<p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li></ul><p><br></p>
<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p>· Working with department managers to improve overall work environment and staff satisfaction.</p>
<p><strong>Job Description: Office Manager</strong></p><p>We are seeking a skilled and organized <strong>Office Manager</strong> to oversee daily office operations and ensure the workplace runs smoothly. In this role, you will manage administrative tasks, coordinate office activities, and support team members across departments. This position is key to maintaining efficiency and fostering a positive work environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Management</strong>: Oversee office operations, including scheduling, record-keeping, and supply management.</li><li><strong>Team Support</strong>: Provide administrative support to staff and manage communication within the office.</li><li><strong>Vendor Coordination</strong>: Manage relationships with service providers and vendors ensuring timely and quality deliveries.</li><li><strong>Problem-Solving</strong>: Resolve issues related to office functions or workplace resources quickly and effectively.</li></ul><p><br></p>
<p>We are looking for a Temporary Front Office Manager to join our team and manage front office operations during a maternity leave starting August 2025. This position is based in a school setting and requires Livescan fingerprinting and a TB test clearance prior to starting.</p><p><br></p><p>Key Responsibilities:</p><p>Greet visitors, staff, and students while managing incoming calls and inquiries.</p><p>Provide administrative support, such as scheduling appointments, coordinating meetings, and handling correspondence.</p><p>Maintain organized records and ensure the smooth operation of front office activities.</p><p>Collaborate with school staff and departments to support daily operations.</p><p>Ensure compliance with school policies and procedures.</p>
<p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage office operations, including facilities, supplies, and vendor relationships.</li><li>Coordinate administrative support, including scheduling meetings, preparing reports, and maintaining accurate records.</li><li>Oversee office budgets and assist with basic accounting tasks, such as invoicing and expense tracking.</li><li>Serve as a liaison between employees and management to address operational needs and workplace concerns.</li><li>Support onboarding of new employees and maintain office policies and procedures.</li></ul>
<p><strong>Key Responsibilities:</strong></p><ul><li>Manage office and vendors.</li><li>Enter attorney time on a weekly basis for accurate record-keeping.</li><li>Prepare and review billing worksheets at the end of each month.</li><li>Generate and distribute client billing at the beginning of the month.</li><li>Compile and analyze monthly financial reports.</li><li>Oversee and manage accounts payable activities, including vendor payments.</li><li>Handle accounts receivable tasks, ensuring timely collections.</li><li>Maintain and update the general ledger for accurate financial records.</li><li>Reconcile bank and credit card statements, resolving discrepancies.</li><li>Prepare and issue 1099s and W-2s in compliance with regulations.</li><li>Perform HR functions, including managing payroll, onboarding new employees, and coordinating health benefits.</li><li>Monitor attorney and staff schedules, including tracking time off and vacation requests.</li><li>Manage relationships with outside vendors and negotiate contracts.</li><li>Act as the primary liaison between the property manager and the firm for facility-related matters.</li><li>Update and maintain the firm's website as needed.</li></ul>
<p>Are you passionate about operations? Do you have what it takes to contribute directly to the success of an organization? Do you want to have fun while doing it? Look no further! Apply today to be the Operations Manager with Robert Half! We are working with a nonprofit in the Oakland area, and we are seeking candidates with facilities and operations experience who are available immediately to take the next step in their careers.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Oversee the operations of the organization, coordinating with various departments such as Operations and Facilities.</li><li>Maintain strong relationships with building vendors, ensuring compliance with all contractual agreements.</li><li>Oversee the company's office inventory, including managing supplies and equipment, and scheduling maintenance as necessary.</li><li>Direct and assist the staff in their daily operations, fostering a positive and efficient work environment.</li></ul>
