43 results for Accounts Payable Administrator in Littleton, MA

Accounts Payable Specialist We are inviting applications for the role of a Sr. Accounts Payable Specialist to be a part of a rapidly growing Research Institution based in Cambridge, Massachusetts. The selected candidate will be responsible for the execution of various tasks related to accounts payable, including the processing of invoices, maintenance of vendor information, and resolution of accounts payable issues. This role offers a contract to permanent employment opportunity and the ability to work in a hybrid capacity once trained. Responsibilities:• Efficiently handle the Accounts Payable email inbox, addressing internal and external requests, issues, and screening for invoices that require processing.• Ensure the accurate processing and payment of invoices using the relevant accounting software systems.• Maintain and update vendor information in the financial system, ensuring accuracy and completeness.• Regularly monitor goods received and not invoiced, as well as outstanding checks, initiating contact with vendors for resolution as necessary.• Collaborate with other team members, including the Procurement Department and Workday System Analysts, to troubleshoot and resolve accounts payable issues.• Assist in the preparation for the Institute’s annual financial statement audit in the assigned areas.• Ensure accurate and timely year-end reporting in coordination with the Payroll Manager.• Participate in process improvement initiatives to enhance the efficiency and effectiveness of the accounts payable function.• Act as a backup for accounts receivable functions as needed.• Undertake any other duties as assigned.

Accounts Payable Clerk We are offering a contract to permanent employment opportunity for an Accounts Payable Clerk in Burlington, Massachusetts. The role is within the finance industry and it primarily involves managing accounts payable processes, ensuring accuracy in recording transactions, and liaising with both internal teams and external vendors. Responsibilities: • Oversee the accurate and timely entry and approval of vendor invoices using the Concur AP processing system. • Manage the processing of AP invoices, which includes verification, matching, and reconciliation with purchase orders. • Handle any discrepancies between invoices and purchase orders, working in conjunction with internal departments and vendors as necessary. • Utilize NetSuite for setting up projects, which involves establishing billing schedules, job cost entry, and tracking cost-to-complete. • Provide financial reports as requested and reconcile month-end billing. • Carry out basic accounting and job costing tasks when required. • Support cost tracking across all jobs by entering vendor invoicing into Concur. • Process client change orders and issue vendor purchase orders. • Attend Accounts Receivable meetings with the Finance department on a bi-weekly basis. • Ensure accuracy and timeliness in the completion of month-end reconciliation processes. • Coordinate with staff and clients on invoicing and billing-related issues.

Accounts Payable Clerk We are offering a contract for an Accounts Payable Clerk position in Chelmsford, Massachusetts, United States. This role involves a high volume of data entry and invoicing tasks, providing a unique opportunity for gaining hands-on experience in a fast-paced environment. Responsibilities• Efficient and accurate processing of invoices• Handling of account reconciliation tasks• Regular check runs to ensure timely payments• Coding invoices for proper categorization and tracking• Assisting in the collection of payments as necessary• Updating and maintaining customer credit records using company database• Approving invoices after careful review and validation• Entry of invoice data into the system for record-keeping.company

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our healthcare team in Boston, Massachusetts. As an Accounts Payable Clerk, your primary focus will be managing accounts payable, ensuring adherence to Generally Accepted Accounting Principles, and maintaining accurate financial records. This role also includes processing expense reports, reconciling corporate credit cards, and managing vendor-related tasks. Responsibilities: • Manage and monitor accounts payable invoices • Process and review employee expenses for policy compliance • Undertake payment processing in various currencies • Maintain journal entries and reconcile discrepancies • Utilize tools such as Excel and ERP systems for processing large datasets • Ensure policy compliance and maintain accurate financial records • Handle vendor-related tasks and maintain customer credit records • Perform data entry tasks and invoice processing efficiently • Conduct account reconciliation and manage check runs • Utilize Microsoft Excel effectively for financial tasks and data management.

