<p>We are seeking a highly organized and efficient <strong>Office Manager</strong> to oversee daily operations in our Mountain View, CA office. This role ensures the office functions smoothly and supports team productivity. The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving skills, and is committed to creating a well-run, collaborative workspace.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage office operations, including vendor coordination, facility management, and inventory control.</li><li>Provide administrative support such as scheduling, correspondence, and report preparation.</li><li>Assist with HR tasks, including onboarding new employees and enforcing office policies.</li><li>Support budget tracking, expense reporting, and invoice approvals.</li><li>Foster a positive office environment by organizing team events and maintaining a productive space.</li></ul><p><br></p>
<p>We are looking for an experienced Office Manager to join our team in Berkeley, California. This contract position plays a critical role in overseeing administrative and business operations while ensuring efficient resource management and compliance. As a key member of the leadership team, you will work closely with the Program Director and other stakeholders to maintain smooth daily operations and support the center's mission in the higher education sector.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with leadership, including the Program Director and Assistant Program Director, to streamline administrative and business functions.</p><p>• Oversee resource allocation and schedule adjustments to accommodate rolling admissions, program changes, and unexpected needs.</p><p>• Serve as the main liaison with the National Finance Office for budgeting, financial operations, and risk management.</p><p>• Manage relationships with vendors, suppliers, and local property management firms to ensure smooth operations.</p><p>• Supervise compliance with employment, privacy, and documentation standards, including file management and destruction.</p><p>• Coordinate student housing and leasing arrangements, ensuring facilities meet quality standards.</p><p>• Oversee logistics such as procurement, vendor quotes, and transportation maintenance, including center vehicles.</p><p>• Organize key center events such as experience days, evening programs, and weekend activities.</p><p>• Assist with employee onboarding and offboarding in collaboration with HR.</p><p>• Ensure that schedules for students and resources are up-to-date and accurately logged.</p><p><br></p><p>If you are interested, please apply today and call us at (510) 470-7450</p>
<p>We are looking for a Temporary Front Office Manager to join our team and manage front office operations during a maternity leave starting August 2025. This position is based in a school setting and requires Livescan fingerprinting and a TB test clearance prior to starting.</p><p><br></p><p>Key Responsibilities:</p><p>Greet visitors, staff, and students while managing incoming calls and inquiries.</p><p>Provide administrative support, such as scheduling appointments, coordinating meetings, and handling correspondence.</p><p>Maintain organized records and ensure the smooth operation of front office activities.</p><p>Collaborate with school staff and departments to support daily operations.</p><p>Ensure compliance with school policies and procedures.</p>
<p>We are seeking a detail-oriented and proactive <strong>Office Manager</strong> to join a thriving organization in Palo Alto, CA. In this key role, you will oversee the smooth operation of day-to-day office functions and ensure the team has the tools and support needed to succeed. The ideal candidate is highly organized, a strong communicator, and adept at managing multiple priorities in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage office operations, including facilities, supplies, and vendor relationships.</li><li>Coordinate administrative support, including scheduling meetings, preparing reports, and maintaining accurate records.</li><li>Oversee office budgets and assist with basic accounting tasks, such as invoicing and expense tracking.</li><li>Serve as a liaison between employees and management to address operational needs and workplace concerns.</li><li>Support onboarding of new employees and maintain office policies and procedures.</li></ul><p><br></p>
