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74 results for Executive Assistant in Menlo Park Ca

Executive Assistant <p>We are seeking an Executive Assistant to become a part of our team in Oakland, California. Your role will involve managing and coordinating a variety of administrative tasks and projects. This position is a long-term contract employment opportunity in the public health industry.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately maintain customer credit records and process customer credit applications</p><p>• Handle complex scheduling between various parties, including appointments and meetings</p><p>• Manage and maintain the office calendar, ensuring staff are reminded of important deadlines</p><p>• Supervise communications, which include maintaining contact lists, preparing regular reports, and updating the website</p><p>• Manage the submission and status of contracts, ensuring deliverables are detailed and clear</p><p>• Develop and maintain an electronic filing system for efficient office operations</p><p>• Supervise office policies regarding travel arrangements and expense reports</p><p>• Maintain inventory of office supplies and equipment, including ordering and verifying receipt of supplies</p><p>• Manage annual events calendar, including sending out invitations and organizing event logistics</p><p>• Review and distribute various forms of communication, ensuring detail-oriented presentation</p><p>• Provide support for meetings, including setup and creation of accurate meeting minutes</p><p>• Monitor and track attendance and evaluations of events, creating reports for staff and board review.</p><p><br></p><p>Please apply today if you are interested in the role. </p> Executive Assistant <p>Robert Half's client is in search of a dedicated Executive Assistant to join our team in the Behavioral Health industry, located in Walnut Creek, CA. As an Executive Assistant, you will be tasked with providing comprehensive support to the CEO, facilitating interdepartmental collaboration, and spearheading special projects. This position can be remote or hybrid, but the selected candidate must be willing to work 8AM-5PM PST hours.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Enable optimization of CEO's time by managing their calendar, scheduling, and communications.</p><p>• Prioritize incoming information and requests to ensure focus is maintained on critical tasks.</p><p>• Ensure efficient meeting of deadlines by organizing and prioritizing correspondences and follow-ups.</p><p>• Handle sensitive matters with utmost confidentiality, professionalism, and discretion.</p><p>• Act as the primary contact point for the executive, managing access and filtering requests to enhance workflow.</p><p>• Anticipate the executive's needs proactively and address potential obstacles.</p><p>• Foster effective communication and partnerships between departments and teams to align on priorities and timelines.</p><p>• Coordinate with internal and external stakeholders to support strategic initiatives.</p><p>• Lead, plan, and execute special projects assigned by the executive, including identifying objectives, establishing timelines, and managing resources.</p><p>• Provide regular updates and recommendations to the executive throughout project execution.</p><p>• Identify opportunities for process improvement within the organization and implement streamlined processes to enhance productivity and effectiveness.</p><p><br></p><p>If you are interested in this Executive Assistant position, submit your resume today! </p> Executive Assistant <p>A leading nonprofit organization is seeking a highly organized and professional <strong>Temporary Executive Assistant</strong> to support its senior leadership team. This position is ideal for candidates with a strong administrative background, excellent communication skills, and a passion for making a difference in the nonprofit sector.</p><p>As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and productivity of the leadership team by handling a variety of administrative, logistical, and project-based tasks. <strong>This is a full-time, temporary role</strong> expected to last 6 months with the possibility of an extension based on organizational needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to the Executive Director and other key executives.</li><li>Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.</li><li>Handle email correspondence, ensuring follow-up on important communications.</li><li>Prepare presentations, reports, agendas, meeting minutes, and other documentation as needed.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as a liaison between internal teams, external stakeholders, and the executive team.</li><li>Assist with planning and logistics for board meetings, events, and fundraising initiatives.</li><li>Organize and maintain electronic and hard copy filing systems.</li><li>Conduct research and compile data to support decision-making processes.</li><li>Ensure confidential handling of sensitive information.