<p>We are looking for a dedicated Office Manager with expertise in healthcare operations to oversee the daily management of clinic activities in Emeryville, California. This Contract-to-Permanent position involves ensuring smooth workflows, delivering exceptional patient experiences, and fostering collaboration among staff and physicians. The ideal candidate will bring strong organizational skills and a commitment to driving efficiency and excellence in a healthcare setting.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage the day-to-day operations of one or more clinic locations, ensuring high-quality patient care and satisfaction.</p><p>• Partner with site physicians to address operational needs, streamline workflows, and enhance service delivery.</p><p>• Monitor clinic budgets, control expenditures, and prepare detailed financial reports to ensure financial efficiency.</p><p>• Supervise and coach staff to maintain high performance standards and foster growth.</p><p>• Implement and audit standard operating procedures to ensure compliance and optimal resource utilization.</p><p>• Manage revenue cycle operations, including charge reconciliation, to meet financial targets and present monthly revenue reports.</p><p>• Address concerns raised by staff, providers, and patients, promoting a culture of trust and collaborative problem-solving.</p><p>• Evaluate patient satisfaction survey results and develop strategies for continuous improvement.</p><p>• Handle hiring, staffing, and performance evaluations to build a strong, motivated team.</p><p>• Maintain strict confidentiality and uphold ethical standards in all interactions.</p><p><br></p><p>If you are interested in this role please apply immediately and call us at (510) 470-7450</p>
<p>Our client is seeking a full-time Office Manager to support the firm’s San Francisco and Washington, D.C., offices. This position is located in the firm’s San Francisco office.</p><p>The annual salary range for this role is $135,000 to $185,000 per year, with benefits (among other things, the firm pays the entirety of the Office Manager’s health and dental insurance premiums and 30 percent of the premiums for dependents). </p><p>The position is responsible for the daily management and administrative operations of our San Francisco and DC Offices. It would oversee operations of the firm’s Accounting Department, Office Services, IT, Records, Library and Calendaring. Tasks include onboarding new hires, managing employee benefits, facilitating training and development programs, enforcing company policies, handling employee relations, overseeing recruitment of non-attorney staff, ensuring compliance, and focusing on creating a positive work environment and supporting employee growth within the firm.</p><p><br></p><p>Other responsibilities include:</p><ul><li>Identify qualified candidates, conduct interviews, and onboarding new employees</li><li>Manage and counsel non-attorney staff. Conduct frequent meetings with staff and follow through as necessary</li><li>Design and deliver training programs to enhance employee skills and career progression</li><li>Setting performance goals, provide feedback and conduct performance reviews </li><li>Administer employee benefits packages, assist with tracking Time and Attendance for non-attorney staff and stay updated on compensation trends</li><li>Evaluate competitive policies, participate in plan selection and renewal negotiations. Conduct plan open enrollment meetings, benefit orientations and liaise with brokers as necessary</li><li>Address employee concerns, resolve conflicts, and maintain a positive workplace culture </li><li>Ensure adherence to labor laws, employment regulations, and company policies</li><li>Plan firm events (holiday parties, picnic, staff appreciation, anniversary, attorney events)</li><li>Oversee all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; working with architects, contractors and subcontractors during space renovations</li><li>Maintain the disaster recovery and business continuity plans for SF and DC offices, including the coordination of emergency response plans and emergency communication and response procedures</li></ul>
<p><strong>NOTE: Please apply here & send your resume via LinkedIn to notify me about your submission!</strong></p><p> </p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p>A respected, multi-disciplinary financial services firm is seeking a <strong>Family Office Accounting Manager</strong> to join its Family Office Services team. This role is ideal for a detail-oriented, client-focused individual who enjoys working in a collaborative environment and supporting the financial needs of high-net-worth individuals and families.</p><p><br></p><p>The firm provides comprehensive financial services, including investment advisory, estate planning support, and personalized financial operations. The organization values long-term client relationships, continuous improvement, and a strong culture of integrity, inclusion, and growth.