77 results for Administrative Assistant in Los Angeles Ca

Administrative Assistant We are seeking an Administrative Assistant in Sherman Oaks, California. This role will primarily involve assisting with various administrative tasks within the recruiting department and will provide a unique blend of remote and office-based work. This is a short-term contract employment opportunity. Responsibilities: • Assisting with the creation and opening of job vacancies • Reviewing resumes and employment applications • Coordinating interviews for potential candidates • Assisting with assessment calls and examinations • Handling light reporting tasks when time permits • Answering inbound calls and providing excellent customer service • Performing data entry tasks and maintaining accurate records • Engaging in email correspondence and managing inbound and outbound calls • Utilizing Microsoft Office suite (Excel, Outlook, PowerPoint, Word) for various tasks • Contributing to corporate recruiting efforts.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Ventura, California. In this role, you will be essential in maintaining our operations by performing a variety of administrative, operational, and clerical tasks. Responsibilities: • Assist in the processing of customer requests and ensure accuracy of all transactions • Maintain and update cashiering files in adherence to standardized procedures • Assist with check deposits on a daily basis and ensure all transactions are carried out smoothly • Familiarize yourself with balance screens and workflow for efficient and effective operations • Maintain client confidentiality and adhere to compliance policies and procedures • Use Microsoft Office tools for efficient task completion • Operate office equipment like PCs, telephones, and photocopiers • Provide support to other staff members as needed, contributing to a cooperative work environment • Manage multiple tasks and competing priorities, demonstrating strong organizational skills • Communicate effectively and professionally with both internal and external clients.

Administrative Assistant We are in search of an Administrative Assistant to contribute to our operations based in Agoura Hills, California. This role primarily focuses on providing administrative assistance to ensure the smooth functioning of the office. You will be instrumental in managing schedules, coordinating meetings, handling inquiries, and maintaining office supplies, amongst other tasks. This opportunity offers a contract to permanent employment arrangement. Responsibilities • Manage and direct incoming calls, emails, and inquiries, ensuring they reach the appropriate parties. • Support team members by managing their calendars, planning travel arrangements, and coordinating meetings. • Assist in maintaining a well-stocked and organized office by managing office supplies and vendor relationships. • Facilitate smooth office communications by coordinating team meetings, events, and office-wide communications. • Handle financial administrative tasks such as processing expense reports and invoices. • Serve as the primary point of contact for both internal and external stakeholders. • Prepare necessary documents such as reports and presentations as required. • Contribute to special projects and initiatives as assigned. • Support the Office Manager in ensuring efficient office operations through scheduling, correspondence, and organization.

Tax Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant based in Woodland Hills, California. As an Administrative Assistant, you will be involved in key administrative tasks in the financial sector, providing crucial support to our team. Your role will span from handling client interactions, preparing necessary documents, to meeting deadlines. Responsibilities: • Engage in effective communication with clients • Ensure preparation of required documents in a timely manner • Provide administrative support within the financial sector, including insurance and real estate administration • Uphold strict adherence to deadlines to ensure smooth workflow • Utilize your skills in Filing and Administrative Assistance to maintain and update records • Monitor client interactions and take necessary action to resolve inquiries • Maintain accurate records of customer credit applications • Process customer credit applications with high accuracy and efficiency.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the property management industry, located in El Segundo, California, 90245, United States. As an Administrative Assistant, your focus will be to provide comprehensive administrative support, ensuring efficient property management operations and high levels of tenant satisfaction. Responsibilities: • Efficiently handle tenant communication, addressing their inquiries and concerns, and providing them with relevant information about property rules and policies. • Coordinate with vendors for repair and maintenance activities by creating and managing work orders, and ensure completion of tasks. • Assist in the process of rent collection by tracking payments and following up on outstanding balances. • Maintain property key boxes and manage the distribution of keys for vendor walks. • Undertake administrative tasks such as updating tenant contact sheets, entering certificates of insurance data in excel, and managing property calendars. • Assist in report preparation for the property manager and ensure the upkeep of electronic tenant files. • Provide excellent customer service, addressing tenant needs and ensuring their satisfaction. • Utilize Microsoft Office tools for various tasks and correspondence. • Be the primary point of contact for tenants regarding service-related issues. • Handle inbound and outbound calls, schedule appointments, and manage email correspondence.

Administrative Assistant We are in search of an Administrative Assistant for our operations based in Newport Beach, California. This role involves a multitude of administrative tasks, ranging from handling phone calls and data entry to event planning and support for our accounting team. Responsibilities:• Address and redirect accounting-related calls, ensuring minimal phone interruptions • Provide support to the accounting department by assisting with orders and data verification• Manage the office filing system and supplies, restock the kitchen when needed• Handle monthly store orders for all locations, enter in the system• Respond to inquiries and distribute necessary paperwork• Assist with event planning and coordination for company and store manager gatherings• Assist the HR department and enter new hires into the system, facilitating efficient onboarding• Utilize Microsoft Office and Sage Intacct software for various tasks• Manage bank dispute filings to ensure accurate financial records• Perform various administrative tasks as required.