</li></ul><p><br></p> Executive Assistant <p><strong>Position: Development Support Assistant</strong></p><p><strong>Location:</strong> On-site, building is on 12th Street, Oakland, CA</p><p><strong>Employment Type:</strong> Part-Time (3-Month Contract)</p><p><strong>Schedule:</strong> Tuesday through Thursday, 3 days per week</p><p><br></p><p><strong>About Us:</strong></p><p>A Higher Division Education DEI organization is committed to [insert a brief mission statement or overview about the organization]. We are seeking a detail-oriented and proactive <strong>Development Support Assistant</strong> to join our team and provide vital support for our development and fundraising efforts.</p><p><br></p><p><strong>Position Overview:</strong></p><p>As a Development Support Assistant, you will play a critical role in managing data, organizing resources, and ensuring efficient communication within the team. Your contributions will help streamline operations and enhance fundraising efforts.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform accurate data entry and management to support development activities.</li><li>Organize and manage schedules, resources, and files to ensure smooth operations.</li><li>Assist with data analysis and reporting to inform strategic decisions.</li><li>Work with various systems to track and manage information effectively.</li><li>Utilize strong Microsoft Excel skills to create and maintain data spreadsheets.</li><li>Manage communications, including phone calls, email correspondence, and distributing information.</li><li>Provide general office support and perform basic administrative duties.</li><li>Assist with fundraising-related tasks (experience in fundraising is a plus).</li></ul><p><br></p><p><br></p> Executive Assistant <p><strong>Executive Administrative Assistant (Contract-to-Hire)</strong></p><p>We are seeking a detail-oriented and proactive <strong>Executive Administrative Assistant</strong> for a <strong>contract-to-hire opportunity</strong> in Menlo Park, CA. The ideal candidate will provide high-level administrative support to executives and ensure seamless day-to-day operations.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage scheduling, calendars, and meeting coordination for leadership.</li><li>Handle confidential correspondence, communications, and documentation with discretion.</li><li>Prepare and edit reports, presentations, and other key business materials.</li><li>Coordinate travel arrangements, including itineraries and expense reporting.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Monitor project deadlines and assist with prioritizing tasks for efficiency.</li><li>Perform general office duties, including file management and supply inventory.</li></ul><p><br></p> Executive Assistant <p><strong>Executive Administrative Assistant (Contract-to-Hire)</strong></p><p>We are seeking a detail-oriented and proactive <strong>Executive Administrative Assistant</strong> for a <strong>contract-to-hire opportunity</strong> in Mountain View, CA. The ideal candidate will provide high-level administrative support to executives and ensure seamless day-to-day operations.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage scheduling, calendars, and meeting coordination for leadership.</li><li>Handle confidential correspondence, communications, and documentation with discretion.</li><li>Prepare and edit reports, presentations, and other key business materials.</li><li>Coordinate travel arrangements, including itineraries and expense reporting.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Monitor project deadlines and assist with prioritizing tasks for efficiency.</li><li>Perform general office duties, including file management and supply inventory.</li></ul><p><br></p> Administrative Assistant to Architect <p>Robert Half is working on an exciting temp to hire opportunity with a reputable landscaping company. Our client is a leading landscaping design company specializing in creating beautiful, sustainable outdoor spaces. They are committed to enhancing the natural environment through innovative landscaping solutions. </p><p><br></p><p> The Administrative Assistant will play a crucial role in assisting the Architect with various administrative duties, project coordination, and ensuring smooth operations within the landscaping design department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Please see the description below and if interested, apply now. So not wait. We will be scheduling interviews this week. Apply now! </p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Maintains Owner(s)/executive appointment calendar by planning and scheduling meetings, conferences, teleconferences, and business and personal travels.</li><li>Acts as the point of contact between the Office and Clients focusing on maintaining Owner(s)’s schedule, meetings and appointments with precise preparation and punctual reminders.</li><li>Assists Owner(s) with various personal requests and tasks.</li><li>Aids the Owner(s) with all property management tasks including rental, investment and miscellaneous properties.</li><li>Produces and facilitates internal communication by transcribing, recording, and formatting, meeting discussions and notes to produce reports, presentations and briefs.</li><li>Conserves Owner(s)/executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes.</li><li>Accompany the Owner(s)/executive by attending meetings, field visits, new leads and any related business developments.</li><li>Supports and maintains the Marketing Department by assisting with the management of TFLD’s social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future.