<p>We are looking for a dedicated Office Manager with expertise in healthcare operations to oversee the daily management of clinic activities in Emeryville, California. This Contract-to-Permanent position involves ensuring smooth workflows, delivering exceptional patient experiences, and fostering collaboration among staff and physicians. The ideal candidate will bring strong organizational skills and a commitment to driving efficiency and excellence in a healthcare setting.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage the day-to-day operations of one or more clinic locations, ensuring high-quality patient care and satisfaction.</p><p>• Partner with site physicians to address operational needs, streamline workflows, and enhance service delivery.</p><p>• Monitor clinic budgets, control expenditures, and prepare detailed financial reports to ensure financial efficiency.</p><p>• Supervise and coach staff to maintain high performance standards and foster growth.</p><p>• Implement and audit standard operating procedures to ensure compliance and optimal resource utilization.</p><p>• Manage revenue cycle operations, including charge reconciliation, to meet financial targets and present monthly revenue reports.</p><p>• Address concerns raised by staff, providers, and patients, promoting a culture of trust and collaborative problem-solving.</p><p>• Evaluate patient satisfaction survey results and develop strategies for continuous improvement.</p><p>• Handle hiring, staffing, and performance evaluations to build a strong, motivated team.</p><p>• Maintain strict confidentiality and uphold ethical standards in all interactions.</p><p><br></p><p>If you are interested in this role please apply immediately and call us at (510) 470-7450</p>
<p>We are looking for an experienced Office Manager to join our clients team in Concord, California. This long-term contract position offers the opportunity to oversee and optimize office operations, manage accounting functions, and contribute to organizational efficiency. The ideal candidate will bring expertise in QuickBooks Desktop, sales tax compliance, and human resources administration, ensuring smooth day-to-day operations in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage accounts payable and receivable processes, including coordinating with project managers and owners to ensure accurate and timely billing.</p><p>• Utilize QuickBooks Desktop for bookkeeping tasks, addressing sales tax discrepancies, and reconciling historical data.</p><p>• Oversee sales tax reporting and compliance for operations across multiple states, ensuring accurate documentation and reconciliation.</p><p>• Administer HR and benefits programs, maintaining records and ensuring compliance with applicable regulations.</p><p>• Optimize the electronic filing system by organizing insurance, trucking, and other critical documents for easy access.</p><p>• Collaborate on the integration and optimization of new organizational tools, such as ClickUp, to enhance information sharing and workflow efficiency.</p><p>• Provide general office management support, including answering inbound calls and maintaining a productive bullpen environment.</p><p>• Work closely with outsourced bookkeepers for bank and credit card reconciliations.</p><p>• Assist in documenting specialized construction industry terms and processes to streamline communication and operations.</p>
Robert Half is working with a law firm client in San Francisco seeking an Office Manager. This person will oversee the Accounting Department, Office Services, IT, Records, Library and Calendaring. Tasks include onboarding new hires, managing employee benefits, facilitating training and development programs, enforcing company policies, handling employee relations, overseeing recruitment of non-attorney staff, ensuring compliance, and focusing on creating a positive work environment and supporting employee growth within the firm. The Office Manager will also work with the Management Committee to drive office engagement and culture, and work collaboratively with office staff and lawyers to provide leadership within the office. Other responsibilities include: • Identify experience in candidates, conduct interviews, and onboarding new employees • Manage and counsel non-attorney staff. Conduct frequent meetings with staff and follow through as necessary • Design and deliver training programs to enhance employee skills and career progression • Setting performance goals, provide feedback and conduct performance reviews • Administer employee benefits packages, assist with tracking Time and Attendance for non-attorney staff and stay updated on compensation trends • Evaluate competitive policies, participate in plan selection and renewal negotiations. Conduct plan open enrollment meetings, benefit orientations and liaise with brokers as necessary • Address employee concerns, resolve conflicts, and maintain a positive workplace culture • Ensure adherence to labor laws, employment regulations, and company policies • Plan firm events (holiday parties, picnic, staff appreciation, anniversary, attorney events) • Oversee all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; working with architects, contractors and subcontractors during space renovations • Maintain the disaster recovery and business continuity plans for SF and DC offices, including the coordination of emergency response plans and emergency communication and response procedures Desired skills for this role include: • BA/BS Degree (or commensurate work experience) • Five to seven years of managerial experience in a legal or detail oriented services firm • Excellent leadership, communication and strong organizational skills with an ability to multitask and prioritize effectively. • Make decisions with limited supervision • Knowledge and understanding of human resources and office operations • Outstanding management and interpersonal skills are required to interact with peers, lawyers and business professionals on a daily basis • Articulate, with excellent writing skills and oral presentation skills; able to convey concepts and ideas clearly and professionally; exhibiting a proactive, adaptable and problem-solving mindset • A positive and proactive attitude with a commitment to fostering a collaborative and supportive work environment
