47 results for Job in Menands, NY

Accounting Specialist We are partnering with a local firm near Troy, NY, looking for an experienced Accounting Specialist to join the team! This long-term contract position offers an excellent opportunity to contribute your expertise in managing financial processes and ensuring accurate reporting. The role requires a strong background in construction accounting and familiarity with industry-specific software. Responsibilities:• Manage accounts payable and assist with accounts receivable processes, ensuring accuracy and timeliness.• Oversee billing functions, including invoice preparation and client communications.• Familiarity with job costing to track project expenses and ensure alignment with budgets.• Handle lien waivers, ensuring compliance with legal and contractual requirements.• Reconcile accounts and maintain accurate financial records.• Support audits by providing necessary documentation and explanations.• Identify process improvements to enhance efficiency in accounting operations.• Experience with Sage Timberline or Foundation software for financial reporting and data management in a plus! Think you could be a strong fit for this role? We'd love to tell you more about it :) Give us a call at 518-462-1430- ask for Mary Christman or Gabrielle Maisonet! Talk to you soon :)

Sr. Accountant We are looking for an experienced Senior Accountant to join our team in Albany, New York. In this role, you will oversee various aspects of accounting operations, including accounts payable, accounts receivable, payroll, and inter-company transactions. If you have a strong background in financial management and are skilled in reconciliation and reporting, we encourage you to apply. Responsibilities: • Perform monthly reviews of Accounts Payable and Accounts Receivable Aging Reports to ensure accuracy and timely processing. • Prepare annual filings for 1095-C and 1099 forms, adhering to compliance standards. • Assist with accounts receivable collections and billing for various categories, including lump sum, time & materials, and rentals. • Maintain and update equipment spreadsheets, including adding new items and serial numbers. • Collaborate with project managers to address job-specific inquiries and assist with job creation in accounting systems. • Support bid submissions and conduct monthly job reviews, comparing costs to budgets and ensuring compliance with documentation. • Provide backup support for payroll processes, including distributing reports to project managers and updating fringe benefits and man-day calculations. • Manage inter-company allocations, billings, and journal entries to ensure accurate financial reporting. • Track business mileage for project managers and estimators, and handle refunds and allocations between divisions. • Participate in miscellaneous projects across company entities and enhance proficiency in Foundation software.

Full Charge Bookkeeper We are in search of a Full Charge Bookkeeper to become a part of our team in Troy, New York. The primary focus of this role will involve handling all aspects of our financial records, including accounts payable, accounts receivable, and payroll. This particular position will have a significant impact on our operations, ensuring all financial transactions are accurately recorded and processed. Responsibilities: • Oversee the Accounts Payable process, including the review of invoices, price and tax adjustments, and the setup of new vendors. • Manage Accounts Receivable by preparing invoices based on sales tax status, customer and job specifics, and tracking down past due items. • Handle Cash Management duties such as reconciling payments, bank statements, and filing tax returns. • Maintain the General Ledger, post adjusting entries, and prepare end of year reports for the accountant. • Oversee Job Costing by reviewing contracts and purchase orders, processing changes into the job folder, and tracking change orders. • Administer Payroll, including the review and entry of weekly payrolls, submission of withholding taxes, and the calculation of prevailing wages. • Manage HR duties such as onboarding new employees, updating employee information, and tracking training needs. • Utilize accounting software systems and tools like Microsoft Excel, ADP - Financial Services, and other computerized accounting systems. • Perform other accounting functions as needed, such as annual budget preparation and cash flow analysis.

Assistant Controller Large company is seeking an Assistant Corporate Controller due to growth. Reporting to the VP of Accounting, job duties include: monthly closings; consolidations; monthly financial statements; financial reporting both internally and externally; annual audit; technical accounting; technology and automation; work with various global business units; special projects; other duties as assigned. Relocation assistance is available for candidates with ties to the region. Hybrid work schedule.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. In this long-term contract position, you will play a vital role in supporting the Emergency Management Unit by assisting with the development, maintenance, and revision of various plans related to emergency management, hazard mitigation, and resiliency. This role offers a unique opportunity for individuals eager to contribute to meaningful projects while honing their organizational and project management skills. Responsibilities: • Coordinate and facilitate planning processes and meetings from initial concept development to full plan implementation. • Develop and maintain emergency management procedures, checklists, job aids, and operational plans for preparedness, response, recovery, and mitigation activities. • Conduct detailed research to create, update, and improve emergency management plans and procedures. • Track and oversee the progress of multiple unit activities, ensuring deadlines are met and proper resources are allocated. • Collaborate with internal teams to review major planning documents annually, identify gaps, and prioritize planning efforts. • Work closely with external partners to ensure alignment and effective communication throughout planning initiatives. • Lead special projects and provide support on additional tasks as assigned. • Ensure all documentation and submissions meet organizational standards and deadlines. • Maintain strong communication with stakeholders to facilitate clarity and consistency across all projects.

