34 results for Executive Assistant in McLean, VA

Executive Assistant Executive Assistant ~Nonprofit Association Washington, D.C.$100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established nonprofit association located in Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office, including calendar management, travel arrangements, meeting prep, and board support. The Executive Assistant will join a very fast-paced and creative environment and must have experience managing complex logistics, acting as a liaison with the board of directors, assist with internal communications. The Executive Assistant must have prior experience supporting C-Suite leadership. The Executive Assistant will be responsible for the following duties: · Calendar management, scheduling, and all itinerary coordination in MS Outlook· Travel coordination and arrangements· Prioritizing and managing changing schedules efficiently· Assisting in special projects, including planning events and engagements· Editing and proofreading documents in MS Word All interested candidates in this Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant based in Manassas, Virginia. As an Executive Assistant, you will be a vital contributor in managing administrative operations and providing support to executives. Your main duties will encompass various tasks, from processing documents to liaising with board members, to ensure smooth operations and effective communication within the organization. Responsibilities:• Oversee the administrative functions of the executive office.• Act as a liaison between board members, ensuring effective communication and coordination.• Prepare and distribute newsletters to keep all members of the organization informed.• Utilize Office Suite, WordPress, and SharePoint to manage and organize documents and workflows.• Proofread and edit documents to ensure accuracy and clarity in communication.• Coordinate meetings for executives, ensuring efficient scheduling and organization.• Handle confidential information with integrity and discretion.• Actively participate in driving results, growth, and fostering the organization's culture and mission.• Utilize Calendar Management • Use PowerPoint to create effective presentations for executive meetings.

Executive Assistant We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations. Responsibilities: • Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio. • Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes. • Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events. • Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area. • Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools. • Assist in the development and monitoring of department goals and objectives. • Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures. • Participate in the planning of executive retreats and staff development meetings. • Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling. • Attend and participate in community outreach events and maintain public relations that serve the organization.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Columbia, Maryland. The role is primarily in the industry of operations where the individual will provide vital support to the team by taking over some of the busy work, thus allowing operators to focus on core tasks. The workplace will mostly involve using Cargo Wise for various administrative tasks. Responsibilities: • Act as the first point of contact, answering inbound calls and providing excellent customer service • Handle both inbound and outbound calls as needed • Carry out data entry tasks with high accuracy and efficiency • Manage email correspondence and ensure all queries are dealt with in a timely manner • Proficient use of Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for various administrative tasks • Scan and upload documents onto the system, ensuring they are correctly filed • Perform any other administrative responsibilities as requested by the team.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is an immediate start. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Administrative Assistant (Sales) We are in search of an Administrative Assistant (Sales) to join our team based in Vienna, Virginia. The selected candidate will be primarily tasked with customer service-related duties in a sales setting. Responsibilities: • Provide exceptional customer service to our clients and stakeholders • Handle customer inquiries promptly and professionally • Keep track of customer accounts and perform necessary actions when required • Ensure customer credit applications are processed accurately and expediently • Uphold the accuracy of customer credit records at all times • Support the sales team with administrative tasks as needed.

