52 results for Front Desk Coordinator in Los Angeles Ca
Front Desk Coordinator<p>We are in search of a Front Desk Coordinator to join our a financial firm located in Irvine, California. The role is 100% on-site and offers a contract to permanent employment opportunity. As a Front Desk Coordinator, you would be expected to deliver exceptional service to clients, manage multiple projects, and handle a variety of day-to-day office tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the provision of excellent customer service by greeting and assisting clients and employees.</p><p>• Handle the management and distribution of parking validation.</p><p>• Sort and distribute all incoming mail, stamping with the received date, and preparing all outgoing mail for pickup.</p><p>• Prepare and distribute incoming UPS shipments and ensure the readiness of outgoing ones.</p><p>• Maintain a clean and stocked kitchen area, managing coffee stations, trash/recycling, dishes, and beverage refills.</p><p>• Coordinate and order catering for various meetings and events.</p><p>• Keep track and order office supply inventory as needed.</p><p>• Perform administrative tasks as directed.</p>Front Desk CoordinatorWe are offering a long term contract employment opportunity for a Front Desk Coordinator in the property management sector, based in Long Beach, California. This role involves a variety of duties, including phone operations, customer service, and maintenance management.<br><br>Responsibilities:<br>• Manage phone coverage, routing calls to the correct departments and handling high volumes of phone traffic<br>• Process rent payments, ensuring accuracy and efficiency<br>• Provide top-notch customer service, assisting clients and residents both over the phone and in person<br>• Handle maintenance requests, from creation and processing of work orders to scheduling<br>• Perform data entry tasks, updating rental sheets and organizing reports<br>• Assist various departments with miscellaneous tasks as needed<br>• Comply with all applicable regulatory standards within the property management industry<br>• Maintain strong client and tenant relationships, addressing emergencies and inquiries promptly<br>• Keep the front desk area clean and organized to ensure an efficient working environment<br>• Carry out basic office duties, such as filing, mailing, and receipt writing.Front Desk Coordinator<p>We’re working with a client in Playa Vista who are looking for a Front Desk Coordinator to support their team. You’ll provide customer service, answer calls, order supplies, sign for packages and provide clerical support to a small team. This is long term contract role paying between $19-$21 per hour. </p>Medical Front Desk Coordinator<p>We are seeking a highly organized, friendly, and detail-oriented <strong>Medical Front Desk Coordinator</strong> to join our healthcare team. The ideal candidate must have experience using <strong>Epic</strong> electronic medical records (EMR) software and extensive knowledge of <strong>insurance verification processes</strong>. You will be the first point of contact for patients, responsible for creating a welcoming and efficient experience while ensuring smooth administrative operations at the front desk.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li><strong>Patient Interaction</strong>: Greet patients warmly and manage check-ins/check-outs to provide an exceptional experience.</li><li><strong>Scheduling</strong>: Utilize <strong>Epic</strong> EMR to schedule and update patient appointments efficiently.</li><li><strong>Insurance Verification</strong>: Verify patient insurance coverage, eligibility, co-pays, and deductibles prior to appointments.</li><li><strong>Records Management</strong>: Use <strong>Epic</strong> to maintain accurate patient records, update demographics, and ensure data is compliant with HIPAA regulations.</li><li><strong>Billing Support</strong>: Assist with collecting payments, explaining billing information, and addressing insurance-related questions.</li><li><strong>Communication</strong>: Answer phone calls professionally, responding to patient inquiries or directing them to the appropriate department.</li><li><strong>Collaboration</strong>: Work closely with medical staff, billing departments, and other team members to ensure operational efficiency.</li><li><strong>Administrative Duties</strong>: Handle general front desk tasks, such as managing emails, maintaining the office’s cleanliness, and ordering supplies.</li></ul><p><br></p>Front Desk Coordinator<p>We are offering a permanent employment opportunity for a Front Desk Coordinator in the Healthcare and Social Assistance sector, located in Fountain Valley, California. This role involves a range of administrative and customer service tasks in a busy medical office setting.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process patient demographic information including phone, insurance, address, reason for appointment, and referral source.