Audit Senior - Public Regional CPA firm is seeking a Senior Accountant or Manager for its expanding team. Responsibilities include: audits; some reviews and compilations; general accounting; tax season assistance; and special projects. This will report to a Partner. This position could be located anywhere from Catskill, NY to Kingston, NY and the surrounding region; relocation assistance may be available for candidates with ties to the region.

Executive Secretaries and Administrative Assistants We are offering an exciting opportunity for Executive Secretaries and Administrative Assistants in Albany, New York. This role is in the healthcare industry and involves providing support to the Office of Primary Care and Health Systems Management, Bureau of Emergency Medical Services. This job offers a long-term contract employment opportunity. Responsibilities: • Assist in the administration of primary care and health systems management • Handle administrative tasks related to emergency medical services • Work in a supportive role to the C-Suite, ensuring smooth operations and effective communication • Participate in the process of requesting for quotations, contributing to the evaluation of cost and technical scores • Utilize system administration skills to maintain and scale out operations as needed • Contribute to the process of determining the best value for services based on cost and technical evaluations • Assist in the administration of medical coverage plans for patients • Maintain an objective scale for ranking individual resumes from 0-5, based on the alignment of proposed candidates with the required and preferred skills • Support the pricing process, ranking costs from lowest to highest price.

Procurement & Facilities Manager We are looking for an experienced Procurement & Facilities Manager to join our team. In this Contract-to-permanent role, you will serve as a key liaison between Facilities Services and the finance department, overseeing financial processes and ensuring accurate reporting of budgets and forecasts. This position plays a pivotal role in managing procurement operations and supporting financial management. Responsibilities:• Review and verify invoices and receipts for accuracy, ensuring alignment with purchase orders and quoted prices before authorizing payments.• Maintain and track purchase orders, contracts, insurance documentation, and vendor relationships for Facilities Services.• Generate and manage purchase orders while ensuring compliance with all applicable regulations and requirements.• Audit and update transaction details to ensure accurate postings across Facilities Services accounts.• Process modifications to purchase orders based on change orders, reconciling and closing them out with related billings.• Collaborate with the finance team during year-end close to forecast accruals and finalize projections in coordination with cost center managers.• Monitor and analyze budget allocations, cross-department cost distributions, and purchasing activities.• Ensure contractor insurance compliance and status updates.• Work alongside finance to conduct audits of spending limits and requirements, maintaining an up-to-date matrix of financial data. If you think this position could be a great fit for you and would like to learn more, please call Mary Christman, Gabrielle Maisonet, or Ashley Veltri at 518-462-1430. We look forward to hearing from you!

Executive Secretaries and Administrative Assistants We are offering a permanent employment opportunity in the Office Administration industry, located in Albany, New York. We are seeking Executive Secretaries and Administrative Assistants to join our team. In this role, you will be responsible for various administrative tasks, including data entry, planning processes, and office functions. Responsibilities: • Manage office administration tasks to ensure smooth office operations • Handle data entry tasks, entering and extracting data from electronic databases • Coordinate and schedule surveillance activities under the guidance of the Long-Term Care Program Manager • Assist in the coordination of training, including obtaining federal surveyor identification numbers for new surveyors • Monitor and maintain the survey status log, ensuring surveys are completed as per the State Operations Manual • Prepare and process surveys, including the preparation of Statements of Deficiencies and related correspondence • Review plans of correction and documentation submitted by facilities during the post-survey revisit review process • Provide support for the complaint program when needed • Coordinate Informal Dispute Resolution activities for the Capital District Area Office • Use Microsoft Office Suites, especially Word, SharePoint, and Excel, for various tasks • Manage the facility listing of Long-Term Care facilities in the Capital District Area Office • Assist in orienting new surveyors with office procedures.