</p><p><br></p><p><strong>Position Overview</strong></p><p>As a Family Office Accounting Manager, you will oversee and execute financial operations for complex client structures, including trusts, partnerships, and LLCs. This role requires a balance of accounting expertise and relationship management, ensuring each client receives accurate, timely, and thoughtful financial support.</p><p>You’ll collaborate with internal teams, external advisors, and clients to manage budgets, reporting, bill payment, and banking strategies. The position offers the opportunity to shape processes and contribute to a high-performing, service-oriented culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Act as a key point of contact for clients, maintaining strong, responsive relationships</li><li>Assist clients with budgeting, forecasting, and monitoring cash flow</li><li>Partner with internal bookkeeping staff to ensure timely and accurate recordkeeping</li><li>Prepare and deliver monthly and quarterly financial reports tailored to client needs</li><li>Oversee bill pay and accounts receivable processes across a variety of entity types (e.g., trusts, LLCs, partnerships)</li><li>Evaluate banking, lending, and treasury solutions to meet evolving client objectives</li><li>Work with internal specialists in investment, tax, and estate planning to provide coordinated, holistic financial support</li><li>Contribute to operational process improvements and cross-functional firm initiatives</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Competitive base salary with performance-based bonus potential</li><li>Comprehensive health, dental, and vision coverage</li><li>401(k) plan with employer matching</li><li>Flexible time off, including sabbatical eligibility</li><li>Hybrid work model promoting work-life integration</li><li>Inclusive and collaborative culture committed to ongoing development</li></ul>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
<p>Robert Half is looking for a motivated, reliable Office Assistant to support one of our clients in SSF. Our client is a fast-growing technology company based in San Mateo, building innovative software solutions that transform how businesses operate. As a small, agile team, they value collaboration, initiative, and a positive work culture. The looking for a dependable and detail-oriented <strong>Office Administrator</strong> to support the daily operations and keep the office running smoothly.</p><p><br></p><p>The Office Administrator will be the central hub of the team’s day-to-day needs. From managing office supplies and coordinating schedules to helping with light HR and finance support, this role is perfect for someone who thrives in a fast-paced, multitasking environment and enjoys wearing many hats.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage front office operations, including handling phone calls, emails, mail, and greeting guests</li><li>Coordinate office supply orders, equipment maintenance, and vendor relationships</li><li>Support basic bookkeeping functions (invoicing, expense tracking, petty cash, etc.)</li><li>Help with onboarding new employees (workspace setup, system access, welcome kits)</li><li>Schedule meetings, team events, and internal communications</li><li>Maintain office organization, cleanliness, and tech readiness</li><li>Assist with HR administrative tasks such as timesheet collection, PTO tracking, and benefits coordination</li><li>Work with leadership on ad hoc projects and process improvements</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Jose, California. This role involves a variety of administrative and clerical tasks that support the daily operations of the office. The ideal candidate will possess strong organizational skills and a proactive approach to handling responsibilities effectively.<br><br>Responsibilities:<br>• Maintain inventory levels and coordinate the ordering of office supplies to ensure smooth operations.<br>• Accurately format, proofread, finalize, and distribute official documents in compliance with established quality standards.<br>• Verify the accuracy and completeness of work, ensuring minimal errors and redundancies.<br>• Monitor and prioritize workflow, updating departmental metrics and production data as needed.<br>• Adhere to organizational policies related to confidentiality, quality standards, risk mitigation, and data privacy.<br>• Provide general administrative support, including office management, partner assistance, and practice-related tasks.<br>• Assist remotely or travel to offsite locations, client offices, or shipping centers as required.<br>• Perform daily cleaning and restocking of kitchen areas to maintain a tidy environment.<br>• Scan documents for extended periods and lift boxes weighing up to 25 pounds as part of office operations.<br>• Cover reception duties as needed, including answering inbound calls and greeting visitors.
