23 results for Front Office Coordinator in Macungie, PA

Part-time Front Desk Coordinator We are seeking a skilled part-time Front Desk Coordinator to join our team in Haddonfield, New Jersey. As a Front Desk Coordinator, your main responsibility will be to offer administrative support, manage multi-line phone systems, and provide outstanding concierge services. This position is a short-term contract employment opportunity. Responsibilities: • Providing excellent customer service and establishing strong relationships with customers • Taking a key role in welcoming customers and understanding their kitchen needs• Effectively managing multi-line phone systems • Responding to emails professionally and promptly • Carrying out data entry tasks with a high level of accuracy • Ensuring the prompt ordering and maintenance of necessary supplies • Using Microsoft Office suite to perform various tasks • Helping with administrative tasks as needed• Keeping an organized file system• Offering concierge services to meet customer needs.

Office Manager Robert Half is actively looking for an experienced Front Desk/Office Manager. The Front Desk/Office Manager plays a critical role in coordinating and maintaining the office, supporting the execs/owners, and making sure guest visits run smoothly and to the highest standard. The ideal Front Desk/Office Manager will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. This position is located in the Philadelphia area. How you will make an impact::<ul><li>Greet and direct guests with professionalism and courtesy.</li><li> Set up and break down conference room meetings.</li><li>Order and stock office supplies, ensuring the office runs smoothly.</li><li>Perform clerical tasks such as filing, copying, and document management.</li><li>Manage calendars and schedules for multiple executives/owners.</li><li>Coordinate and book travel arrangements.</li><li>Provide direct administrative support to executives/owners.</li><li>Assist with various administrative projects.</li></ul>

Leasing Coordinator We are seeking a detail-oriented Front Desk Coordinator to join our team in the Real Estate Developers industry, located in Trenton, NJ. Your primary responsibilities will include providing administrative support, managing customer-related inquiries, and ensuring the precise and timely processing of applications and work orders. This position offers a long-term contract employment. Responsibilities: • Act as the first point of contact for customers, ensuring a welcoming and detail-oriented atmosphere.• Effectively manage incoming inquiries, providing accurate and prompt responses.• Help customers with their applications, ensuring all details are accurately captured and processed.• Offer comprehensive administrative support to the Property Manager, contributing to the seamless operation of the business.• Handle work orders efficiently, ensuring all customer requests are addressed promptly and appropriately.• Use Microsoft Office Suite (Word, Excel, Outlook) to maintain and organize files, and perform data entry tasks.• Operate a multi-line phone system, managing calls in a detail-oriented and efficient manner.• Uphold a high standard of customer service, addressing customer needs and resolving their inquiries.• Use Yardi software for various administrative and customer service tasks.• Use strong interpersonal skills to establish and maintain positive relationships with customers and team members.

Billing Manager/Office Manager We are offering an exciting opportunity for a Billing Manager/Office Manager in Wilmington, Delaware. This role is crucial to our operations in the healthcare industry. The selected candidate will be instrumental in managing our dental office's front desk and billing processes. Key responsibilities: • Accurately process patient claims and predeterminations to insurance companies • Responsibly handle scheduling of appointments for both new and existing dental patients using SoftDent • Timely respond to emails and client inquiries • Efficiently answer phone calls and respond to voicemails • Maintain and organize patient medical records in a systematic manner • Collect estimated co-payments and diligently follow up on existing balances • Explain treatment plans to patients in an understandable manner • Verify insurance coverage details and keep them updated • Maintain up-to-date insurance bluebooks • Post insurance payments and manage outstanding insurance balances through EFT, virtual card payment, and checks • Annually re-credential to stay in-network with current insurance plans.

Bookkeeper This is a full time, 100% ONSITE, TEMPORARY-to-HIRE contractual opportunity that could lead to a permanent position and is located near Jenkintown, PA. The working hours are Monday through Friday, 9:00am - 5:00pm. A property management (of condos/apartments) company is looking for a highly organized and detail-oriented Bookkeeper/Office Administrator to manage full-cycle bookkeeping and support general office operations. This position works closely with the General Manager and plays a key role in customer service, problem-solving, and maintaining efficient front office operations. Key Responsibilities:Bookkeeping & Finance:<ul><li>Full-cycle bookkeeping, including accounts payable/receivable, tax filings, and financial reporting.</li><li>Process payments, balance vendor statements, and reconcile discrepancies.</li><li>Perform weekly/monthly bank reconciliations and variance analysis.</li><li>Track and manage credit/debit card purchases and expense reports.</li><li>Prepare journal entries and inventory adjustments.</li></ul> Payroll & HR:<ul><li>Download and process weekly time reports; issue paychecks and paystubs.</li><li>Handle payroll deductions, garnishments, union remittances, and benefits administration.</li><li>Maintain vacation, sick leave, and attendance records.</li><li>Facilitate new hire onboarding and documentation.</li></ul> Office Administration:<ul><li>Maintain and organize office supplies, vehicle stickers, and company documents (invoices, contracts, tax files, etc.).</li><li>Assist with internal reporting, data entry, and document management (paper and electronic).</li><li>Support company events, special projects, and day-to-day office tasks.</li><li>Ensure all procedures, processes, and policies are documented and followed.</li></ul> Customer Service:<ul><li>Serve as secondary customer contact; assist with inquiries, problem resolution, and timely job completion.</li><li>Backup Front Desk Manager for greeting and communicating with clients.</li></ul>