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
<p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p>
<p><strong>Workplace Specialist – Palo Alto, CA</strong></p><p><strong>We are seeking a proactive and detail-oriented Workplace Specialist</strong> to ensure smooth office operations and an exceptional employee experience at our Palo Alto, CA location. This role focuses on maintaining a well-functioning workplace, fostering a positive environment, and supporting office initiatives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, including managing facilities, coordinating maintenance, and liaising with vendors.</li><li>Ensure workspaces are well-organized, safe, and stocked with necessary supplies.</li><li>Provide support for office events, meetings, and employee engagement activities.</li><li>Assist with space planning, seating arrangements, and implementation of office policies.</li><li>Identify and resolve workplace issues to create an efficient and productive environment.</li></ul><p><br></p>
<p>The Administration/Reception position is responsible for independently performing day to day Reception/Front office Management along with other functions related to Admin Dept.</p><p><br></p><p><strong>Responsibilities</strong></p><p><br></p><p>Daily walk around the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing, and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.</p><p><br></p><p><strong>Reception Duties</strong></p><ul><li>Reception Management</li><li>Receive clients & guest at the front desk</li><li>Ensure TCS security protocols are followed</li><li>Identity Cards/Badge management</li><li>Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)</li><li>Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.</li></ul><p><br></p><p><strong>Admin Duties</strong></p><ul><li>Order & manage supplies (pantries, copiers, office supplies, etc.)</li><li>Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.</li><li>Maintain Seat Occupancy data.</li><li>Assist with annual budget and all related vendors</li><li>Daily and Monthly reports</li><li>Billing</li><li>Any other Admin duties assigned by Office Admin/Supervisor from time to time.</li></ul><p><br></p><p><br></p>
<p>We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. </p><p><br></p><p>Responsibilities</p><p>• Manage and filter daily communications with internal and external clients.</p><p>• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.</p><p>• Compose, proofread, and edit correspondence, presentations, and other documents.</p><p>• Coordinate and schedule travel reservations, both domestic and international.</p><p>• Prepare and submit expense reports, and reconcile credit card transactions.</p><p>• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.</p><p>• Arrange and schedule internal and external meetings.</p><p>• Handle confidential information with discretion and diplomacy.</p><p>• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.</p><p>• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.</p>
<p>We are looking for an experienced Systems Administrator to join our Client in Walnut Creek, California, on a Contract-to-Permanent basis. In this role, you will support the organization's IT systems, focusing on cloud-based solutions, network infrastructure, and cyber-security measures. You will have the opportunity to collaborate on IT projects, provide guidance to team members, and ensure the reliability and security of our systems.</p><p><br></p><p>The pay range for this role is up to $57/hr on W2 - depending on experience - and is 100% onsite.</p><p><br></p><p>Responsibilities:</p><p>• Administer and maintain the Microsoft Office 365 and Azure cloud environments to ensure optimal performance.</p><p>• Oversee the network infrastructure across multiple office locations, including firewalls, switches, routers, and connectivity solutions.</p><p>• Implement and manage cyber-security protocols such as endpoint protection, patch management, and vulnerability assessments.</p><p>• Monitor system performance and troubleshoot issues using advanced monitoring tools.</p><p>• Collaborate with the IT Director and other stakeholders on strategic initiatives and IT projects.</p><p>• Create and update detailed documentation for systems, processes, and procedures.</p><p>• Provide guidance and training to IT Operations Help Desk staff to enhance team capabilities.</p><p>• Participate in an on-call rotation to deliver after-hours support when necessary.</p><p><br></p><p>Networking Infrastructure:</p><ul><li>Microsoft Office 365 cloud tenet with Azure</li><li>Okta Identity Management</li></ul><p> Application environment:</p><ul><li>Windows 11 PCs</li><li>Office 365</li><li>Microsoft apps - Outlook, Word, Excel</li><li>Sharepoint</li><li>Onedrive</li></ul>
