We are looking for an experienced Assistant Controller to join our team in Amherst, New York. In this role, you will play a pivotal part in overseeing financial operations and supporting the organization's accounting processes. This position offers an opportunity to contribute to the development and execution of financial strategies, ensuring accuracy and compliance across all reporting and transactional activities.<br><br>Responsibilities:<br>• Create detailed financial reports and analyses to provide senior management with comprehensive insights into organizational performance.<br>• Collaborate in setting financial benchmarks, budgets, and reporting standards to support operational excellence.<br>• Manage and ensure adherence to documented accounting policies and procedures, fostering strong internal controls and minimizing risk.<br>• Oversee accounting processes such as accounts payable, accounts receivable, and general ledger functions to maintain accurate financial records.<br>• Ensure the proper reconciliation of accounts and timely month-end and year-end closings.<br>• Support process improvements and implement new procedures and systems to enhance efficiency and compliance.<br>• Contribute to long-term operational strategies and lead financial projects aligned with organizational goals.<br>• Provide backup support for account managers and other accounting team members, ensuring continuity in operations.
An Executive Assistant is a valued administrative detail oriented who supports senior management and executive leadership. This role requires exceptional organizational skills, the ability to multitask, discretion, and strong communications expertise. Today’s executive assistants play a pivotal role in optimizing executive productivity, aligning classic support duties with modern technology-driven tasks and process improvement responsibilities. Many executive assistants are expected to navigate CRM systems, support workflow automation, and contribute to cross-functional initiatives to improve operational efficiency and the overall work experience. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives. Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism. Serve as a primary point of contact, proactively handling communications and screening inquiries or requests. Support process improvements and workflow automation initiatives across teams. Maintain confidentiality of sensitive information and exercise sound judgment. Facilitate cross-functional communication between departments and external partners. Organize and execute special projects, events, or meetings as assigned. Help manage priorities and respond swiftly to shifting business needs. Demonstrate digital fluency by leveraging CRM platforms and emerging technology tools. Provide exceptional customer service and ensure seamless operational support.
We are looking for a dedicated and detail-oriented Accounts Receivable Associate to join our team on a long-term contract basis. In this role, you will play a key part in ensuring the accuracy of financial transactions, processing cash receipts, and maintaining compliance with company standards. This position is based in West Henrietta, New York, and offers an opportunity to thrive in a fast-paced environment while contributing to the success of our payroll services operations.<br><br>Responsibilities:<br>• Process and accurately post daily incoming cash to appropriate client accounts and invoices based on provided remittance details.<br>• Ensure all cash transactions are completed and posted within the same business day to maintain timely processing.<br>• Verify invoices for appropriate backup documentation and address discrepancies with internal teams as needed.<br>• Collaborate with internal departments to resolve missing or incorrect information related to accounts receivable.<br>• Conduct research and reconciliation of financial data to ensure compliance with company policies and standards.<br>• Monitor transactions for potential fraudulent activity and report findings during verification processes.<br>• Maintain consistency and accuracy in financial records while adhering to internal controls and accounting policies.<br>• Support ad hoc financial reporting tasks and ensure proper documentation of all transactions.<br>• Build strong client relationships through effective communication and prompt resolution of payment issues.<br>• Utilize accounting systems and software to streamline processes and improve efficiency.
We are looking for an experienced Accounts Payable Specialist to join our team in Rochester, New York. This Contract to permanent position offers the opportunity to work in a dynamic and fast-paced environment within the cleaning industry. The ideal candidate will have a strong background in managing accounts payable processes and a keen eye for detail.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and proper coding within accounting systems.<br>• Maintain and update vendor accounts, including handling inquiries and resolving discrepancies.<br>• Utilize accounting software systems such as QuickBooks Online and ERP platforms to streamline financial operations.<br>• Perform regular audits of accounts payable records to ensure compliance and accuracy.<br>• Manage accrual accounting tasks, including tracking expenses and reporting.<br>• Process Automated Clearing House (ACH) transactions and other payment methods efficiently.<br>• Collaborate with internal teams to support financial reporting and account reconciliations.<br>• Monitor and enforce adherence to company policies for accounts payable procedures.<br>• Assist in the implementation and optimization of accounting tools like Concur.<br>• Generate and analyze reports related to accounts payable performance.
