60 results for Collections Specialist in Livermore, CA

Collections Specialist We are looking for a motivated and results-driven Collections Specialist to join our client in Walnut Creek, CA. The ideal candidate will possess strong communication and negotiation skills, with a background in consumer collections. This role focuses on managing and collecting outstanding consumer accounts to ensure timely payments and maintain positive customer relationships. Key Responsibilities: Manage Accounts: Monitor and manage a portfolio of overdue consumer accounts.Customer Communication: Contact customers via phone, email, and mail to discuss overdue payments and negotiate payment plans.Payment Processing: Accurately process incoming payments and update customer accounts.Record Maintenance: Keep detailed records of all communications and transactions with customers.Compliance: Ensure all collection activities comply with relevant laws, regulations, and company policies. Issue Resolution: Address and resolve customer inquiries and disputes in a detail oriented manner.Reporting: Prepare regular reports on collection activities and account status.

Accounts Receivable Specialist We are seeking a Billing & Accounts Receivable Specialist to join our team on a contract-to-hire basis. In this role, you will be responsible for ensuring accurate invoicing, managing collections, and maintaining customer account records. This is an excellent opportunity for a detail-oriented professional looking for a long-term position with growth potential. Key Responsibilities:<ul><li>Generate and send invoices to clients with accuracy and timeliness.</li><li>Monitor accounts receivable aging reports and proactively follow up on outstanding collections.</li><li>Reconcile payments and resolve any unapplied cash discrepancies.</li><li>Work closely with sales and customer service teams to resolve billing issues and disputes.</li><li>Maintain accurate customer account records and ensure proper documentation.</li><li> </li></ul>

Accounts Receivable Specialist Job Posting: Accounts Receivable Specialist – Construction Accounting ExperienceLocation: Livermore, CAAre you an experienced Accounts Receivable Specialist with a background in construction accounting? Robert Half is partnering with a top-tier construction company in the Livermore area to find a skilled and talented accounts receivable specialist to join their team. This is your opportunity to bring your talents to a dynamic, fast-paced environment and support projects that shape local communities. Key Responsibilities:<ul><li>Manage the accounts receivable process, including invoicing, collections, and cash application to ensure timely and accurate processing.</li><li>Monitor accounts for discrepancies, research client account issues, and resolve billing inquiries.</li><li>Reconcile client accounts, including project-based billing for construction contracts and retained earnings.</li><li>Prepare AR aging reports and track outstanding payments to maintain company cash flow targets.</li><li>Partner with the project management and accounting teams to verify compliance with construction contracts, lien waivers, and retainage requirements.</li><li>Ensure adherence to GAAP and construction accounting standards in AR functions.</li></ul>

Accounts Payable Specialist Robert Half a state of the art and thriving global staffing firm is hiring for an Accounts Payable Specialist to join our client in the East Bay. This opportunity offers you experience in multiple industries using a variety of software. Are you interested in career-building, a challenge and hands-on projects? For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Sadaf Ahmadi) and email your resume directly Accounts Payable Specialist Job Duties: <ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Accounts Payable Specialist Our client is looking for an Accounts Payable Specialist for a contract-to-hire position around San Jose. The ideal candidate will be able to perform full cycle AP and can start immediately.<ul><li>Receive, renew and process incoming invoices, expense reports, and check requests</li><li>Handling accounts payable for separate entities and vendors </li><li>Resolve vendor and internal team’s disputes and other issues relating to Accounts Payable</li><li>Establishing and maintaining relationships with new and existing vendors </li><li>Processing due invoices for payments </li><li>Conduct weekly review of AP Aging Reports: identify invoices ready for payment, verify vendor balances, and prepare analysis of accounts</li><li>Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts/vendor statements</li></ul>

Accounts Payable Specialist We are seeking a detail-oriented Accounts Payable Specialist for a contract to hire role in Contra Costa County. In this role, you will be responsible for processing a high volume of invoices in a paperless environment while ensuring accuracy and efficiency. You will work closely with vendors and internal teams to resolve discrepancies and maintain smooth financial operations. Key Responsibilities:<ul><li>Process a high volume of invoices accurately and efficiently in a paperless environment.</li><li>Manage vendor inquiries and resolve discrepancies in a timely manner.</li><li>Perform month-end AP reconciliations and assist with accrual calculations.</li><li>Collaborate with internal departments to ensure invoice approvals are completed on schedule.</li></ul>