Accounts Payable Clerk We are offering a long-term contract employment opportunity for an Accounts Payable Clerk in Andover, Massachusetts. As an integral part of our team, your key responsibilities will revolve around the comprehensive management of accounts payable, including the processing of invoices and the maintenance of accurate financial records. Responsibilities • Accurately process invoices in a timely manner, ensuring all details are captured and recorded. • Utilize SAP and Microsoft Excel to maintain and update financial records. • Conduct regular check runs to maintain the financial liquidity of the company. • Manage the vouchering process for accounts payable to ensure accurate record keeping. • Employ data entry skills to keep customer credit applications updated and accurate. • Handle the coding of invoices, ensuring the right accounts are charged for purchases. • Regularly monitor customer accounts and take necessary action when needed. • Contribute to the overall efficiency of the financial team by maintaining accurate customer credit records.

Accounts Payable Clerk We are offering an opportunity for an Accounts Payable Clerk to join our team located in Westborough, Massachusetts. This role involves full cycle accounts payable functions, handling expense reports, managing the AP mailbox as well as weekly check run. This is a small office environment and someone willing to take on other duties when needed. For immediate consideration please call Allison Brown at 508.205.2121 Responsibilities: • Handle the AP mailbox on a daily basis to keep track of incoming invoices and payments.• Process a high volume of invoices on a weekly basis, ensuring accuracy and timeliness.• Request approval for and process vendor invoices as part of the accounts payable function.• Collect W-9 forms from vendors for tax purposes.• Gather and confirm information for new vendor set up, ensuring accurate and up-to-date records.• Code vouchers for accurate record keeping and tracking of payments.• Post manual payments, including wires and tax payments, to ensure timely payment of invoices.• Enter AP Paper Transfers for I/C payments to maintain accuracy in inter-company transactions.• Scan all payments and file paid vouchers for record-keeping and future reference.• Process expense reports to track and manage company expenditures.• Create petty cash reports to track and manage small-scale company expenses. Skills: Account Reconciliation, Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel.

Part Time Accounts Payable Clerk We are offering a short term contract employment opportunity for a Part Time Accounts Payable Clerk in the Education industry based in Cambridge, Massachusetts. Your role will primarily involve handling tasks related to account reconciliation, invoice processing, and maintaining accounts payable records. Responsibilities:• Accurately processing payments for invoices, ensuring all details are correct• Regularly conducting account reconciliation to identify any discrepancies• Handling Accounts Payable (AP) tasks in a timely manner• Running checks regularly to uphold the financial integrity of the organization• Utilizing Microsoft Excel and QuickBooks for maintaining and analyzing financial data• Correctly coding invoices and assigning them to the right budget line• Performing data entry tasks to ensure all customer and financial data is accurately recorded• Responding to customer inquiries about their accounts and providing excellent customer service• Regularly monitoring customer accounts, identifying any issues, and taking appropriate action• Ensuring all invoice processing tasks are completed efficiently and in line with company policies.

Accounts Payable Clerk We are offering a contract to permanent employment opportunity for an Accounts Payable Clerk at our location in Stoughton, Massachusetts. As an Accounts Payable Clerk, you will play a critical role in our financial operations, including processing invoices, reconciling accounts, and handling approvals. Your role will extend to supporting month-end activities and ensuring timely payments to vendors. Responsibilities: • Accurately process and review invoices for payment. • Handle approvals and ensure payments to vendors are made accurately and on time. • Reconcile vendor statements as part of your regular duties. • Support month-end activities, including accruals and reconciliations. • Utilize your knowledge of NetSuite or other large ERP systems in your day-to-day tasks. • Apply your expertise in Microsoft Excel for efficient data management. • Use your skills in QuickBooks for financial processing and reporting. • Perform data entry tasks as part of your regular duties. • Contribute to check runs and coding invoices as necessary.

AP/AR Clerk Robert Half is working with a growing client who is seeking an Accounts Payable Coordinator to manage various finance duties with a focus on accounts payable and system processing. This position requires expertise in handling foreign exchange, coordinating with receiving and inventory teams, and maintaining vendor communication. As the primary contact for vouching inventory-related items, you will manage payables for top vendors. The role involves matching receipts to vendor invoices, verifying approvals, resolving discrepancies, and managing daily vouching. You will also maintain vendor files, prepare ACH and Positive Pay files, handle manual check runs, and perform monthly A/P closing procedures, including account reconciliations and accruals. Additionally, you will provide audit support and ensure compliance with all policies and procedures. This client extends very strong benefits and stability.For immediate consideration, please contact Dan Duggan at (508) 205-2126.