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p>We are looking for an organized and proactive <strong>Workplace Coordinator</strong> to manage daily operations and ensure a productive work environment for all employees. This role involves maintaining office space, overseeing facility needs, and coordinating workplace services to support efficiency and employee satisfaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Office Management</strong>: Ensure the workplace is well-maintained, organized, and equipped with necessary resources.</li><li><strong>Vendor Oversight</strong>: Manage contracts and communication with facility service providers, ensuring timely and quality service delivery.</li><li><strong>Employee Support</strong>: Coordinate workplace services and address employee needs related to office operations.</li><li><strong>Event Coordination</strong>: Assist in planning and executing onsite events, meetings, or workshops.</li></ul><p><br></p>
<p><strong>NOTE: Please apply here & send your resume via LinkedIn to notify me about your submission!</strong></p><p> </p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p>A well-established financial services firm is seeking a <strong>Family Office Accounting Manager</strong> to join its Family Office Services team. This role is ideal for a detail-oriented, service-driven Individual who thrives in a collaborative environment and is passionate about supporting the complex financial needs of high-net-worth individuals and families.</p><p><br></p><p>The firm offers a full suite of personalized financial solutions, including investment management, estate planning support, and operational accounting. With a focus on long-term relationships, continuous improvement, and a culture grounded in integrity and inclusion, the organization provides a rewarding and growth-oriented environment.</p><p><br></p><p><strong>Position Overview</strong></p><p>In this role, you will manage the financial operations for a portfolio of clients with multi-entity structures, including trusts, partnerships, and LLCs. Success in this position requires a strong foundation in accounting, exceptional organizational skills, and the ability to build and maintain trusted client relationships.</p><p>You’ll work closely with clients, internal teams, and external advisors to oversee financial reporting, budgeting, bill pay, and banking needs—while contributing to operational excellence and innovation across the team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a primary contact for clients, delivering timely, responsive communication</li><li>Develop and monitor client budgets and cash flow projections</li><li>Ensure accurate recordkeeping in coordination with internal bookkeeping staff</li><li>Prepare and present monthly and quarterly financial reports tailored to individual client needs</li><li>Oversee bill payment, invoicing, and cash management across various legal entities</li><li>Support banking and lending needs by identifying and coordinating financial solutions</li><li>Collaborate with internal experts in investment, tax, and estate planning to deliver integrated financial support</li><li>Contribute to continuous improvement efforts, including process enhancements and cross-functional projects</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Competitive base salary plus performance-based bonus</li><li>Comprehensive health, dental, and vision insurance</li><li>401(k) plan with employer matching</li><li>Generous and flexible paid time off, including sabbatical eligibility</li><li>Hybrid work model with a strong emphasis on work-life balance</li><li>Inclusive team culture with a commitment to development</li></ul>
<p>We are looking for a skilled Human Resources and Accounting Administrator to join our team in Walnut Creek, California. This role involves managing HR operations, overseeing accounting tasks, and ensuring compliance with company policies and industry standards. The ideal candidate will have expertise in HR systems, employee relations, and benefit administration, paired with strong organizational and communication skills.</p><ul><li>Performs daily bank account reconciliation and balances, manages cashflow, oversees bank deposits, and does G.L. analysis.</li><li>Assists CFO with monthly bank reconciliation and brokerage account activities.</li><li>Collaborates with external CPA firm for EOQ and EOY financial reports.</li><li>Processes and returns state sales and use tax for 17 states, also handles state registrations.</li><li>Readies for and participates in tax audits periodically.</li><li>Manages Accounts Payable and Receivable (~70 checks and ~50 wires or other electronic payments per month, ~300 invoices per month).</li><li>Applies received funds to open invoices, creates customer deposits and journal entries as required.</li><li>Administers payroll and 401k for around 45 employees.</li><li>Handles medical, dental, disability, and other insurance policies, and updates them as necessary.</li><li>Provides 1099 forms.</li><li>Organizes new hire and exit paperwork, serves as the main contact for employee benefits and payroll queries.</li><li>Participates in insurance audits and renewals.</li><li>Requests US Residency Certificates annually.</li><li>Renews US government purchasing privileges each year (SAM).</li><li>Assists with general office management and orders items as needed, such as See’s candies, AP checks and envelopes.</li></ul><p><br></p>
<p>We’re seeking a friendly and organized Front Desk Receptionist to be the first point of contact for visitors, vendors, and callers at our Fremont office. You will ensure a professional, smooth, and welcoming experience aligned with typical Bay Area expectations.</p><p><strong>Responsibilities</strong></p><ul><li>Greet and welcome all visitors; answer basic questions and direct guests appropriately </li><li>Answer, screen, and forward incoming calls using a multi-line phone system; take and relay messages accurately</li><li>Handle scheduling and calendar coordination for meetings and appointments jobed.ai</li><li>Receive, sort, and distribute mail/packages; manage outgoing mail </li><li>Maintain a clean and organized reception area—stock office supplies and keep surroundings</li><li>Monitor visitor logbook or badge system for security and access control </li><li>Support administrative tasks like filing, data entry, photocopying, and light clerical duties </li><li>Collaborate with facilities or office management to report issues and coordinate basic needs</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.<br>• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.<br>• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.<br>• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.<br>• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.<br>• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.<br>• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.<br>• Assist executives in maintaining a high level of organization and time management to optimize productivity.<br>• Provide support for office management tasks, ensuring smooth day-to-day operations.<br>• Handle sensitive information with discretion and confidentiality.