Administrative Assistant Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Our client, a well-established and highly respected CPA firm, is looking for an experienced Administrative Assistant to play a key role during the exciting and bustling tax season! In this position, you’ll be at the heart of the action, ensuring smooth operations, supporting the team, and providing exceptional service to clients.As the Administrative Assistant, you’ll make an immediate impact by streamlining office workflows, handling critical tax season documentation, and helping to deliver outstanding client experiences. Whether it’s coordinating schedules, organizing client files, or assisting with tax reports, your contributions will be essential in helping the firm navigate the busiest time of the year.<ul><li>Administrative Support for Senior Staff: Assist with tax season workflows by handling administrative requests from senior tax professionals, ensuring all tasks are prioritized and completed efficiently.</li><li>Scheduling and Coordination: Manage appointment scheduling for client consultations, tax preparation meetings, and internal team coordination, optimizing time and resources during the busy tax season.</li><li>Client Communication: Provide exceptional service to clients, responding to inquiries via phone and email regarding tax preparation processes, documentation requirements, and scheduling.</li><li>Document Preparation and Management: Prepare, assemble, and review tax documentation packets for clients, ensuring all forms are complete and accurate before submission. Organize and maintain electronic and physical files for quick retrieval.</li><li>Tax Season Reporting Support: Assist with the preparation and distribution of regularly scheduled tax-related reports, including tracking client progress and deadlines.</li><li>Tax Document Filing and Organization: Scan, print, and file critical client documents, including tax returns, financial statements, and other sensitive materials, adhering to firm policies and confidentiality agreements.</li><li>Client Meeting Coordination: Arrange logistics for client meetings, including confirming times, preparing materials, and ensuring clients have all necessary documentation for their appointments.</li><li>Compliance and Industry Regulations: Stay informed on IRS and tax-related regulations, ensuring the firm’s processes and client documentation are in compliance with current tax laws.</li><li>Data Entry and Account Management: Assist in managing client accounts, entering relevant data into tax preparation software and databases, and ensuring accuracy for all filings and reports.</li><li>Support for Tax Professionals: Provide ongoing administrative support to tax preparers, auditors, and other staff, including task coordination, filing, and any additional duties as assigned.</li></ul>

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in WASHINGTON, District of Columbia. In this role, you will be providing administrative support to various teams within our organization, managing multiple calendars, and handling a variety of tasks related to office management. Responsibilities: • Efficiently manage and coordinate schedules for several teams, including handling schedule changes and conflicts • Accurately process speaker forms and assist with vendor inventory as part of project management duties • Develop and distribute slide decks and other content to support team communication • Answer inbound calls and handle queries as part of the general office support duties • Maintain a detail-oriented office environment by keeping common areas tidy and coordinating catering for meetings • Manage and maintain the CRM system to ensure accurate records • Use Concur for travel and expense management • Provide customer service by answering queries and managing customer relationships • Utilize excellent communication skills to liaise with members and their assistants • Maintain and manage calendars for four senior leaders, ensuring all appointments and meetings are scheduled and conflicts are resolved.

Bilingual Administrative Assistant We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. This is an opportunity to join our client's dynamic team in the higher education industry. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.Responsibilities:<ol><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ol>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in a confidential location. The role is within the industry and will involve various administrative and customer service tasks. Responsibilities: • Efficiently process customer credit applications. • Ensure the accuracy of customer credit records. • Handle inbound and outbound calls, providing excellent customer service. • Maintain logs and records, tracking all necessary information. • Compile and manage transactions, ensuring data integrity. • Manage email correspondence, ensuring timely and accurate responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for various tasks. • Schedule appointments and meetings as necessary. • Distribute badges to guests, ensuring security protocols are followed. • Perform various administrative duties as required.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the landscaping industry based in Owings Mills, Maryland. As an Administrative Assistant, your key responsibilities will be to manage client interactions, handle administrative tasks, and support the sales team. Responsibilities: • Attend to and follow-up on voicemails from clients. • Sort through incoming mail and distribute it accordingly. • Handle incoming and outgoing phone calls, ensuring they have experience in and directed. • Schedule meetings and follow-ups as per requirements. • Perform general administrative tasks to ensure smooth operations. • Maintain an organized filing system for easy accessibility of documents. • Provide support to the sales team as required. • Update payment details and keep track of financial transactions. • Use Microsoft Office tools (Word, Excel, PowerPoint and Outlook) for data entry and email correspondence. • Schedule appointments using Microsoft Outlook, ensuring efficient time management.