Accounts Payable Specialist We are offering a long term contract employment opportunity for an Accounts Payable Specialist in Sudbury, Massachusetts. The role involves working within a municipality system and school ERP, providing a unique opportunity to apply and expand your accounting skills in a dynamic setting. Responsibilities: • Efficiently processing full-cycle AP invoices, ensuring all transactions are accurate and timely. • Utilizing accounting software systems to manage and organize data. • Conducting regular account reconciliations to maintain accurate financial records. • Applying account coding knowledge to categorize financial transactions appropriately. • Utilizing ADP - Financial Services and Concur for various accounting functions. • Regularly auditing accounts payable, identifying discrepancies and resolving issues. • Managing Automated Clearing House (ACH) transactions, ensuring all funds are correctly and securely transferred. • Maintaining and updating all accounting functions, ensuring the highest level of accuracy and compliance. • Handling account inquiries, providing prompt and accurate responses to all customer queries.

Staff Accountant We are in search of a Staff Accountant to join our team located in the Milford area. This role primarily involves the processing of accounts payable and accounts receivable, payroll processing, and supporting the Accounting Manager with monthly and yearly closing cycles. You will also be responsible for maintaining intercompany transactions and providing general HR and office support. Responsibilities: • Oversee the processing of accounts payable and accounts receivable, ensuring accuracy and timeliness.• Administer payroll processing and timeclock administration.• Aid the Accounting Manager and Senior Accountant during month-end and year-end closing cycles.• Prepare journal entries and general ledger account reconciliations.• Maintain and reconcile intercompany transactions and billings.• Provide general HR support, including benefits processing and employee onboarding.• Offer general office support and ensure the smooth running of the office.• Handle light collections and cash applications.• Utilize Microsoft Excel and Dynamics GP for various accounting tasks.• Ensure accurate customer credit records and process customer credit application

Full Charge Bookkeeper We are in search of a Full Charge Bookkeeper to join our team, situated in Providence, Rhode Island. Focusing on the manufacturing industry, this role involves handling various accounting functions and requires proficiency in Microsoft Excel. This position offers a long term contract employment opportunity. Responsibilities: • Administer accounts payable (AP) processes • Generate purchase orders and input them into the software system • Conduct cash flow analysis to ensure financial stability • Execute 3-way matching to verify invoices • Issue checks on a weekly basis and reconcile accounts every month • Compile General Ledger (GL) reports at each month's end • Oversee and maintain customer credit records for accuracy • Process customer credit applications with precision and in a timely manner • Monitor customer accounts and take necessary actions when required.

Payroll Administrator We are offering a long-term contract employment opportunity for a Payroll Administrator in Norwood, Massachusetts. This role is based in the industry of Human Resources Info Systems and involves handling payroll and tax compliance, as well as employee withdrawal/enrollment information. Responsibilities: • Oversee payroll compliance projects as per assigned tasks • Take responsibility for state tax compliance processes • Manage employee withdrawal and enrollment information • Assist with Accounts Payable responsibilities when necessary • Utilize Paychex for efficient payroll management • Ensure compliance with I-9 regulations • Maintain and manage HRIS - Human Resources Info Systems effectively.

Bookkeeper We have an exciting opportunity for a Bookkeeper in the amusement and recreation services industry based in Haverhill, Massachusetts. This role is perfect for a detail-oriented professional who thrives in a dynamic environment, managing general bookkeeping, payroll, and account reconciliation across multiple business units.Key Responsibilities:<ul><li>Oversee daily payment cycles, ensuring timely Accounts Payable and Accounts Receivable processing while delivering excellent client service.</li><li>Maintain and manage the general ledger, including journal entries and reconciliations.</li><li>Monitor income and expenses, ensuring proper allocation and reconciliation across multiple business entities.</li><li>Conduct regular bank account and cash flow reconciliations to maintain financial accuracy.</li><li>Administer employee benefits and payroll, implementing efficient payroll management systems.</li><li>Assist in budget preparation and expense tracking to support financial planning.</li><li>Perform minor HR-related tasks related to payroll and benefits administration.</li><li>Utilize QuickBooks and Microsoft Excel for data entry, month-end close activities, and financial reporting.</li><li>Ensure all financial data is accurate and generate key financial reports for decision-making.</li></ul>