<p><strong>Workplace Coordinator – Palo Alto, CA</strong></p><p>We are looking for a highly organized and proactive <strong>Workplace Coordinator</strong> to manage day-to-day office operations and ensure a productive and welcoming work environment at our Palo Alto, CA office. This role requires excellent communication and multitasking skills, along with a passion for creating an efficient, well-maintained workplace.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee office facilities, including managing vendors and coordinating maintenance.</li><li>Monitor and replenish office supplies while adhering to budget guidelines.</li><li>Serve as the first point of contact for staff and visitors, ensuring a positive experience.</li><li>Plan and execute office events, team gatherings, and employee recognition initiatives.</li><li>Support workplace operations, including seating arrangements and office safety protocols.</li></ul><p><br></p>
<p>We are looking for a skilled Human Resources and Accounting Administrator to join our team in Walnut Creek, California. This role involves managing HR operations, overseeing accounting tasks, and ensuring compliance with company policies and industry standards. The ideal candidate will have expertise in HR systems, employee relations, and benefit administration, paired with strong organizational and communication skills.</p><ul><li>Performs daily bank account reconciliation and balances, manages cashflow, oversees bank deposits, and does G.L. analysis.</li><li>Assists CFO with monthly bank reconciliation and brokerage account activities.</li><li>Collaborates with external CPA firm for EOQ and EOY financial reports.</li><li>Processes and returns state sales and use tax for 17 states, also handles state registrations.</li><li>Readies for and participates in tax audits periodically.</li><li>Manages Accounts Payable and Receivable (~70 checks and ~50 wires or other electronic payments per month, ~300 invoices per month).</li><li>Applies received funds to open invoices, creates customer deposits and journal entries as required.</li><li>Administers payroll and 401k for around 45 employees.</li><li>Handles medical, dental, disability, and other insurance policies, and updates them as necessary.</li><li>Provides 1099 forms.</li><li>Organizes new hire and exit paperwork, serves as the main contact for employee benefits and payroll queries.</li><li>Participates in insurance audits and renewals.</li><li>Requests US Residency Certificates annually.</li><li>Renews US government purchasing privileges each year (SAM).</li><li>Assists with general office management and orders items as needed, such as See’s candies, AP checks and envelopes.</li></ul><p><br></p>
<p>We are looking for an experienced Business Operations Manager to play a pivotal role in supporting the operational excellence of our organization in Brentwood, CA. This position involves managing administrative functions and collaborating with cross-functional teams to ensure smooth workflows and adherence to company policies. The ideal candidate will be highly organized, detail-oriented, and skilled in coordinating projects, resources, and compliance efforts.</p><p><br></p><p>Business Operations Manager Responsibilities:</p><p>• Provide administrative support across office, warehouse, and field operations teams, ensuring seamless coordination and communication.</p><p>• Collaborate with design engineers, project managers, and installation crews to facilitate the timely execution of projects.</p><p>• Oversee resource allocation, crew scheduling, and field operations to maintain efficiency and productivity.</p><p>• Ensure compliance with all applicable codes, regulations, and licensing requirements, including tracking certifications for field personnel.</p><p>• Manage procurement processes for materials, maintaining proper inventory levels and coordinating with vendors.</p><p>• Develop and implement operational policies and processes to enhance workflow efficiency and regulatory compliance.</p><p>• Monitor and analyze performance metrics, identifying opportunities for process improvements and cost optimization.</p><p>• Supervise payroll, insurance coordination, licensing, and permitting processes to meet legal and regulatory standards.</p><p>• Conduct audits and inspections to ensure quality control and adherence to company standards.</p><p>• Prepare detailed reports for senior leadership, summarizing key performance indicators and operational insights.</p><p><br></p><p>If you are interested in this Business Operations Manager position, please submit your resume today!</p>