</p><p>• Manage high volume of incoming and outgoing calls, ensuring all inquiries are resolved efficiently and professionally.</p><p>• Maintain and organize patient records, ensuring all data is up-to-date and easily accessible.</p><p>• Utilize Microsoft Excel, Outlook, and Word to manage tasks and communicate effectively within the team.</p><p>• Provide excellent customer service, addressing patient inquiries and concerns in a timely and compassionate manner.</p><p>• Utilize basic medical terminology in daily communications and tasks.</p><p>• Assist with scheduling interviews and processing resumes as needed.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p><p>• Utilize multi-line phone system to manage calls and inquiries.</p><p>• Work in a high-traffic environment, managing multiple tasks and prioritizing effectively.</p>Front Coordinator Corodinator<p>We are seeking a dynamic and customer-focused Bilingual Spanish Front Desk Coordinator to join our team in Commerce, CA! As the first point of contact for our company, you will play a key role in creating a welcoming atmosphere and ensuring smooth front desk operations. This role is ideal for someone who thrives in a fast-paced environment, has exceptional communication skills, and can seamlessly switch between English and Spanish.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and employees in a friendly and professional manner.</li><li>Answer and direct phone calls, taking detailed messages when necessary.</li><li>Manage scheduling and coordinate appointments, ensuring optimal use of company resources.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain an organized and tidy front desk and reception area.</li><li>Provide administrative support, including data entry, filing, and maintaining office supplies inventory.</li><li>Assist with translating documents and communications between English and Spanish.</li><li>Coordinate with various departments to ensure efficient office operations.</li><li>Address and resolve basic customer inquiries and concerns promptly.</li></ul><p><br></p>Receptionist<p>Job Title: Entry-Level Receptionist – Private Equity Firm</p><p><br></p><p>Location: Santa Monica, Monday-Friday 9-6.</p><p><br></p><p>Employment Type: Full-Time</p><p><br></p><p>Salary: $50-$60K</p><p><br></p><p>About the Company: Join a dynamic and fast-paced private equity firm that specializes in helping companies grow and succeed through strategic investments. We are looking for a professional, motivated, and organized individual to serve as the first point of contact for our company. This is an exceptional opportunity to gain exposure to the private equity industry while building valuable administrative skills in a prestigious and growth-oriented environment.</p><p><br></p><p>Position Overview: The Entry-Level Receptionist will provide exceptional front-desk support, ensuring the professional, welcoming, and efficient operation of our reception area. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate a high level of discretion and professionalism when handling sensitive information and interactions with high-profile clients and internal stakeholders.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>Front Desk Management:</p><p><br></p><p>Serve as the first point of contact for visitors, clients, and vendors, offering a warm and professional welcome.</p><p>Answer, screen, and direct incoming phone calls promptly and professionally.</p><p>Manage and maintain a well-organized and tidy reception area.</p><p>Administrative Support:</p><p><br></p><p>Coordinate and schedule meetings, bookings, and conference room calendars as needed.</p><p>Assist with shipping, mailing, and receiving deliveries and documents.</p><p>Maintain and order office supplies to ensure efficient daily operations.</p><p>Visitor Support:</p><p><br></p><p>Facilitate check-ins for visitors and arrange visitor access cards, ensuring security protocols are followed.</p><p>Coordinate visitor amenities such as refreshments and assist with meeting setup as needed.</p><p>Collaboration:</p><p><br></p><p>Provide clerical support for various departments, including filing, data entry, and scanning.</p><p>Assist the Office Manager and Executive Assistants with ad hoc administrative duties or special projects.</p><p>Build relationships with building management and vendors to handle facility-related requests.</p><p>Confidentiality and Professionalism:</p><p><br></p><p>Handle sensitive client and business information with discretion.</p><p><br></p><p><strong><u>Requirements:</u></strong></p><p>Education and Experience:</p><p>bachelor’s degree is required, and the candidate must have a 2.5 GPA or higher</p><p>administrative experience, ideally in a professional services or financial environment.</p><p><br></p><p><strong><u>Skills and Qualities:</u></strong></p><p><br></p><p>Exceptional interpersonal and communication skills (both written and verbal).</p><p>Strong organizational skills with superb attention to detail and accuracy.</p><p>Proficiency in MS Office Suite, including Word, Excel, and Outlook.