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12 results for Facilities Coordinator in Los Angeles Ca

Facilities Coordinator 3 <p>We are offering a short-term contract employment opportunity for a Facilities Coordinator in Santa Monica, California. As a Facilities Coordinator, you will play a pivotal role in managing a team of multi-skilled operatives, fostering strong relationships with key stakeholders, landlords, and facilities vendors, and ensuring all tasks and financial management requirements are completed accurately and promptly.</p><p><br></p><p>Responsibilities:</p><p>• Foster strong relationships with key stakeholders, partners, landlords, managing agents, and facilities vendors</p><p>• Oversee and provide support to a team of multi-skilled operatives, ensuring their performance meets the required standards</p><p>• Assist in the procurement of vendors and services as necessary</p><p>• Ensure accurate and prompt management of purchase orders in the internal financial management platform</p><p>• Contribute to the implementation of property risk management programs and industry best practice operations</p><p>• Regularly conduct site inspections, assessments, audits, and ensure safety and building procedures are adhered to</p><p>• Assist with monthly accrual reports and monitor finance trackers</p><p>• Maintain premises in a neat and functional condition at all times</p><p>• Support the implementation and monitoring of disaster recovery and business continuity plans</p><p>• Follow established escalation procedures and incident reporting procedures</p><p>• Provide support for regular management reports and projects as required</p><p>• Strive to achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets</p> Office Manager <p>We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented professional with excellent communication skills and a knack for problem-solving. Interested applicants should call 805-496-2805 for more information about the role and how to apply. </p><p> </p><p>Responsibilities:</p><p>·        Administrative Management</p><p>·        Office Coordination</p><p>·        Financial Administration</p><p>·        Human Resources Support</p><p>·        Communication and Support</p> Office Manager <p>We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented professional with excellent communication skills and a knack for problem-solving. Interested applicants should call 818-703-8818 for more information about the role and how to apply. </p><p><br></p><p>·        Administrative Management</p><p>·        Office Coordination</p><p>·        Financial Administration</p><p>·        Human Resources Support</p><p>·        Communication and Support</p> Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Los Angeles, California. This role focuses on providing back office services in a dynamic and fast-paced environment. The Office Services Associate will be responsible for a variety of tasks including reprographics, mail services, and hospitality facilities support. <br><br>Responsibilities<br>• Provide reprographics and mail services in both physical and digital environments<br>• Support services in hospitality facilities, including event set-up and break-down, meal ordering, and inventory management<br>• Maintain accurate logs for all office services work<br>• Prioritize workflow and ensure all tasks are completed in a timely manner<br>• Troubleshoot basic equipment problems and place service calls when needed<br>• Handle sensitive and/or confidential documents and information with discretion<br>• Interact with clients in person, over the phone, or electronically, providing exceptional customer service<br>• Adhere to all policies and procedures, making independent decisions that align with business needs<br>• Perform Quality Assurance on own work and work of others<br>• Load machines with various paper toner supplies<br>• Communicate effectively with supervisor or client on job or deadline issues. Office Manager <p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>·        Leading overall office administration</p><p>·        Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>·        Evaluating and improving office production</p><p>·        Assisting in developing and revising office policies and procedure for improved work flow</p><p>·        Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p> Office Manager <p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>·        Leading overall office administration</p><p>·        Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>·        Evaluating and improving office production</p><p>·        Assisting in developing and revising office policies and procedure for improved work flow</p><p>·        Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p> Business Development Coordinator <p>We are seeking a Business/Operations Coordinator to join our team. Based in Los Angeles, California, this role will involve liaising with teams, handling client inquiries, and coordinating various logistics. As a Coordinator, you will be involved in various aspects of our operations, including the preparation of marketing materials, managing and being trained to become the resident Salesforce expert, administrative tasks, and maintaining office facilities. This role offers a long term contract employment opportunity with a possibility to become directly hired.</p><p><br></p><p>Responsibilities:</p><p>• Liaise with different teams and answer client inquiries about our services, filing procedures, and case administration.</p><p>• Ensure smooth logistics for in-person hearings by communicating with case managers and involved parties.</p><p>• Prepare and distribute marketing and presentational materials to promote our services.</p><p>• Coordinate logistics for various training programs, meetings, and events to ensure smooth execution.</p><p>• Manage administrative tasks on Salesforce.com, including user management, data entry, and customization of dashboards.</p><p>• Maintain strict confidentiality of case information in adherence to our information security and data privacy policies.</p><p>• Manage office facilities, including ordering supplies, scheduling maintenance of office equipment, and liaising with building management.</p><p>• Generate reports on Salesforce.com to track business development activities and client interactions.</p><p>• Demonstrate regular, reliable, and predictable job attendance to maintain a high level of productivity.</p><p>• Attend on-site and in-person meetings and training sessions to stay updated on company policies and procedures.</p> Property Administrator <p>We are seeking a Property Administrator to join our team in West Los Angeles. Previous experience in residential and property management is required. This role is onsite Monday through Friday from 8-5 and will last through the end of April, possibly longer as this is covering for a leave. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Accurately and efficiently process tenant applications</p><p>• Maintain precise records of each tenant</p><p>• Resolve tenant inquiries in a timely and detail-oriented manner</p><p>• Monitor tenant accounts and initiate appropriate actions</p><p>• Handle both electronic and manual bookkeeping functions</p><p>• Coordinate maintenance, upkeep, or reconditioning of the property as needed</p><p>• Manage daily operations, site staff, and vendors</p><p>• Purchase necessary supplies and equipment for the property</p><p>• Prepare and forward periodic inventory of building contents and property condition</p><p>• Assist with eviction of tenants in compliance with court orders</p><p>• Respond to emergency calls and situations as required</p><p>• Communicate and interact with residents individually or in groups as needed</p><p>• Travel frequently to outlying facilities in the performance of regular duties</p> Medical Staff Coordinator <p><strong>About Us:</strong></p><p>Our large hospital system is recognized as an industry leader in patient care, innovation, and medical excellence. With multiple hospitals and outpatient facilities across the region, we're committed to building healthier communities and making a lasting impact on the lives of those we serve. We are seeking a dedicated <strong>Medical Staff Coordinator</strong> to join our team, with a primary focus on the <strong>reappointment process for our growing network of medical professionals</strong>.</p><p>If you’re someone who thrives in a fast-paced, detail-oriented environment, has a knack for process optimization, and excels in managing credentialing workflows, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Reappointment Coordination:</strong> Oversee and manage the reappointment process for medical staff, ensuring compliance with hospital bylaws, credentialing standards, and regulatory requirements (e.g., Joint Commission, NCQA).</li><li><strong>Data Management:</strong> Maintain and update credentialing databases with timely and accurate records for all reappointments. This includes review and verification of licenses, certifications, CME credits, and ongoing training/documentation as required.</li><li><strong>Compliance Oversight:</strong> Work closely with compliance officers and other regulatory bodies to ensure all practitioners meet internal and external reappointment deadlines and standards.</li><li><strong>Communication Facilitation:</strong> Act as a liaison between the medical staff, credentialing team, department heads, and external auditors. Regularly communicate updates, gaps, and next steps to stakeholders.</li><li><strong>Process Optimization:</strong> Identify improvement opportunities in the reappointment process, propose solutions, and implement changes to streamline operations and reduce turnaround times.</li><li><strong>Record Auditing:</strong> Conduct periodic audits of credentialing files and reappointments to ensure regulatory compliance and readiness for accreditation inspections.</li><li><strong>Collaboration:</strong> Support cross-functional teams in credentialing and privileging activities, including initial appointments and special reviews.</li></ul> VP of Operations We are offering an exciting opportunity for a VP of Operations in Irvine, California. Our industry is in need of a strategic leader with a focus on overseeing the Western Region Finance, Corporate & Client Accounting, FP& A, and Facilities Operations. This role is integral to our executive team, servicing a large number of residential units and HOA's. The successful candidate will tackle challenges related to inconsistent revenue streams and associate turnover due to industry impacts, while maintaining high-quality customer service and top-tier associate talent.<br><br>Responsibilities:<br>• Oversee and lead Western Region Finance, FP& A, Corporate & Client Accounting, and Facilities Operations<br>• Drive growth and profitability in an industry impacted by unpredictable revenue streams <br>• Maintain an emphasis on financial reporting & forecasting to anticipate both company and client revenue<br>• Uphold excellent customer service standards while managing a large number of residential units and HOA's<br>• Retain and nurture top-tier associate talent levels amidst industry challenges and turnover<br>• Utilize skills in 3M, ADP - Financial Services, Chef, CRM, ERP - Enterprise Resource Planning, About Time, Accounting Functions, Budget Processes, Communication, and Compliance to ensure effective management and operations. Office Manager We are offering a short-term contract employment opportunity for an Office Manager in La Puente, California. Positioned in the construction industry, this role focuses on ensuring smooth daily office operations, providing support to project management teams, and maintaining administrative efficiency.<br><br>Responsibilities: <br><br>• Oversee the day-to-day office operations, including scheduling, correspondence, and filing to ensure a smooth workflow.<br>• Assist in tracking project timelines, preparing reports, and maintaining documentation to support construction project managers.<br>• Process invoices and manage accounts payable/receivable to ensure financial oversight.<br>• Coordinate material orders, manage vendor relationships, and control inventory to ensure timely delivery and cost efficiency.<br>• Maintain compliance with industry regulations by ensuring proper record-keeping, licenses, permits, and safety certifications are up-to-date.<br>• Act as a liaison between office staff, construction teams, and external stakeholders to streamline communication and problem-solving.<br>• Oversee onboarding of new employees, maintain personnel files, and coordinate safety training and meetings.<br>• Utilize construction management and accounting software such as Procore, QuickBooks, or Buildertrend to enhance efficiency.<br>• Serve as the point of contact for clients, addressing inquiries and maintaining detail-oriented relationships.<br>• Handle customer credit applications accurately and efficiently and maintain accurate customer credit records. Office Manager <p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day office operations, including scheduling, correspondence, and maintaining a professional office environment.</li><li>Oversee and process job costing, accounts payable, and accounts receivable functions using <strong>Foundation Software</strong> </li><li>Prepare and monitor budgets, financial reports, and forecasting to ensure alignment with company goals.</li><li>Administer payroll processing and compliance, ensuring employees are accurately compensated under prevailing wage regulations when applicable.</li><li>Collaborate with project managers to provide administrative support such as tracking deadlines, processing permits, and coordinating vendor and subcontractor communications.</li><li>Monitor and maintain construction project documentation, including contracts, change orders, and insurance certificates.</li><li>Identify process improvement opportunities and implement current technologies to streamline operations </li><li>Support compliance efforts with applicable federal, state, and local regulations, specifically in construction payroll and accounting.</li><li>Assist in onboarding and training new office staff and provide guidance on internal processes</li></ul>