<p><strong>Office Management & Operations (35%)</strong></p><ul><li>Serve as the primary point of contact for all Department programs, projects, and initiatives.</li><li>Coordinate and support public relations, outreach, and recruitment activities.</li><li>Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.</li><li>Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.</li><li>Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.</li><li>Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.</li><li>Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).</li><li>Purchase office supplies, track inventory, and maintain records of Department assets.</li><li>Coordinate and manage Department mail distribution and electronic accounts.</li></ul><p><strong>Professional Development & Certificate Programs (20%)</strong></p><ul><li>Provide administrative and logistical support for professional development offerings and certificate programs.</li><li>Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.</li><li>Respond to inquiries from prospective participants and partners.</li><li>Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.</li><li>Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.</li></ul><p><strong>Communications & Outreach (20%)</strong></p><ul><li>Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.</li><li>Maintain and manage Department databases, interest forms, mailing lists, and contact records.</li><li>Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.</li></ul><p><strong>Research, Assessment & Impact Data Support (10%)</strong></p><ul><li>Support research and evaluation processes related to Department initiatives and grants.</li><li>Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.</li><li>Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.</li></ul>
<p>Client is seeking a dependable, highly organized <strong>Part-Time Receptionist & Administrative Assistant</strong> to support daily office operations and provide administrative support to the executive leadership team. This role serves as the front line of the organization while also handling essential administrative, HR, and financial support functions to keep the office running smoothly.</p><p>Monday, Tuesday, Wednesday | 8 hours per day (24 hours per week)</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Front Office & Reception</strong></p><ul><li>Serve as the primary point of contact for all inbound and outbound calls</li><li>Greet visitors and manage front desk coverage</li><li>Coordinate meeting rooms and assist with event scheduling</li></ul><p><strong>Executive & Administrative Support</strong></p><ul><li>Provide administrative support to the CEO, President, and COO</li><li>Schedule meetings, appointments, and company events</li><li>Prepare, update, and manage executive business cards and materials</li><li>Assist with travel requests and itinerary coordination</li></ul><p><strong>Finance & Purchasing Support</strong></p><ul><li>Process expense reports and employee reimbursements</li><li>Enter financial data and assist with basic accounting tracking</li><li>Handle purchasing requests and vendor coordination</li></ul><p><strong>HR & Employee Support</strong></p><ul><li>Coordinate employee onboarding and offboarding</li><li>Support new hire orientation and training logistics</li><li>Maintain personnel files and administrative HR documentation</li></ul><p><strong>Office Operations</strong></p><ul><li>Manage shipping and receiving</li><li>Maintain filing systems and office records</li><li>Order and track office supplies</li><li>Support preparation of event and promotional materials</li><li>Provide general office and administrative support as needed</li></ul><p><br></p><p><b> </b></p><p><br></p><p><b> </b></p>
<p>We are looking for a dedicated Front Desk Coordinator to join our team in Manhattan Beach, California. This contract position is ideal for someone who thrives in a fast-paced environment, enjoys interacting with guests, and can provide exceptional customer service. The role involves managing guest inquiries, offering assistance, and ensuring a seamless experience for all visitors.</p><p>This is a fully on-site role Tues-Sat 10am-6pm </p><p><br></p><p>Responsibilities:</p><p>• Provide friendly and attentive service to guests at all times, ensuring their needs are met promptly.</p><p>• Guide visitors to retailers, dining options, accommodations, and local attractions with efficiency and accuracy.</p><p>• Match guest needs with appropriate services, creating personalized recommendations.</p><p>• Take a results-oriented approach to supporting property programs and initiatives.</p><p>• Keep the Guest Services Desk organized and stocked with updated maps, brochures, and event materials.</p><p>• Build strong relationships with local retailers and businesses to enhance guest experiences.</p><p>• Deliver exceptional concierge services, going above and beyond to assist guests.</p><p>• Handle multi-line phone systems efficiently, answering inbound calls and addressing inquiries.</p><p>• Respond to guest concerns and questions with a helpful and solution-oriented attitude.</p>