Bookkeeper We are offering an exciting opportunity for an Office Manager/Bookkeeper in Salem, Massachusetts. The selected candidate will play a pivotal role in our team by ensuring the seamless operation of essential financial tasks. This role is crucial in maintaining a well-organized and efficient work environment, and it requires someone who is comfortable multitasking and thriving in a dynamic setting. Responsibilities:• Accurately and efficiently process customer credit applications.• Oversee and manage office supplies inventory by placing orders as needed and ensuring cost efficiency.• Act as the primary point of contact for vendors, suppliers, and contractors.• Implement and maintain office procedures and systems to boost productivity.• Collaborate with external accountants and auditors for tax preparation and year-end reporting.• Manage accounts payable and receivable, process invoices, and ensure payments are made and received on time.• Reconcile bank accounts, credit card statements, and other financial accounts regularly.• Assist with payroll processing and ensure timely and accurate calculations.• Prepare financial reports, including balance sheets, profit-and-loss statements, and cash flow forecasts.• Support the team with general administrative duties, document management, and correspondence.

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in Natick, Massachusetts. In this role, you will be primarily involved in the financial industry, focusing on tasks such as processing orders, managing A/R, and providing customer service support. Your workplace will be a dynamic environment where your skills in Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, and Microsoft Excel will be valuable. Key responsibilities: • Execute order processing efficiently • Provide exceptional customer support • Manage Accounts Receivable (AR) effectively • Conduct credit collection tasks diligently • Assist in miscellaneous accounting duties • Administer general office tasks • Leverage Microsoft Excel for data management • Utilize your skills in Billing and Invoice Processing • Uphold superior written and verbal communication standards • Deliver a premium customer service experience.

Accounting Manager - Hospitality Job Summary: We are seeking a highly motivated and experienced Accounting Manager to provide full financial support for our Sturbridge location. The ideal candidate will work closely with the Controller to manage key accounting functions, including Accounts Payable (AP), Accounts Receivable (AR), payroll, cash flow management, benefit administration, and general financial oversight. The Accounting Manager will ensure accurate financial reporting, compliance with internal controls, and timely execution of financial processes within a fast-paced hospitality environment. Key Responsibilities:<ul><li>Accounts Payable (AP) & Accounts Receivable (AR): Oversee daily AP and AR activities, ensuring timely and accurate processing of vendor payments, customer invoicing, and collections.</li><li>Payroll: Process payroll in a timely and accurate manner, ensuring compliance with all federal, state, and local regulations. Work closely with HR on employee status changes, benefit elections, and deductions.</li><li>Benefit Administration: Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other employee perks, ensuring proper deductions are made.</li><li>Cash Flow Management: Support in the daily monitoring of cash flow, ensuring adequate funds are available for operational needs and assisting with monthly cash forecasting.</li><li>General Financial Support: Assist the Controller with financial reporting, month-end closing procedures, and reconciliation of balance sheet accounts.</li><li>Compliance & Reporting: Ensure adherence to internal financial controls and accounting procedures. Assist with preparation for audits, ensuring documentation is thorough and accurate.</li><li>Team Collaboration: Work closely with other departments, including Operations and HR, to ensure smooth financial operations and alignment with organizational goals.</li><li>Continuous Improvement: Identify areas for process improvement and implement changes to enhance the efficiency of accounting functions.</li></ul> Preferred Attributes:<ul><li>Experience in the hospitality industry, especially with property management systems (PMS) and hotel accounting.</li><li>Familiarity with labor laws and payroll processing in a hospitality setting.</li><li>Knowledge of financial regulations and compliance standards within the hospitality industry.</li></ul>Why Join Us?:<ul><li>Competitive salary and benefits package.</li><li>Opportunity for growth within a dynamic, growing hospitality organization.</li><li>Collaborative work environment with a supportive team</li></ul>

