We are looking for a detail-oriented Administrative Assistant to join our team in Manteca, California. This role involves providing essential clerical and administrative support to ensure the smooth operation of departmental functions. As part of a long-term contract position, you will play a key role in assisting with day-to-day office tasks while engaging with staff, visitors, and the public.<br><br>Responsibilities:<br>• Perform a variety of clerical duties, such as managing documents, processing forms, and maintaining files.<br>• Respond to inquiries from staff and the public, providing accurate information regarding departmental policies and procedures.<br>• Greet and direct visitors, ensuring a welcoming and organized environment.<br>• Draft and edit correspondence including letters, reports, and memos, ensuring accuracy and completeness.<br>• Organize and distribute incoming mail, supplies, and informational materials as needed.<br>• Input and update data within computer systems, generating reports and maintaining electronic records.<br>• Schedule appointments and coordinate meetings to ensure efficient time management.<br>• Assist with compiling information, verifying accuracy, and preparing logs or records.<br>• Handle inbound and outbound calls, providing excellent customer service and resolving issues as appropriate.<br>• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to support daily operations.
We are looking for a detail-oriented Senior Executive Assistant to join our team on a contract basis in Modesto, California. In this role, you will provide high-level administrative support to executive management, ensuring the smooth execution of daily operations and project coordination. If you excel in managing schedules, organizing meetings, and maintaining accurate records, we encourage you to apply.<br><br>Responsibilities:<br>• Deliver comprehensive administrative and analytical support for executive-level management, including coordination of projects and tasks.<br>• Manage executive calendars, schedule meetings, and ensure timely updates on appointments and daily priorities.<br>• Facilitate travel arrangements, conference bookings, and maintain detailed itineraries for executive management and board members.<br>• Organize and maintain records, documents, and filing systems, both manual and digital, to ensure easy access and accuracy.<br>• Record, transcribe, and distribute minutes from assigned meetings, ensuring timely follow-ups on action items.<br>• Attend meetings and provide support in coordinating agendas and logistics.<br>• Act as a liaison for communication, correspondence, and conference calls to ensure seamless interactions.<br>• Support industry and community event participation for executives by handling logistical arrangements.<br>• Utilize systems such as ADP, Cisco Webex, Concur, and Kronos to manage tasks efficiently.
<p>We are looking for an Accounting Assistant to join our team in Dos Palos, California. This long-term contract position offers an excellent opportunity to contribute to accounting operations, administrative tasks, and customer service support. The role requires strong organizational skills and attention to detail to ensure the smooth operation of daily office functions.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and receivable processes to ensure accurate and timely financial transactions.</p><p>• Perform data entry tasks with precision to maintain accurate records and documentation.</p><p>• Update company website content and assist with posting relevant information.</p><p>• Provide certified notary services while maintaining appropriate certifications.</p><p>• Support board activities by preparing materials, posting notices, and coordinating meeting logistics.</p><p>• Assist in organizing events, tours, and conferences, including handling travel arrangements.</p><p>• Maintain administrative filing systems and oversee inventory of office supplies.</p><p>• Perform additional administrative duties as needed to support daily operations.</p><p><br></p><p>For immediate consideration contact Robert Half at 209.232.1991!</p>