We are looking for an organized and detail-oriented Purchasing Coordinator to join our team in Chatsworth, California. In this Contract to permanent position, you will play a key role in ensuring the efficient procurement of materials and supplies to support operational needs. The ideal candidate will bring expertise in purchasing activities and demonstrate the ability to manage purchase orders with accuracy and professionalism.<br><br>Responsibilities:<br>• Handle the creation, processing, and tracking of purchase orders to ensure timely delivery of goods and services.<br>• Collaborate with suppliers and vendors to negotiate pricing, terms, and delivery schedules.<br>• Monitor inventory levels and coordinate purchases to maintain adequate stock while avoiding overstock.<br>• Communicate with internal departments to understand procurement needs and ensure alignment with company goals.<br>• Evaluate vendor performance and maintain strong relationships to support long-term partnerships.<br>• Research and identify new vendors and suppliers to optimize purchasing strategies.<br>• Ensure compliance with company policies and procedures during the procurement process.<br>• Maintain accurate records of purchasing activities, including invoices and contracts.<br>• Resolve issues related to delayed shipments, discrepancies, or quality concerns swiftly and effectively.<br>• Provide regular updates and reports on procurement activities to management.
<p><strong>Position Summary</strong></p><p>The Assignment Coordinator is responsible for managing student housing assignment processes, including applications, license agreements, room assignments, and related data administration. This role provides administrative and operational support for on-campus and off-campus residential properties, serves as a primary point of contact for students and families regarding housing assignments, and supports reporting, communications, and system management to ensure accurate and timely housing operations.</p><p><strong>Key Responsibilities</strong></p><p><strong>Housing Assignments & Coordination</strong></p><ul><li>Coordinate the processing of residential housing applications and license agreements.</li><li>Assign rooms and roommates for students across apartments, residence halls, and leased or owned off-campus properties.</li><li>Process housing requests for new and returning students in accordance with established criteria and timelines.</li><li>Coordinate placement of new residents and room selection processes for returning residents.</li><li>Process and manage room change requests, including gathering information, advising students on options, and updating assignments in housing systems.</li><li>Participate in assignment audits to identify and correct errors or inconsistencies.</li></ul><p><strong>Systems, Data & Reporting</strong></p><ul><li>Utilize housing management and project tracking systems (e.g., housing assignment software, project management tools) to administer assignments, manage forms, track communications, and support workflow.</li><li>Maintain accurate housing data to support billing, mailings, confirmations, rosters, and occupancy tracking.</li><li>Create, manage, and distribute reports and statistics, including occupancy reports, resident rosters, and dashboards.</li><li>Anticipate reporting needs and recommend new reports or process improvements.</li></ul><p><strong>Communication & Customer Support</strong></p><ul><li>Serve as a primary point of contact for students and parents regarding housing assignments, room changes, and related concerns.</li><li>Respond to daily correspondence related to assignments and occupancy questions in a timely and professional manner.</li><li>Share relevant information with internal stakeholders to ensure coordinated support for residents.</li><li>Assist with front office operations as needed.</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Support communication and publication of housing information, including applications, agreements, cost information, and general housing materials.</li><li>Maintain housing-related website content to ensure accuracy and timeliness.</li><li>Coordinate with internal departments to support placement needs, including accommodations and special considerations.</li><li>Supervise student employees as assigned.</li><li>Perform additional duties as assigned to support housing operations.</li></ul><p><br></p>
We are looking for a detail-oriented Compliance Coordinator to join our team in Los Angeles, California. In this role, you will play a vital part in supporting healthcare compliance efforts within a non-profit setting. This long-term contract position offers an excellent opportunity to contribute to patient care by ensuring adherence to regulations, maintaining accurate documentation, and facilitating key compliance-related processes.<br><br>Responsibilities:<br>• Monitor and manage the compliance inbox, addressing patient grievances and internal incident reports promptly.<br>• Collaborate with leadership and operations teams to track issues, ensure complete documentation, and follow up on resolutions.<br>• Assist in preparing materials for compliance and risk management meetings, including creating presentations and taking detailed notes.<br>• Facilitate meetings by documenting discussions and ensuring action items are tracked effectively.<br>• Develop and maintain clear documentation for compliance-related processes and workflows.<br>• Support administrative tasks such as organizing forms and tracking updates for key initiatives.<br>• Ensure adherence to healthcare compliance regulations and assist in identifying areas for improvement.<br>• Provide assistance with internal audits and reviews related to compliance policies.<br>• Contribute to risk management strategies by offering insights and recommendations based on tracked data.