<p>We’re looking for a <strong>Platform Support Specialist</strong> to join our team in Williamsville, NY! This is a long-term contract role ideal for someone who enjoys working with systems, solving problems, and supporting internal teams. You’ll help with basic order tasks, respond to platform questions, and ensure smooth operations behind the scenes.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Enter and update customer orders</li><li>Provide estimated delivery times for existing orders</li><li>Assist team members with platform-related questions</li><li>Help maintain clean and accurate data</li><li>Support account managers with order and platform requests</li><li>Identify ways to improve platform usage and efficiency</li><li>Eventually assist with phone support after training</li></ul><p><br></p>
<p>We are looking for a part time detail-oriented Bookkeeper to join our team on a Contract-to-Permanent basis in Rochester, New York. In this role, you will play a vital part in managing financial transactions, maintaining accurate records, and ensuring the smooth operation of our bookkeeping processes. This part time position offers an excellent opportunity to contribute to key financial responsibilities while working in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile accounts to ensure accuracy and resolve discrepancies in financial records.</p><p>• Manage accounts payable and accounts receivable processes, including recording and tracking payments.</p><p>• Perform bank reconciliations to verify and balance financial statements.</p><p>• Record and deposit cash receipts promptly and accurately.</p><p>• Review vouchers and checks to confirm compliance with organizational policies.</p><p>• Coordinate payroll activities in collaboration with the payroll service provider.</p><p>• Prepare financial claims and post receipts to appropriate accounts.</p><p>• Generate monthly balance reports and assist with the preparation of the annual budget.</p><p>• Handle billing and collection of rental fees efficiently and professionally.</p>
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Rochester, New York. As the first point of contact for our organization, you will play a key role in ensuring smooth communication and providing excellent support to visitors and staff. This position is ideal for someone who thrives in a dynamic environment and enjoys interacting with people.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and attentive atmosphere.<br>• Manage a multi-line phone system, directing calls promptly and accurately.<br>• Handle inbound calls, addressing inquiries or forwarding them to the appropriate departments.<br>• Maintain the reception area, ensuring it is organized and presentable.<br>• Provide administrative support, such as scheduling meetings and managing correspondence.<br>• Monitor and operate office equipment as needed, ensuring functionality.<br>• Assist with basic record-keeping and document organization.<br>• Deliver exceptional customer service to both internal and external stakeholders.<br>• Coordinate with other departments to facilitate seamless communication and operations.
We are looking for a dedicated Logistics Manager / Inventory Specialist to join our team in Niagara Falls, New York. In this Contract to permanent position, you will play a critical role in overseeing inventory management and logistics operations to ensure seamless supply chain processes. This opportunity is ideal for individuals with a strong background in logistics and inventory control who are eager to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Monitor and track material consumption and finished goods inventory using production data such as load and output sheets.<br>• Maintain accurate inventory records by entering data into the system and performing periodic warehouse checks.<br>• Collaborate with customer service and purchasing departments to ensure inventory levels meet operational demands.<br>• Conduct physical counts of pallets received in the warehouse to verify inventory accuracy.<br>• Communicate effectively with various teams to coordinate logistics and resolve any discrepancies.<br>• Support the optimization of supply chain processes to enhance efficiency and reduce operational costs.<br>• Ensure compliance with company policies and industry standards in all inventory and logistics activities.<br>• Prepare and analyze reports detailing inventory trends and logistics performance.<br>• Identify areas for improvement in inventory management and propose actionable solutions.<br>• Assist in the transition and implementation of new systems or procedures where necessary.