Administrative Assistant We are offering a short-term contract employment opportunity in the education industry for an Administrative Assistant located in Philadelphia, Pennsylvania. The role is for an Administrative Assistant will be tasked with ensuring smooth operations within our team. What you get to do every single day: • Assist in with testing support, including the collection, organization, and packaging of testing materials to adhere to testing protocols• Utilize Microsoft Excel for daily data management and organization of key data points• Handle front desk interactions, by managing and de-escalating parent concerns, and providing clear and supportive communication• Support the enrollment process by following up with families, make enrollment calls, and assist in the completion of the process to meet enrollment goals• Manage the transition to a new filing system by purging outdated files, organizing documents accurately, and maintaining meticulous records• Complete a daily tracker to document tasks, progress, and key updates to ensure accountability and transparency• Provide exemplary customer service through both inbound and outbound calls, as well as email correspondence• Utilize Microsoft Office Suite (Word, PowerPoint, Outlook) to perform administrative tasks and schedule appointments efficiently.

Office Assistant Are you organized, proactive, and ready to make a difference in a fast-paced office environment? Robert Half is seeking an efficient and detail-oriented Office Assistant to support day-to-day operations of a growing organization. Join us and become the backbone of our administrative success! Key Responsibilities:<ul><li>Perform general administrative duties, including filing, organizing paperwork, and managing office supplies inventory.</li><li>Answer phone calls, manage incoming and outgoing mail, and greet visitors in a professional and welcoming manner.</li><li>Help manage schedules and calendars, including setting appointments and coordinating meetings.</li><li>Maintain accurate records by inputting and updating data into spreadsheets, databases, or office systems.</li><li>Provide assistance to departments or executives by preparing documents, reports, and presentations as needed.</li><li>Ensure the workspace is clean, organized, and fully stocked with supplies.</li></ul>

Medical Administrative Assistant Are you a detail-oriented professional with excellent organizational skills and a passion for supporting health care operations? Robert Half is seeking a Medical Administrative Assistant to join a local and growing team. This position plays a critical role in ensuring smooth day-to-day operations within a busy health care environment. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.</li><li>Greet patients and visitors in a professional and friendly manner, ensuring a positive experience.</li><li>Maintain and update patient files in compliance with HIPAA regulations.</li><li>Assist with processing billing, co-pays, and insurance verifications as needed.</li><li>Act as a liaison between physicians, patients, insurance companies, and other staff to ensure timely and accurate communication.</li><li>Manage office supplies, answer multi-line phones, and assist with other front-office administrative responsibilities as needed.</li></ul>

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in WYOMING, Pennsylvania, United States. This role is centered within the banking industry and will be situated in an office environment. As an Executive Assistant, you will be required to provide comprehensive support to executives, including calendar management and front desk duties. You will also assist with site, facilities, and security tasks as needed. Responsibilities: • Manage and maintain the calendar for one executive, ensuring all appointments and meetings are accurately scheduled. • Provide moderate calendar support for an additional two executives as necessary. • Perform front desk duties such as receiving packages, signing for subpoenas, and coordinating events and large meetings. • Communicate effectively with hotels concerning invoices and other related matters. • Assist with tasks related to site maintenance, facilities management, and security as needed. • Use a variety of software tools including Office Suite, Workday, ServiceNow, and vehicle website for company car management. • Solve problems proactively and demonstrate a detail-oriented approach to all tasks. • Efficiently manage customer relationships using CRM tools. • Conduct conference calls and manage correspondence effectively. • Utilize timekeeping systems such as Kronos and About Time for accurate record keeping.

