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115 results for General Office Clerk in Los Angeles, CA

Administrative Assistant
  • Commerce, CA
  • remote
  • Contract / Temporary to Hire
  • 22.00 - 25.00 USD / Hourly
  • <p>We are seeking a reliable and detail-oriented <strong>Office Assistant</strong> with <strong>QuickBooks experience</strong> to support daily office operations. This role will handle <strong>order processing</strong>, <strong>front desk/reception duties</strong>, and <strong>administrative support for the sales team</strong>. The ideal candidate is <strong>bilingual in English and Spanish</strong>, organized, and comfortable working in a fast-paced office environment.</p><p>Key Responsibilities</p><ul><li>Process customer orders accurately and in a timely manner</li><li>Enter invoices, payments, and basic accounting data in <strong>QuickBooks</strong></li><li>Answer and direct incoming phone calls; greet visitors professionally</li><li>Provide administrative support to the sales team (quotes, order follow-ups, documentation)</li><li>Maintain organized records, files, and office documents</li><li>Assist with general office tasks such as data entry, emailing, and scheduling</li><li>Communicate with customers and vendors in both English and Spanish</li></ul><p><br></p>
  • 2026-01-02T23:08:53Z
Office Assistant Part-Time
  • El Segundo, CA
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 21.00 USD / Hourly
  • We are looking for a detail-oriented and proactive Office Assistant to join our team in El Segundo, California. This part-time role involves working approximately 8 hours per week during standard business hours to support administrative and organizational tasks. This is a Contract to permanent position, offering an excellent opportunity to contribute to the efficiency of our office operations.<br><br>Responsibilities:<br>• Sort and distribute incoming mail to ensure timely delivery.<br>• Monitor inventory levels of office supplies and communicate restocking needs.<br>• Coordinate with property management for maintenance requests and office-related needs.<br>• Arrange food and beverages for team meetings and events.<br>• Manage scheduling tasks, including setting meetings and organizing calendars.<br>• Assist with general clerical duties such as filing and document management.<br>• Answer inbound calls and direct them appropriately.<br>• Utilize accounting and CRM software to support billing and administrative functions.<br>• Maintain an organized workspace.<br>• Provide additional administrative support as needed to ensure smooth office operations.
  • 2026-01-02T17:03:38Z
Office Assistant
  • La Palma, CA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • <p>Job Title: Office Assistant (Short-Term Audit Support)</p><p>Duration: 2–3 Day Project</p><p>Location: On-site—La Palma, 90623</p><p>Start: ASAP</p><p>Overview:</p><p>Our client is seeking a reliable Office Assistant to support a short-term audit project. This individual will act as a witness during audit activities and provide light organizational and coordination support to help facilitate the process with the internal team.</p><p>Key Responsibilities:</p><p>• Act as a witness during scheduled audit activities</p><p>• Lightly organize documents and materials related to the audit</p><p>• Coordinate and facilitate basic audit logistics with internal staff</p><p>• Provide general office and administrative support as needed</p><p>• Maintain professionalism and discretion throughout the project</p><p><br></p><p>Pay Rate- $20-$23/ HR</p>
  • 2026-01-08T18:28:42Z
Office Assistant
  • Los Angeles, CA
  • onsite
  • Contract / Temporary to Hire
  • 25.00 - 40.00 USD / Hourly
  • We are looking for a detail-oriented and organized Office Assistant to join our team in Los Angeles, California. This Contract to permanent position offers an excellent opportunity to support daily operations and ensure the smooth functioning of administrative tasks. The ideal candidate will have a proactive approach to managing clerical duties, data entry, and correspondence.<br><br>Responsibilities:<br>• Perform a variety of administrative and clerical tasks, including data entry, report preparation, and document management.<br>• Compile and analyze statistical data to create reports in various formats, such as spreadsheets, graphs, or narratives.<br>• Organize and distribute mail, maintain general files, and ensure workspaces are neat and well-stocked.<br>• Assist in creating correspondence and reports independently, without requiring supervisor attention.<br>• Scan, fax, bind, and distribute documents, reports, and proposals as needed.<br>• Verify data accuracy by cross-checking supplier invoices and other records.<br>• Represent the supervisor at meetings or project-related events when necessary.<br>• Support outreach initiatives for business programs and exclusivity efforts.<br>• Collaborate with team members and stakeholders to drive organizational goals.<br>• Handle additional responsibilities as assigned to meet operational needs.