<p>We are looking for a highly organized and detail-oriented Operations Administrative Assistant to support our team in Martinez, California. In this Contract-to-Permanent role, you will play a pivotal part in ensuring seamless office operations and managing critical documentation. This position offers the opportunity to collaborate with project managers, division leaders, coordinate prequalification packages, and oversee various administrative processes essential to the organization.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to division managers and leaders, ensuring their needs are met efficiently.</p><p>• Maintain and organize files, schedules, and key documentation to facilitate smooth operations.</p><p>• Handle incoming calls, manage office correspondence, and oversee logistical arrangements.</p><p>• Prepare internal reports, meeting agendas, and memos to support organizational communication.</p><p>• Coordinate meetings, travel plans, and training sessions for team members.</p><p>• Monitor office supply levels and place orders as needed to maintain inventory.</p><p>• Manage safety and compliance records, ensuring all documentation is up-to-date and accurate.</p><p>• Compile and track prequalification packages by gathering critical documents, such as insurance certificates, resumes, safety records, financial statements, and licensing requirements.</p><p>• Maintain a database of completed prequalification packages, track deadlines, and ensure timely submissions.</p><p>• Collaborate with clients and internal teams to clarify submission requirements and timelines.</p>
<p>We are seeking a dedicated and highly organized <strong>Affordable Housing Property Manager</strong> to oversee the daily operations of a portfolio of affordable housing properties. The ideal candidate will have extensive knowledge of the Low-Income Housing Tax Credit (LIHTC) program and prior leasing experience, ensuring compliance with all federal, state, and local regulations related to affordable housing programs. If you are a detail-oriented professional with excellent leadership and problem-solving skills, we want to hear from you!</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage all day-to-day property operations, including tenant relations, maintenance coordination, and financial oversight.</li><li>Oversee the LIHTC compliance process, including tenant eligibility certifications, income verification, and reporting to investors and regulatory agencies.</li><li>Coordinate and manage leasing activities such as advertising vacancies, conducting property tours, processing applications, and negotiating lease agreements.</li><li>Develop and enforce property policies and procedures to ensure compliance with LIHTC regulations and fair housing laws.</li><li>Maintain accurate tenant records and prepare timely, comprehensive reports for ownership and management.</li><li>Inspect properties regularly to ensure safety, cleanliness, and maintenance standards are met.</li><li>Work with maintenance teams to address repair needs and manage vendor relationships effectively.</li><li>Build positive relationships with tenants, addressing inquiries and resolving conflicts in a professional and timely manner.</li><li>Oversee budgets and ensure rent collection aligns with operational goals, minimizing delinquencies.</li><li>Train and supervise property staff to ensure high standards of performance and compliance.</li></ul><p><br></p>
<p>We are looking for an experienced Office Administrator to join our team in Fremont, California. This role requires a detail-oriented individual who can manage financial transactions, maintain accurate records, and ensure compliance with accounting standards. You will also play a key role in supporting general office administration and customer inquiries.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes, ensuring timely payments and accurate invoicing.</p><p>• Perform bank reconciliations to maintain accurate financial records.</p><p>• Maintain comprehensive bookkeeping records, including data entry and account reconciliation.</p><p>• Handle procurement activities, including purchasing and vendor management.</p><p>• Prepare and submit 1099 forms in compliance with tax regulations.</p><p>• Respond to customer inquiries effectively and provide accurate information.</p><p>• Collaborate with vendors to address issues and maintain strong working relationships.</p><p>• Utilize Sage 100 and Microsoft Excel for efficient financial reporting and data management.</p>
