49 results for Sr Administrative Assistant in Los Angeles Ca

Office Assistant Job Description: We're looking for an Office Assistant to support our senior executives at our Glendale, CA office by managing day-to-day administrative tasks in a fast-paced business environment. Key Responsibilities: Oversee complex calendar management and scheduling Organize domestic and international travel plans Prepare and edit correspondence, communications, presentations, and other documents Arrange meetings, conferences, and team events Act as the primary point of contact for executive communications Qualifications: Bachelor’s degree in Business, Communications, or a related field Exceptional attention to detail and organizational skills Advanced proficiency with Microsoft Office and calendar management tools Strong interpersonal skills and ability to work independently Previous experience in an executive support role preferred Bilingual Spanish preferred.

Administrative Assistant We are seeking an Administrative Assistant in Sherman Oaks, California. This role will primarily involve assisting with various administrative tasks within the recruiting department and will provide a unique blend of remote and office-based work. This is a short-term contract employment opportunity. Responsibilities: • Assisting with the creation and opening of job vacancies • Reviewing resumes and employment applications • Coordinating interviews for potential candidates • Assisting with assessment calls and examinations • Handling light reporting tasks when time permits • Answering inbound calls and providing excellent customer service • Performing data entry tasks and maintaining accurate records • Engaging in email correspondence and managing inbound and outbound calls • Utilizing Microsoft Office suite (Excel, Outlook, PowerPoint, Word) for various tasks • Contributing to corporate recruiting efforts.

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in Covina, California. In this role, you will be providing essential support to our engineering team, maintaining project documentation, and ensuring timely responses to clients and internal teams. Responsibilities • Facilitate the operations within the engineering department, ensuring efficiency. • Act as a liaison between engineers, clients, and internal teams, keeping everyone informed. • Maintain accurate and up-to-date engineering logs, tracking project milestones and deadlines. • Manage and respond to engineering-related phone calls and emails, ensuring detail-oriented communication. • Assist in gathering and relaying client requests for additional information, ensuring smooth project progress. • Ensure all engineering documentation is properly recorded, stored, and accessible. • Keep engineering project notes updated in the system for reference and reporting. • Organize and schedule meetings, calls, and engineering reviews, ensuring project timelines are on track. • Assist in preparing project reports, technical documents, and compliance records as needed. • Coordinate with other departments to streamline workflow and address project needs.

Administrative Assistant We are on the lookout for a skilled Administrative Assistant to work for our client in the Mid-Wilshire area. As an Administrative Assistant, your primary responsibilities will revolve around managing schedules and handling phone calls, while ensuring smooth communication and prompt handling of all inquiries. This opportunity offers a six-month contract. Responsibilities:• Efficiently manage and coordinate schedules and calendars.• Handle incoming phone calls and route them to the appropriate parties.• Ensure clear and effective communication across all levels of the organization.• Utilize CRM systems for maintaining and updating client records.• Manage conference calls and correspondences timely and professionally.• Use ADP - Financial Services for financial management tasks.• Schedule and manage meetings using Cisco Webex Meetings.• Handle travel and expense management using Concur.• Maintain accurate records and reports using Kronos Timekeeping System.• Utilize 'About Time' for efficient time management and tracking.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Rica, Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities: • Provide comprehensive administrative support to facilitate office operations • Handle and resolve customer inquiries in a timely and detail oriented manner • Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records • Ensure the implementation of administrative policies and procedures • Order and manage office supplies to ensure an efficient workplace • Oversee the stocking of the kitchen and other common areas • Process and monitor customer credit applications, ensuring accuracy and efficiency • Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Administrative Assistant We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now

Finance Administrative Assistant Our client, located in the mid-Wilshire area, is looking for two Administrative Assistants to support their pension and finance teams. This is a three-month contract, with possibility of extension. This role is onsite daily and requires you to pass a background check. Duties include:<ul><li>Address phone inquiries regarding different aspects of retirement and benefits.</li><li>Preparation and review of pension applications.</li><li>Meetings with beneficiaries regarding pension benefits.</li><li>Monitoring and coordinating various aspects of retirement benefits.</li><li>Responding to beneficiary inquiries about lost checks or benefits</li><li>Verification and reconciliation of financial and benefits-related reports.</li><li>Maintaining consistent attendance and working effectively with a team.</li><li>Possessing strong problem-solving, analytical, and communication abilities.</li><li>Demonstrating proficiency in various aspects of defined benefit and contribution pension plans.</li><li>A bachelor's degree with 1-3 years of experience in financial services is preferred.</li></ul>