  • 2025-12-29T18:39:10Z
Front Desk Receptionist
  • Valley Center, CA
  • onsite
  • Temporary
  • 22.50 - 25.50 USD / Hourly
  • <p>A healthcare organization in Valley Center is seeking a welcoming and detail-oriented <strong>Front Desk Receptionist</strong> to support patient-facing operations. This role is essential in creating a positive first impression while ensuring smooth administrative flow within the office. The Front Desk Receptionist will manage patient check-in, scheduling, and administrative support while maintaining a professional and compassionate environment. This role requires strong communication skills, organization, and discretion.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients and visitors in a friendly and professional manner</li><li>Manage phone calls, messages, and appointment scheduling</li><li>Verify patient information and maintain accurate records</li><li>Collect copays and process basic transactions</li><li>Coordinate with clinical and administrative staff</li><li>Maintain a clean and organized front desk area</li><li>Support filing, scanning, and general office tasks</li><li>Ensure compliance with patient privacy and confidentiality standards</li></ul>
  • 2026-01-12T17:53:53Z
Administrative Assistant
  • Newport Beach, CA
  • onsite
  • Temporary
  • 18.21 - 21.09 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
  • 2026-01-03T00:38:50Z
Medical Front Office
  • Los Angeles, CA
  • onsite
  • Contract / Temporary to Hire
  • 20.03 - 25.13 USD / Hourly
  • <p>Our healthcare team in Los Angeles is seeking an experienced Medical Front Office Clerk who is fluent in both Spanish and English. The ideal candidate will have at least 2 years of hands-on experience in a medical office setting and be committed to delivering excellent patient service in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients in person and via phone, ensuring a positive and welcoming experience</li><li>Schedule appointments and manage patient flow efficiently</li><li>Verify insurance, process patient registrations, and handle billing inquiries</li><li>Maintain accurate patient records and update information in the EMR system</li><li>Coordinate with physicians, nurses, and other staff to support daily operations</li><li>Address patient questions or concerns in both Spanish and English</li><li>Handle confidential information appropriately and comply with HIPAA regulations</li></ul><p><br></p>
  • 2026-01-05T17:04:13Z
Administrative Assistant
  • Costa Mesa, CA
  • onsite
  • Temporary
  • 22.80 - 26.40 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Costa Mesa, California. This role requires a proactive individual who can efficiently manage administrative tasks while supporting the daily operations of our office. The position offers an excellent opportunity to contribute to various projects and ensure seamless office functionality.<br><br>Responsibilities:<br>• Manage the scanning and copying of documents as required, ensuring all files are accurately processed and stored.<br>• Handle incoming and outgoing mail, including sorting, delivery, and certified mail logs.<br>• Organize and distribute office materials to appropriate recipients.<br>• Upload and maintain documents within systems such as DocuWare and PE.<br>• Assist with setting up and clearing food arrangements for meetings and events.<br>• Support general office projects and administrative tasks as needed.<br>• Maintain schedules and appointments using calendar management tools.<br>• Ensure the smooth operation of office supplies and equipment.
  • 2026-01-09T21:34:04Z
Administrative Assistant
  • Culver City, CA
  • onsite
  • Temporary
  • 23.75 - 25.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to provide contract support for a two-week contract position in Culver City, California. This role involves assisting with a variety of administrative tasks to ensure smooth daily operations, including supporting property management functions and handling tenant-related inquiries. The position is ideal for someone with experience in property management or homeowners associations, though experienced administrative professionals are encouraged to apply.<br><br>Responsibilities:<br>• Perform data entry, organize files, and maintain an orderly office environment.<br>• Handle incoming and outgoing mail, as well as manage deliveries efficiently.<br>• Schedule and coordinate vendor services and maintenance activities.<br>• Assist with property inspections and oversee maintenance-related tasks.<br>• Address tenant inquiries and resolve issues promptly and professionally.<br>• Organize and maintain accurate records related to administrative and property management activities.<br>• Support meeting coordination and ensure timely communication with stakeholders.<br>• Collaborate with vendors to ensure smooth and timely service deliveries.<br>• Provide general administrative support to ensure seamless daily operations.