We are looking for an experienced Staff Accountant to join our team in Rochester, New York. In this Contract to permanent position, you will play a crucial role in managing financial records, ensuring compliance, and supporting overall accounting operations. This opportunity is ideal for professionals who thrive in a detail-oriented environment and have a passion for working within a nonprofit setting.<br><br>Responsibilities:<br>• Process and manage invoices, deposits, and billing transactions with accuracy and efficiency.<br>• Maintain and update financial records using QuickBooks, ensuring all data is organized and accessible.<br>• Handle insurance portal updates and assist with documentation related to contracts.<br>• Support the finance team with general bookkeeping tasks and ensure compliance with organizational policies.<br>• Prepare journal entries and reconcile accounts to support month-end and year-end financial processes.<br>• Manage sales tax and corporate tax return filings to meet regulatory requirements.<br>• Monitor the general ledger and ensure all entries are properly recorded.<br>• Collaborate with internal teams to address billing inquiries and resolve discrepancies.<br>• Provide detailed financial reports to assist in decision-making processes.<br>• Contribute to the continuous improvement of accounting procedures and practices.
We are looking for a dynamic Marketing Assistant to join our team in West Henrietta, New York. In this Contract-to-permanent position, you will play a vital role in supporting various marketing initiatives to enhance brand visibility and engagement. This role provides an exciting opportunity to work on creative campaigns and collaborate across different platforms.<br><br>Responsibilities:<br>• Assist in the creation and execution of email marketing campaigns to drive customer engagement.<br>• Organize and support event planning activities, ensuring smooth coordination and execution.<br>• Contribute to the development and implementation of marketing strategies to enhance brand presence.<br>• Manage and monitor direct marketing campaigns, analyzing performance metrics to optimize results.<br>• Create and schedule content for social media platforms to increase audience interaction and reach.
We are looking for a detail-oriented and analytical Staff Accountant to join our team in Rochester, New York. This is an exciting opportunity for professionals eager to contribute to critical accounting functions while advancing their careers. In this role, you will handle various financial responsibilities, ensuring the accuracy and integrity of financial data and processes.<br><br>Responsibilities:<br>• Manage month-end close procedures, ensuring all financial data is accurate and finalized on time.<br>• Prepare and maintain trial balances while ensuring the accuracy of all general ledger accounts.<br>• Review and reconcile general ledger accounts, making necessary adjustments through journal entries.<br>• Conduct account analysis and reconcile discrepancies in bank statements and intercompany accounts.<br>• Post monthly, quarterly, and annual accruals to ensure accurate financial reporting.<br>• Assist in preparing financial statements, including balance sheets, income statements, and cash flow statements.<br>• Maintain fixed asset records, including depreciation schedules, and ensure proper accounting treatment.<br>• Provide audit support by gathering and organizing required documentation and responding to auditor inquiries.<br>• Perform variance analysis and generate ad-hoc reports to support management decision-making.<br>• Contribute to budget preparation and conduct monthly budget variance analysis to track financial performance.