Accounts Payable Specialist Robert Half is seeking a skilled and detail-oriented Construction Accounts Payable Specialist with expertise in subcontractor accounts and Work-in-Progress (WIP) billing. This role, based in California, offers the opportunity to join a dynamic team in a fast-paced construction finance environment. The ideal candidate will have a strong background in construction accounts payable, specifically for subcontractors, along with a solid understanding of general ledger functions, debits and credits, and WIP billing. Key Responsibilities<ul><li>Process and manage accounts payable for subcontractors, ensuring accuracy, compliance, and timely payments.</li><li>Oversee WIP billing, tracking progress payments and ensuring proper documentation for ongoing construction projects.</li><li>Reconcile and maintain general ledger accounts, ensuring accuracy in financial records and reporting.</li><li>Communicate with subcontractors to resolve any invoice discrepancies or payment issues.</li><li>Support the finance team with month-end closing tasks and assist in financial reporting related to construction projects.</li></ul>This is a great opportunity for an experienced accounts payable professional to contribute to a high-performing finance team in the construction industry.

Accounts Receivable Specialist Our client has an immediate opening for a skilled Accounts Receivable Specialist to join their San Jose team. This position is a full-time contract role with the opportunity to convert based on performance. Duties:<ul><li>Maintain bookkeeping databases and spreadsheets, updating information as needed</li><li>Communicate with previous clients and customers to request payment and arrange payment plans</li><li>Monitor accounts receivable aging report to ensure timely customer payments while communicating with managers to ensure overdue invoices are addressed with customer</li><li>Create reports and balance sheets that document overall profits and losses</li><li>Assist in reconciling vendor invoices and accurately distributing costs among customers for invoicing purposes</li><li>Assist in gathering and compiling data to generate monthly revenue reports as well as other reports relevant to accounts receivable</li></ul>

AP Specialist Accounts Payable Specialist – Grants Focus (South San Francisco)Opportunity through Robert Half Are you an experienced Accounts Payable professional looking to take your skills to the next level in a role involving grants management? Robert Half is partnering with a growing organization in South San Francisco to find an Accounts Payable Specialist with a strong background in managing AP functions and grant-related accounting. This hybrid opportunity offers the chance to contribute to impactful projects while advancing your accounting career in a collaborative, mission-driven environment. Key Responsibilities:<ul><li>Accounts Payable Management: Handle full-cycle accounts payable processing, including invoice verification, coding, data entry, and payments for vendors, contractors, and grant-funded expenditures.</li><li>Grant Accounting Support: Work closely with finance and program teams to ensure accurate allocation of grant-related expenses, compliance with grant agreements, and proper documentation for audits.</li><li>Payment Processing: Manage vendor payment schedules, resolve discrepancies promptly, and ensure adherence to policies and procedures.</li><li>Expense Reports: Review employee expense reports for compliance with policies and ensure accuracy before reimbursement.</li><li>Reconciliations: Participate in monthly reconciliations of AP accounts, ensuring proper coding and identification of grant-related items.</li><li>Audit Preparation: Maintain organized electronic and paper records of accounts payable transactions, supporting grant reporting and compliance with audit requirements.</li><li>Process Improvement: Identify opportunities to streamline AP processes, enhance efficiency, and improve documentation and tracking of grant-related expenses.</li><li>Cross-Department Collaboration: Partner with program managers and grants administrators to resolve AP issues and optimize alignment with funding guidelines.</li></ul>

Accounts Receivable Specialist Job DescriptionAccounts Receivable SpecialistNon-Profit OrganizationLocation: Onsite in Colma, CAAre you an experienced accounting professional with a knack for managing receivables and a passion for working in mission-driven organizations? A well-respected non-profit organization in Colma, CA is seeking an Accounts Receivable Specialist to join their team onsite. This role focuses on ensuring smooth revenue processing, donor payments, grant receivables, and maintaining accurate accounts within a non-profit environment.Responsibilities<ul><li>Accounts Receivable Processing: Accurately record and process all incoming payments, including grants, donor contributions, event revenues, and other receivables.</li><li>Invoice Management: Prepare and send invoices for program services, partnerships, and other receivables, ensuring accuracy and compliance with contract terms.</li><li>Grant & Fund Management: Track grant-related receivables and ensure proper classification in alignment with grant restrictions or donor requirements.</li><li>Customer/Donor Communication: Communicate with donors, partners, and stakeholders to address payments, outstanding balances, or invoice-related inquiries.</li><li>Reconciliations: Conduct monthly AR reconciliations to ensure alignment between general ledger accounts and receivables balances.</li><li>Cash Flow Management: Assist in forecasting cash inflows from receivables to contribute to accurate cash flow management.</li><li>Records Maintenance: Maintain detailed and organized AR records, ensuring compliance with audit standards and non-profit financial regulations.</li><li>Internal Collaboration: Work closely with the accounting team, development team, and grants management teams to ensure accurate reporting of revenue and fund allocations.</li><li>Audit Support: Provide documentation and necessary support for financial audits and year-end processes related to receivables.</li><li>Compliance: Ensure AR processes comply with GAAP, nonprofit accounting standards, and the organization’s policies and procedures.</li></ul>