  • 2026-01-09T21:49:02Z
Human Resources Assistant
  • Vista, CA
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>A well-established nursery in Vista is looking for a bilingual <strong>HR Assistant</strong> to provide comprehensive HR and administrative support. This role is ideal for someone organized, detail-oriented, and comfortable supporting both operational and employee-related HR functions in a family-focused environment. The HR Assistant will serve as the HR liaison for staff members, assisting with onboarding, documentation, scheduling, and reporting. This role requires strong communication skills, professionalism, and an ability to support a diverse workforce.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and maintain personnel files, contracts, and HR documentation</li><li>Support bilingual communication between staff, management, and parents</li><li>Assist with onboarding, benefits administration, and compliance documentation</li><li>Track employee attendance, certifications, and training schedules</li><li>Prepare HR reports, spreadsheets, and tracking tools for management</li><li>Coordinate calendars, meetings, and HR-related events</li><li>Support general office administration, including correspondence and filing</li><li>Contribute to process improvements to enhance efficiency and staff satisfaction</li></ul>
  • 2026-01-08T22:54:11Z
Office Assistant OneCard Office LMU
  • Los Angeles, CA
  • onsite
  • Temporary
  • 30.00 - 45.00 USD / Hourly
  • <p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
  • 2025-12-16T18:14:13Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Contract / Temporary to Hire
  • 22.00 - 25.00 USD / Hourly
  • <p>Robert Half is looking for a detail-oriented Administrative Assistant to join a health and wellness company based in West Los Angeles. This is a contract to hire position that provides an excellent opportunity to engage in a variety of administrative and operational tasks while contributing to the success of a client focused organization. The role is onsite and the hours are 7am-3pm Monday-Friday (with some flexibility). A candidate with excellent customer service skills who thrives working with clients would do great in this role! </p><p><br></p><p>Responsibilities:</p><p>• Manage office schedules and calendars using Outlook, ensuring smooth day-to-day operations.</p><p>• Process and fulfill online orders, including preparing shipping labels and handling specific shipment requirements such as overnight deliveries with special packaging.</p><p>• Order supplies, oversee inventory levels, and ensure timely restocking of personalized supplement packs.</p><p>• Handle general administrative and operational tasks to support the company’s ongoing needs.</p><p>• Provide support with social media platforms and basic content-related tasks to enhance the company’s online presence.</p>
  • 2026-01-06T00:34:04Z
HR Assistant
  • Irwindale, CA
  • remote
  • Contract / Temporary to Hire
  • 20.00 - 23.00 USD / Hourly
  • <p>We are seeking a detail-oriented HR Assistant for a temp-to-hire opportunity in Irwindale, CA. The ideal candidate will have human resources administrative experience along with basic accounting knowledge to support HR and payroll-related functions. This role plays a key part in maintaining accurate records, supporting employees, and assisting with day-to-day HR and accounting processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with daily HR administrative functions, including employee onboarding, offboarding, and personnel file maintenance</li><li>Support recruitment efforts by scheduling interviews, coordinating paperwork, and tracking candidates</li><li>Maintain HR records, employee data, and confidential files in compliance with company policies</li><li>Assist with timekeeping, payroll preparation, and benefits administration</li><li>Provide support with basic accounting tasks such as invoice processing, expense reports, and data entry</li><li>Coordinate with accounting or payroll departments to ensure accurate employee compensation and records</li><li>Respond to employee inquiries regarding HR policies, procedures, and general employment questions</li><li>Support compliance with federal, state, and local employment regulations</li><li>Perform general office and administrative duties as needed</li></ul><p><br></p>
  • 2025-12-31T18:58:57Z
Administrative Coordinator
  • Commerce, CA
  • onsite
  • Temporary
  • 24.00 - 27.00 USD / Hourly
  • <p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> •  Assigning technicians to work orders.</p><p> •  Reviewing hours worked before submission to payroll.</p><p> •  Scheduling work with the client</p><p> •  Maintain key access for the client sites</p><p> •  Running reports for labor, variance report projects and others</p><p> •  Maintain the office the office, answer general employee questions, </p><p> •  Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1.  Improve Internal and External Client Satisfaction</p><p> 2.  Reduce Time from order receipt to Ready to Schedule</p><p> 3.  Reduce Time to Close Orders</p><p> 4.  Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> •  Strong team management experience</p><p> •  Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> •  Strong interpersonal skills, excellent written and verbal communication.</p><p> •  Ability to adjust quickly to new processes and procedures.</p><p> •  Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> •  Ability to interface effectively at all levels internally and with clients.</p>