Payment Processing Clerk Job Overview:Our client is seeking a highly organized and detail-oriented Payment Processing Clerk to join their team in the Capital Region. This role offers a fantastic opportunity to grow your career in finance or accounting while contributing to efficient payment operations. As a Payment Coordinator, you will handle scheduling payments, communicating with suppliers and staff about payment statuses, and supporting settlement processes. Key Responsibilities:<ul><li>Schedule and process payments accurately and on time.</li><li>Communicate effectively with suppliers and internal staff regarding payment statuses and inquiries.</li><li>Provide backup support for settlement runs to ensure seamless financial operations.</li><li>Maintain detailed and accurate payment transaction records.</li><li>Assist with additional accounts payable and administrative tasks as needed.</li></ul>

Accounts Payable Clerk Rachel Miller with Robert Half is partnering with a Construction Company on an Accounts Payable Role! The ideal candidate will bring expertise in managing accounts payable functions, particularly within the construction industry, to ensure seamless processing of invoices and vendor payments. This role offers an opportunity to work closely with project managers and accounting teams to maintain accurate financial records and ensure compliance with company policies. Responsibilities:• Review and accurately code vendor invoices to align with project budgets and contractual agreements.• Process payments promptly to vendors, subcontractors, and suppliers to maintain strong business relationships.• Prepare and execute weekly check runs, credit card reconciliations, and related payment activities.• Maintain thorough and organized records of accounts payable transactions, including job cost allocations and supporting documentation.• Reconcile vendor statements, resolving any discrepancies in collaboration with vendors and project teams.• Assist in preparing billing processes by reviewing payment applications, lien waivers, and compliance documentation.• Establish and manage vendor files, ensuring all necessary forms and insurance certificates are up to date.• Contribute to month-end closing tasks such as accruals and financial reporting.• Partner with project management and accounting teams to ensure financial accuracy and alignment with project goals.

Human Resources (HR) Administrator We are looking for an experienced Human Resources (HR) Administrator to lead and manage HR operations, ensuring alignment with organizational goals and compliance with employment laws. This role requires a proactive individual with strong leadership skills, exceptional communication abilities, and a dedication to fostering a positive and efficient workplace. Based in Johnstown, New York, this position is an excellent opportunity to make a meaningful impact on a growing organization. Responsibilities: • Oversee the daily operations of the HR department, ensuring smooth workflows and team productivity. • Manage employee relations, including disciplinary actions and terminations, in accordance with company policies. • Collaborate with leadership to align staffing, recruitment, and retention strategies with organizational objectives. • Ensure compliance with federal, state, and local employment laws, and recommend updates to policies as needed. • Develop and implement HR policies and practices to maintain legal compliance and enhance workplace culture. • Coordinate opportunities for employee training, skill development, and certification programs. • Manage HR-related systems, including payroll and benefits administration, to ensure accuracy and efficiency. • Monitor and analyze HR metrics to support strategic decision-making and improve processes. • Provide guidance and support to managers and staff on HR-related issues. • Perform additional duties and projects as assigned to support the organization's goals.

Digital Project Manager Robert Half Marketing & Creative is looking for a Junior Project Manager for one of our clients in Charlotte, NC! This position is an ongoing hybrid contract opportunity. Job Summary:We are seeking a motivated and detail-oriented Junior Project Manager to support the successful execution of projects from initiation through completion. In this role, you will assist senior project managers and cross-functional teams in planning, organizing, and monitoring project activities to ensure deliverables are completed on time and within scope and budget. This is an excellent opportunity for someone with strong organizational skills and a passion for project management to grow within a dynamic team. Key Responsibilities:<ul><li>Support the development of project plans, timelines, and resource schedules</li><li>Track project progress and assist in the preparation of regular status reports and documentation</li><li>Coordinate communication between internal teams, clients, and stakeholders</li><li>Assist in identifying project risks and issues, and help develop mitigation plans</li><li>Attend meetings, take detailed notes, and follow up on action items</li><li>Maintain project documentation and ensure it is accurate and up to date</li><li>Help manage project budgets and track expenditures as needed</li><li>Ensure projects adhere to frameworks and all documentation is maintained appropriately</li></ul>

Senior Accountant Mid-sized growing and stable company in the Hudson, NY area is seeking a Senior Accountant. Reporting to the Controller, job duties include: monthly financial reporting; bank recs; maintaining the general ledger; oversight of AP, AR and Payroll; assist with budgeting and forecasting; assist with financial statement preparation; interface with external auditors; work with ERP system; journal entries; various duties as assigned.