We are looking for a proactive Administrative Assistant to join our team in Redwood City, California. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. In this role, you will provide essential support across administrative tasks, event coordination, and project management to ensure smooth operations.<br><br>Responsibilities:<br>• Coordinate and manage logistics for corporate meetings, workshops, and special events, including scheduling and on-site arrangements.<br>• Maintain and update website content, ensuring accurate and timely updates.<br>• Handle shipping and receiving tasks, including creating shipping labels, tracking deliveries, and managing associated records.<br>• Organize and manage both electronic and physical records for administrative, project, and accounting purposes.<br>• Provide assistance in communication with project participants and stakeholders.<br>• Support staff in planning and executing project meetings, seminars, and workshops, including on-site event coordination.<br>• Collaborate with hotel staff to ensure event setups meet requirements, and assist with name badge distribution and other event needs.<br>• Perform receptionist duties, such as answering inbound calls and managing inquiries.<br>• Assist with data entry and administrative office tasks as needed.<br>• Carry out additional duties assigned by the Executive Director.
<p>Excited about the role? Apply here and please reach out to <strong><u>Jennifer Fukumae</u></strong> on LinkedIn for quicker consideration.</p><p><br></p><p><strong>Job Title: Operations Manager</strong></p><p><strong>Location: San Carlos; on-site 5 days </strong></p><p><strong>Salary: $120-150k base (DOE)</strong></p><p><br></p><p><strong>About the Firm:</strong></p><p>We’re representing a leading independent wealth management practice known for its commitment to delivering exceptional client service and comprehensive financial solutions. This high-performing firm offers a broad suite of investment and advisory services, including financial planning, retirement accounts, insurance products, and more. They are consistently recognized among the top performers in their space.</p><p> </p><p><strong>Position Overview – Operations Manager:</strong></p><p>Our client is seeking an experienced Operations Manager to oversee the daily operations of a fast-paced financial advisory office. This individual will ensure seamless coordination across internal teams, clients, and external partners. The ideal candidate will be proactive, organized, and client-focused—resolving service issues with professionalism and care.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day office operations</li><li>Optimize workflows and internal processes</li><li>Support strategic planning initiatives</li><li>Ensure compliance and oversee quality assurance</li><li>Oversee select HR and staffing functions</li><li>Maintain operational excellence while contributing to the firm's continued growth and top-tier client experience</li></ul><p><br></p>
<p>We are seeking an experienced Tax Manager to join a growing Family Office Services organization. </p><p>Responsibilities:</p><p>-Manage tax and compliance deliverables within Family Office Services (FOS) through assignment of returns and related filings (extensions, etc)</p><p>-Provide detailed focus on projects, and alert the Principal/Client Service Director of technical tax issues that may arise</p><p>-Ensure tax compliance (accurate and timely filings, extensions, review of tax returns for client and related entities)</p><p>-Research technical tax issues (e.g. Tax Code, RIA) and assist client service team in forming conclusions related to complex tax issues</p><p><br></p><p>Requirements:</p><p>-Bachelor's degree in business or related field preferred, Master's a plus; CPA preferred </p><p>-Experience with high net worth individual tax, partnership, trust, estate tax</p><p>-Strong supervisor experience (will manage 3 staff)</p><p>-Excellent communication and client relationship skills</p>