  • 2025-12-10T22:18:50Z
Receptionist
  • El Segundo, CA
  • onsite
  • Temporary
  • 17.41 - 20.16 USD / Hourly
  • We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in El Segundo, California. This role requires a detail-oriented individual to manage front desk operations and provide support to various administrative tasks. The ideal candidate will have strong communication skills and the ability to multitask effectively in a dynamic office environment.<br><br>Responsibilities:<br>• Welcome visitors and clients, ensuring a friendly and attentive first impression.<br>• Answer and direct incoming phone calls to the appropriate departments.<br>• Maintain a clean and organized reception area.<br>• Assist with scheduling and coordinating meetings, including preparation of meeting spaces.<br>• Manage timelines for administrative tasks and ensure deadlines are met.<br>• Provide support for construction project documentation and scanning.<br>• Monitor office supplies and coordinate orders when necessary.<br>• Collaborate with team members to maintain master schedules for ongoing projects.<br>• Handle incoming and outgoing mail and packages efficiently.<br>• Perform other duties as assigned to support daily office operations.
  • 2026-01-13T00:24:01Z
Administrative Assistant
  • Camarillo, CA
  • onsite
  • Temporary
  • 21.85 - 25.30 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to join our team in Camarillo, California. In this long-term contract role, you will play a vital part in supporting daily operations and ensuring seamless client interactions. This position offers an excellent opportunity to contribute to a detail-oriented environment and refine your administrative skills.<br><br>Responsibilities:<br>• Coordinate scheduling for client appointments and maintain accurate calendars for staff and partners.<br>• Oversee the organization and upkeep of physical and digital client files, adhering to confidentiality protocols.<br>• Draft and prepare engagement letters, onboarding packages, and client communications.<br>• Manage the documentation and workflow processes, including scanning, organizing, and uploading tax and financial documents.<br>• Track the progress of tax returns, audits, and accounting projects to ensure timely completion.<br>• Facilitate the routing of documents for reviews, signatures, and final delivery to clients.<br>• Provide support for electronic filing processes and maintain records of filing confirmations.<br>• Answer inbound calls and assist with receptionist duties, ensuring a welcoming and detail-oriented experience for clients.<br>• Perform accurate data entry tasks to support office operations.
  • 2026-01-07T23:04:01Z
Administrative Assistant
  • Sherman Oaks, CA
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our client's team on a contract basis in Sherman Oaks, California. In this role, you will play a key part in supporting their department by handling administrative tasks and ensuring accuracy in project-related documentation. This position offers the opportunity to contribute to the success of our projects while utilizing your organizational and data management skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support.</p><p>• Review and verify construction draw requests, including labor and material billing documents, ensuring all information is accurate.</p><p>• Assist in gathering and vetting construction-related documentation from borrowers for review and approval.</p><p>• Track and input invoices for various projects to ensure expenses remain aligned with budgets.</p><p>• Maintain organized records and ensure timely updates on project-related administrative tasks.</p><p>• Collaborate with team members to ensure smooth execution of department workflows.</p><p>• Support data entry tasks to maintain consistency and accuracy within project files.</p>
  • 2026-01-09T16:38:41Z
Escrow Administrative Assistant
  • Irvine, CA
  • onsite
  • Contract / Temporary to Hire
  • 26.60 - 30.80 USD / Hourly
  • We are looking for a dedicated Escrow Administrative Assistant to support our escrow operations in Irvine, California. In this role, you will assist escrow officers and teams by managing administrative tasks that ensure smooth real estate transactions, from initial file preparation to final closing. This is a Contract position with the potential for long-term employment and requires exceptional organizational skills, attention to detail, and a strong ability to handle multiple priorities in a dynamic environment.<br><br>Responsibilities:<br>• Assist escrow officers with opening, maintaining, and closing escrow files to ensure seamless transactions.<br>• Prepare and review essential documents, including escrow instructions, title paperwork, and closing statements.<br>• Coordinate communication between buyers, sellers, lenders, real estate agents, and other involved parties.<br>• Schedule and organize meetings, appointments, and document signings to facilitate timely closings.<br>• Perform data entry and maintain accurate transaction records using electronic platforms.<br>• Respond promptly to client inquiries and provide updates on transaction status.<br>• Ensure compliance with company policies and legal regulations throughout the escrow process.<br>• Contribute to process enhancements and adopt digital workflow tools to improve efficiency.<br>• Handle general administrative tasks such as filing, scanning, and correspondence.<br>• Deliver exceptional customer service to create a positive experience for all clients.