Warehouse Coordinator We are looking for a dedicated Warehouse Coordinator to join our clients team on a temporary basis in Schenectady, New York. As part of a family-owned business with over sixty years of history, you’ll play a vital role in ensuring smooth operations within our warehouse environment. This position offers the opportunity to contribute to a growing company while supporting our commitment to excellence in plumbing and heating supplies. Responsibilities:• Load and unload delivery trucks to ensure timely and accurate handling of goods.• Pick and prepare customer orders with precision and attention to detail.• Assist customers in coordinating pickup and delivery arrangements.• Maintain a clean and organized warehouse environment to promote safety and efficiency.• Conduct regular physical inventory checks to ensure stock accuracy.• Operate warehouse equipment safely and effectively during daily tasks.• Perform miscellaneous tasks and support additional operational needs as requested.

Accounting Clerk We are looking for a detail-oriented Accounting Clerk to join our clients team in Albany, New York. This position offers an excellent opportunity to grow your skills in accounts receivable, QuickBooks Desktop, and administrative support. If you thrive in a dynamic environment and enjoy working collaboratively, we encourage you to apply. Responsibilities:• Process and manage accounts receivable tasks, including invoicing and collections, using QuickBooks Desktop.• Review and verify timesheets to ensure accuracy and compliance.• Perform monthly job invoice processing with attention to detail and timeliness.• Organize and maintain filing systems for financial and administrative records.• Collaborate with team members to support various accounting and administrative functions.• Enter and reconcile financial data to maintain accurate records.• Assist with accounts payable and billing tasks as needed.• Utilize Microsoft Excel and other tools to prepare and analyze reports.• Handle additional administrative duties to support office operations.

Controller We are looking for a dedicated Controller to join our team in Clifton Park, New York. This is a Contract-to-Permanent position within a small company, offering a welcoming and collaborative work environment. The role involves close collaboration with the current Controller, with the opportunity to gradually transition into a leadership seat overseeing financial operations. Responsibilities:• Oversee month-end closing processes and prepare accurate financial statements.• Collaborate with external auditors and tax professionals to ensure compliance and accuracy.• Manage accounts payable and accounts receivable functions, ensuring timely and accurate processing.• Perform bank reconciliations and monitor cash flow to support financial health.• Develop and maintain budgets, providing analyses to support decision-making.• Ensure adherence to accounting standards and company policies.• Work closely with a small team to support day-to-day financial operations.• Gradually take on leadership responsibilities to transition into overseeing broader financial management.• Utilize Solomon accounting software to manage financial data and reporting.

Senior Accountant We are in search of a Senior Accountant to join our client's team. In this role, you will be managing financial operations, preparing comprehensive financial reports, and ensuring adherence to accounting standards within the construction industry. The Senior Accountant will be tasked with overseeing accounts payable/receivable, job costing, and administrative compliance, while providing crucial support in audits. This is a great growth opportunity with a quickly

Operations Coordinator Robert Half is partnering with a company in the Capital Region! We are seeking an Operations Coordinator. This role will require you to be highly organized, detail-oriented, and capable of efficiently handling customer applications, maintaining customer records, and resolving inquiries. You will be working in the construction industry, focusing on ensuring efficient coordination of daily operations, customer interactions, equipment scheduling, and project logistics. Responsibilities: • Oversee the management of multiple daily jobs simultaneously, ensuring exceptional accuracy and attention to detail• Deliver outstanding customer service, interacting with customers and employees both over the phone and in person• Demonstrate strong problem-solving skills to address and resolve challenges in a timely manner• Handle the completion and submission of DOT oversized load permit applications, ensuring compliance with all regulations• Oversee the scheduling and dispatching of equipment and personnel to job sites, ensuring efficiency and timeliness• Prepare customer quotes, follow up to obtain signed quotes, and track the progress of projects• Coordinate the scheduling and oversight of equipment maintenance and inspections to ensure operational readiness• Monitor and document equipment deliveries to the yard, verifying their accuracy and timeliness

