53 results for Finance Administrative Assistant in Los Angeles, CA

Tax Administrative Assistant contract-to-permanent Administrative Assistant Opportunity – Tax Firm (Los Angeles, CA) We are currently seeking a detail-oriented and organized Administrative Assistant for a contract-to-permanent position at a well-established tax firm in Los Angeles, CA. This role offers the opportunity to support a dynamic team in the Financial Services industry and contribute to the smooth operation of our office with the potential for a permanent placement. Key Responsibilities: Serve as the first point of contact for clients, managing phone calls, emails, and in-person inquiries with professionalism. Schedule appointments for clients, ensuring tax preparers’ calendars are updated and follow-up actions are executed promptly. Organize and maintain client files, ensuring confidentiality and proper documentation standards are adhered to. Handle incoming and outgoing correspondence, including mail and email. Assist in creating materials for client interaction, ensuring clarity and accuracy. Manage office supply inventory, placing orders as needed to maintain a fully stocked and efficient workspace. Update and archive client files in compliance with company protocols and IRS regulations. Provide administrative support to accounting staff and assist with various projects as needed. Maintain a clean, organized office environment to ensure a productive and detail oriented setting. Handle office-related tasks, such as booking meeting rooms, coordinating catering for meetings, and organizing travel arrangements. Ensure adherence to firm policies and confidentiality standards regarding client data management.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the heart of Los Angeles, California. As an integral part of our team in the legal education sector, you will be tasked with managing various administrative duties, handling student communications, and providing exceptional customer service. Responsibilities: • Handle incoming student calls and provide necessary assistance • Efficiently process student applications • Schedule and manage appointment requests • Ensure prompt and accurate handling of mail • Assist in the use and management of Microsoft Office Suite • Provide high-quality customer service • Manage administrative duties as necessary.

Administrative Assistant Robert Half Legal is offering an exciting long term contract employment opportunity for the role of a Legal Administrative Assistant for our client located in Irvine, California. The role involves managing client cases, handling phone and email correspondence, and demonstrating proficiency with the Microsoft Suite. Responsibilities: <ul><li>Managing a constant caseload of requests for new documents and updates </li><li>Data entry, writing, and proofreading </li><li>Researching county-specific recording requirements </li><li>Formatting, printing, and shipping documents with proper signing instructions </li><li>Answering general inquiry calls and emails while providing exceptional customer service</li><li>Handling a variety of tasks and projects </li></ul>

Administrative Assistant Temporary Procurement Coordinator – Immediate OpeningWe are seeking a highly organized and detail-oriented Temp Procurement Coordinator to support our growing office. Reporting to the Senior Procurement Manager, this role will assist with purchasing and administrative tasks to ensure smooth procurement operations. Key Responsibilities:<ul><li>Assist in procuring interior furnishing packages.</li><li>Compile and assemble project care and maintenance manuals.</li><li>Update and maintain vendor information in the database.</li><li>Coordinate vendor follow-ups and order samples as needed.</li><li>Organize and maintain installation kits.</li><li>Perform additional administrative tasks as required.</li></ul>

Administrative Assistant We are currently seeking an organized Administrative Assistant to join a company that focuses on the corporate side of the entertainment industry. This role offers a variety of responsibilities including scanning, data entry, validating check numbers, indexing and organizing documents, filing, and preparing records for scanning. You’ll also identify and correct document errors, order departmental supplies, serve as the primary point of contact for vendors, and manage incoming phone calls.The ideal candidate will possess strong proficiency with the Microsoft Office Suite and exhibit exceptional attention to detail. Outstanding customer service skills are essential to thrive in this position. This opportunity comes with excellent perks, including free parking and a 35-hour work week, ensuring work-life balance. This is an ongoing contract position with the chance to go permanent and the position will start immediately! Do not miss the chance to grow your career in this unique and exciting environment.

Administrative assistant Job Description:We are seeking a detail-oriented and organized Administrative Assistant for a temp-to-hire opportunity in Azusa, CA. The ideal candidate will have strong Excel skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role supports various departments by handling administrative tasks, coordinating schedules, and assisting with reporting and data entry.Key Responsibilities:<ul><li>Provide administrative support to various departments, including scheduling, filing, and document preparation.</li><li>Handle data entry, report generation, and data analysis using Excel (Pivot Tables, VLOOKUP, Formulas, etc.).</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Maintain organized filing systems (both physical and electronic).</li><li>Assist with coordinating meetings, preparing meeting agendas, and taking minutes.</li><li>Manage office supplies and place orders as needed.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support other administrative tasks and projects as assigned.</li></ul>Schedule:<ul><li>Monday to Friday, standard business hours.</li></ul>Employment Type:<ul><li>Temp-to-Hire opportunity with potential for permanent placement based on performance and business needs.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team in the legal education sector based in Los Angeles, California. In this role, you will be tasked with handling a variety of administrative tasks, providing customer service, and utilizing your skills with Microsoft Office Suite. This role offers a short term contract employment opportunity. Responsibilities: • Attend to student calls and appointment requests, ensuring a high level of customer service • Assist with the handling and distribution of mail • Utilize Microsoft Office Suite to perform various administrative tasks • Coordinate scheduling for the team and handle changes as required • Process student applications and maintain accurate records.