Legal Assistant Overview: We are seeking a highly organized and detail-oriented Legal Administrative Assistant with 5+ years of experience to join our team. The ideal candidate will provide high-level administrative support to attorneys and legal teams, ensuring the efficient operation of the legal office. In this role, you will be responsible for managing legal documentation, coordinating schedules, facilitating communication, and contributing to the success of the firm with professionalism and discretion. Key Responsibilities: Administrative Support: Provide comprehensive administrative assistance to attorneys and legal professionals, including drafting correspondence, reports, and legal documents. Document Management: Prepare, proofread, and format legal documents such as contracts, briefs, pleadings, and memos while ensuring accuracy and compliance with formatting standards. File Maintenance: Manage physical and electronic filing systems, ensuring accurate organization and quick retrieval of documents for ongoing and archived cases. Calendar Management: Maintain schedules for attorneys, including appointments, meetings, court dates, and deadlines, while prioritizing and making necessary adjustments as conflicts arise. Client Interaction: Serve as a point of contact for clients, opposing counsel, and vendors to facilitate clear and detail oriented communication. Research Assistance: Conduct basic legal research, including locating case law or procedural rules, when requested by attorneys. Billing and Expense Management: Assist with the preparation and processing of client invoices, expense reports, and time tracking to ensure accurate billing. Meeting Coordination: Organize internal and external meetings, including preparing agendas, booking conference rooms, and handling follow-ups. Confidentiality Compliance: Maintain strict confidentiality with sensitive client and firm information. Ad Hoc Duties: Provide support on special assignments and projects as needed by the legal and administrative teams. Qualifications and Skills: 5+ years of experience as a Legal Administrative Assistant, Legal Secretary, or in a similar legal support role. Proficiency in legal terminology, procedures, and document standards. Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and practice management or document management systems. Strong written and verbal communication skills with a keen eye for detail. Ability to multitask, prioritize deadlines, and work in a fast-paced environment. Experience with e-filing procedures in state and federal courts. Familiarity with billing software such as Clio, Time Matters, or similar platforms is a plus. High level of professionalism, discretion, and client service skills. Associate’s degree or higher preferred; certification as a Legal Secretary or equivalent is a plus.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant within our team based in Fairfax, Virginia. Our industry requires a detail-oriented individual who can manage front office operations and support our sales and service personnel. This role involves substantial interaction with various stakeholders, hence necessitating a high degree of organization and communication skills. Responsibilities: • Answering incoming calls and responding to customer inquiries promptly• Facilitating trade show registrations and managing logistics• Overseeing general office management tasks to maintain an organized and efficient workplace• Tracking expense reports and conducting some purchasing duties• Utilizing Microsoft Office and other software to maintain accurate records and process customer applications• Providing support to field sales and service personnel• Ensuring clear and effective communication with a broad territory of clients and stakeholders• Utilizing internal databases and Quickbooks, with the openness to learn new software systems

Personal Assistant We are offering an exciting opportunity for a Personal Assistant to join our team based in Reston, Virginia. This role primarily involves administrative tasks, customer service, and operations in the industry. Responsibilities: • Manage and maintain calendars efficiently, ensuring all appointments and meetings are updated • Handle billing functions using tools such as Excel and bill.com • Provide comprehensive administrative assistance, including managing correspondence and scheduling meetings • Arrange travel for staff members, including booking flights, accommodations, and creating itineraries • Utilize Microsoft Word and other software for various administrative tasks • Monitor and process customer inquiries, ensuring they are handled promptly and effectively • Maintain accurate customer records, updating as necessary.

Legal Assistant We are in search of a skilled Legal Assistant to join our team in Baltimore, Maryland. This role involves providing administrative support to our legal team, handling legal documentation, coordinating schedules, and ensuring effective communication. As a Legal Assistant, you will contribute significantly to the smooth operation of our legal office. Responsibilities • Serve as a central communication point between clients, opposing counsel, and vendors, ensuring all communications are handled professionally. • Assist with the creation, proofreading, and formatting of legal documents, including contracts, briefs, pleadings, and memos, ensuring accuracy and adherence to formatting standards. • Manage both physical and electronic filing systems, guaranteeing organized and efficient storage and retrieval of documents for both ongoing and archived cases. • Handle the maintenance of attorney schedules, including appointments, meetings, court dates, and deadlines while prioritizing and adjusting as necessary to avoid scheduling conflicts. • Conduct basic legal research as requested by attorneys, including case law or procedural rules. • Assist with the preparation and processing of client invoices, expense reports, and time tracking to ensure accurate billing procedures. • Coordinate internal and external meetings, including agenda preparation, booking conference rooms, and conducting follow-ups. • Ensure strict confidentiality is maintained regarding sensitive client and firm information. • Provide support on special assignments and projects as required by the legal and administrative teams.

