17 results for Receptionist in Lynnwood, WA

Receptionist Robert Half is actively looking for a welcoming and organized Receptionist for our local clients ongoing needs in the area. This position is ideal for someone who thrives in a customer-facing role and enjoys being the first point of contact for visitors and clients. The Receptionist will manage front desk operations, greet visitors, handle incoming calls, and provide administrative support to ensure a smooth and efficient office environment. The ideal candidate is personable, organized, and able to handle multiple tasks with professionalism. If you are looking for a great opportunity to gain practical Receptionist experience and make a positive impact, please apply now! Key Responsibilities:• Greet visitors, clients, and employees in a friendly and professional manner• Answer and direct incoming phone calls to the appropriate person or department• Manage the reception area, ensuring it is clean, organized, and welcoming• Handle incoming and outgoing mail, packages, and deliveries• Schedule appointments, meetings, or conference rooms as needed• Assist with administrative tasks such as data entry, filing, and maintaining office supplies• Provide support to other departments as requested• Ensure confidentiality and professionalism in all interactions

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in Seattle, Washington. In this role, you will be primarily responsible for managing front desk operations within our facility, ensuring optimal organization and efficiency. Responsibilities: • Coordinate and manage all front desk activities • Handle incoming phone calls and redirect them as necessary • Organize and schedule meetings and events • Ensure the facility space is organized and well-maintained • Address and resolve any issues or inquiries related to front desk operations • Perform Receptionist duties as needed.

Front Desk Coordinator We are offering a contract employment opportunity for a part-time (Monday-Friday, 12:15pm-5:00pm) Front Desk Coordinator in Renton, WA. This role is within a dynamic, facilities management team at a corporate office, where you will be the first point of contact for vendors and employees. Your primary tasks will revolve around managing customer inquiries, processing work orders, and maintaining accurate records. Responsibilities:• Serve as the first point of contact for visitors, providing excellent customer service, both verbally and in writing.• Handle inbound telephone calls, assisting with inquiries and directing calls as necessary.• Manage facilities work orders, including low to high priority requests, ensuring each is processed according to defined procedures.• Use proprietary software to enter and track work orders.• Assist in coordinating meetings, including managing lunch orders and room bookings.• Distribute mail within the office in a timely and efficient manner.• Direct visitors to meeting rooms and restrooms

Front Desk Coordinator Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half!

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in Kirkland, Washington. This role is pivotal in the mortgage and construction industry, where your main function will be to facilitate day-to-day operations at the front desk, manage payments, and ensure customer satisfaction. Responsibilities: • Take charge of the front desk, handling incoming phone calls and assisting visitors with payment procedures • Leverage your skills in administrative assistance and data entry to manage essential documents and titles • Provide concierge services to meet customer needs and resolve their inquiries • Utilize Microsoft Suite, including Word and Excel, to maintain accurate records and organize files • Handle mail and UPS shipping duties to ensure smooth office operations • Use your interpersonal skills to deliver excellent customer service, fostering a welcoming environment for all visitors • Utilize Microsoft Outlook to manage calendars and schedule appointments efficiently • Show your self-driven nature by proactively identifying and addressing issues that may impact office operations

Admin Assistant We are in search of a detail-oriented Admin Assistant to join our team in Renton, Washington. The role involves managing front desk operations and facilitating efficient communication within the organization. This position is based on-site and offers a contract employment opportunity. Responsibilities: • Manage front desk operations, ensuring a warm welcome for all guests and visitors • Handle incoming and outgoing mail, including USPS, UPS, Amazon, FedEx, and courier services • Answer incoming calls and redirect them to the appropriate departments efficiently • Assist the Facilities team with the distribution of supplies • Check-in customers for various services, such as fingerprinting, and direct them appropriately • Monitor and manage email correspondence, forwarding and replying as necessary • Coordinate closely with facilities maintenance and conference center staff for smooth operations • Carry out other duties as requested or assigned • Ensure all visitors sign in and complete necessary forms, including Covid-19 related documentation, upon arrival.