  • 2026-01-10T02:34:42Z
Admin Assistant - Asset Management
  • El Segundo, CA
  • onsite
  • Temporary
  • 21.00 - 25.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our Asset Management team on a contract basis. In this role, you will support daily operations within the Asset Management and Operations Department, focusing on administrative tasks related to property management and real estate agreements. This position is based in El Segundo, California and is full time onsite. </p><p><br></p><p>Responsibilities:</p><p>• Organize, scan, and distribute department mail while uploading relevant documents into the internal database.</p><p>• Prepare and send various tenant documents such as welcome letters, easements, and payment redirection forms.</p><p>• Facilitate the execution and notarization of legal documents, ensuring completion and accurate record-keeping.</p><p>• Respond to inquiries from property owners and tenants by conducting research such as title searches and document retrievals.</p><p>• Assist in updating and maintaining the department’s internal database and support short-term projects as needed.</p><p>• Review site-specific documentation to verify accuracy and completeness.</p><p>• Provide attentive and high-quality customer service to both internal and external stakeholders.</p><p>• Offer front desk coverage during designated breaks and assist with general office tasks.</p><p>• Perform additional duties as assigned to support the team’s objectives.</p>
  • 2026-01-06T17:38:41Z
Office Services Associate
  • Los Angeles, CA
  • onsite
  • Temporary
  • 20.00 - 20.00 USD / Hourly
  • <p>Our client is seeking a dedicated <strong>Office Services Associate</strong> to deliver essential back-office support services to teams and clients in a fast-paced detail-oriented environment. The successful candidate will manage daily services including reprographics, copy, and mail functions in both physical and digital formats, while providing support across hospitality, facilities, audio/visual, reception, and additional service lines as needed. This is a contract role ideal for a reliable, detail-oriented professional who excels at multitasking and client interaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Sort and distribute incoming and interoffice mail.</li><li>Make photocopies and deliver finished project according to schedule. Assist with trouble shooting technical problems with copiers.</li><li>Meters mail and packages for delivery to post office/mailbox.</li><li>Fill supply requests.</li><li>Stock, organize and clean supply rooms and pantries.</li><li>Conference room set up and clean up, including monitoring conference room schedule.</li><li>Back up for Receptionist – greet visitors, answer telephone screen and direct calls, reserve conference rooms.</li><li>Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.</li><li>Other administrative responsibilities as requested.</li></ul>
  • 2026-01-12T19:38:46Z
Receptionist
  • Downey, CA
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented and organized Receptionist to join our team on a part-time contract basis in Downey, California. This role involves providing excellent customer service and ensuring smooth front-office operations. The position requires a commitment to maintaining a welcoming environment while managing multi-line phone systems and handling incoming calls.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive first impression.<br>• Manage and operate a multi-line phone system, directing calls to the appropriate parties.<br>• Handle inbound calls efficiently while maintaining a courteous manner.<br>• Maintain an organized reception area to uphold a detail-oriented atmosphere.<br>• Assist with administrative tasks as needed, such as scheduling and document management.<br>• Provide clear and accurate information to callers and visitors.<br>• Coordinate communication between departments and external contacts.<br>• Ensure timely and courteous responses to inquiries.<br>• Monitor and manage the switchboard system for up to 10 phone lines.<br>• Support the team with additional tasks as required.