<p>Our client is in search of a Tax Sr. - Corporate to join our team situated in Mountain View, California. As part of your role, you will be expected to prepare and complete work papers, handle client deliverables. You will also be tasked with preparing taxes for High Net Worth clients. Great job for Tax people coming out of public that want more work-life-balance! </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately and efficiently prepare all tax deliverables for assigned clients/entities, modifying deliverables upon review by Manager/Senior Manager/Principal</p><p>• Actively participate in the resolution of tax issues by providing a detailed focus on assigned projects and alerting the Manager/Senior Manager/Principal of any technical tax issues</p><p>• Identify potential tax issues and propose possible solutions for review with Tax Manager, Senior Manager, or Principal</p><p>• Ensure the delivery of timely and quality work products that meet or exceed internal and external expectations</p><p>• Research technical tax issues and assist the client service team in forming conclusions related to complex tax issues</p><p>• Work on the management of existing client revenue through the review of work in progress and preparation of billings for special projects/consulting services provided to the client</p><p>• Form networks of internal and external parties to grow existing business and/or lead to the development of new business opportunities</p><p>• Communicate areas where technical tax knowledge is needed and work with Manager/Senior Manager/Principal to determine personal development</p><p>• Provide mentorship and assist Managers in the training and supervision of tax associates.</p>
<p><strong>NOTE: Please apply here & send a ping or personal message via LinkedIn to notify me about your submission!</strong></p><p><br></p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p><strong><u>Position Description:</u></strong></p><p>A prominent venture capital firm is seeking a <strong>Fund Accounting Manager or Sr. Manager</strong> to join its growing team in its Menlo Park office. This role will support the management of the firm’s venture funds and related business operations, reporting to the <strong>Controller</strong> with occasional projects for the <strong>Vice President of Finance.</strong></p><p> </p><p><strong>Highlights:</strong></p><ul><li>The firm has over <strong>1,000 investments</strong> and <strong>140+ exits </strong>throughout it’s history.</li><li>Known as an early investor in <strong>a leading AI research organization</strong></li><li>Strong departmental structure with a focus on long-term value and operational excellence</li><li>Comprehensive exposure to the full lifecycle of a venture capital fund</li><li>Encourages cross-functional learning and career growth</li><li>Works closely with an external Fund Administrator; this role will oversee and review their deliverables</li></ul><p> </p><p><strong><u>Responsibilities (additional detail to be provided shortly):</u></strong></p><ul><li>Maintain Fund and General Partner ledgers, including expense accruals, intercompany transactions, investment activity, and LP allocations</li><li>Prepare quarterly and annual financial statements</li><li>Support audit and tax processes by liaising with external firms, researching accounting matters, and managing internal workflows</li><li>Monitor fund cash positions</li><li>Manage and record capital calls and distributions</li><li>Review fund administrator reports (capital activity, financial statements, LP reporting)</li><li>Collaborate with Investor Relations to address limited partner inquiries</li></ul><p><strong> </strong></p><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Fully paid medical, dental, vision, and life insurance</strong></li><li>401(k) with profit sharing</li><li>Competitive salary and bonus</li><li><strong><u>Free lunches and stocked office kitchen during in-office days</u></strong></li><li><strong><u>Strong team-oriented culture: “It’s a team effort, not just a me effort.”</u></strong></li></ul><p><br></p>
<p><strong>Excited about the role? Apply here and please reach out to Jennifer Fukumae on LinkedIn for quicker consideration.</strong></p><p> </p><p><strong>Role: Operations Specialist - Wealth Management </strong></p><p><strong>Location: San Francisco; hybrid (3 days in office)</strong></p><p><strong>Salary: $80-100k + Bonus + Great Benefits!</strong></p><p> </p><p>We’re excited to partner with a growing wealth management firm in a beautiful office located in San Francico's financial district! This boutique firm has $2.4 billion AUM and is seeking an Operations Specialist to assist with their back-office and client interaction! Great opportunity for someone who wants to support daily operations for both the firm and clients! You will be working directly under the Chief Operating Officer.</p><p> </p><p><strong>Responsibilities</strong>:</p><ul><li>Manage and update client accounts using Orion and RedBlack platforms</li><li>Support data integrity initiatives by performing confidential data reviews and cleanups</li><li>Contribute to client billing processes and reconciliation activities to ensure accuracy</li><li>Assist in the preparation and tracking of performance reports for internal and client use</li><li>Provide support on various compliance-related tasks and contribute to special projects as needed</li></ul><p><br></p>