<p><strong>Position Overview</strong></p><p>We are seeking a detail-oriented <strong>Compliance Coordinator</strong> to support our healthcare compliance and risk management efforts. This is an administrative, coordination-focused role ideal for someone with a foundational understanding of healthcare compliance who enjoys organization, documentation, and cross-functional collaboration.</p><p>In this role, you will work closely with senior leadership, including our Chief Medical Officer and Director of Operations, to track compliance matters, support issue resolution, and assist with meeting preparation and documentation.</p><p><strong>Key Responsibilities</strong></p><ul><li>Monitor and manage a compliance inbox, including patient grievances and internal incident reports</li><li>Track compliance issues from intake through resolution, ensuring timely follow-up and complete documentation</li><li>Collaborate directly with leadership to support issue response and escalation as needed</li><li>Assist with preparation for compliance and risk management meetings, including agendas, presentations (PowerPoint), and supporting materials</li><li>Take meeting notes and assist with follow-up action tracking</li><li>Help document compliance-related processes, workflows, and procedures</li><li>Support general administrative tasks related to compliance and risk management initiatives</li></ul><p><br></p>
<p>The Accounting Manager plays a pivotal role in leading the accounting team to deliver precise financial reporting while maintaining regulatory compliance and promoting operational efficiency. This position involves coaching and mentoring staff, overseeing daily accounting operations, and driving strategic initiatives through process improvements and collaboration across departments. The manager is responsible for ensuring a timely month-end close, preparing comprehensive reports for both internal and external stakeholders, including call reports, while also maintaining stringent internal controls to protect our assets.</p><p><br></p><p>Key responsibilities include evaluating accounting processes, identifying opportunities for streamlining operations, and keeping the Director of Accounting and Finance informed on financial matters. As a leader, this role sets departmental objectives, manages team performance, and ensures that exceptional and efficient service is provided to all team members, ultimately supporting the mission of enhancing our members' financial experiences.</p><p><br></p><p>What You Need To Be Successful</p><p><br></p><p>To excel as the Accounting Manager,, candidates must possess a robust set of skills and competencies that drive effective financial management. A deep understanding of accounting principles, GAAP, and regulatory requirements, particularly regarding regulatory standards, is essential. Proficiency in financial reporting tools and software, including AI technology for process evaluation and improvement, will be crucial for creating impactful reports for stakeholders. Candidates should be adept at general ledger management, reconciliations, and month-end closing processes.</p><p><br></p><p>Leadership skills are necessary to mentor and supervise the accounting team, fostering their development and performance. Strong analytical capabilities are vital for conducting financial analyses and providing strategic insights. Effective communication, emotional intelligence, and collaboration across departments are key to promoting teamwork and achieving organizational goals. The ability to manage stress, work well under pressure, and continuously develop personal and professional skills will also contribute to success in this dynamic role.</p><p><br></p><p><br></p>
<p>We are looking for an experienced Demand Generation Marketing Manager to lead innovative campaigns that drive brand growth and visibility. This role requires a strategic mindset to execute effective marketing initiatives across multiple platforms and channels. Based in Irvine, California, you will play a crucial part in enhancing customer engagement and supporting business-to-business marketing efforts.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement comprehensive marketing strategies to promote brand awareness and achieve business objectives.</p><p>• Oversee the planning, execution, and optimization of email marketing campaigns to drive engagement and conversions.</p><p>• Collaborate with cross-functional teams to create impactful B2B marketing initiatives tailored to target audiences.</p><p>• Manage digital marketing efforts, including social media, SEO, and paid advertising, to enhance online presence.</p><p>• Analyze campaign performance data to identify trends and make data-driven improvements.</p><p>• Coordinate the development of marketing materials that align with the company's brand identity.</p><p>• Identify new opportunities for growth through market research and competitive analysis.</p><p>• Ensure consistent messaging across all marketing channels to strengthen brand recognition.</p><p>• Monitor industry trends and apply innovative approaches to stay ahead in the market.</p><p>• Provide leadership and guidance to less experienced marketing team members to support their detail-oriented growth.</p>
