<p><strong>Robert Half is seeking a motivated, highly organized Administrative Assistant to support our team in Miami, Florida. This is an excellent opportunity for someone who thrives on keeping operations running smoothly and delivering top-notch internal service.</strong></p><p><br></p><p><strong>Role Overview:</strong></p><p><br></p><p> As an Administrative Assistant, you will be essential to the daily efficiency of our office. You’ll take ownership of key administrative tasks, anticipate needs, and ensure our team can focus on their priorities with confidence.</p><p><strong>Primary Responsibilities:</strong></p><ul><li>Serve as a central point of contact for administrative needs across departments</li><li>Draft, edit, and format correspondence, reports, and presentations with a high degree of accuracy</li><li>Manage calendars, schedule meetings, and coordinate logistics for internal and external appointments</li><li>Process incoming calls, emails, and inquiries professionally and promptly</li><li>Organize and maintain digital and paper filing systems to ensure easy access to critical documents</li><li>Support travel planning, expense reporting, and procurement of office supplies</li><li>Assist with project coordination and other special assignments as needed</li></ul><p><br></p>
<p>Robert Half is seeking an experienced, highly organized Executive Assistant to provide critical support to senior leadership in Miami, Florida. This role is ideal for someone who thrives in a fast-paced, high-stakes environment and excels at anticipating needs before they arise.</p><p><strong>Position Overview:</strong></p><p> As an Executive Assistant, you will serve as a trusted partner to our executive team, ensuring seamless daily operations and enabling leaders to focus on strategic priorities. Your exceptional organizational and communication skills will be essential to managing complex schedules, sensitive information, and high-level projects.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate internal and external appointments across time zones</li><li>Arrange detailed travel itineraries, accommodations, and expense reports</li><li>Serve as a primary point of contact, handling calls, emails, and inquiries with professionalism and discretion</li><li>Prepare, edit, and proofread correspondence, presentations, and reports with a high degree of accuracy</li><li>Support planning and execution of meetings, including agendas, materials, minutes, and follow-up actions</li><li>Maintain confidential records and handle sensitive information with absolute integrity</li><li>Assist with project management tasks and special assignments as directed by executives</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational skills while supporting daily office operations. The ideal candidate will be proactive, meticulous, and capable of managing multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer and direct inbound calls promptly and professionally.<br>• Perform accurate data entry tasks, maintaining organized records.<br>• Manage receptionist duties, including greeting visitors and handling inquiries.<br>• Coordinate schedules, meetings, and appointments as needed.<br>• Prepare and process documentation and correspondence with attention to detail.<br>• Maintain office supplies inventory and place orders as required.<br>• Collaborate with team members to ensure efficient workflow and communication.
We are looking for a highly organized and detail-oriented Administrative Assistant to join a luxury real estate brokerage firm in Boca Raton, Florida. This Contract-to-Permanent position requires a proactive individual who thrives in a fast-paced environment and can effectively manage multiple tasks. The role will primarily support one of the Broker/Owners, with additional responsibilities assisting other Broker/Owners and managing office-wide administrative needs.<br><br>Responsibilities:<br>• Prepare various reports and documents using Microsoft Excel and Word.<br>• Create marketing materials such as brochures and listing data for periodic campaigns.<br>• Organize and maintain client listing files in both physical and electronic formats, adhering to company policies.<br>• Draft standard correspondence and presentation letters for clients.<br>• Manage listing processes including inputting new listings, price changes, extensions, and status updates into company databases.<br>• Coordinate the creation and printing of brochures and advertisements for newspapers and magazines.<br>• Ensure the office remains organized by maintaining supplies, stationery, and addressing equipment issues.<br>• Provide exceptional customer service by answering inbound calls and assisting clients.<br>• Schedule appointments and handle email correspondence efficiently.<br>• Assist with general office tasks, including preparing presentation packages and servicing office equipment issues.
<p>We are looking for a dedicated Administrative Assistant to join our team in Miami, Florida. This is a long-term contract position offering an opportunity to contribute to daily office operations and provide essential support to ensure efficiency. The ideal candidate will be bilingual in Spanish and excel in administrative tasks and communication.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls promptly and professionally, addressing inquiries and redirecting calls as needed.</p><p>• Perform accurate data entry tasks to maintain organized records and databases.</p><p>• Provide administrative support to office staff, ensuring smooth day-to-day operations.</p><p>• Manage reception duties, including welcoming visitors and handling correspondence.</p><p>• Maintain office supplies and coordinate procurement when necessary.</p><p>• Prepare and organize documents, reports, and presentations for meetings or projects.</p><p>• Collaborate with team members to streamline administrative processes and improve efficiency.</p><p>• Schedule and coordinate appointments, meetings, and events.</p><p>• Uphold confidentiality and ensure sensitive information is handled securely.</p><p><br></p><p>Please send you resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p><strong>Robert Half is seeking a bilingual (Spanish/English) Administrative Assistant for a growing and dynamic company in Miami. This contract-to-hire position is perfect for someone looking to build a long-term career in a supportive and professional environment.</strong></p><p><strong>If you're highly organized, detail-oriented, and thrive on keeping things running smoothly, we want to hear from you!</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage daily administrative tasks to support the office and team</li><li>Answer and direct phone calls professionally (multi-line system)</li><li>Greet visitors and ensure a welcoming environment</li><li>Schedule and coordinate meetings, appointments, and calendars</li><li>Maintain filing systems and ensure accurate document management</li><li>Handle incoming and outgoing mail and packages</li><li>Order and manage office supplies and inventory</li><li>Assist with data entry, preparing reports, and other clerical tasks as needed</li><li>Provide general support to management and other staff</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Plantation, Florida. The ideal candidate will play a vital role in supporting daily operations, managing client interactions, and ensuring seamless scheduling and data entry processes. This position offers an opportunity to contribute to a dynamic environment with over 5,000 clients in the medical malpractice insurance sector.<br><br>Responsibilities:<br>• Respond promptly to inbound calls, providing attentive and helpful customer service.<br>• Manage client scheduling and appointments to ensure efficient time management.<br>• Perform accurate data entry tasks, maintaining up-to-date and organized records.<br>• Assist with email correspondence, handling inquiries and follow-ups effectively.<br>• Support client management efforts by addressing client needs and maintaining strong relationships.<br>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create documents, reports, and presentations.<br>• Schedule and coordinate meetings and appointments as needed.<br>• Handle both inbound and outbound calls to manage client communications efficiently.<br>• Collaborate with the team to ensure smooth day-to-day operations.