Accounts Payable/Payroll Specialist We are in search of an Accounts Payable/Payroll Specialist to join our team based in Pittsburg, California. In this role, you will be tasked with managing and processing customer credit applications, maintaining accurate records, and resolving inquiries. The job function involves regular interaction with accounting software systems and requires a keen eye for detail. Responsibilities:Process A/P Invoices & Checks: Ensure invoices are approved, correctly calculated, and match printed checks; handle vendor payments, discount opportunities, tax verification, and payment discrepancies.Vendor Communication: Respond to vendor inquiries promptly and collaborate with internal teams to resolve invoice discrepancies and payment issues.Expense Report Processing: Verify employee expense reports for approvals and proper receipts.Vendor Statement Reconciliation: Investigate and correct any discrepancies in vendor statements.GL Coding: Ensure accurate general ledger coding for invoices and expense reports by analyzing and recording entries.Vendor Management: Set up new vendors, maintain vendor records, and ensure completeness, including W-9 documentation.Annual Tax Filings: Prepare and issue 1099 tax filings.Month-End & Year-End Close: Assist with accruals and reconciliation.Payroll Support: Help with payroll data entry and other assigned payroll tasks.Additional Duties: Perform other tasks as assigned.

Accounts Payable Specialist We are seeking an Accounts Payable Specialist to join our team, based in Morgan Hill, California. In this role, you will primarily be responsible for managing accounts payable duties, including invoice entry and credit card assistance. Our industry is dynamic and requires an individual with strong skills in Accounts Payable, Invoice Processing, and proficiency in SAP. Responsibilities: • Manage accounts payable tasks effectively • Ensure accurate and timely entry of invoices • Assist with credit card related matters as needed • Maintain a high level of proficiency with SAP to enhance efficiency • Monitor and manage customer accounts diligently • Resolve any customer inquiries in a timely and detail oriented manner • Ensure customer credit applications are processed accurately and efficiently • Maintain accurate customer credit records • Take appropriate actions based on the status of customer accounts.

Accounts Payable Specialist The Full Time Engagement Professionals Team at Robert Half is seeking motivated Accounts Payable Specialist to join our team. The ideal candidate will have a strong background in accounts payable processes, excellent communication skills, and the ability to thrive in a fast-paced, dynamic environment. This role offers the opportunity for professional growth, exposure to various industries, and the chance to make a significant impact within our organization. Please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. Key responsibilities<ul><li>Process accounts payable transactions accurately and efficiently, including coding invoices, obtaining approvals, and entering data into the system.</li><li>Perform 2 & 3-way matching of invoices, purchase orders, and receiving documents.</li><li>Manage vendor relationships, including resolving inquiries and discrepancies in a timely manner.</li><li>Process employee expense reports and ensure compliance with company policies.</li><li>Prepare and process check runs and electronic payments.</li><li>Assist with month-end closing processes, including accruals and reconciliations.</li><li>Maintain organized and accurate records of accounts payable transactions and documentation.</li><li>Collaborate with team members to streamline processes and improve efficiency.</li></ul>

Data Collector We are offering a long term contract employment opportunity for a Data Collector in San Francisco, California. This role is within the industry of product development testing, where the selected candidate will be involved in real-world testing of a mechanical gripping device, providing feedback to the engineering team. The job requires physical activity and autonomous work, with shifting work sites within San Francisco. Responsibilities: • Testing a mechanical gripping device by lifting household items and providing feedback to the engineering team. • Being ready for physical activity as the role involves standing and lifting objects for extended periods. • Handling the device which weighs around 7lbs, using it to lift various household items including plates and glasses. • Operating autonomously without continuous communication with the engineering team. • Adapting to changing work locations within San Francisco, requiring the use of a personal vehicle for commuting. • Undergoing initial training at the headquarters before being deployed onsite. • Providing administrative assistance as needed in terms of data entry and order entry. • Maintaining a focus on customer service throughout all activities.