Staff Accountant **Staff Accountant** Our client is seeking an organized and detail-oriented Staff Accountant to manage our institution's accounts receivable, accounts payable, billing, and payroll administration operations. Your responsibilities will include managing student billing using our integrated accounting system, liaising with our Development Office to reconcile gifts, maintaining fixed asset accounts, and assisting with payroll and benefits administration. Our ideal candidate will have excellent problem-solving skills, a customer service orientation when addressing billing issues, and the ability to engage with students during our duty rotations. If you're a proactive individual who can thrive in a dynamic educational environment, we would love to hear from you. (In Office, up to $90K, North of Boston) **Bachelor’s degree in accounting required **3-5 years accounting experience **Expertise with Microsoft Excel, experience with Veracross and ADP preferred**Strong working knowledge of general accounting and payroll systems

Finance Associate We are seeking a Finance Associate to join our team in the Financial Services industry, located in Boston, Massachusetts. This position will be part of a family office in the role of Finance Associate. The candidate will work with the team in organizing, administering, overseeing, and reporting on a variety of functions to improve the financial reporting and asset management for the supported families.The ideal candidate is a self-motivated and detail-oriented team player with strongorganizational skills, a professional and discreet demeanor, and a flexible approach to learning, with the ability to handle conflict and changing information in a fast-paced environment. RESPONSIBILITIES:Treasury and Banking SupportCash Management and ReconciliationInvestment AdministrationOperational and Reporting Support• Account for a high volume of daily activity for various entities in Investran which serves as the general ledger system and the portfolio accounting system• Assist in preparation of regular reporting as well as frequent ad hoc deliverables• Prepare weekly report of investment and cash activity• Reconcile and review cash inflows and outflows daily• Maintain budgets and assist in forecasting of upcoming cash flows• Participate in cash management, such as processing payments and strategically managing cash• Various tasks related to investment administration and accounting from beginning to end of workflow, such as monitor distributions and process capital calls to ensure accurate reporting• Coordinate supporting documentation for individual tax returns and collaborate in planning and filing of payments and returns• Maintain online and physical filing systems• Participate in meetings with external advisors• Other interesting one-off projects

Bookkeeper We are offering a long term contract employment opportunity for a Bookkeeper in North Providence, Rhode Island. In this role, you will be handling a variety of tasks related to the bookkeeping function within the industry. This includes maintaining accurate records, processing applications, and interacting with both tenants and vendors. Responsibilities: • Efficiently processing customer credit applications • Maintaining precise records for customer credit • Monitoring customer accounts and taking appropriate actions when needed • Regular interaction with tenants and vendors, including the handling of insurance certificates • Handling accounts payable and accounts receivable • Ensuring accurate entry of data into the system • Creation of tenants and vendors in the system • Execution of electronic payments as well as manual checks • Preparation of invoices and bill backs to tenants • Occasionally attending court for eviction proceedings • Utilizing software tools such as Microsoft Excel, QuickBooks, and similar platforms for data management and bookkeeping tasks.

Accounting Operations Specialist We are actively searching for an Accounting Operations Specialist to join our team in Brockton, Massachusetts. This role primarily involves overseeing the company's accounting functions, such as supervising the accounting team, maintaining financial records, and managing cash operations. Responsibilities • Supervise the Accounting Analyst and Accounts Payable clerk, providing support and backup when necessary • Ensure the accuracy and timeliness of client billing and maintain financial records • Actively participate in month and year-end close activities, providing necessary support and reports • Oversee cash management operations, including postage deposits and reconciliation • Administer tax payments, including payroll, year-end, sales and use • Manage company insurances such as payroll, health, dental, life, Cobra, workmen’s comp, and business insurance • Oversee the administration of the company's 401K and associated government reporting requirements • Ensure prompt collection of receivables and review profitability reports • Provide necessary information for accountants and auditors • Manage vendors and outside contract workers, including purchase order creation and oversight.