Assistant Controller Robert Half has partnered with a client in the banking industry to hire their next Assistant Controller. Candidates at a Senior Accountant or Accounting Manager level looking to promote to the next level will also be considered. We are looking for someone coming with accounting experience, month-end close, and financial statement preparation in the banking industry. Will also consider banking, credit unions, insurance, mortgage, or any sort of financial services industry experience. Experience needed includes GAAP and financial statement preparation, as well as someone willing to be responsible for soup to nuts accounting with this small accounting department. This role is in the office on a daily basis, with a great quality of life including a standard work week with next to no overtime!! What you get to do every day:- Perform tasks associated with month-end and year-end close of income statement and balance sheet, account reconciliations & G/L analysis- Handle daily cash management and produce cash-flow reports, calculating cash needs at weekly and monthly intervals- Present executive committee and partners with monthly financial reports- Responsible for all aspects of month-end close and partnering with accounting team to accomplish all departmental tasks Please apply immediately to Tracy Kaszuba on LinkedIn, or to Tracy.Kaszuba at RobertHalf.

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team based in McLean, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This part time position hours are 8:30 am to 1:30 pm from Monday to Thursday and is an immediate start.Responsibilities: • Manage front office reception and efficiently handle incoming telephone calls. • Oversee the processing of incoming U.S. Mail and inter-office mail• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Sales Assistant We are on the lookout for a diligent Sales Assistant to join our team in the construction industry. As a Sales Assistant, your main role will be to assist in sales management, project coordination, and general administrative duties. Be prepared to establish relationships with customers, manage vendor orders, and administer customer purchase orders. Responsibilities: <ul><li>Provide administrative support to the sales management team, ensuring smooth operations and efficient workflows.</li><li>Manage and oversee various projects, coordinating effectively with multiple vendors and customers to meet deadlines and objectives.</li><li>Build and maintain strong relationships with customers, offering exceptional support and ensuring satisfaction with products and services.</li><li>Organize and maintain detailed, systematic files for sales personnel, products, and customer jobs to enable seamless access and updates.</li><li>Contribute to sales growth by executing related tasks that support the team’s objectives and performance goals.</li><li>Process and manage customer purchase orders with accuracy and efficiency, ensuring timely fulfillment.</li><li>Create and oversee vendor orders to align with customer requirements, maintaining quality and timely delivery.</li><li>Monitor and manage project costs, making adjustments where necessary to ensure projects are completed within budget while upholding customer satisfaction.</li><li>Coordinate technical support and services during the project start-up phase and throughout the warranty period, addressing customer needs promptly and effectively.</li></ul>

Office Assistant We are offering contract employment opportunity for an Office Assistant based in Falls Church, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This is an immediate start working Monday to Friday from 10 am to 2 pm. Some days you will be working 8:30 am to 5 pm. Being flexible is important and can start immediately.Responsibilities: • Handling communication through phone calls• Filing and organizing charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees • Dispatching outgoing mail in a timely and accurate manner • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations • Keeping track of office equipment and arranging for maintenance or repairs when necessary • Implementing basic office skills to effectively perform daily tasks and duties.

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team situated in Reston Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position. You will be working Monday to Thursday from 8:30 am to 5 pm and off on Fridays. This is an immediate start.Responsibilities: • Handling communication through phone calls and scheduling appointment• Filing and organizing charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Implementing basic office skills to effectively perform daily tasks and duties.