</li><li>Field marketing related inquires to determine the appropriate course of action, referral and/or response.</li><li>Collaborate with the Design Department to provide support for new lead attendance, proposal writing and scheduling.</li><li>Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating TFLD purchase order quotes, processing the payment of the purchase quote and delivery coordination.</li><li>Welcomes guests and Clients by greeting them, in person or on the telephone, answering or directing inquiries and transcribing messages.</li><li>Orchestrates company events for holiday celebrations, staff appreciation and recognition, and key staff meetings. Events include but are not limited to: Company summer picnic and holiday party, key staff holiday party, and key staff bi-annual lunch.</li><li>Orchestrates vendor, sponsorship and business development events. Events include but are not limited to: Lunch and Learns, community sponsorship events and business development connection/coordination interacts with Clients and vendors (as needed) to understand current issues/situation(s) to draw upon feasible solutions keeping with the best management practices of TFLD.</li></ul> Legal Administrative Assistant <p>Are you an experienced Legal Administrative Assistant ready to take your skills to the next level? We are looking for a talented professional to join our dynamic, tight-knit team at a respected union labor law firm conveniently located just steps away from a BART station in Oakland.</p><p>This is your chance to be part of an organization that values collaboration, offers significant growth potential, and champions important labor causes. If you thrive in a supportive environment and have impeccable attention to detail, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and format legal documents with precision and efficiency.</li><li>Handle state and federal e-filings, ensuring compliance with all relevant rules and deadlines.</li><li>Provide administrative support to attorneys, maintain case files, and assist in day-to-day legal operations.</li></ul> Admin Assistant We are in search of a skilled Admin Assistant for our team in Sunnyvale, California. In this role, you will be tasked with a variety of administrative and clerical tasks, including handling billing and coding tasks, and utilizing computer systems effectively and efficiently. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage and execute billing processes in a timely and accurate manner<br>• Utilize computer systems to perform administrative tasks effectively, ensuring data integrity<br>• Handle coding tasks, ensuring accurate input and organization<br>• Respond to inquiries and provide assistance when needed, demonstrating strong customer service skills<br>• Maintain and update customer records, ensuring data accuracy and confidentiality<br>• Monitor customer accounts, taking appropriate action when necessary<br>• Collaborate with team members to ensure smooth operations and high-quality customer service<br>• Adhere to all company policies and regulations, maintaining a high level of professionalism at all times. Administrative Assistant- Bilingual <p>We are offering an exciting contract to permanent employment opportunity for a School Administrative Assistant- Bilingual (Spanish and English) in Oakland, California.</p><p><br></p><p>In this position, you will play a pivotal role in a local educational institution, carrying out vital administrative duties and customer service tasks. Your role will involve supporting students and parents in a K-12 environment.</p><p><br></p><p>100% on-site. Work schedule is Monday-Friday 7:30AM-3:30PM.</p><p><br></p><p>Related experience in a similar school environment is required.</p><p><br></p><p>Responsibilities Include:</p><p><br></p><p>• Provide front desk support, including answering inbound and outbound calls and handling email correspondence</p><p>• Coordinate lunch needs, early student pickups and manage substitute teacher arrangements with vendors</p><p>• Monitor and record student attendance using the Power School system</p><p>• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and data entry</p><p>• Maintain a high level of customer service at all times, processing applications and maintaining accurate records</p><p>• Schedule appointments as necessary.</p> Administrative Assistant <p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>·      Answering and directing phone calls to relevant staff.</p><p>·      Organizing and scheduling appointments with admin software.</p><p>·      Booking meeting rooms and conference facilities.</p><p>·      Data entry and maintaining records and files.</p><p>·      Liaising with staff, suppliers, and clients.</p><p>·      Preparing documents and reports.</p><p>·      Assisting with special projects as needed.</p><p><br></p> Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The role primarily involves managing the front desk, maintaining files, and providing excellent customer service. The Administrative Assistant will also be responsible for entering invoices and using JD Edwards for information input.<br><br>Responsibilities:<br>• Manage front desk operations, including answering inbound and outbound calls.<br>• Handle administrative tasks such as filing and organizing documents.<br>• Deliver strong customer service, addressing and resolving inquiries as needed.