</p><p>Ability to multitask and prioritize responsibilities in a dynamic, fast-paced environment.</p><p>A polished and professional demeanor and appearance.</p><p>Additional Requirements:</p>Front Desk Coordinator<p>We are seeking a Front Desk Coordinator to support one of our clients in Playa Vista. You'll be responsible for greeting guests and vendors, mailroom operations and restocking office supplies. </p>Medical Front Desk Specialist<p>We are offering a contract to hire employment opportunity for a Medical Front Desk Specialist in the Irvine, California area. This role falls within the healthcare industry and will be located at a newly established clinic. As a Medical Front Desk Specialist, you will be responsible for coordinating patient care, managing check-in/out processes, and scheduling procedures. Your role will also involve liaising with billing and preauthorization departments and handling insurance benefit checks.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the check-in and check-out procedures for patients</p><p>• Schedule medical procedures and arrange follow-up appointments</p><p>• Liaise with billing and authorization departments to ensure seamless communication</p><p>• Process insurance benefit checks and handle related tasks</p><p>• Use the NextGen EHR system for data entry and patient record management</p><p>• Collaborate with the team to support the clinic's expansion efforts</p><p>• Provide exceptional patient care experiences</p><p>• Use Microsoft Office Suites and Microsoft Teams for administrative tasks</p><p>• Handle medical insurance billing and verification tasks</p><p>• Perform receptionist duties, including answering multi-line phone systems.</p>Medical Front Desk Specialist<p>We are offering a contract to permanent employment opportunity for a Medical Front Desk Specialist in the Irvine, California area. This role falls within the healthcare industry and will be located at a newly established clinic. As a Medical Front Desk Specialist, you will be responsible for coordinating patient care, managing check-in/out processes, and scheduling procedures. Your role will also involve liaising with billing and preauthorization departments and handling insurance benefit checks. </p><p> Responsibilities:</p><p>• Oversee the check-in and check-out procedures for patients • Schedule medical procedures and arrange follow-up appointments</p><p>• Liaise with billing and authorization departments to ensure seamless communication • Process insurance benefit checks and handle related tasks </p><p>• Use the NextGen EHR system for data entry and patient record management</p><p>• Collaborate with the team to support the clinic's expansion efforts • Provide exceptional patient care experiences </p><p>• Use Microsoft Office Suites and Microsoft Teams for administrative tasks • Handle medical insurance billing and verification tasks </p><p>• Perform receptionist duties, including answering multi-line phone systems.</p>Bilingual Receptionist<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p>Receptionist<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>Receptionist<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>Front Office Clerk<p>Our client is seeking a friendly and efficient <strong>Front Office Clerk</strong> to serve as the first point of contact for clients, customers, and visitors. The ideal candidate will be a professional multitasker with excellent communication skills who thrives in a customer-facing role.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet visitors and direct them to the appropriate company personnel.</li><li>Answer incoming calls, respond to inquiries, and redirect calls as necessary.</li><li>Manage the front desk area, maintaining a welcoming and organized space.</li><li>Perform basic clerical tasks such as filing, scanning, and mail distribution.</li><li>Assist team members with scheduling meetings and appointments as needed.</li><li>Provide general administrative support to various departments as requested.</li></ul>Receptionist<p><strong>Job Description:</strong></p><p>Provide high-level administrative support to a busy executive team in a dynamic corporate environment. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars and schedule meetings</li><li>Coordinate travel arrangements and itineraries</li><li>Prepare reports, presentations, and correspondence</li><li>Liaise with internal and external stakeholders</li><li>Handle confidential information with discretion</li><li>Willing to train and supervise during training period.</li></ul><p><br></p>Part Time Office Assistant<p>We are looking for a candidate who is open to working part time (9-1) as an Office Assistant in Culver City. The successful candidate will be working in the education sector, providing administrative support to a private school. This role involves interaction with students and parents and entails various clerical duties.