We are looking for a detail-oriented Administrative Assistant to join our team in Olive Branch, Mississippi. This contract-to-permanent position offers an opportunity to contribute to a small, collaborative office environment with long-tenured employees. The ideal candidate will provide vital administrative support, assist in purchasing processes, and communicate effectively with vendors, including those overseas.<br><br>Responsibilities:<br>• Provide administrative support to the purchasing manager and aid in processing shipping documents.<br>• Communicate regularly with vendors to obtain updates on purchase orders and maintain accurate records.<br>• Create and manage requisition and stock purchase orders, ensuring proper documentation.<br>• Organize and maintain pricing spreadsheets, ensuring accuracy and attention to detail.<br>• Assist with domestic purchasing tasks and manage vendor folders for new purchase orders.<br>• Update market costs and pending arrival reports within internal systems on a regular basis.<br>• Handle office supply orders, maintain supply closets, and ensure printers are loaded with paper.<br>• Greet vendors and customers upon arrival and provide excellent customer service.<br>• File and organize customer and vendor documents, including yearly updates and archiving older files.<br>• Schedule routine office maintenance and ensure the workspace remains organized and functional.
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis. This role, based in Memphis, Tennessee, requires someone who is detail oriented, possesses strong organizational skills, and can efficiently handle various legal administrative tasks. You will play a vital role in supporting attorneys and ensuring smooth operations within the legal department.<br><br>Responsibilities:<br>• Prepare and transcribe legal documents, ensuring accuracy and attention to detail.<br>• Conduct legal research and compile relevant information to support case preparation.<br>• Manage schedules by coordinating depositions, hearings, and other critical meetings.<br>• Handle e-filing processes for legal documents with precision and timeliness.<br>• Draft and review legal correspondence and maintain clear communication with clients and opposing counsel.<br>• Create indexes and organize case files for easy access and reference.<br>• Maintain and manage calendars to ensure deadlines and appointments are met.<br>• Attend meetings and accurately document notes for future reference.<br>• Assist with dictation and transcription tasks as needed.