<br>• Enter and maintain data using Microsoft Excel, Word, Outlook, and PowerPoint.<br>• Utilize JD Edwards for entering and updating information.<br>• Assist in email correspondence and schedule appointments efficiently. Tax Administrative Assistant <p>Robert Half has a two month contract with a tax firm in Foster City. Our client prides themselves on their client-focused approach. They provide comprehensive services in tax preparation, planning, and consulting. They are looking for a detail-oriented and highly organized Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the team of tax professionals by managing office tasks, maintaining client records/data entry, and assisting with scheduling and communication. You will be working in a fast-paced environment and must be able to handle multiple tasks and prioritize effectively.</p><p><br></p><p>Please find the description below and if interested, apply now. We are possibly looking to have a candidate start next week. Do not wait. Apply now!</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Assist in processing completed tax returns for client copies (ex: prep K-1s, save files to flash drives, prepare labels or envelopes and post for mailing</li><li>Assist in routing workflow (log in work and sort to appropriate location)</li><li>Phone support to triage phone calls</li><li>Data entry if possible (Autoflow tax documents through scanner for tax prep, enter technology fees for completed returns, similar data entry assignments as needed)</li></ul><p><br></p> Administrative Assistant We are looking for an Administrative Assistant to become a part of our team. The role involves carrying out various administrative and clerical tasks in a Financial Services environment. This position is a short term contract employment opportunity.<br><br>Responsibilities:<br>• Provide outstanding customer service through phone and email correspondence<br>• Manage and direct incoming and outgoing calls<br>• Ensure proficient use of Microsoft Office Suite (Excel, Word, and Outlook)<br>• Become familiar with company specific programs and software, including Salesforce<br>• Manage time effectively with the ability to prioritize work<br>• Pay attention to detail and employ problem-solving skills<br>• Maintain strong organizational skills with the ability to multi-task<br>• Welcome and check in all visitors and clients in a courteous manner<br>• Handle daily mail and UPS incoming/outgoing efficiently<br>• Operate office equipment such as printers and fax machines<br>• Maintain a detail oriented appearance and demeanor at all times<br>• Assist with computer data entry and filing<br>• Schedule appointments efficiently. Dental Admin Assistant <p>We are looking for a highly organized and experienced Dental Administrative Assistant to join our team. The ideal candidate has a thorough understanding of dental office procedures, with excellent patient service skills and strong proficiency in Dentrix software.</p><p> </p><p>Responsibilities:</p><ol><li>Schedule and confirm patient appointments, check-ups and dental procedures.</li><li>Utilize Dentrix software to maintain patient records and update notes on treatments.</li><li>Handle patient communications related to appointments, billing, and treatments.</li><li>Assist with billing procedures, process insurance claims and maintain accurate financial records.</li><li>Support dental staff by assisting with patient management during busy periods.</li><li>Maintain a clean and well-stocked office.</li></ol><p><br></p> Administrative Assistant We are seeking an Administrative Assistant based in San Jose, California. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be expected to assist in executing field operations services and activities, displaying a significant level of independence, initiative, critical thinking, and sound judgment. This role will require detail-oriented coordination and maintenance of effective office procedures and processes, and effective communication with all staff levels.<br><br>Responsibilities:<br>• Providing assistance to the Director of Field Operations and the Assistant Director, Field Operations.<br>• Handling customer service duties, including answering inbound calls and responding to email correspondence.<br>• Performing data entry tasks and maintaining accurate records.<br>• Scheduling appointments and coordinating various office procedures.<br>• Handling both inbound and outbound calls in a detail-oriented manner.<br>• Utilizing Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word.<br>• Analyzing data and situations, identifying problems, and developing effective solutions.<br>• Monitoring customer accounts and taking appropriate action when necessary.<br>• Demonstrating detail-oriented communication skills on both a business and technical platform. Administrative Assistant <p>Robert Half is working with one of our top coastal clients in Half Moon Bay. They are in need of a skilled administrator to assist in the admsintiration office. This will be a part time role 20 - 30 hours a week. Hours could increase depending on workload. This opportunity with provide you with municipality experience which could lead to a variety of opportunities with local government entities. Please find the description below and if interested, apply now. We are potentially looking to have someone start next week. Do not wait, apply now!