Sr. Administrative Assistant A prominent organization in Vista, CA is looking to expand. Therefore, the company is on a search for an experienced and highly organized Senior Administrative Assistant. This is an amazing opportunity for someone who enjoys managing multiple administrative tasks, coordinating projects, and working alongside senior leadership. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing agendas.</li><li>Draft and edit correspondence, presentations, and reports ensuring accuracy and professionalism.</li><li>Coordinate travel arrangements, including booking flights, hotels, and creating detailed travel itineraries.</li><li>Act as the primary point of contact for internal and external communications related to the executive team.</li><li>Oversee special projects and ensure timely completion while maintaining quality standards.</li><li>Handle confidential information with discretion and maintain organized document management systems.</li><li>Assist with budget tracking, expense reporting, and vendor invoice processing.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team in Los Angeles, California. In this role, you will be supporting the project team with both administrative and accounting tasks. This position offers a contract to permanent employment opportunity in the industry. Responsibilities: • Manage day-to-day operations of the project site office • Administer subcontracts and ensure compliance with all associated construction documentation • Handle the processing of subcontractor and vendor invoices • Track equipment and maintain accurate records • Oversee union payroll uploads and documentation • Prepare client billings and maintain budget and cost control • Provide accounting support to the project team • Coordinate project-related tasks and activities.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Rancho Cucamonga, California. The chosen candidate will primarily support a construction-focused operations team, handling a variety of tasks from administrative support to customer service. Responsibilities: • Provide administrative support to the operations team, including managing documents and files. • Handle customer inquiries over the phone and ensure the provision of top-notch customer service. • Manage incoming communications, including mail, and oversee its prompt distribution. • Take up the responsibility of answering phone calls, addressing guest inquiries, and taking messages. • Maintain an active presence on social media platforms like Facebook and Instagram by creating and managing posts. • Carry out efficient data entry tasks and maintain an organized record of customer interactions. • Leverage software applications like Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to carry out daily tasks. • Schedule appointments and ensure smooth coordination within the team. • Handle inbound and outbound calls effectively and maintain a positive attitude while interacting with customers and team members. • Manage email correspondence with precision and professionalism.

Administrative Assistant We are excited to add a new Administrative Assistant to our team, based in Van Nuys, California. This role is a crucial component of our healthcare and social assistance industry, offering a contract to permanent employment opportunity. As an Administrative Assistant, you will be tasked with managing contracts and providing administrative support within our Managed Care Department. Responsibilities: • Overseeing all aspects of contract management, including organizing, reviewing, and updating managed care contracts according to established procedures and timelines. • Serving as the liaison between the Managed Care Department and other hospital departments to ensure contract compliance and implementation. • Guaranteeing the creation and maintenance of comprehensive records of contract terms, renewals, and expirations. • Working with the legal department to draft accurate and legal contracts. • Assisting in the negotiation process with managed care organizations when necessary. • Preparing for contract audits and performing other relevant administrative duties. • Utilizing specific software systems like Case Management Software, CompuLaw, LexisNexis, and Microsoft Excel to track and manage contracts. • Providing administrative support to the Managed Care team such as scheduling meetings, taking notes, organizing files, and handling phone calls. • Maintaining client relations, handling claim administration, and managing billing functions using the relevant consumer electronics.

Administrative Assistant We are offering a temporary employment opportunity in the public sector industry in Rolling Hills, California. The role is for an Administrative Assistant and will be situated on-site. Responsibilities:• Execute administrative duties effectively• Respond promptly and skillfully to queries• Maintain a high level of organization and attention to detail• Process and manage customer credit applications• Keep customer credit records precise and updated• Monitor customer accounts and act accordingly• Handle scanning projects effectively• Support the team in maintaining an efficient work environment.

Administrative Assistant A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, drafting letters and emails, filing, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 55k-70k. Experience working for a commercial real estate company is a huge plus!

Administrative Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Administrative Assistant We are in search of an Administrative Assistant to support our operations within the Telecom Services industry located in Pasadena, California. This role involves office management, executive assistance, departmental support, and various administrative tasks within a fast-paced, high-tech setting. It provides a contract to permanent employment opportunity. For immediate consideration email your resume and call 626-463-2031. Responsibilities:• Carry out efficient processing of invoices, expense reports, and purchase orders.• Conduct coordination with accounting to ensure punctual vendor payments and reimbursements.• Handle and maintain the company databases and filing systems.• Efficiently process and maintain accurate customer credit records.• Address and resolve customer inquiries and monitor customer accounts.• Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents.• Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services.• Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports.• Support HR with benefits enrollment and other administrative tasks.• Prepare and manage documents, presentations, and reports as required.• Support special projects as assigned, handling confidential information with discretion and professionalism.• Organize company events, conferences, and team-building activities.