Lead Estimator We are looking for a Lead Estimator to join our team located in Ballston Spa, New York. This role is centered around the construction industry and will involve estimating the cost of work based on various factors such as experience, company procedures, and team member input. Responsibilities: • Thoroughly review all relevant contract documents to ensure accurate estimations • Actively support the goals and objectives of the estimating operation through technical and administrative support in a team environment • Conduct accurate cost estimates using methods such as quantity takeoffs, analysis of means and methods, and historical production rates • Collaborate with various departments to support consistent field operations, estimating practices, and administrative procedures while adhering to company policies and procedures • Establish, promote, and protect core values including diversity, teamwork, and respect within the business unit • Maintain office records and files through the timely and accurate processing of documents, as well as setting up and maintaining estimating department files • Build and maintain positive relationships with both internal and external customers • Prepare bid proposal letters, bid packages, contract documents, insurance certificates, bonds, lien notices, and EEO documents as necessary • Attend pre-bid meetings at client dictated locations while adhering to company and client safety policies • Continually improve work processes and practices based on gathered feedback. Key skills required for this role include CRM, ERP - Enterprise Resource Planning, ERP Solutions, Microsoft Excel, Accounting Functions, Budget Processes, Communication, Compliance, Construction Estimating, and Construction Estimator, Cost Estimate.

Assistant Controller Mid sized stable and growing company is seeking an Assistant Controller due to growth. Reporting to the Controller, job duties include: assist with all things accounting related; general ledger; journal entries; assist with larger projects such as annual budget and forecasts; serve as backup to other departments; and various other duties.

Associate We are in search of an Associate to work in our law firm located in Saratoga, New York. This position is centered around the industry of real estate law and requires an individual to manage real estate transactions, provide legal advice to clients, ensure compliance with real estate regulations, and work collaboratively with other members of the firm. Responsibilities: • Draft, review, and negotiate real estate-related legal documents such as contracts and purchase agreements• Conduct thorough examinations of title reports, surveys, and property descriptions to identify potential risks• Represent clients during real estate litigation or disputes• Act as a key advisor during real estate deal closings, ensuring that legal compliance is maintained• Provide expert legal advice to clients on matters such as transactions, compliance, and risk management• Stay updated on city, state, and federal real estate regulations, ordinances, and zoning laws and ensure compliance with them• Coordinate with other attorneys, paralegals, and departments within the firm on cross-disciplinary matters• Work on transactional tasks involving drafting, reviewing, and negotiating contracts, purchase agreements, leases, and other real estate-related legal documents.

Audit Staff - Public Regional CPA firm in the Hudson, NY area is seeking a Senior Staff Auditor due to growth and expansion. Reporting to a Partner, job duties include: audit engagements for clients in various industries; general accounting duties; financial statement preparation; adjusting journal entries; bookkeeping tasks; working directly with clients; exposure to the tax field; various other duties as assigned. This firm will interview candidates who have anywhere from 0-5 years of experience ; the level of the position will be commensurate with experience.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Troy, New York. This Contract to Permanent position offers an excellent opportunity to contribute to financial operations by ensuring accuracy and timeliness in payment processing and vendor communications. The ideal candidate will demonstrate strong organizational skills and a commitment to providing thorough support to internal teams and external partners. Responsibilities: • Process biweekly check runs, managing the workflow from invoice receipt to payment and filing. • Conduct monthly reviews of vendor statements to ensure accuracy and resolve discrepancies. • Investigate and respond promptly to inquiries related to accounts payable. • Support monthly financial close procedures and assist with audits as needed. • Maintain and organize all documentation, including invoices, vendor correspondence, and related records. • Deliver excellent customer service to faculty, staff, students, and vendors. • Contribute to ongoing improvements in payment processes. • Handle additional tasks and responsibilities as assigned.

Paralegals and Legal Assistants We are looking for skilled Paralegals to join our team in Albany, New York, supporting the Consumer Assistance Unit in a Long-term Contract position. The ideal candidates will assist with evaluating appeal applications, investigating complaints, and ensuring compliance with relevant insurance laws and regulations. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Responsibilities: • Review and assess external appeal applications for eligibility according to applicable insurance laws. • Communicate with relevant parties to request information and respond to inquiries about processes and outcomes. • Investigate consumer complaints against regulated insurance companies, ensuring compliance with legal mandates and approved policies. • Act as a liaison between consumers and financial entities, maintaining clear written and verbal communication. • Maintain and organize electronic case files, ensuring accuracy and completeness. • Research and resolve issues related to consumer and provider complaints in a timely manner. • Prepare reports, correspondence, and other necessary documents to support administrative processes. • Collaborate with internal teams to follow up on deliverables and ensure deadlines are met. • Contribute to special projects and conduct research as needed. • Perform additional duties as assigned to support the unit's operations.