Administrative Assistant Administrative AssistantA business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive. Expanded List of Secretarial Tasks:Here are additional tasks that align with typical secretarial and administrative responsibilities:Calendar and Schedule Management<ul><li>Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.</li><li>Send reminders and ensure schedule conflicts are addressed promptly.</li></ul>Travel Coordination<ul><li>Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.</li><li>Prepare travel expense reports and ensure timely reimbursement.</li></ul>Correspondence and Communication<ul><li>Draft emails, memos, and letters on behalf of the managing partner.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Maintain professional relationships with internal and external stakeholders.</li></ul>Meeting Support<ul><li>Prepare agendas for meetings and assemble reference materials or documents.</li><li>Attend meetings to take minutes and distribute action items to appropriate parties.</li><li>Coordinate logistics for internal and external meetings.</li></ul>Data Entry and Record Keeping<ul><li>Maintain accurate and organized records, including client files, contracts, and correspondence.</li><li>Update internal tracking systems with client and project details as needed.</li></ul>Office Management<ul><li>Ensure office supplies and equipment are stocked and functioning.</li><li>Liaise with vendors or service providers to address office needs.</li></ul>Special Projects<ul><li>Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.</li><li>Conduct follow-ups on open projects or assignments.</li></ul>Confidentiality and Discretion<ul><li>Manage sensitive and confidential information with the utmost integrity.</li><li>Handle high-pressure situations tactfully when dealing with a demanding executive.</li></ul>By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations.

Administrative Assistant Part-Time Receptionist – Property Management | Rancho Cucamonga, CAWe are offering a long-term contract opportunity for a part-time Receptionist in the property management/real estate industry, based in Rancho Cucamonga, CA (91739). This role provides administrative support, manages documentation, and ensures excellent customer service.📍 Location: Rancho Cucamonga, CA (Onsite)⏰ Schedule: Part-time M-F (20 hours)👔 Environment: ProfessionalResponsibilities:<ul><li>Provide administrative support to the operations team.</li><li>Handle inbound/outbound calls and assist tenants, clients, and vendors.</li><li>Manage records, data entry, and lease/document scanning.</li><li>Distribute incoming mail and maintain office organization.</li><li>Assist with social media content for property listings and promotions.</li><li>Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for scheduling, emails, and reports.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to contribute to our operations based in Agoura Hills, California. This role primarily focuses on providing administrative assistance to ensure the smooth functioning of the office. You will be instrumental in managing schedules, coordinating meetings, handling inquiries, and maintaining office supplies, amongst other tasks. This opportunity offers a contract to permanent employment arrangement. Responsibilities • Manage and direct incoming calls, emails, and inquiries, ensuring they reach the appropriate parties. • Support team members by managing their calendars, planning travel arrangements, and coordinating meetings. • Assist in maintaining a well-stocked and organized office by managing office supplies and vendor relationships. • Facilitate smooth office communications by coordinating team meetings, events, and office-wide communications. • Handle financial administrative tasks such as processing expense reports and invoices. • Serve as the primary point of contact for both internal and external stakeholders. • Prepare necessary documents such as reports and presentations as required. • Contribute to special projects and initiatives as assigned. • Support the Office Manager in ensuring efficient office operations through scheduling, correspondence, and organization.

Administrative Assistant (Construction) A well-established construction company is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role plays an integral part in supporting daily operations and ensuring the administrative functions of the company run smoothly. This is a perfect opportunity if you're a highly organized professional eager to contribute to a fast-paced and dynamic environment. Key Responsibilities:<ul><li>Provide administrative support to team members, managers, and executives.</li><li>Maintain project schedules, track deadlines, and coordinate meetings.</li><li>Create, edit, and distribute operational documents such as reports, memos, and correspondence.</li><li>Organize and maintain filing systems, including project records and documentation.</li><li>Manage incoming calls and emails, ensuring prompt and professional communication.</li><li>Monitor office inventory and ensure that supplies are replenished as needed.</li><li>Assist with vendor coordination and document processing for construction projects.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team in the non-profit sector, based in Los Angeles, California. As an Administrative Assistant, you will be expected to collaborate with the team, manage data, maintain project files, and prepare materials for meetings. This role offers a contract to permanent employment opportunity. Responsibilities: • Collaborate effectively with the project team • Organize and manage data efficiently • Maintain updated tracking systems and project files • Prepare comprehensive meeting materials, including reports, notes, presentations, and agendas • Input information accurately into the database

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant based in Woodland Hills, California. As an Administrative Assistant, you will be involved in key administrative tasks in the financial sector, providing crucial support to our team. Your role will span from handling client interactions, preparing necessary documents, to meeting deadlines. Responsibilities: • Engage in effective communication with clients • Ensure preparation of required documents in a timely manner • Provide administrative support within the financial sector, including insurance and real estate administration • Uphold strict adherence to deadlines to ensure smooth workflow • Utilize your skills in Filing and Administrative Assistance to maintain and update records • Monitor client interactions and take necessary action to resolve inquiries • Maintain accurate records of customer credit applications • Process customer credit applications with high accuracy and efficiency.

Office Assistant We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role primarily involves administrative tasks in a fast-paced environment, including attending to guests, handling mail, and managing office supplies. Responsibilities: • Greet and attend to guests at the front desk, ensuring a warm welcome and prompt attention to inquiries. • Receive, sort, and distribute incoming mail to the appropriate recipients. • Take responsibility for ordering office supplies and food to maintain a well-stocked and efficient workspace. • Arrange and prepare conference rooms for meetings, including setting up necessary equipment and materials. • Handle ad-hoc administrative tasks as needed to support the smooth operation of the office. • Utilize Microsoft Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and communicate effectively. • Answer inbound and outbound calls, providing excellent customer service to all callers. • Perform data entry tasks, maintaining accuracy and attention to detail. • Correspond via email professionally, responding to inquiries and communicating information as needed. • Schedule appointments and meetings, ensuring efficient time management and avoidance of conflicts.