Office Assistant We are on the hunt for a dedicated Office Assistant to join our team in Anaheim, California. As an Office Assistant, your primary function will be to provide administrative support to the Building Department, with a significant portion of your role involving phone communication. Responsibilities:• Handle a high volume of incoming calls, ensuring all inquiries are addressed promptly and professionally• Partner with another team member to manage call volumes efficiently• Follow up on voicemails to ensure customer queries are resolved• Schedule inspections and communicate available time slots to customers over the phone• Perform clerical tasks such as filing, scanning, and data entry• Utilize accounting software systems and CRM for maintaining accurate customer records• Develop proficiency in various computer programs relevant to the role.

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>

Executive Assistant We are seeking an Executive Assistant to join our team. This role offers a permanent employment opportunity in the non-profit industry, where you will primarily support our COO by managing their schedule, handling correspondence, and coordinating meetings. Responsibilities• Manage the COO's calendar, ensuring all appointments and meetings are scheduled and attended• Communicate effectively with internal and external stakeholders on behalf of the COO• Organize and facilitate conference calls and meetings, utilizing tools such as Cisco Webex Meetings• Manage and maintain accurate records using CRM systems• Handle all correspondence related to the COO's office, ensuring timely and appropriate responses• Use the Kronos Timekeeping System and ADP for various financial services tasks• Provide support at offsite meetings, board retreats, and other events as needed• Utilize Concur for travel and expense management• Ensure a strong service mindset is maintained, with attention to detail in all tasks• Adapt to occasional after-hours work as required by the COO's schedule.

Administrative Assistant A high-end country club located in West LA is looking for a bilingual Spanish Human Resources Assistant on a contract to full time basis. Job duties will be to provide administrative support to the Human Resources Department. This will include answering the phones, filing, scanning, data entry, updating employee records, conducting reference checks, and special administrative projects. A large part of the position will be Spanish translation of written documents. The country club offers room for growth, great benefits, and a very pleasant work environment. This is an in-office position and pay is up to $25/hr. Robert Half is looking for a candidate with excellent written and verbal communication skills with strong customer service skills. Our client provides free parking and free lunch daily!

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant in the Real Estate & Property industry. Based in Calabasas, California, the selected candidate will support our CFO with a variety of administrative tasks, ranging from managing schedules to facilitating interdepartmental collaboration. Responsibilities: • Accurately process and manage expense reports. • Maintain an organized and updated calendar, ensuring efficient time management. • Facilitate clear communication between the CFO's office, internal departments, and external organizations. • Assist in the preparation of confidential correspondence and communications. • Coordinate travel plans and itineraries. • Compile and distribute information and updates to team members and stakeholders as needed. • Manage projects from conception to completion, addressing and resolving issues promptly. • Track and monitor progress against business objectives and goals, providing regular updates to the CFO and key stakeholders. • Prioritize conflicting needs and manage tight deadlines effectively. • Perform other tasks as assigned.

Administrative Assistant We are offering a permanent employment opportunity for a bilingual Spanish Administrative Assistant in City of Industry, California. In this role, you will be involved in various administrative tasks in our insurance agency, such as processing client applications, maintaining comprehensive client records, and addressing client issues. Responsibilities• Accurately processing client insurance applications• Maintaining a comprehensive and up-to-date database of client records• Addressing and resolving client inquiries in a timely manner• Collaborating with management and underwriting to create optimal insurance quotes for clients• Assisting clients and potential clients through various communication platforms• Planning and executing marketing events and strategic growth projects• Developing and maintaining agency relations with partners, vendors, underwriting, and clients• Utilizing top tier technology to set, achieve and surpass personal and agency goals• Coordinating with the agency owner to enhance marketing, client management, and relationship skills• Managing client accounts and taking appropriate action based on account status.

Executive Assistant Job Summary:We are looking for an Executive Assistant to provide administrative support to senior leadership. This role requires excellent organization, attention to detail, and strong multitasking skills. The ideal candidate will be responsible for managing schedules, handling communications, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, and documents as needed.</li><li>Assist with organizing events, meetings, and office operations.</li><li>Maintain records, track expenses, and process invoices.</li><li>Serve as a liaison between departments and external contacts.</li><li>Perform general administrative duties, including filing and data entry.</li><li>Handle confidential information with discretion.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Responsibilities: • Setup and breakdown of conference rooms for various meetings and events • Maintain cleanliness and organization of two pantries and kitchens • Keep office supplies and toiletries well-stocked • Occasionally cover reception duties during lunch hours and PTO • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings • Adapt to changes and prioritize tasks efficiently and effectively • Utilize good judgement and decision-making skills for event planning • Maintain a detail oriented demeanor and presentation as this role is client-facing • Be willing to learn and adapt to new tasks and responsibilities • Document and track various office tasks and operations.

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.