<p>About Us:</p><p>We are a boutique construction company known for delivering high-quality projects with precision and personalized service. As we continue to grow, we are looking for a highly organized and detail-oriented professional to support our executive team and manage administrative and financial operations—particularly with vendor relations and Sage (or Sage Intacct) accounting systems.</p><p><br></p><p>Key Responsibilities</p><p>Executive & Administrative Support</p><p>Manage executive calendars, including scheduling meetings, calls, and travel arrangements.</p><p><br></p><p>Prepare and edit reports, presentations, and internal/external correspondence.</p><p><br></p><p>Maintain company policies and compliance documentation; support internal process improvements and workflows.</p><p><br></p><p>Accounts Payable & Vendor Management</p><p>Process vendor invoices and ensure timely, accurate payment through Sage or Sage Intacct.</p><p><br></p><p>Establish and maintain vendor profiles and documentation in the Sage platform.</p><p><br></p><p>Collaborate with the Finance department to reconcile accounts, track budgets, and maintain financial accuracy.</p><p><br></p><p>Assist with vendor contract negotiations and pricing agreements to support project cost-efficiency.</p><p><br></p><p>Office & Facility Coordination</p><p>Oversee daily office operations, supply inventory, and facilities management.</p><p><br></p><p>Track and manage office-related expenses and budgets; prepare regular expense reports.</p><p><br></p><p>Handle incoming correspondence (mail, email, packages) and direct appropriately.</p><p><br></p><p>Project & Communication Management</p><p>Serve as the first point of contact for internal office support and vendor inquiries.</p><p><br></p><p>Coordinate between departments to ensure alignment in project-related administrative tasks.</p><p><br></p><p>Maintain organized records of communications, contracts, and documentation related to vendors and facilities.</p><p><br></p><p><br></p>
<p><strong>Robert Half is seeking a bilingual (Spanish/English) Entry-Level HR Assistant for a growing company in Miami. This contract-to-hire position is perfect for someone eager to begin their career in Human Resources while gaining hands-on experience in a supportive team environment.</strong></p><p>If you’re organized, people-focused, and excited to learn about HR processes, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the HR team with daily administrative tasks</li><li>Assist in maintaining employee records and confidential files</li><li>Help coordinate interviews, onboarding, and orientation for new hires</li><li>Answer and route HR-related inquiries from employees</li><li>Assist with benefits enrollment and other HR documentation</li><li>Schedule meetings, interviews, and training sessions</li><li>Help track and update HR databases and spreadsheets</li><li>Support special HR projects as needed</li><li>Ensure compliance with company policies and employment laws</li></ul><p><br></p>
<p>Robert Half is seeking a dependable, detail-oriented Office Clerk to support daily operations in Miami. This is an excellent opportunity for someone who enjoys keeping things organized, managing multiple tasks, and contributing to a collaborative team environment.</p><p><br></p><p><strong>Position Overview:</strong></p><p> As an Office Clerk, you will play a key role in maintaining smooth office workflows. You’ll handle a variety of administrative tasks, assist colleagues across departments, and help ensure the office operates efficiently and professionally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties such as filing, data entry, photocopying, and scanning documents</li><li>Answer and route incoming calls and emails in a courteous and timely manner</li><li>Sort, distribute, and manage incoming and outgoing mail and packages</li><li>Maintain accurate records and update databases as required</li><li>Assist with inventory of office supplies and place orders when necessary</li><li>Support scheduling and coordination of meetings, appointments, and conference rooms</li><li>Provide administrative support to other departments as assigned</li></ul><p><br></p>
<p>We are looking for a dedicated General Office Clerk to join our team in Miami, Florida. This long-term contract position requires a proactive individual who excels in administrative tasks such as scanning, printing, and filing. The role is essential for maintaining organized records and supporting the smooth operation of office functions.</p><p><br></p><p>Responsibilities:</p><p>• Digitize documents by scanning and ensuring they are accurately stored in electronic filing systems.</p><p>• Print and prepare physical copies of documents as requested by team members or departments.</p><p>• Organize and file physical documents in designated locations, ensuring proper labeling for easy retrieval.</p><p>• Safeguard sensitive information by maintaining confidentiality and adhering to organizational policies.</p><p>• Retrieve and provide documents promptly upon request to facilitate audits or departmental needs.</p><p>• Perform general clerical tasks to support day-to-day office operations.</p><p>• Assist with shipping functions, including preparing and tracking shipments.</p><p>• Schedule appointments and manage calendars to support efficient time management.</p><p>• Utilize Microsoft Office tools like Excel, Outlook, and Word for data entry and correspondence.</p><p>• Ensure all files and records are kept up-to-date and well-organized.</p><p><br></p><p>Please send you resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