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide excellent customer service to students and parents </p><p>• Conduct data entry tasks with precision </p><p>• Efficiently carry out scanning activities </p><p>• Organize and file documents systematically </p><p>• Handle various clerical duties as required </p><p>• Maintain the reception area and perform receptionist duties.</p>Office Services Coordinator<p>We are offering a permanent employment opportunity for an Office Services Coordinator in Irvine, CA. In this role, you will be part of our team, managing front-end customer service and various office functions. The position involves a wide range of tasks that change on a day-to-day basis, requiring flexibility and adaptability.</p><p><br></p><p>Responsibilities:</p><p>• Support administrative functions by coordinating on-site meetings, including booking conference rooms, arranging equipment, and managing catering needs.</p><p>• Deliver high-quality customer service, addressing inquiries or complaints from brokers and presenting information to internal groups.</p><p>• Handle incoming calls and visitors, directing them to the appropriate personnel.</p><p>• Ensure a well-maintained and client-ready office environment, providing general hospitality services.</p><p>• Manage mail distribution by receiving, sorting, and routing incoming mail.</p><p>• Maintain office supplies, troubleshoot missed deliveries, and request maintenance services for building and equipment.</p><p>• Assist in drafting reports and memos, and handling ad-hoc requests as needed.</p><p>• Work closely with the concierge to provide necessary services.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, in daily tasks.</p><p>• Follow defined procedures and processes to deliver output under guidance and supervision</p>ReceptionistWe are offering an opportunity for a Receptionist in the Waste, Refuse & Environmental Waste Management industry located in Azusa, California. As a Receptionist, you will be the first point of contact for our company, handling the flow of people through the business and ensuring that all receptionist responsibilities are completed accurately and delivered with high quality. Your duties will include offering administrative support across the organization, coordinating front-desk activities, and managing multi-line phone calls.<br><br>Responsibilities:<br>• Greet and welcome guests as they arrive at the office<br>• Direct visitors to the appropriate person and office<br>• Ensure reception area is tidy and presentable, with all necessary stationery and material<br>• Answer, screen, and forward incoming phone calls<br>• Maintain office security by following safety procedures and controlling access via the reception desk<br>• Order front office supplies and keep an inventory of stock<br>• Update calendars and schedule meetings<br>• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing<br>• Coordinate mail flow in and out of the office<br>• Keep updated records of office expenses and costsAdministrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. <br><br>Responsibilities:<br>• Setup and breakdown of conference rooms for various meetings and events<br>• Maintain cleanliness and organization of two pantries and kitchens<br>• Keep office supplies and toiletries well-stocked<br>• Occasionally cover reception duties during lunch hours and PTO<br>• Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings<br>• Adapt to changes and prioritize tasks efficiently and effectively<br>• Utilize good judgement and decision-making skills for event planning<br>• Maintain a detail oriented demeanor and presentation as this role is client-facing<br>• Be willing to learn and adapt to new tasks and responsibilities<br>• Document and track various office tasks and operations.Office Services AssociateWe are offering a short term contract employment opportunity for an Office Services Associate in Los Angeles, California, 90071, United States. This role is pivotal in ensuring seamless office operations, providing support for mail services, reprographics, print jobs, managing service requests for office equipment, and setting up workspaces for new hires. <br><br>Responsibilities:<br><br>• Handle incoming and outgoing mail, including sorting, distribution, and digital processing<br>• Perform tasks related to print and reprographics, ensuring high-quality output and meeting deadlines<br>• Prepare office spaces for new hires, including arranging necessary supplies and equipment<br>• Monitor and manage printing supplies and equipment, ensuring functionality and addressing service requests as needed<br>• Efficiently manage general office service requests, ensuring seamless day-to-day operations<br>• Provide light administrative support and contribute to maintaining a pleasant and productive office environment<br>• Utilize your skills in customer service, office functions, training, operations, and policy to effectively perform your duties<br>• Handle tasks related to answering inbound calls, supervising, presentations, hiring processes, scanning, and receptionist duties<br>• Troubleshoot issues related to facility, digital, communication skills, scanning documents, maintaining logs, and machinery<br>• Ensure quality assurance in printing, paper, and distribute faxes, utilizing your knowledge of R Code.Administrative AssistantWe are offering a long term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role primarily involves administrative tasks in a fast-paced environment, including attending to guests, handling mail, and managing office supplies.