Administrative Assistant We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Long Beach, California. As an Administrative Assistant, you will play an integral role in maintaining the smooth operation of our office by managing inbound calls, providing customer service, and performing data entry tasks. Responsibilities: • Effectively handle inbound and outbound calls, ensuring all customer inquiries are addressed promptly and professionally. • Provide comprehensive administrative support, including managing emails and correspondence, and scheduling meetings. • Maintain organized and accurate records, both physical and digital. • Coordinate with the Accounting department to ensure all tasks are completed in a timely manner. • Manage the inventory and procurement of office supplies. • Assist multiple departments with various administrative tasks as necessary. • Act as a primary point of contact for internal and external inquiries. • Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software to prepare reports and documents. • Implement and maintain efficient data entry processes. • Provide excellent customer service by addressing and resolving customer inquiries.

Administrative Assistant Administrative AssistantA business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive. Expanded List of Secretarial Tasks:Here are additional tasks that align with typical secretarial and administrative responsibilities:Calendar and Schedule Management<ul><li>Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.</li><li>Send reminders and ensure schedule conflicts are addressed promptly.</li></ul>Travel Coordination<ul><li>Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.</li><li>Prepare travel expense reports and ensure timely reimbursement.</li></ul>Correspondence and Communication<ul><li>Draft emails, memos, and letters on behalf of the managing partner.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Maintain professional relationships with internal and external stakeholders.</li></ul>Meeting Support<ul><li>Prepare agendas for meetings and assemble reference materials or documents.</li><li>Attend meetings to take minutes and distribute action items to appropriate parties.</li><li>Coordinate logistics for internal and external meetings.</li></ul>Data Entry and Record Keeping<ul><li>Maintain accurate and organized records, including client files, contracts, and correspondence.</li><li>Update internal tracking systems with client and project details as needed.</li></ul>Office Management<ul><li>Ensure office supplies and equipment are stocked and functioning.</li><li>Liaise with vendors or service providers to address office needs.</li></ul>Special Projects<ul><li>Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.</li><li>Conduct follow-ups on open projects or assignments.</li></ul>Confidentiality and Discretion<ul><li>Manage sensitive and confidential information with the utmost integrity.</li><li>Handle high-pressure situations tactfully when dealing with a demanding executive.</li></ul>By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations.

Administrative Assistant Part-Time Receptionist – Property Management | Rancho Cucamonga, CAWe are offering a long-term contract opportunity for a part-time Receptionist in the property management/real estate industry, based in Rancho Cucamonga, CA (91739). This role provides administrative support, manages documentation, and ensures excellent customer service.📍 Location: Rancho Cucamonga, CA (Onsite)⏰ Schedule: Part-time M-F (20 hours)👔 Environment: ProfessionalResponsibilities:<ul><li>Provide administrative support to the operations team.</li><li>Handle inbound/outbound calls and assist tenants, clients, and vendors.</li><li>Manage records, data entry, and lease/document scanning.</li><li>Distribute incoming mail and maintain office organization.</li><li>Assist with social media content for property listings and promotions.</li><li>Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for scheduling, emails, and reports.</li></ul>

Administrative Assistant (Construction) A well-established construction company is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role plays an integral part in supporting daily operations and ensuring the administrative functions of the company run smoothly. This is a perfect opportunity if you're a highly organized professional eager to contribute to a fast-paced and dynamic environment. Key Responsibilities:<ul><li>Provide administrative support to team members, managers, and executives.</li><li>Maintain project schedules, track deadlines, and coordinate meetings.</li><li>Create, edit, and distribute operational documents such as reports, memos, and correspondence.</li><li>Organize and maintain filing systems, including project records and documentation.</li><li>Manage incoming calls and emails, ensuring prompt and professional communication.</li><li>Monitor office inventory and ensure that supplies are replenished as needed.</li><li>Assist with vendor coordination and document processing for construction projects.</li></ul>

Office Assistant Job Description: We're looking for an Office Assistant to support our senior executives at our Glendale, CA office by managing day-to-day administrative tasks in a fast-paced business environment. Key Responsibilities: Oversee complex calendar management and scheduling Organize domestic and international travel plans Prepare and edit correspondence, communications, presentations, and other documents Arrange meetings, conferences, and team events Act as the primary point of contact for executive communications Qualifications: Bachelor’s degree in Business, Communications, or a related field Exceptional attention to detail and organizational skills Advanced proficiency with Microsoft Office and calendar management tools Strong interpersonal skills and ability to work independently Previous experience in an executive support role preferred Bilingual Spanish preferred.

Office Assistant We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Responsibilities: • Setup and breakdown of conference rooms for various meetings and events • Maintain cleanliness and organization of two pantries and kitchens • Keep office supplies and toiletries well-stocked • Occasionally cover reception duties during lunch hours and PTO • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings • Adapt to changes and prioritize tasks efficiently and effectively • Utilize good judgement and decision-making skills for event planning • Maintain a detail oriented demeanor and presentation as this role is client-facing • Be willing to learn and adapt to new tasks and responsibilities • Document and track various office tasks and operations.