<p>Our client, a successful estate planning law firm, is seeking a Paralegal to join their team. The ideal candidate will support attorneys and work closely with clients throughout the probate and estate settlement process. </p><p><br></p><p><strong>Location: </strong>Pittsford, NY </p><p><strong>Salary: </strong>$75,000 - $95,000 (depending on experience)</p><p><strong>Schedule:</strong> In-Office M-F</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Assisting attorneys in the probate and administration of decedents’ estates, including administration of trusts.</li><li>Preparing documents and filing documents with Surrogate’s Court.</li><li>Meeting with clients both in person and on the phone, and you will be dealing with courts and various financial institutions on our clients’ behalf. </li><li>Assist in all phases of estate administration, including gathering asset information, preparing inventories, and tracking estate expenses.</li><li>Communicate with clients to collect necessary documents, provide case updates, and address routine inquiries.</li><li>Contact banks, brokerage firms, insurance companies, and other financial institutions to obtain account information, request asset valuations, and process transfers.</li><li>Draft correspondence, memoranda, waivers, consents, and other related estate documents.</li><li>Maintain organized case files, calendars, and deadlines to ensure timely filings and compliance with court requirements.</li><li>Coordinate with accountants, appraisers, and other third-party professionals as needed.</li><li>Provide general administrative support to the partner, including document management and scheduling.</li></ul>
<ul><li>Coordinate and monitor supply chain operations, including shipping, receiving, inventory management, and transportation scheduling.</li><li>Communicate with vendors, suppliers, freight forwarders, and internal teams to ensure shipments are picked up, tracked, and delivered on time.</li><li>Prepare and process shipping documentation, customs paperwork, and bills of lading.</li><li>Maintain accurate records in logistics management systems, updating shipment status and inventory levels as needed.</li><li>Resolve logistics-related issues, such as delays, damaged goods, or discrepancies in orders, by acting as the main point of contact for all parties involved.</li><li>Optimize transportation routes to reduce costs and enhance delivery efficiency.</li><li>Support compliance with all relevant regulations, safety standards, and company policies.</li><li>Generate logistical reports and analyze data to recommend process improvements.</li></ul><p><br></p>
<p>Our client, a small law firm, is looking for a Legal Administrative Assistant to join their firm in Rochester, New York. Your contributions will play a vital role in ensuring the smooth operation of legal processes and client services within business law, estate planning, Medicaid planning, and real estate practice areas. </p><p><br></p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Role: </strong>Legal Administrative Assistant</p><p><strong>Salary:</strong> $53,000 - $65,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (4 days in office, Fridays remote)</p><p><strong>Hours: </strong>Flexible (Can be 9-5, 7-3, 8-4, etc.)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, proofread, and format legal documents (wills, trusts, powers of attorney, business formation docs, real estate contracts, deeds, etc.)</li><li>Communicate professionally with clients.</li><li>Maintain organized client files (physical and digital) and ensure compliance with firm protocols</li><li>Assist with client intake, case tracking, and follow-up communications</li><li>Assist with real estate closings, prepare closing documentation, and liaise with title companies</li><li>Assist with Medicaid application preparation and documentation gathering</li><li>Maintain accurate timekeeping records for attorney billable hours</li><li>Generate and send client invoices; assist with billing cycle and accounts receivable follow-up</li><li>Perform basic bookkeeping functions, including recording expenses, reconciling accounts, and tracking trust account activity</li><li>Support calendar management, including appointments, deadlines, and court dates</li><li>Assist with legal research and case file organization as needed</li></ul>
We are looking for a skilled Recovery Representative I (Tier II) to join our team in Rochester, New York. In this long-term contract role, you will play a critical part in resolving bank returns, addressing client concerns, and ensuring compliance with established policies. The position requires a proactive approach to mitigating risk while delivering exceptional customer service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Accurately resolve bank return items in a timely manner to minimize financial impact.<br>• Deliver outstanding customer service to both internal teams and external clients while adhering to company risk guidelines.<br>• Educate clients and internal departments on resolution processes, offering alternative service options as needed.<br>• Develop and maintain a thorough understanding of Paychex products and systems to make informed decisions related to revenue recovery.<br>• Research and address product and service issues, ensuring client objections are handled professionally and resolved effectively.<br>• Collaborate with mentors to manage daily reports such as payment and payroll hold reports, ensuring accuracy and preventing penalties.<br>• Monitor client accounts to evaluate service eligibility, reducing exposure and risk to the company.<br>• Participate in ongoing training sessions to enhance technical knowledge, compliance awareness, and customer service skills.<br>• Ensure adherence to regulatory standards, including the Fair Debt Collections Practices Act, to maintain compliance.<br>• Implement recovery strategies and guidelines to maximize revenue retention.