  • 2026-01-09T16:58:40Z
Office Services Associate
  • Los Angeles, CA
  • onsite
  • Temporary
  • 19.00 - 20.00 USD / Hourly
  • <p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job qualifications </p><p> - High school diploma or equivalent. </p><p> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. </p><p> - Skilled in the use of mail phone email digital reprographics and mail equipment. </p><p> - Familiar with general back office procedures to meet and maintain client satisfaction. </p><p> - Proven customer service skills are required in order to create maintain and enhance customer relationships. </p><p> - Good written and verbal communication skills including professional telephone and email etiquette. </p><p> - Attention to detail with good organizational skills. </p><p> - Must be able to meet deadlines and complete all projects in a timely manner. </p><p> - Ability to handle sensitive and/or confidential documents and information. </p><p> - Able to make independent decisions that conform to business needs and policy. </p><p> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. </p><p> - Must work well in a team environment. </p><p> - Must be able to interact effectively with multi-functional and diverse backgrounds. </p><p> - Ability to work in a fast-paced environment. </p><p> - Must be self-motivated with positive can-do attitude. </p><p><br></p><p> Supervision </p><p> - Number and titles of direct reports if any: n/a </p><p> - Received: Lead Office Services Associate Supervisor Manager Director </p><p><br></p><p> Job relationships </p><p> - Internal: This position works closely with the Office Services team </p><p> - External: Clients </p><p><br></p><p> Working conditions </p><p> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...</p>
  • 2026-01-08T14:04:44Z
Accounting Clerk
  • Los Angeles, CA
  • onsite
  • Temporary
  • 18.00 - 23.00 USD / Hourly
  • <p>We are looking for a detail-oriented <strong>Accounting Clerk. </strong>This role is responsible for performing a variety of accounting and clerical tasks to support the organization’s financial operations. The ideal candidate will have strong organizational skills, accuracy, and the ability to work in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with accounts payable and accounts receivable transactions.</li><li>Prepare and maintain accurate financial records and reports.</li><li>Assist with bank reconciliations and general ledger postings.</li><li>Verify and match invoices, purchase orders, and receipts.</li><li>Respond to vendor and internal inquiries regarding payments and billing.</li><li>Perform data entry and maintain filing systems for accounting documents.</li></ul><p><br></p>
  • 2026-01-12T17:39:36Z
Administrative Assistant - Bilingual
  • Vista, CA
  • onsite
  • Temporary
  • 24.00 - 26.00 USD / Hourly
  • <p>A respected healthcare organization in Vista is seeking a <strong>Bilingual Administrative Assistant (Spanish/English)</strong> to support daily administrative operations while serving as a key point of contact for patients, staff, and external partners. This role is ideal for someone who enjoys helping others, thrives in a structured environment, and takes pride in being highly organized and dependable. You will play an essential role in keeping the office running smoothly while supporting a diverse patient population.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to clinical and non-clinical teams</li><li>Greet patients and visitors in a professional, welcoming manner</li><li>Answer and route phone calls in both English and Spanish</li><li>Schedule appointments and coordinate calendars</li><li>Prepare, organize, and maintain office documents and records</li><li>Assist with patient forms, correspondence, and general inquiries</li><li>Support internal communication between departments</li><li>Maintain office organization, supply levels, and shared workspaces</li></ul>
  • 2026-01-02T20:44:12Z
Accounting Clerk
  • Ontario, CA
  • onsite
  • Permanent
  • 60000.00 - 67500.00 USD / Yearly
  • We are looking for a detail-oriented Accounting Clerk to join our team in Ontario, California. This role requires someone with strong organizational abilities to handle a variety of accounting tasks in a small office environment. You will play a vital role in ensuring accurate financial record-keeping and smooth communication with field crews and external customers.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, ensuring accuracy and timeliness.<br>• Perform detailed data entry tasks to maintain and update financial records.<br>• Process invoices and ensure proper documentation for payment purposes.<br>• Handle lien releases and associated documentation in compliance with industry standards.<br>• Communicate with customers to gather required documents for payment processing.<br>• Assist the Area Manager with contract reviews and related administrative tasks.<br>• Open and process mail, ensuring proper distribution and follow-up.<br>• Support the office's day-to-day operations with flexibility and adaptability.<br>• Utilize advanced Excel skills for financial analysis and reporting.<br>• Collaborate with field crews and other team members to maintain a cohesive workflow.
  • 2025-12-30T16:53:44Z
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