Legal Assistant We are offering an ongoing contract employment opportunity for a Legal Assistant in Towson. This firm specializes in civil litigation, but they are open to candidates with experience in difference practice areas of law. We're ultimately looking for a go-getter who has prior experience with a law firm. Responsibilities:<ul><li>Support attorneys by drafting, proofreading, and filing legal documents and correspondence on time.</li><li>Manage and maintain case files, both electronic and physical, while tracking critical deadlines.</li><li>Coordinate attorneys’ schedules, including court appearances, depositions, and client meetings.</li><li>Communicate with clients professionally, handling general inquiries and scheduling appointments.</li><li>Prepare and submit filings through e-filing systems or manual processes, ensuring accuracy.</li><li>Assist with case preparation, including creating trial binders and organizing discovery materials.</li><li>Track billable hours and assist with time entry and invoicing tasks.</li><li>Perform additional administrative tasks to support attorneys and the team as needed.</li></ul>

Legal Secretary We are in search of a diligent and efficient Legal Secretary to join our team in the legal industry, located in McLean, Virginia, 22102, United States. As a Legal Secretary, you will be essential in providing administrative and legal support to attorneys in our law firm, focusing on residential and commercial real estate, tax law, estate planning, and business law. Responsibilities: • Coordinate and manage attorneys' schedules, including setting up meetings and arranging court dates and deadlines. • Ensure all legal documents are filed with courthouses accurately and within stipulated deadlines. • Take responsibility for maintaining and organizing both physical and electronic case files while guaranteeing confidentiality. • Manage all forms of incoming and outgoing communications, such as phone calls, emails, and traditional mail. • Act as the point of contact between attorneys, clients, courts, and other external parties. • Assist with the preparation of pleadings, including making necessary edits and revisions as per the attorney's instructions. • Carry out other administrative tasks as needed to support the legal team efficiently.

Legal Secretary We are seeking a Legal Secretary to join our team in Vienna, Virginia. The role involves carrying out various secretarial tasks related to firm administrative tasks, processing new client requests, and maintaining accurate client records. This position is an integral part of our team, ensuring efficient and smooth day-to-day operations. Responsibilities:• Process new client/matter requests and maintain accurate client records.• Handle court filings, including e-filing, under the supervision of attorneys.• Perform word processing tasks, including drafting, revising, and finalizing client-related documents such as correspondence, memoranda, bills, timesheets, and project work.• Maintain physical and electronic files.• Calendar deadlines associated with federal and state rules of procedure.• Coordinate travel arrangements and meetings, and properly receive clients/guests as requested.• Answer attorneys’ phones and take messages, ensuring effective communication within the team.• Compose correspondence for client-related matters and handle incoming and outgoing mail.• Ensure the proper distribution, sending, filing, and handling of completed work.• Use various litigation skills, such as calendar management, case management software, civil litigation experience, court filing, and drafting legal documents.

Legal Assistant We are offering a short term contract employment opportunity for a Legal Assistant in our Leesburg, Virginia office. As a Legal Assistant, you will play a crucial role in our legal team, managing office functions, maintaining legal documentation, and providing comprehensive administrative support. Apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Efficiently process and manage legal documents and client information.• Utilize legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and Case Management Software to facilitate work processes.• Oversee all billing functions to ensure accurate and timely invoicing.• Manage the office calendar, coordinating appointments and meetings.• Administer claims and provide necessary support in claim-related issues.• Foster strong client relations, addressing inquiries, and resolving any issues.• Ensure clear and effective communication across all levels of the organization.• Assist in maintaining an organized and efficient work environment.• Use CompuLaw for legal calendar management and deadline tracking.

Administrative Coordinator A life insurance company is seeking a detail-oriented professional to assist their claims department with various clerical tasks. This person will be reviewing various claims and reaching out to customers who have not heard a decision from us in ten days, sending mail out, following up with customers, and general administrative functions. This role requires strong attention to detail, excellent time management skills, and organizational skills. A background in life insurance is a plus!