<p><strong>Robert Half </strong>is partnering with a dynamic food production company in <strong>Angola, NY </strong>on their search for a <strong>Maintenance Manager</strong>. This is a <strong>Direct Hire onsite role </strong>with a starting salary of<strong> $110,000 - $120,000 </strong>based on experience. This is a critical leadership role focused on implementing maintenance strategies during a time of impressive growth.</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Lead, mentor, and develop the maintenance team while ensuring proper staffing and shift coverage</li><li>Establish maintenance priorities, delegate tasks, and allocate resources to maximize efficiency and minimize downtime</li><li>Drive a strong safety-first culture and ensure compliance with OSHA, GMPs, HACCP, and all food safety regulations</li><li>Oversee preventive and predictive maintenance programs and ensure reliable operation of all production and facility equipment</li><li>Manage repairs and installations involving mechanical, electrical, pneumatic, and hydraulic systems</li><li>Schedule, track, and document work orders, equipment history, and spare parts inventory</li><li>Monitor and analyze KPIs to identify root causes of failures and implement corrective actions</li><li>Manage departmental budgets, capital projects, and coordination with vendors and contractors for specialized services and upgrades</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Legal Secretary to join our team in Buffalo, New York. In this role, you will play a pivotal part in supporting legal investigations, preparing correspondence, and managing administrative tasks. This is a long-term contract position offering an opportunity to work in a dynamic legal environment.<br><br>Responsibilities:<br>• Assist in investigating administrative complaints by developing investigative plans and gathering relevant materials.<br>• Review, document, and track investigative activities using appropriate databases and software tools.<br>• Prepare detailed investigative summary reports for case evaluations.<br>• Coordinate, research, and draft responses to Freedom of Information Law requests for internal review and approval.<br>• Manage inquiries from executive offices by preparing, proofreading, and submitting responses.<br>• Handle subpoena-related tasks, including research, documentation, and communication with stakeholders.<br>• Present investigations before committees and provide supporting documentation.<br>• Draft and proofread correspondence for subjects, witnesses, complainants, and other external parties.<br>• Organize and maintain records, including scanning documents, updating files, and distributing materials to appropriate personnel.<br>• Schedule and facilitate meetings, ensuring proper technological setup and coordination.
We are looking for a skilled PIA P& C Support Specialist (Tier II) to join our team in Rochester, New York. In this Contract position, you will provide advanced support and assistance for a range of property and casualty insurance products, ensuring seamless service delivery to both internal staff and external clients. This role requires a proactive approach to problem-solving and a commitment to maintaining high standards of client satisfaction.<br><br>Responsibilities:<br>• Address and resolve inquiries related to property and casualty insurance products, including workers' compensation and bonds.<br>• Offer technical support to external users by troubleshooting issues and providing solutions.<br>• Maintain accurate records of communication with clients, ensuring timely and attentive interactions.<br>• Research and resolve product and service-related concerns from internal and external clients.<br>• Collaborate with management to address critical client situations and recommend optimal solutions.<br>• Respond to inbound calls and place outbound calls as needed to assist with client inquiries.<br>• Stay updated on industry developments, regulatory changes, and policy updates to enhance service delivery.<br>• Utilize multiple software applications and carrier websites to manage and resolve client issues effectively.<br>• Build and nurture positive relationships with clients, insurance carriers, and internal stakeholders.<br>• Contribute to process improvements and recommend enhancements to existing procedures.
We are looking for a skilled Financial Business Analyst to join our team on a long-term contract basis in Rochester, New York. In this role, you will apply your expertise to analyze financial data, develop insights, and support business decisions. This position requires a strategic thinker with a strong understanding of financial systems and regulatory compliance.<br><br>Responsibilities:<br>• Conduct detailed analyses of financial statements to identify trends and provide actionable insights.<br>• Evaluate cash flow models to ensure accurate forecasting and financial planning.<br>• Collaborate with business units to assess current processes and recommend improvements.<br>• Develop and document business requirements for financial systems and processes.<br>• Ensure compliance with the Bank Secrecy Act (BSA) and related regulatory standards.<br>• Support decision-making by preparing comprehensive financial reports and presentations.<br>• Partner with stakeholders to align financial strategies with organizational goals.<br>• Assist in the implementation of enhancements to business systems and workflows.<br>• Monitor key financial metrics and provide regular updates to leadership.<br>• Facilitate communication between technical teams and business units to ensure successful project outcomes.