Full Charge Bookkeeper We are actively hiring for a Full Charge Bookkeeper in Essex, Massachusetts. This role falls within the financial services industry and offers a long term contract employment opportunity. The Full Charge Bookkeeper will handle all aspects of accounting functions, including but not limited to, accounts payable, accounts receivable, annual budget preparation, and cash flow analysis. The successful candidate will be well-versed in various accounting software systems and Microsoft Excel. Responsibilities • Utilize Accounting Software Systems to maintain financial records • Leverage ADP - Financial Services for payroll and other related functions • Maintain and update Computerized Accounting Systems to ensure accuracy of records • Use Great Plains (GPAC) for managing business finances and accounting • Demonstrate proficiency in Microsoft Excel for data analysis and reporting • Perform all necessary Accounting Functions including but not limited to, accounts payable and receivable • Handle Accounts Payable (AP) by managing outgoing bills and invoices • Oversee Accounts Receivable (AR) by ensuring all money owed to the company is billed and received • Prepare the Annual Budget and provide periodic budget forecasts • Conduct Cash Flow Analysis to monitor the company’s financial status and predict future outcomes.

Accounts Receivable Specialist We are offering an exciting opportunity for an Accounts Receivable Specialist in Bow, New Hampshire, United States. The role involves a variety of tasks including the processing of customer credit applications, maintaining accurate customer records, and addressing customer inquiries. It also involves monitoring customer accounts and taking appropriate actions. Responsibilities: • Managing customer accounts and ensuring their accuracy • Efficiently processing customer credit applications • Maintaining precise records of customer credit • Collaborating with the Operations Team to facilitate communication on financing, project schedules, customer payments, and project completion • Providing revenue forecasts and financial analysis to support company managers • Preparing correspondence to customers and the sales team regarding payment matters • Assisting with month-end tasks and ensuring inventory accuracy • Addressing minor accounts payable needs • Responding to customer inquiries promptly to provide high-quality customer service • Using QuickBooks or other financial software for various tasks

Sr. Accountant - Private Equity We have partnered with a private equity firm seeking a Sr. Accountant. The role will have a blend or corporate accounting, month end close, fund accounting and some tax. This group is doing very well with a nice pipeline. The office schedule is hybrid, and it pays $100 - 120K + 20% bonus. Please message me on linkedin or email for immediate consideration john.holtman@roberthalf Responsibilities: • Oversee the preparation of quarterly financial statements by a third-party administrator.• Handle the annual audit of financial statements, coordinating closely with a third-party accounting firm.• Examine capital contribution and distribution calculations prepared by the third-party administrator.• Aid in the quarterly valuation process and review valuation models prepared by team members.• Assemble Valuation Committee materials in cooperation with finance and deal teams.• Support the quarterly fund expense and accrual allocation process.• Help with treasury management and maintain precise investor records.• Aid in the preparation of partner demographic files and review of annual tax returns, estimates, and Schedule K-1’s.• Assist in tax payment processing and distribution of Schedule K-1’s to both external and internal investors.• Process tax notices and refund checks.• Help in accounts payable, analysis, and approval of invoices received.• Assist in management entity bookkeeping and reporting.• Help in preparation of annual Form ADV and Form PF filings.• Respond to ad hoc requests from investors, including audit confirmations, surveys, and questionnaires.

Controller We are offering a long term contract employment opportunity for a Controller in the non-profit industry based in Cambridge, Massachusetts. As a Controller, you will have the crucial role of managing all aspects of the finance unit, including Accounts Receivable, Accounts Payable, Cash Receipts, Restricted Grants Management, and General Ledger functions. This position requires the candidate to be onsite in Cambridge 1x a week. Responsibilities: • Overseeing daily operations of the finance unit, ensuring smooth functioning of all related activities.• Managing the monthly reconciliation process for all balance sheet accounts, which includes bank accounts, accounts receivable, accounts payable, investments, fixed assets and other liability accounts.• Establishing and maintaining a centralized vendor administration function to manage provider payouts.• Coordinating and managing the annual finance audit and year-end tax reports, under the general direction of the Chief Administration Officer.• Managing the filing process of subsidiary financial reports, tax filings and other government-required filings.• Overseeing and managing reports on lobbying activities and Form 990 reporting requirements.