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team in the construction industry, based in Malvern, Pennsylvania. This role offers a long-term contract employment opportunity, where you will be expected to manage customer interactions, maintain accurate records, and handle a wide range of administrative tasks. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service at all times. • Manage data entry tasks with high precision and efficiency. • Engage in email correspondence, ensuring prompt and detail-oriented responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various administrative tasks. • Schedule appointments, ensuring smooth coordination and minimal scheduling conflicts. • Maintain accurate tracking logs and customer records. • Process insurance and workers' compensation documents as required. • Monitor customer accounts and take necessary action as needed. • Resolve customer inquiries in a timely and effective manner. • Assist in various ad-hoc administrative tasks as required.

Administrative Assistant Robert Half has partnered with a dynamic organization in search of a proactive and organized Administrative Assistant. If you thrive in a fast-paced environment, have exceptional organizational skills, and enjoy being at the heart of a team’s success, this could be the perfect role for you! Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Draft, edit, and proofread correspondence, reports, and presentations with accuracy and professionalism.</li><li>Handle incoming calls, emails, and inquiries, ensuring prompt responses and appropriate follow-ups.</li><li>Organize and maintain filing systems, office supplies, and records, both digital and physical.</li><li>Assist in planning company events, meetings, and travel arrangements as needed.</li><li>Support cross-functional teams with administrative tasks related to project management.</li><li>Address ad hoc administrative tasks to ensure smooth daily operations.</li></ul>

Administrative Assistant We are offering a contract to permanent employment opportunity in the industry of logistics and dispatch for an Administrative Assistant position. The role is located in Newtown Square, Pennsylvania, 19073, United States and will be conducted on-site. Responsibilities:• Manage inbound and outbound calls, ensuring quality customer service• Perform data entry tasks with high accuracy• Handle email correspondence professionally and efficiently• Schedule appointments and manage calendars using Microsoft Outlook• Use Microsoft Excel for data analysis and reporting• Create and edit documents using Microsoft Word• Create and present presentations using Microsoft PowerPoint• Resolve customer inquiries promptly and professionally• Monitor customer accounts and take appropriate action when necessary

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant located in Cherry Hill, New Jersey. The role will be primarily onsite and will involve various administrative duties in a purchasing department. This position is long-term contract employment opportunity. Responsibilities:• Efficiently handle inbound calls and provide exemplary customer service• Manage data entry tasks with precision and accuracy• Conduct email correspondence professionally and promptly• Utilize Microsoft Excel, Word, PowerPoint, and Outlook for various tasks• Schedule appointments and manage calendars effectively• Handle both inbound and outbound calls as necessary• Maintain confidentiality of sensitive information• Order and manage supplies for the department• Receive quotes and file them systematically• Adapt quickly to new computer software as needed.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The position is based in PLYMOUTH MEETING, Pennsylvania, and will be fully on-site. As an Administrative Assistant, your primary role will be to ensure smooth and efficient administrative operations within our team. Responsibilities • Accurately process and manage customer credit applications • Maintain and update customer credit records in a timely manner • Address customer inquiries professionally, providing excellent customer service • Monitor customer accounts and take necessary actions as needed • Manage incoming and outgoing calls, ensuring effective communication channels • Maintain inventory, order uniforms, and manage office supplies to ensure smooth office operations • Organize and manage the office mail system, including incoming, outgoing, and inter-office mail • Manage the scheduling and use of conference rooms, ensuring they are well-prepared for meetings • Use Microsoft Office Suite, particularly Microsoft Outlook, to manage email correspondence and schedule appointments • Perform data entry tasks and maintain accurate records.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks. Responsibilities: • Handle sensitive information with the utmost discretion and confidentiality, ensuring the smooth running of the company's operations• Coordinate and manage schedules, including internal and external appointments, meeting confirmations, and liaising with other assistants• Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the company's objectives• Respond to detail oriented communications on significant and non-routine matters, exercising judgment on what correspondence to handle independently• Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations ensuring smooth and timely travel• Coordinate ongoing group meetings, ensuring all necessary arrangements are made in advance• Execute contracts on behalf of the company, adhering to all relevant procedures and regulations• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, ensuring accurate and timely communication• Complete detailed corporate expenses, including tracking receipts and reimbursements, ensuring accurate financial records• Maintain and organize files, ensuring easy access and retrieval of information when needed• Manage CRM entries for the detail oriented, ensuring accurate and timely data entry• Respond promptly to emails/texts/phone calls, ensuring effective and efficient communication• Undertake ad hoc projects as required, demonstrating flexibility and adaptability• Represent the company in a positive light through great follow-through skills and sound judgment• Conduct research, collect and analyze information as needed, in advance, to conserve the Executive's time.

Part-time Administrative Assistant Perform clerical duties such as data entry, filing, and organizing documents. Answer and direct phone calls, emails, and in-person inquiries to the appropriate team members. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in creating and managing reports, spreadsheets, and presentations with accuracy. Manage office supplies and assist with office organization. Provide support for additional office projects and tasks as needed.