Accounts Receivable Specialist We are in search of an Accounts Receivable Specialist to join our team in San Jose, California. In this role, you will be managing accounts receivable activities, maintaining accurate records, and addressing client inquiries. This role also involves monitoring client accounts and taking necessary actions. This position offers a short-term contract employment opportunity. Responsibilities: • Manage routine accounts receivable tasks • Record and handle client payments • Issue statements to clients on a monthly basis • Take necessary actions for timely collection of payments, including negotiation with clients • Respond to and resolve client inquiries effectively • Prepare and analyze management reports regularly • Develop and maintain process documentation for functions • Establish and foster positive relationships with clients, team members, and vendors • Oversee the maintenance of petty cash balance monthly • Support with Accounts Payable/Billing duties when required • Perform other assigned administrative duties.

Billing Clerk We are offering a contract to permanent employment opportunity for a Billing Clerk in Pleasanton, California. As a Billing Clerk, you will be expected to perform a variety of tasks related to customer billing and account management within the construction industry. Responsibilities: • Accurate and efficient processing of customer credit applications • Keeping precise client credit records • Addressing and resolving customer inquiries related to billing • Monitoring customer accounts and taking necessary actions • Preparing and processing client invoices according to customer requirements and service technician's field work orders • Reading contracts and interpreting billing requirements with precision • Issuing client account statements and managing the collection process for overdue accounts • Handling the right-to-lien process and maintaining proper documentation on active projects • Providing exceptional client service, answering questions, and addressing complaints related to billing • Assisting service sales with client-related documents • Performing general office administrative tasks such as filing • Uploading paperwork to third-party vendors and in-house systems.

Data Collector We are offering a long-term contract employment opportunity for a Data Collector in San Francisco, California. This role is within the mechanical product development industry, where the selected candidate will be actively involved in testing a gripping device. The role demands physical activity and the ability to work autonomously, with minimal interaction with the engineering team. Responsibilities: • Provide feedback to the engineering team by testing a mechanical gripping device • Frequently lift and handle household items, such as plates and glasses, for testing purposes • Work independently, with minimal communication with the engineering team • Navigate around San Francisco and South San Francisco, commuting between sites as required • Attend a two-day training session at the headquarters before deployment • Utilize the device's camera feature during testing • Stand for extended periods throughout the workday • Manage the physical aspect of the role, involving repeated lifting and use of arms • Ensure safe handling of the device, considering it weighs approximately 7lbs • Perform other related tasks as required in the product testing process

Data Collector We are offering a long-term contract employment opportunity for a Data Collector in the San Francisco area. This role primarily involves testing a mechanical gripping device and providing feedback to our engineering team, making it an integral part of our product development process. The position is physically demanding, requiring the lifting and handling of various household items. The individual will be working independently, commuting between different sites, hence a personal vehicle is necessary. Responsibilities include: • Testing a mechanical gripping device by lifting various household items. • Providing detailed feedback to the engineering team about the device's performance. • Performing tasks that require standing for extended periods and using your arms frequently. • Handling objects such as plates, glasses, etc. overhead. • Constantly moving between different locations within San Francisco and South San Francisco. • Working autonomously with minimal direct communication with the engineering team. • Maintaining focus and efficiency in a physically demanding role. • Adapting quickly to product changes, as the device is continuously updated, including the addition of cameras. • Completing a two-day training at the headquarters before being deployed to the on-site address. • Managing personal commute between various locations in San Francisco.

Certified Payroll Specialist We are partnering with a company in the transport industry, based in Stockton, California, and we have an opening for a Certified Payroll Specialist. In this role, you would be responsible for a variety of tasks related to payroll processing and record keeping, all while adhering to our company's policies and codes of conduct. Responsibilities:• Oversee the completion of prevailing wage paperwork from the initial phase to the end• Maintain a well-organized filing system and ensure timely updates when necessary• Communicate effectively with subhaulers regarding their DIR/LCP Tracker reports• Manage the submission of prevailing wage paperwork to our customers as required• Regularly check your company-provided email and respond as necessary• Ensure the verification of daily dispatch reports for prevailing wage projects and coordinate with customers on project details• Maintain all spreadsheets related to your position, updating as necessary• Take initiative in alerting each sub haul company about necessary Prevailing Wage paperwork on a monthly basis• Ensure the collection and examination of submitted paperwork before sending it to the customer• Monitor and submit all prevailing wage paperwork for sub haulers as needed to our customer and communicate DIR/LCP Tracker information to sub haulers.