Admin. Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Administrative Assistant We are in search of an Administrative Assistant for our operations based in Newport Beach, California. This role involves a multitude of administrative tasks, ranging from handling phone calls and data entry to event planning and support for our accounting team. Responsibilities:• Address and redirect accounting-related calls, ensuring minimal phone interruptions • Provide support to the accounting department by assisting with orders and data verification• Manage the office filing system and supplies, restock the kitchen when needed• Handle monthly store orders for all locations, enter in the system• Respond to inquiries and distribute necessary paperwork• Assist with event planning and coordination for company and store manager gatherings• Assist the HR department and enter new hires into the system, facilitating efficient onboarding• Utilize Microsoft Office and Sage Intacct software for various tasks• Manage bank dispute filings to ensure accurate financial records• Perform various administrative tasks as required.

Office Assistant Our client is looking for a reliable Office Assistant to join their team and ensure the smooth operation of their office environment. The perfect candidate will have strong administrative and multitasking skills, with a proactive approach to getting things done. If you enjoy working in a collaborative and fast-paced environment, this may be the ideal role for you! Key Responsibilities:<ul><li>Perform general office duties including answering phones, responding to emails, and distributing mail.</li><li>Maintain office organization by keeping common areas clean and well-stocked with supplies.</li><li>Schedule appointments, meetings, and handle travel arrangements as needed.</li><li>Assist with data entry tasks and creation of spreadsheets or presentations.</li><li>Support staff by handling administrative requests and special projects.</li><li>Manage filing systems and ensure important documents are easily accessible.</li></ul>

Office Assistant We are in search of a Temporary Office Assistant to join our team located in Orange, California. Your role will be pivotal in providing administrative assistance and customer service through the busy tax season! Responsibilities:• Fielding incoming calls and directing them as necessary• Warmly greet and assist visitors entering the office• Respond to inquiries, providing accurate and timely information• Oversee the scanning and filing of documents to maintain organized records• Ensure office supplies are adequately stocked and reorder as necessary• Execute errands as required to support office operations• Assist colleagues with miscellaneous tasks to support the overall workflow• Utilize Microsoft Excel, Outlook and Word for various administrative tasks• Schedule appointments as needed, ensuring a smooth workflow• Manage inbound calls, providing excellent customer service.

Administrative Assistant Robert Half Legal is partnering with a leading talent agency in Los Angeles for an Administrative Assistant role. This is a unique opportunity to support an entertainment attorney with day-to-day administrative tasks. This is a full-time, contract-to-hire role looking for candidates who can start immediately. Responsibilities:<ul><li>Provide daily administrative support to attorney.</li><li>Manage attorney calendar, prioritizing appointments and meetings as necessary.</li><li>Handle incoming calls and emails.</li><li>Organize and maintain files, documents, and records.</li><li>Circulate contracts and documents for signature via DocuSign.</li><li>Handle day-to-day office operations and ensure a smooth workflow.</li><li>Support the team with special projects as needed.</li></ul>Perks of firm:<ul><li>Regularly offer screenings and movie premiers in office! </li><li>Annual review and discretionary bonus.</li><li>Summer Fridays and last two weeks of year off.</li><li>Parking covered.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Responsibilities: • Setup and breakdown of conference rooms for various meetings and events • Maintain cleanliness and organization of two pantries and kitchens • Keep office supplies and toiletries well-stocked • Occasionally cover reception duties during lunch hours and PTO • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings • Adapt to changes and prioritize tasks efficiently and effectively • Utilize good judgement and decision-making skills for event planning • Maintain a detail oriented demeanor and presentation as this role is client-facing • Be willing to learn and adapt to new tasks and responsibilities • Document and track various office tasks and operations.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Burbank, California. This role is primarily focused on supporting the Insurance Claims department with administrative operations such as claims processing tasks, maintaining compliance with regulatory standards, and providing excellent customer service. Responsibilities: • Accurately and promptly input claims details and policyholder information into claims management systems. • Assist claims adjusters and managers with the review and processing of insurance claims. • Act as the first point of contact for policyholders, addressing claims-related questions and directing inquiries to the appropriate department. • Maintain the highest level of detail oriented and empathetic communication during sensitive customer interactions. • Ensure completeness and compliance of claims forms and other documentation. • Prepare, review, and distribute claims-related correspondence like letters and reports. • Keep organized records of claims documentation, ensuring all files comply with company policies and regulatory requirements. • Assist in producing periodic claims reports for management review. • Manage email inboxes, calendars, and scheduling for the claims team or department leadership. • Maintain inventory of office supplies specific to the claims department and coordinate orders as necessary. • Organize and coordinate team meetings, preparing agendas and meeting minutes. • Help ensure adherence to federal, state, and company regulations in claims processing and documentation. • Support department audits by organizing claims files and tracking audit requests.

Admin. Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 805-496-2805 for more information/immediate consideration.