<br><br>Responsibilities:<br><br>• Greet and attend to guests at the front desk, ensuring a warm welcome and prompt attention to inquiries.<br>• Receive, sort, and distribute incoming mail to the appropriate recipients.<br>• Take responsibility for ordering office supplies and food to maintain a well-stocked and efficient workspace.<br>• Arrange and prepare conference rooms for meetings, including setting up necessary equipment and materials.<br>• Handle ad-hoc administrative tasks as needed to support the smooth operation of the office.<br>• Utilize Microsoft Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and communicate effectively.<br>• Answer inbound and outbound calls, providing excellent customer service to all callers.<br>• Perform data entry tasks, maintaining accuracy and attention to detail.<br>• Correspond via email professionally, responding to inquiries and communicating information as needed.<br>• Schedule appointments and meetings, ensuring efficient time management and avoidance of conflicts.Administrative Assistant<p><strong>Part-Time Receptionist – Property Management | Rancho Cucamonga, CA</strong></p><p>We are offering a <strong>long-term contract</strong> opportunity for a <strong>part-time</strong> <strong>Receptionist</strong> in the <strong>property management/real estate</strong> industry, based in <strong>Rancho Cucamonga, CA (91739)</strong>. This role provides <strong>administrative support</strong>, manages documentation, and ensures excellent customer service.</p><p>📍 <strong>Location:</strong> Rancho Cucamonga, CA (Onsite)</p><p>⏰ <strong>Schedule:</strong> Part-time M-F (20 hours)</p><p>👔 <strong>Environment:</strong> Professional</p><p><strong>Responsibilities:</strong></p><ul><li>Provide <strong>administrative support</strong> to the operations team.</li><li>Handle <strong>inbound/outbound calls</strong> and assist tenants, clients, and vendors.</li><li><strong>Manage records, data entry, and lease/document scanning.</strong></li><li>Distribute <strong>incoming mail</strong> and maintain office organization.</li><li>Assist with <strong>social media content</strong> for property listings and promotions.</li><li>Utilize <strong>Microsoft Office Suite</strong> (Excel, Outlook, PowerPoint, Word) for scheduling, emails, and reports.</li></ul><p><br></p>Receptionist<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Westlake Village, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 805-496-6443.</p><p><br></p><ul><li>Answer and direct phone calls in a polite and friendly manner</li><li>Welcome visitors in a warm and friendly manner, and answer any questions visitors have</li><li>Maintain reception area and all common areas in a clean and tidy manner at all times</li><li>Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</li><li>Keep detailed and accurate records of visitor requests and of calls received</li><li>Receive deliveries; sort and distribute incoming mail</li><li>Take inventory of supplies and restock as needed</li><li>Maintain the general office filing system</li></ul><p> </p>Office Specialist IIWe are looking for an Office Assistant to join our team in Anaheim, California. This role involves acting as a receptionist, handling a high volume of phone calls, scheduling appointments, and maintaining records. The successful candidate will also be responsible for typing various documents, maintaining calendars, and other clerical duties. <br><br>Responsibilities:<br><br>• Act as a receptionist, responding to inquiries, taking messages, and scheduling appointments.<br>• Handle a high volume of phone calls, screening inquiries efficiently.<br>• Type various documents such as forms, schedules, reports, lists, correspondence, manuscripts, and charts.<br>• Maintain accurate records, including confidential and privileged information.<br>• Compose routine correspondence and process outgoing mail.<br>• File materials and develop standard office filing systems for record storage and retrieval.<br>• Research and compile information for reports using various software.<br>• Keep track of the unit's purchases, budget accounts, and inventory; requisition office supplies as needed.<br>• Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.<br>• Post data to logs, lists, ledgers, follow-up files, and other records of the unit; check and compare records and documents for accuracy.<br>• Use Microsoft Office Suites, including Excel, Word, and Outlook to perform office functions and clerical duties. <br><br>Please note that this role offers a short term contract employment opportunity.Office Assistant<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>