</p><p><br></p><p><strong>Main Job Duties</strong></p><ul><li>Provides responsible, and complex administrative and executive support; types and proofreads a wide variety of complex and confidential reports, letters and memoranda; independently prepares correspondence; types from rough draft or verbal instructions; takes and transcribes dictation and composes correspondence not requiring the attention of a department director or other management personnel.</li><li>Maintains a wide variety of records files and logs related to departmental operations and activities; conducts periodic retention and purging of files in compliance with applicable guidelines</li><li>Prepares evaluations, reports, correspondence, and memoranda, many of which are of a highly confidential and sensitive nature utilizing word processing software.</li><li>Participates in special projects as assigned</li></ul><p><strong>Other Job Duties </strong></p><ul><li>Acts as a receptionist. Screens office and telephone callers; responds to complaints and requests for information on City regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes incoming mail. Refer inquiries as appropriate.</li><li>Maintains calendar of activities, meetings and various events for City management; arranges meetings and makes appointments; assists with task prioritization; follows up on assigned projects to meet deadlines; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend commission or committee meetings to serve as the recording secretary.</li><li>Recommend organizational and procedural changes affecting clerical activities.</li><li>Assists in budget preparation and control; assists in monitoring department expenditures and purchasing activities; prepares purchase orders; receives and records invoices and fees; recommends fund transfers as needed; prepares department payroll for processing; tracks overtime usage; retains and tracks personnel payroll records</li><li>Researches, compiles and analyzes data for special projects and various reports.</li></ul><p><br></p> Admin Assistant We are in search of a detail-oriented Admin Assistant for our operations based in Sunnyvale, California. This role is central to the functioning of our team, requiring an individual who can manage a variety of administrative tasks. This position plays a crucial part in the healthcare industry, offering a short term contract employment opportunity. <br><br>Responsibilities:<br>• Manage the front desk operations, ensuring a smooth flow of daily activities<br>• Provide exceptional customer service by addressing and resolving customer inquiries in a timely manner<br>• Utilize your proficiency with Epic EMR to handle specific administrative tasks<br>• Schedule appointments effectively, coordinating with multiple service lines such as Chiro, PT, Behavioral Health, Lab, and MA appointments<br>• Ensure accurate and efficient processing and recording of customer information<br>• Oversee the opening and closing procedures, adhering to established guidelines<br>• Perform other administrative tasks as required, demonstrating your organizational skills and attention to detail. Administrative Assistant <p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p> Administrative Assistant <p><strong>Job Description</strong>: We are seeking a highly detail-oriented and adaptable individual to provide dedicated support to a Scientist with special vision needs in a cutting-edge research environment within CIS Labs. This position will involve assisting with mathematical research, document editing, and various administrative tasks. If you are detail-oriented, proficient in LaTeX, and have a background or interest in mathematics.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Research Assistance</strong>: Read complex research papers, mathematical formulas, and equations aloud to a Scientist with visual needs, ensuring precision and clear communication.</li><li><strong>Editing Support</strong>: Collaborate with the Scientist to edit and format advanced research manuscripts using LaTeX. This includes tasks such as identifying specific portions of a document, adjusting mathematical expressions, modifying spacing to meet page limits, and ensuring formulas stay within margins.</li><li><strong>Mobility Support</strong>: Assist the Scientist with movement within the office environment.</li><li><strong>Administrative Duties</strong>:</li><li>Complete expense reports and provide support to the CIS Labs Administrative Assistant as needed.</li><li>Perform general office tasks and assist with administrative needs as assigned.</li></ul><p><br></p> Administrative Assistant <p>We are seeking a versatile and organized individual to join our team as an Office Administrative Assistant. This role plays a crucial part in ensuring smooth daily operations by managing front desk responsibilities, supporting accounting functions, and assisting with various administrative tasks.</p><p><br></p><p>Responsibilities include:</p><p>• Front Desk Management:</p><p>o Greet and assist visitors in a professional and courteous manner.</p><p>o Answer and direct phone calls promptly and efficiently.</p><p>o Manage incoming and outgoing mail and packages.