Data Collector We are offering a long term contract employment opportunity for a Data Collector in San Francisco, California. This role is set in the fast-paced environment of product development, where you will be instrumental in testing a mechanical gripping device. The position involves a physical aspect and requires the ability to work autonomously. Responsibilities: • Testing a mechanical gripping device by lifting various household items. • Providing detailed feedback to the engineering team on the performance of the device. • Handling the device, weighing approximately 7lbs, throughout the day. • Working independently with minimal communication with the engineering team. • Navigating around San Francisco and South San Francisco for on-site testing. • Undergoing initial training at headquarters before deployment to on-site locations. • Utilizing a personal vehicle for commuting between testing sites. • Standing for extended periods, up to 8 hours a day. • Ensuring safe handling of household items, including lifting items overhead.

Accounting Clerk PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION AP SPECIALIST90K-95K + BONUS + EQUITY Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!Responsibilities:• Verify and process vendor invoices in a precise and timely manner.• Maintain a large number of vendor accounts while adhering to company policies and procedures.• Collaborate with vendors and internal teams to resolve discrepancies swiftly.• Perform 3-way and 2-way matching of invoices to purchase orders.• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.• Participate in system enhancements and upgrades in collaboration with Financial Systems team.• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.• Perform special projects and other ad-hoc duties as needed.

Data Collector We are offering a long term contract employment opportunity for a Data Collector in San Francisco, California. This role is primarily within the product development industry and involves testing a mechanical gripping device. The job environment will require commuting around San Francisco and South San Francisco, hence necessitating the need for a personal car. Responsibilities: • Conduct testing of a mechanical gripping device by lifting household items. • Provide valuable feedback to the engineering team to aid product development. • Ensure proper usage of the device which includes lifting items over the head. • Maintain a high level of physical activity as the role involves standing and moving for extended periods. • Manage tasks independently with minimal communication with the engineering team. • Ensure safe handling of the device, which weighs approximately 7lbs. • Participate in initial training at the headquarters before deployment to the onsite address. • Navigate efficiently between multiple sites in San Francisco using personal transportation. • Provide administrative assistance and customer service as needed. • Perform data and order entry tasks as required.

Data Collector We are offering a long term contract employment opportunity for a diligent Data Collector in San Francisco, California. This role involves working with a mechanical gripping device, providing feedback, and requires physical activity. It's a key position in the product development cycle, interacting minimally with the engineering team while maintaining independence and autonomy in the work. Responsibilities: • Testing a mechanical gripping device by lifting various household items and providing feedback to the engineering team • Performing tasks that require standing for extended periods and using arms frequently • Moving and handling items such as plates and glasses over the head using the device • Operating the device, which is equipped with cameras, with minimal communication with the engineers • Working autonomously with minimal supervision • Commuting around San Francisco and South San Francisco, moving from site to site as required • Completing the first two days of training at the headquarters before being deployed to the onsite address • Using personal transportation for commuting between different sites in San Francisco.

Accounting Clerk We’re looking for a motivated Accounting Clerk to perform operational accounting across diverse industries. If you have experience with at least two accounting ERP systems and intermediate Excel skills, this could be the perfect opportunity for you! To Apply- please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Key Responsibilities:<ul><li>Process accounts payable and receivable, ensuring accurate payments and collections.</li><li>Enter and verify invoices, receipts, and payment requests in the accounting system.</li><li>Investigate and resolve financial discrepancies.</li><li>Maintain organized and up-to-date financial records.</li><li>Communicate with vendors, clients, and internal teams on financial matters.</li><li>Provide support to the accounting team and management as needed.</li></ul>

Data Collector We are offering a long term contract employment opportunity for a Data Collector in San Francisco, California. This role is critical within our industry where you'll be testing a mechanical gripping device by lifting household items and providing valuable feedback to our engineering team. The role will be physically demanding, requiring standing for long durations and heavy use of arms. This position also requires commuting within San Francisco and South San Francisco. Responsibilities: • Operate and test a mechanical gripping device. • Provide detailed feedback to the engineering team regarding the device's performance. • Lift and handle various household items like plates and glasses using the device. • Work independently with minimal supervision. • Travel within San Francisco and South San Francisco for testing. • Undergo training for the first two days at headquarters before deployment to the onsite location. • Manage and adapt to the physical demands of the role, including standing for extended periods and lifting objects overhead. • Collaborate with the engineering team to improve device performance based on testing feedback. • Operate the device's camera for testing and feedback purposes. • Ensure the proper handling and safety of the device during testing.