<p><strong>Workplace Coordinator – Palo Alto, CA</strong></p><p><strong>We are looking for a highly organized and proactive Workplace Coordinator</strong> to manage day-to-day office operations and ensure a productive and welcoming work environment at our Palo Alto, CA office. This role requires excellent communication and multitasking skills, along with a passion for creating an efficient, well-maintained workplace.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee office facilities, including managing vendors and coordinating maintenance.</li><li>Monitor and replenish office supplies while adhering to budget guidelines.</li><li>Serve as the first point of contact for staff and visitors, ensuring a positive experience.</li><li>Plan and execute office events, team gatherings, and employee recognition initiatives.</li><li>Support workplace operations, including seating arrangements and office safety protocols.</li><li><br></li></ul>
<p>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR DETAILS</p><p><br></p><p>SR. FINANCIAL ANALYST - hybrid role of finance and some accounting</p><p><br></p><p>Responsibilities:</p><p>Perform highly specialized and complex financial analysis, budget analysis, and </p><p>related fiscal functions for a large and diverse hospital service line/department or is </p><p>responsible for coordinating a major budget/financial analysis program in the Hospital </p><p>Finance Department. Duties include financial planning, forecasting and modeling, </p><p>budget development, performance monitoring and management reporting. Prepare</p><p>and provide complex analysis for special and high-level reports for review at the </p><p>executive level. Track expenses for various cost centers. </p><p>Provide leadership in the fiscal planning process and recommends </p><p>process improvements. </p><p><br></p>
<p>We are seeking an experienced Tax Manager to join a growing Family Office Services organization. </p><p>Responsibilities:</p><p>-Manage tax and compliance deliverables within Family Office Services (FOS) through assignment of returns and related filings (extensions, etc)</p><p>-Provide detailed focus on projects, and alert the Principal/Client Service Director of technical tax issues that may arise</p><p>-Ensure tax compliance (accurate and timely filings, extensions, review of tax returns for client and related entities)</p><p>-Research technical tax issues (e.g. Tax Code, RIA) and assist client service team in forming conclusions related to complex tax issues</p><p><br></p><p>Requirements:</p><p>-Bachelor's degree in business or related field preferred, Master's a plus; CPA preferred </p><p>-Experience with high net worth individual tax, partnership, trust, estate tax</p><p>-Strong supervisor experience (will manage 3 staff)</p><p>-Excellent communication and client relationship skills</p>
<p>Robert Half Technology is seeking a dynamic Project Manager to support large-scale transformation and daily optimization within a Medical Office for a major public healthcare organization. This is not a traditional PM role—it combines elements of process improvement, stakeholder engagement, and business analysis. The ideal candidate will bring healthcare experience, a collaborative mindset, and comfort working closely with operational leaders and clinical staff. This is a contract to hire opportunity and is a hybrid onsite and remote position. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Drive transformation initiatives focused on credentialing, scheduling, and staffing workflows.</li><li>Oversee the project lifecycle including planning, scope definition, timeline management, issue tracking, and stakeholder reporting.</li><li>Work cross-functionally with 8–10 clerks, ambulatory care leadership, and physician administrators to modernize workforce scheduling.</li><li>Facilitate coordination between clinical, administrative, and IT teams to ensure timely delivery and alignment with operational goals.</li><li>Apply change management principles to ensure stakeholder buy-in and long-term adoption of new tools and processes.</li><li>Develop documentation, training materials, and process maps to support ongoing improvement.</li><li>Monitor project KPIs such as Third Next Available Appointment (TNAA) and help reduce appointment access delays.</li><li>Utilize standardized PMO templates and organizational tools developed by the Office of Strategic Initiatives.</li><li>Lead and document recurring status meetings with clear agendas, minutes, and follow-up actions.</li><li>Serve as a liaison between operational staff and technology teams to ensure Epic system updates and MSO tools are properly integrated and supported.</li></ul><p><br></p>
<p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