<p>Robert Half Management Resources is seeking a Senior Accounting Manager consultant to support our eCommerce & wholesale client on a 2–3-month remote interim engagement. Working alongside the Director of Corporate Accounting, this individual contributor consultant will lead the revenue workstream, oversee eCommerce activity, and stand up the wholesale accounting and A/R function during a period of organizational restructuring and year-end close. The ideal consultant brings deep wholesale experience, strong NetSuite knowledge, and the ability to operate independently while building scalable processes in a fast‑moving, ambiguous environment.</p><p><br></p><p>Responsibilities</p><p>• Build and implement wholesale revenue accounting processes, including billing, invoicing, cash application, and revenue recognition</p><p>• Oversee day‑to‑day wholesale transactional activity: invoice customers, process cash receipts, maintain aging, and ensure timely collections</p><p>• Support year-end close (01/31): prepare/review revenue entries, reconciliations, and schedules</p><p>• Review eCommerce revenue and related journal entries (Shopify environment); ensure accurate mapping and cutoffs</p><p>• Clean up and standardize NetSuite data tags/segments to support accurate reporting</p><p>• Partner cross‑functionally with Wholesale, Operations, and System partners to establish end‑to‑end order-to-cash (O2C) workflows</p><p>• Document new processes, standard operating procedures (SOPs), close checklists, tagging standards, and handoff materials for future hires</p><p>• Navigate existing gaps, perform reconciliations, and account clean-up as needed with adaptability, offering practical process and control </p>
<p>We are looking for an organized and proactive Executive Assistant to join our team in Glendale, California. In this long-term contract role, you will support the Director of Data Engineering & Products, ensuring seamless coordination and execution of daily operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys working across diverse teams, and excels in administrative and project management tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Director of Data Engineering & Products, including managing calendars and coordinating schedules across multiple time zones.</p><p>• Organize and prepare logistics for meetings, events, and department town halls, ensuring smooth execution and timely delivery of materials.</p><p>• Track priorities and follow up on outstanding tasks, ensuring deadlines are met and progress is communicated effectively.</p><p>• Collaborate with Studio Technology’s administrative team to streamline processes and enhance event coordination.</p><p>• Draft, edit, and finalize communications, reports, and presentations to support leadership and departmental needs.</p><p>• Uphold strict confidentiality and integrity standards when handling sensitive company information.</p><p>• Build and maintain strong relationships across internal teams and partner organizations to facilitate effective collaboration.</p><p>• Assist with special projects involving cross-functional teams focused on data engineering, governance, or product strategy.</p><p>• Manage expense reporting and travel arrangements in alignment with company policies.</p><p>• Contribute to process improvements and identify opportunities to enhance administrative efficiency.</p>
We are looking for a detail-oriented Office Assistant to join our team in Pasadena, California. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is a fantastic opportunity for someone with strong organizational skills and a passion for supporting efficient office workflows.<br><br>Responsibilities:<br>• Organize and maintain physical and electronic filing systems to ensure quick and easy access to important documents.<br>• Perform document scanning and digital archiving to keep records up-to-date and secure.<br>• Support office operations by handling administrative tasks such as scheduling, data entry, and correspondence.<br>• Assist in managing office supplies and inventory to ensure resources are readily available.<br>• Provide support to the Office Manager by coordinating meetings and preparing necessary materials.<br>• Respond to inquiries and provide assistance to staff and clients with professionalism and efficiency.<br>• Ensure workplace organization and cleanliness by overseeing basic office maintenance.<br>• Collaborate with team members to improve and streamline administrative processes.<br>• Handle confidential information with discretion and professionalism.<br>• Perform additional office duties as required to support the team.