<p>We are looking for a motivated and detail-oriented <strong>Collections Specialist</strong> to manage and follow up on outstanding customer accounts. This position is responsible for contacting customers regarding overdue invoices, negotiating payment arrangements, and maintaining accurate records of all collection activities. The ideal candidate will have strong communication skills, a positive attitude, and the ability to manage sensitive situations with professionalism.</p>
We are looking for an experienced Senior Systems Analyst to join our team in Brockport, New York. This role is critical to ensuring the stability, security, and efficiency of our organization's IT systems. As a key member of the IT department, you will oversee server and network operations, provide technical solutions, and contribute to the overall success of the team.<br><br>Responsibilities:<br>• Collaborate with users to identify their needs and translate them into system specifications, considering workflows, access requirements, and security protocols.<br>• Plan, install, configure, and test computer systems, servers, software, and both local and wide area networks.<br>• Establish robust security measures, including access controls, regular system monitoring, and disaster recovery planning to ensure compliance with industry standards and regulations.<br>• Develop and maintain comprehensive documentation for IT systems, including policies, procedures, and user guidelines.<br>• Work with vendors to evaluate and implement software updates, new features, and system improvements.<br>• Monitor budgets by preparing cost estimates and tracking IT-related expenses.<br>• Stay updated on emerging technologies and industry trends through ongoing development activities such as training and networking.<br>• Safeguard organizational data by implementing privacy protocols and cybersecurity best practices.<br>• Provide advanced technical support and serve as an escalation point for other IT team members.<br>• Manage and support the organization’s Office 365 environment, ensuring optimal functionality and user satisfaction.
We are looking for an experienced Controller to lead financial operations and ensure accuracy in accounting processes at our organization. This role is vital in managing cash flow, financial planning, and evaluating the company's fiscal health to guide strategic decisions. The ideal candidate will bring strong leadership and analytical skills to oversee financial reporting, compliance, and cost management.<br><br>Responsibilities:<br>• Oversee treasury, budgeting, audit, tax, accounting, real estate, forecasting, and insurance activities for the organization.<br>• Direct and manage the accounting team to implement efficient procedures and systems that ensure proper record maintenance and robust controls.<br>• Evaluate the organization's financial position and deliver regular reports on liquidity, stability, and growth.<br>• Conduct month-end closings, including recording journal entries and preparing accurate financial statements in compliance with regulations.<br>• Review, analyze, and reconcile balance sheet accounts and sub-ledgers to ensure completeness and accuracy.<br>• Maintain the fixed asset ledger and generate depreciation entries as required.<br>• Prepare supporting documentation for tax filings and coordinate with external firms to ensure timely submissions.<br>• Develop and manage the annual budget while monitoring cash flow and optimizing payables to strengthen vendor relationships.<br>• Ensure compliance with federal, state, and local regulations governing financial practices.<br>• Monitor inventory levels, oversee cycle counting programs, and assess obsolete inventory for disposal.
We are looking for an experienced Senior Accountant with expertise in ERP systems to join our team in Rochester, New York. This is a long-term contract position offering an exciting opportunity to contribute to financial operations and process improvements. The role will require collaboration with various departments and key stakeholders to ensure seamless integration and efficient accounting practices.<br><br>Responsibilities:<br>• Oversee month-end closing processes, ensuring timely and accurate reporting.<br>• Manage general ledger activities, including account reconciliations and journal entries.<br>• Conduct bank reconciliations and resolve discrepancies effectively.<br>• Support the transition and integration of accounting systems, collaborating with teams to align processes.<br>• Review and improve invoicing procedures to enhance accuracy and efficiency.<br>• Assist in implementing sales tax changes and compliance for municipal government clients.<br>• Collaborate on system migrations and CRM consolidation efforts to streamline operations.<br>• Work closely with the parent company’s finance team to align reporting and practices.<br>• Provide guidance on accounting processes during platform transitions.<br>• Address service-specific nuances and ensure proper handling in accounting systems.
