauderdale, Florida. The role involves supporting preconstruction administration duties, managing various projects, and handling data entry tasks. This opportunity offers contract-to-hire employment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the management of projects and ensuring their accurate entry into the system.</p><p>• Handling data entry tasks efficiently and ensuring the accuracy of records.</p><p>• Utilizing Microsoft Excel for managing and working with spreadsheets.</p><p>• Scheduling appointments and managing calendars as required.</p><p>• Answering inbound and outbound calls, providing excellent customer service.</p><p>• Corresponding via email, ensuring timely and accurate responses.</p><p>• Utilizing various Microsoft Office tools including Outlook, PowerPoint, and Word.</p><p>• Providing ad-hoc administrative support as required.</p> Administrative assistant <p>We are offering an opportunity for an Administrative Assistant based in Boca Raton, FL. The role is within a bustling environment where your main duties will revolve around administrative assistance. </p><p><br></p><p>Responsibilities:</p><p>• Managing and maintaining office calendars to ensure smooth operations</p><p>• Answering and directing phone calls to the appropriate parties</p><p>• Warmly welcoming and greeting visitors and staff </p><p>• Providing assistance to team members as needed to ensure all tasks are completed</p><p>• Proactively identifying areas where support is needed and taking initiative to address those areas.</p><p><br></p> Bilingual English/Spanish Administrative Assistant <p>We are looking for a skilled and professional Bilingual English/Spanish Administrative Assistant to join our team. The selected candidate will have excellent communication skills and the ability to juggle multiple tasks at once. The ideal candidate will be someone who is detail-oriented and can handle administrative tasks with high accuracy in both English and Spanish languages.</p><p>Responsibilities:</p><ol><li>Translation: Interpret documents and communication from English to Spanish and vice versa.</li><li>Communication: Respond to inquiries from staff and clients in English and Spanish, in both verbal and written formats.</li><li>Administrative Tasks: Schedule meetings, handle travel arrangements, manage office supplies, and maintain office records in both languages.</li><li>Stakeholder Management: Act as a liaison for the company with Spanish speaking clients or partners.</li><li>Reporting: Prepare and distribute communications such as memos, invoices, reports, and other correspondence in both Spanish and English.</li></ol><p><br></p> Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Telecom Services industry, based in Deerfield Beach, Florida. As an Administrative Assistant, your main role will be to manage documentation, work efficiently within Microsoft Word and Excel, and provide exceptional customer service. <br><br>Responsibilities: <br>• Utilize Microsoft Word and Excel to create and format documents<br>• Ensure accurate data entry and maintenance of customer credit records<br>• Handle inbound and outbound calls, providing excellent customer service<br>• Manage email correspondence and schedule appointments effectively<br>• Conduct tests and follow direction tests as part of the administrative tasks<br>• Execute detailed scanning of documents, verifying legibility, and ensuring correct archiving and cataloging<br>• Creation and management of spreadsheets from various logs, including cell formatting and formula creation<br>• Monitor customer accounts and take necessary action based on the account status<br>• Utilize Microsoft software including Outlook and PowerPoint effectively as needed<br>• Stand and move for the majority of the workday, demonstrating adaptability in a dynamic work environment.