<p> Key Identifiers for the Position Seeking a detail-oriented Construction Logistics Specialist to support communication and engagement activities for complex infrastructure projects. This role works closely with a project team to assist with public-facing communications, stakeholder coordination, and outreach efforts across key phases of project delivery, including planning, design, preconstruction, and construction. The position focuses on executing established communication plans, supporting community engagement activities, and ensuring timely, accurate information is shared with external stakeholders, partners, and the public. This role is hands-on and collaborative, providing dayto-day communications support. Essential Job Duties Develops and disseminates project-related communication materials, including FAQs, Fact Sheets, presentations, advisories, construction notices, exhibits and presentations, ensuring consistency with approved messaging and branding standards. Supports internal communications by coordinating dissemination through approved channels and ensuring accurate, timely information sharing among project teams, partners, and internal stakeholders. Attend project meetings, as needed, to gather activity updates and project information and translate complex technical or construction-related content into clear, accessible messaging for general audiences. Coordinate project logistics, schedules, deliveries and scope execution and support communication distribution throughout program, and internal stakeholders. Verification of project components (i.e. permit verification, notice and permissions, and project requirements) Verifying that the contractors are delivering documents, phasing plans, site laydown, construction notices and other information per the contract documents. Supports issue and inquiry management by tracking, monitoring, and reporting on public questions, complaints, and project-related concerns, escalating sensitive matters as appropriate. Assists with project-related stakeholder engagement initiatives and maintains organized records of internal outreach communications activities. Provides logistic project information to the necessary communications manager and regularly provides updates for Publication and external outreach purposes. Collaborate with Project Managers, Construction Managers and Contractors to align the logistics between projects and various project programs in coordination with Terminal Operations, Integrated Operations, Airfield Operations, Public Safety, and the Guest Experience team. Monitor construction activities between various projects and track operation limitations, mitigate funneling points, and elevate situations for project teams, development leadership and stakeholders. Coordination and reporting to global Construction Logistics Management for information and collaboration with other delivery support teams and project controls. Provide reporting to Executive Team and Airport Development Executives Hardware/Software Knowledge Superior working knowledge of Canva, Adobe Illustrator and InDesign Proficiency with Microsoft systems including Excel, Word, Power Point, Teams and Outlook Experience using email marketing platforms (e.g., Benchmark) to distribute public advisories and notifications </p>
<p>We are looking for a skilled and detail-oriented Technical Editor to join our team in Woodland Hills, California. In this long-term contract role, you will be responsible for ensuring the accuracy, clarity, and consistency of both print and digital content. The ideal candidate will collaborate with various stakeholders to produce high-quality editorial materials that align with company standards and style guidelines.</p><p><br></p><p>Responsibilities:</p><p>• Review and manage newly created and updated content under the guidance of the Technical Editor, ensuring adherence to established workflows and specifications.</p><p>• Perform proofreading tasks to identify and correct grammar, spelling, and punctuation errors.</p><p>• Apply copyediting techniques to improve syntax, clarity, coherence, and style in all editorial content.</p><p>• Conduct substantive editing to verify factual accuracy, completeness, logical flow, and adherence to the Chicago Manual of Style.</p><p>• Collaborate with writers, managers, and other stakeholders to ensure content is accurate, error-free, and aligned with company standards.</p><p>• Maintain and update the Content Library within SharePoint or other platforms to facilitate collaboration and provide visibility across teams.</p><p>• Demonstrate strong work habits, including punctuality, responsiveness, and thorough follow-through on tasks.</p><p>• Ensure all content aligns with variable data best practices and accessibility standards.</p><p>• Complete additional duties as assigned by the supervisor.</p>
