<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join a team in Woodbury, New Jersey. In this long-term contract position, you will play a pivotal role in ensuring the smooth operation of administrative tasks and office management. If you have strong organizational skills and enjoy working in a dynamic environment, this role is an excellent opportunity to showcase your expertise.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling appointments and maintaining calendars.</p><p>• Handle inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Perform data entry tasks with precision to maintain accurate records and databases.</p><p>• Assist with receptionist duties, including greeting visitors and ensuring they receive proper assistance.</p><p>• Organize and maintain office files, ensuring all documentation is easily accessible.</p><p>• Support team members by preparing reports and presentations as needed.</p><p>• Monitor office supplies and coordinate replenishment to ensure smooth operations.</p><p>• Collaborate with various departments to ensure efficient communication and workflow.</p><p>• Maintain proficiency in Microsoft Office applications to complete tasks effectively.</p><p>• Uphold confidentiality and professionalism in handling sensitive information.</p>
<p>We are looking for an Administrative Assistant to join a team on a long-term contract in Thorofare, New Jersey. This role will involve providing essential administrative support to the Human Resources department, ensuring smooth daily operations and contributing to employee engagement efforts. The ideal candidate should be detail-oriented, adaptable, and enjoy working in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance to the HR department, including scheduling meetings and handling correspondence.</p><p>• Answer general employee inquiries with professionalism and accuracy.</p><p>• Assist in organizing and coordinating company events, including ordering supplies, setting up venues, and managing post-event clean-up.</p><p>• Support employee relations activities by maintaining documentation and assisting with related tasks.</p><p>• Manage data entry tasks and maintain accurate records using Microsoft Office applications, particularly Excel.</p><p>• Ensure compliance with workplace safety protocols, including wearing steel-toed shoes when in warehouse environments.</p><p>• Collaborate with internal teams to facilitate smooth communication and operational efficiency.</p><p>• Handle receptionist duties, such as answering inbound calls and greeting visitors.</p><p>• Work effectively in a manufacturing environment and adapt to warehouse settings as needed.</p>
<p>40,000 - 60,000</p><p><br></p><p>benefits:</p><ul><li>Paid holidays</li><li>Paid time off </li></ul><p><strong>Responsibilities</strong></p><ul><li>Manage phone calls, emails, and correspondence.</li><li>Schedule meetings and maintain calendars.</li><li>Prepare and process invoices, expense reports, and purchase orders.</li><li>Assist with bookkeeping tasks using QuickBooks (preferred).</li><li>Maintain accurate records and filing systems.</li><li>Support team with general administrative tasks.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in the Matawan, New Jersey area. This role will primarily focus on supporting project managers and ensuring seamless coordination of services and schedules. The ideal candidate will bring strong organizational skills, effective communication abilities, and a proactive approach to administrative tasks.</p><p><br></p><p>Salary is 45,000 - 55,000. </p><p><br></p><p>Benefits include health insurance and PTO. </p><p><br></p><p>Responsibilities:</p><p>• Gather and review necessary documentation to ensure projects and services meet required standards.</p><p>• Monitor and update the status of service orders using Smart Sheets to maintain accurate progress tracking.</p><p>• Coordinate schedules and communicate updates to project managers to ensure smooth service delivery.</p><p>• Provide comprehensive administrative support to project managers, assisting with day-to-day operations.</p><p>• Manage email communications and correspondence related to project coordination and scheduling.</p><p>• Keep accurate records and ensure documentation is properly maintained for all projects.</p><p>• Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.</p><p>• Address scheduling conflicts and resolve issues to maintain project timelines.</p>
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>We are looking for a meticulous and organized Project Assistant to join our team on a contract basis. This role is based in Princeton, New Jersey, and involves supporting project activities within a department. The ideal candidate will excel in administrative tasks and ensure seamless coordination of daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain paper files to ensure accurate record-keeping.</p><p>• Scan documents to create digital copies for efficient storage and access.</p><p>• Assist with tracking project progress and updating relevant documentation.</p><p>• Coordinate schedules and meetings to support project timelines.</p><p>• Prepare reports and summaries for team members and stakeholders.</p><p>• Handle general administrative duties to support the project team.</p><p>• Review and verify information for accuracy and completeness.</p><p>• Communicate effectively with team members to facilitate workflow.</p><p>• Ensure compliance with organizational standards and procedures.</p><p>• Support any additional tasks needed to maintain project efficiency.</p>
We are looking for an experienced Administrative Coordinator to join our team on a contract basis in Princeton, New Jersey. In this role, you will play a key part in maintaining donor records, supporting communication workflows, and ensuring data accuracy while collaborating with various teams to meet organizational goals. This position offers an excellent opportunity to contribute to meaningful projects in a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Update and maintain donor records, ensuring all constituent information is accurate and confidential.<br>• Conduct regular audits of the donor database to uphold data quality and reliability.<br>• Prepare, review, and send donor acknowledgment letters, pledge reminders, and other communications.<br>• Collaborate with team members to create targeted mailing lists and data exports for outreach and events.<br>• Act as a backup for gift entry tasks and assist with special projects as assigned by leadership.<br>• Generate routine and customized reports for internal teams and leadership, supporting reporting needs for audits and year-end processes.<br>• Coordinate workflows related to donor communications, ensuring timely follow-up and strategic engagement.<br>• Work closely with staff to meet deadlines and support organizational communication strategies.
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