</p><p>• Accounting Support:</p><p>o Respond to all vendor, Portfolio Manager, and Resident Manager inquiries</p><p>o Process Deposit Accounting within legally mandated timeline</p><p>o Assist in the preparation of 1099 Miscellaneous tax forms for vendors</p><p>o Track certificates of insurance for tenants, owners and vendors</p><p>o Assist with accounts payable tasks, including keeping files in a neat and organized fashion</p><p>o Maintain financial records and prepare basic reports as needed.</p><p>• General Support:</p><p>o Maintain office supplies inventory and place orders as necessary.</p><p>o Clerical support such as filing, photocopying, scanning, faxing, sorting and mailing of documents</p><p>o Handle sensitive and confidential information with integrity.</p><p>o Perform other administrative and clerical duties as assigned.</p><p><br></p><p>Requirements: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>• Competent computer skills including MS Office and Yardi Voyager a plus</p><p>• Possess reliable vehicle and maintain good driving record for bank runs and office supply purchases</p><p>• Typing: Minimum 45 wpm</p><p>• Data Entry: Minimum 10,000 keystrokes per hour</p><p>• Strong attention to detail</p><p>• Strong organizational skills</p><p>• Works well with deadlines</p><p><br></p><p><br></p> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in San Francisco, California. The role will be centered around providing administrative support, managing customer interactions, and maintaining detailed and accurate records. This role is integral to our operations, ensuring efficient communication and supporting various administrative tasks.<br><br>Responsibilities:<br>• Efficiently handle customer inquiries and offer appropriate solutions<br>• Ensure accurate and timely data entry operations<br>• Provide back-up support for front desk operations, including warmly greeting visitors and directing them appropriately<br>• Manage inbound and outbound calls, providing excellent customer service<br>• Handle email correspondence with precision and professionalism<br>• Assist with various administrative tasks, such as creating and editing documents, photocopying, faxing, filing, and sorting checks<br>• Utilize Microsoft Suite (Excel, Outlook, PowerPoint, Word) for various tasks, including scheduling appointments<br>• Support the lottery and lease up process<br>• Monitor, track, and complete annual recertifications<br>• Conduct administrative tasks associated with Check Day, Quick Check, and the Rental Payment Period in an efficient and supportive manner. Tax Administrative Assistant <p>Robert Half is seeking a highly organized and detail-oriented <strong>Tax Administrative Assistant</strong> to support essential tax operations for our client. This individual will play a vital role in managing and processing critical documentation, providing administrative support, and ensuring seamless workflow in a fast-paced environment. This is an excellent opportunity for candidates who thrive in detail-centric roles and are adept at maintaining confidentiality.</p><p><br></p><p>In addition to filing and scanning documentation, the Tax Administrative Assistant will:</p><ul><li><strong>Tax Return Preparation Assistance</strong>:</li><li>Process completed tax returns for client copies by preparing K-1s, saving files to flash drives, and preparing mailing labels/envelopes.</li><li>Post and distribute completed tax returns promptly for client delivery.</li><li><strong>Workflow Coordination</strong>:</li><li>Log incoming work and sort documents to the appropriate team or location to maintain an efficient workflow.</li><li><strong>Phone and Customer Support</strong>:</li><li>Manage inbound calls by providing triage support and directing inquiries effectively.</li><li><strong>Data Entry Tasks</strong> (as needed):</li><li>Autoflow tax documents through scanners for tax preparation purposes.</li><li>Input technology fees for completed returns and complete other data entry assignments as required.</li></ul><p><br></p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Investor Relations, Associate <p>If interested, please contact Yuzo Shimura on LinkedIn at Robert Half</p><p> </p><p><strong>Title:</strong></p><p>Investor Relations, Associate</p><p> </p><p><strong>Location:</strong></p><p>San Francisco, CA (Presidio office; 1-3 days in-office depending on schedule)</p><p> </p><p><strong>Salary:</strong></p><p>$110,000 - $140,000 (flexible depending on experience) + bonus</p><p> </p><p><strong>About the Company:</strong></p><p>This investment firm specializes in non-correlated assets, offering unique opportunities beyond traditional asset classes.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the investor relations mailbox, providing a high level of service to Limited Partners (LPs).</li><li>Maintain precise records in the Customer Relationship Management (CRM) system.</li><li>Handle LP account maintenance, including transfers, overdue capital calls, and contact updates.</li><li>Assist with the preparation and distribution of materials for investors, such as quarterly letters.</li><li>Support the fundraising process by managing data rooms, distributing and processing subscription documents, and ensuring CRM accuracy.</li><li>Contribute to special projects and initiatives, including annual meetings, compliance, co-investments, and business development tasks.</li><li>Provide administrative support across all areas of the business, ensuring operations run smoothly.</li></ul><p> </p><p><br></p>
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