Executive Assistant Robert Half is currently seeking a detail-oriented and organized Executive Assistant to join a local, well-established organization within education. In this role, you will be responsible for supporting day-to-day operations, ensuring efficiency, and delivering exceptional service to both internal teams and external clients. Key Responsibilities:<ul><li>Provide administrative support to leadership and teams, including calendar management, scheduling, and email correspondence.</li><li>Coordinate meetings, prepare agendas, and document meeting minutes.</li><li>Assist in managing deadlines, ensuring accurate and timely paperwork submissions while following internal protocols.</li><li>Serve as a point of contact for internal and external communications, ensuring inquiries are responded to promptly.</li><li>Maintain and update records, reports, and filing systems, ensuring accuracy and compliance with company policies.</li><li>Collaborate with cross-functional teams to execute special projects and organizational initiatives.</li><li>Support event planning, including booking venues, preparing materials, and logistics coordination.</li><li>Proactively identify and resolve administrative issues to ensure smooth operations.</li></ul>

Executive Administrative Assistant Are you an organized multitasker with a passion for helping leaders succeed? Join a dynamic and growing organization, as an Executive Administrative Assistant! This is an excellent opportunity for someone looking to gain hands-on experience supporting senior leadership.As an integral part of the team, you’ll assist executives by managing schedules, organizing communications, and ensuring day-to-day operations run smoothly. Key Responsibilities<ul><li>Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel.</li><li>Prepare meeting materials, take notes, and organize follow-up action items.</li><li>Handle and prioritize email correspondence on behalf of the executives.</li><li>Assist in creating PowerPoint presentations, reports, and internal documents.</li><li>Act as a gatekeeper for communication, ensuring efficient flow of information.</li><li>Perform general administrative tasks such as filing, data entry, and expense tracking.</li><li>Coordinate with internal teams and external stakeholders to follow up on project deadlines and deliverables.</li></ul>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations. What you get to do every single day:• Maintain updated and precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take necessary action when needed• Offer administrative support to the department, ensuring smooth operations• Update and maintain data across various systems, including spreadsheets and CRM• Generate reports by pulling large volumes of data and maintaining accuracy• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS• Create engaging and informative presentations as required• Carry out additional administrative and data-related tasks and projects as needed.

Site Administrative Assistant We are seeking a Site Administrative Assistant to join our chemicals manufacturing team based in Philadelphia, Pennsylvania. As a Site Administrative Assistant, your primary responsibility will be to offer administrative support, ensure seamless office operations, and manage customer communications effectively. Are you dynamic and passionate Administrative Assistant who is eager to get your career moving in the right direction? Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695. As an Administrative Assistant Your responsibilities will include but aren’t not limited to:• Handle incoming calls and emails, promptly addressing and resolving inquiries • Perform data entry tasks and maintain the accuracy of our database • Manage office supplies by keeping track of inventory and placing necessary orders • Facilitate communication with vendors and other third parties • Welcome staff and visitors to the site, fostering a detail-oriented and friendly environment • Distribute correspondence related to certifications and seminars to employees • Maintain a systematic filing system for invoices and other paperwork • Manage and organize documents efficiently • Handle confidential information with utmost discretion • Take on additional tasks and projects related to administrative support as needed. Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695.

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul>

Executive Assistant We are seeking a dedicated Executive Assistant to join our team in the non-profit sector located in Philadelphia, Pennsylvania. As an Executive Assistant in this role, you will provide essential support to our executive team, ensuring efficient operations and effective communication. This role offers a contract to permanent employment opportunity and requires a high level of engagement with various stakeholders both within and outside the organization. What you get to do every single day:• Manage executive calendars, schedule appointments, and organize meetings, act as a representative of the department to both internal and external clients.• Handle the processing and management of invoices, receipts, and documents related to expense reports.• Supervise correspondence, scheduling, and documentation for Board committee meetings.• Serve as a dependable point of contact for internal and external stakeholders.• Perform general administrative tasks such as managing department mail, preparing expense and credit reports, and organizing travel arrangements.• Organize operational aspects for executive-level meetings, programs, events, or conferences, including arranging facilities, coordinating speakers, and managing event budgets.• Keep and update departmental contacts and other data in the CRM platform.• Use the Salesforce CRM platform to support department efforts, such as updating information, generating reports, and drafting basic documents.• Assist in scheduling interviews as needed.• Attend monthly administration meetings.• Provide support for special projects and events as necessary, including department-wide and smaller group events.• Provide administrative and clerical support for other company-wide initiatives as directed.