Administrative Assistant Robert Half Legal is partnering with a leading talent agency in Los Angeles for an Administrative Assistant role. This is a unique opportunity to support an entertainment attorney with day-to-day administrative tasks. This is a full-time, contract-to-hire role looking for candidates who can start immediately. Responsibilities:<ul><li>Provide daily administrative support to attorney.</li><li>Manage attorney calendar, prioritizing appointments and meetings as necessary.</li><li>Handle incoming calls and emails.</li><li>Organize and maintain files, documents, and records.</li><li>Circulate contracts and documents for signature via DocuSign.</li><li>Handle day-to-day office operations and ensure a smooth workflow.</li><li>Support the team with special projects as needed.</li></ul>Perks of firm:<ul><li>Regularly offer screenings and movie premiers in office! </li><li>Annual review and discretionary bonus.</li><li>Summer Fridays and last two weeks of year off.</li><li>Parking covered.</li></ul>

Office Assistant We are in search of a Temporary Office Assistant to join our team located in Orange, California. Your role will be pivotal in providing administrative assistance and customer service through the busy tax season! Responsibilities:• Fielding incoming calls and directing them as necessary• Warmly greet and assist visitors entering the office• Respond to inquiries, providing accurate and timely information• Oversee the scanning and filing of documents to maintain organized records• Ensure office supplies are adequately stocked and reorder as necessary• Execute errands as required to support office operations• Assist colleagues with miscellaneous tasks to support the overall workflow• Utilize Microsoft Excel, Outlook and Word for various administrative tasks• Schedule appointments as needed, ensuring a smooth workflow• Manage inbound calls, providing excellent customer service.

Office Assistant Our client is looking for a reliable Office Assistant to join their team and ensure the smooth operation of their office environment. The perfect candidate will have strong administrative and multitasking skills, with a proactive approach to getting things done. If you enjoy working in a collaborative and fast-paced environment, this may be the ideal role for you! Key Responsibilities:<ul><li>Perform general office duties including answering phones, responding to emails, and distributing mail.</li><li>Maintain office organization by keeping common areas clean and well-stocked with supplies.</li><li>Schedule appointments, meetings, and handle travel arrangements as needed.</li><li>Assist with data entry tasks and creation of spreadsheets or presentations.</li><li>Support staff by handling administrative requests and special projects.</li><li>Manage filing systems and ensure important documents are easily accessible.</li></ul>

Administrative Assistant We are seeking a dedicated Administrative Assistant to join our team in the Waste, Refuse & Environmental Waste Management industry in Long Beach, California. In this role, you will handle various administrative tasks, including data entry and office duties, while also assisting with the preparation of payroll. This opportunity offers a contract to permanent employment arrangement. Responsibilities: • Accurately input data into computer systems, ensuring all customer information is up to date and correct. • Assist with the preparation of payroll, supporting the team to ensure all staff are paid correctly and on time. • Perform general administrative tasks, including filing, mailing, and timekeeping, to ensure the smooth operation of the office. • Answer incoming phone calls, providing excellent customer service and redirecting calls as necessary. • Maintain and organize office records to ensure accuracy and accessibility. • Assist in managing customer inquiries, ensuring they are resolved in a timely and satisfactory manner. • Monitor customer accounts, taking appropriate action when necessary to maintain good customer relations.

Admin. Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Admin. Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 805-496-2805 for more information/immediate consideration.

Executive Assistant An agriculture company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Los Angeles, California. This role involves a myriad of administrative duties in a dynamic work environment. Responsibilities: • Assisting the Executive VP and VP with day-to-day operations. • Managing travel accommodations and itineraries for executives. • Overseeing the processing of reimbursements for incurred work-related expenses. • Coordinating and planning events as required. • Handling catering requests for office meetings and events. • Ensuring the conference rooms are well-maintained and prepared for meetings. • Managing the procurement of office supplies as needed. • Overseeing building maintenance to ensure a conducive work environment. • Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Sr. Legal Administrative Assistant We are offering a long term contract employment opportunity for a Sr. Legal Administrative Assistant. The role will be centered around providing administrative support within the legal industry, with a focus on managing legal documentation and correspondence, as well as calendar and claim administration. Responsibilities: • Utilize Adobe Acrobat, CompuLaw, Concordance, Concur, Epic Software, and About Time for various administrative tasks• Manage and maintain legal documentation with utmost accuracy• Oversee calendar management to ensure smooth scheduling and organization • Handle claim administration, ensuring all claims are processed and managed correctly• Carry out billing functions proficiently• Maintain regular correspondence with clients, legal professionals, and other relevant parties • Ensure all tasks are carried out in accordance with legal industry standards• Use Epic Software for efficient data management and processing• Employ Concur for effective expense management• Utilize About Time for accurate time tracking and management.