Workplace Experience Coordinator We are offering a long term contract employment opportunity in the Redmond, WA area for a Workplace Experience Coordinator. This role involves managing the client location experience, including reception duties, coordination of building work orders, and providing outstanding customer service. This position is part of the Workplace Experience function and will require physical mobility due to the necessity of navigating buildings throughout the day. Responsibilities• Serve as the initial contact for individuals entering the facility, maintaining a welcoming demeanor and adhering to security protocols.• Manage and execute workplace services such as mail, office supply services, and onboarding procedures.• Coordinate with vendors who supply services or goods to the workplace, ensuring efficient operation.• Address inquiries or complaints from employees, guests, and co-workers, providing solutions in a detail oriented customer service-driven manner.• Ensure the organization and execution of on-site events, including arranging event space, set up, tear down, and delivery of supplies.• Follow property-specific security and emergency procedures, notifying appropriate parties to ensure the safety of all individuals in the building.• Handle reception duties as needed, including greeting visitors, booking conference rooms, creating badges, and managing visitor lists.• Coordinate and submit tickets for work orders and building work orders, ensuring timely completion and quality work.• Deliver mail and handle packages, requiring the ability to lift up to 50 lbs.• Follow specific directions as given by the manager and explain detailed and complicated information within the team.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in a major city in the Pacific Northwest. The Office Assistant will be the first point of contact for clients and visitors, providing information with professionalism and resourcefulness. This role involves a range of tasks including the maintenance and organization of files, reconciliation of credit cards, and assistance with committee events. The Office Assistant will also support the IT team with non-technical requests and provide support to the entire local office, and regional offices. Responsibilities: • Serve as the primary contact for clients and visitors, offering assistance and information with professionalism and resourcefulness. • Handle the reception desk duties, ensuring smooth operations and excellent customer service. • Assist in the organization and maintenance of off-site files, ensuring easy accessibility and efficient retrieval of documents. • Work on credit card reconciliation, providing accurate and timely financial records. • Offer support during committee events, assisting with planning and execution. • Provide assistance to the IT team with requests such as modifications of monitor arms and keyboard trays, distribution of IT items to staff, and ordering when necessary. • Handle incoming and outgoing mail and shipments, ensuring timely distribution and receipt. • Maintain the office and kitchen supply inventories, ensuring adequate stock levels at all times. • Assist with the planning and coordination of office events and meetings, including catering and conference room scheduling. • Support new permanent initiatives in collaboration with the HR team, including office tours and document review/collection. • Manage the office discretionary budget and process expense reports as required. • Maintain company field rooms (storage), ensuring an organized and efficient workspace.

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in Seattle, Washington. This role is in the industry sector and will involve assisting with the organization and coordination of operations for our team. The workplace will be a dynamic environment where you will be expected to handle various administrative tasks and ensure smooth communication among team members. Responsibilities: • Ensure accurate and efficient processing of team and individual registrations. • Maintain and update registration information for accuracy and completeness. • Address and resolve inquiries related to registration and participant data. • Enter and update data into the system, ensuring accuracy and proper categorization. • Generate reports related to registration and participant metrics, including tracking attendance. • Troubleshoot registration issues, propose solutions, and escalate when necessary. • Collaborate with the registration team and other departments to ensure efficient processes. • Provide status updates regarding registration tasks to supervisors and team members. • Carry out ad hoc administrative duties to support the team and other departments as needed.

Senior Financial Admin We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects. Responsibilities:• Architect integration solutions using Oracle DB architecture• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies• Utilize SQL and PL/SQL development skills to optimize data management• Effectively use data visualization tools like PowerBI for reporting and analysis• Design Data Warehousing solutions and manage AWS services for Data storage and processing• Draft technical documentation detailing requirements and system processes• Apply Agile and Scrum methodologies for project management• Familiarize with RPA tools like UiPath and Power Automate for process automation• Exhibit strong communication and interpersonal skills to work effectively within a team• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills. Core Benefits: M/D/V ST/LT/Disability InsuranceRetirement Plan: 401k 50% match on up to 6% PTO/Holidays/Sick Time: 160hrs/160hrs.

Adminstrative Assistant We are seeking a proactive and detail-oriented Adminstrative Coordinator to support the bidding process, administrative functions, and operational workflow within our companyy. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, can manage phone communications, welcome guests and visitors, maintain accurate records, and gradually support billing tasks. You will also play a significant role in the creation of updating document templates for all work, contracts and work flow processes. Responsibilities:• Assist in preparing and finalizing quotes/bids, taking into account various factors such as location, installation, specifications, scope, parts, labor, etc.• Handle inbound telephone calls, primarily involving transfers and inquiries.• Utilize Excel extensively for various tasks, including plugging in numbers from estimators' notes and breaking down expenses.• Collaborate closely with the estimator, sharing prepared documents for approval.• Over time, take on the responsibility of assisting with billing processes.• Develop and maintain accurate records using CRM and Data Processing skills.• Utilize Microsoft Excel and Google Sheets for data management and tracking awarded bids.• Contribute to business process improvement by creating updated templates for all work and contracts.• Ensure compliance with company policies and procedures while performing administrative tasks.• Use your skills in handling subcontractor bids, construction documents, and document control to ensure effective operations.