3 results for Executive Assistant in Louisville, KY

Executive Assistant Robert Half is representing a client expanding their team in Lexington, Kentucky, and we are in search of an Executive Assistant. You will be a crucial part of operations, providing support to our executive partners and helping maintain the smooth running of the office. Your role will encompass a range of responsibilities, from front desk duties to managing licenses for partners and builders. This position offers a contract to permanent employment opportunity. This position is fully in office. Monday - Friday 8am - 5pm Responsibilities: • Providing comprehensive support to Executive Partners, ensuring their schedules are managed effectively.• Overseeing front desk operations, acting as the first point of contact for visitors and customers.• Taking charge of office equipment orders to ensure smooth running of day-to-day operations.• Keeping track of millage and processing any necessary documentation.• Booking reservations as required, ensuring all arrangements meet the needs of the executives.• Conducting research tasks as assigned, providing accurate and timely information.• Working closely with partners and builders to manage and maintain licenses.• Compiling and presenting reports, ensuring all information is accurate and well-structured.• Reviewing and responding to RFPs, ensuring all correspondence is detail oriented and timely.• Utilizing various software tools such as Excel, Power Point, Word, and proprietary systems

Administrative Assistant We are seeking a detail-oriented and experienced Administrative Assistant for a 9-month contract. This role will be integral in ensuring smooth operations, managing critical documentation, and supporting client communications. If you have strong organizational skills, a keen eye for detail, and a background in working with legal documents or client support, this opportunity could be a great match for you. Thank you for clarifying! Here's an updated version of the job description to reflect it's for your client’s company: Job Description: Administrative Assistant – 9-Month ContractCompany Overview:Our client, a highly regarded organization, is seeking a detail-oriented and experienced Administrative Assistant for a 9-month contract. This role will be integral in ensuring smooth operations, managing critical documentation, and supporting client communications. If you have strong organizational skills, a keen eye for detail, and a background in working with legal documents or client support, this opportunity could be a great match for you. Key Responsibilities:<ul><li>Client Communication: Educate and resolve deficiencies with issuers and outside counsel regarding legal documentation.</li><li>Document Management: Oversee the receipt and proper execution of all required legal documents for secondary offerings.</li><li>Exception Processing: Manage special processing requests efficiently to complete client events.</li><li>Client Support: Assist clients with legal requirements, troubleshooting, and service needs related to closing events.</li><li>Internal Collaboration: Collaborate with various business partners to identify and document business needs and objectives.</li><li>Procedure Review: Provide constructive feedback and support for updating and improving departmental procedures.</li></ul>

Secondary Offering Specialist We are offering a long term contract employment opportunity for a Sr. Administrative Assistant for a large financial company here in Louisville. In this role, you will be responsible for handling a variety of tasks including processing customer applications, maintaining accurate customer records, and resolving customer inquiries. You will also be tasked with monitoring customer accounts and taking appropriate action when necessary. This is a hybrid role that is M-F 9-5:30 in the downtown Louisville Area. Parking is provided Responsibilities: • Oversee the accurate and efficient processing of customer credit applications• Maintain and ensure the accuracy of customer credit records• Resolve customer inquiries in a timely and efficient manner• Monitor customer accounts and take appropriate action based on account activity• Provide guidance and support to entry level team members• Assist in the orientation and training of new team members• Allocate and coordinate work within the team• Work within defined technical processes and procedures• Uphold the quality and accuracy of work performed• Communicate effectively with colleagues and customers.