21 results for Office Manager in Latham, NY

Office Manager We are seeking an Office Manager to join our team in Glenmont, New York. This role offers a contract to permanent employment opportunity. As an Office Manager, you will be managing office procedures, handling bookkeeping tasks using Quickbooks Online and Protred, and ensuring smooth operations. Your role will be crucial in supporting the growth of our business. Responsibilities:• Oversee and streamline office procedures and tasks.• Manage bookkeeping activities using Quickbooks Online and Protred.• Maintain accurate records of financial transactions.• Handle customer inquiries and resolve any issues promptly.• Monitor customer accounts and take relevant actions as required.• Process customer credit applications meticulously.• Maintain accurate customer credit records.• Use the CRM system to keep track of customer interactions.• Perform accounting functions such as managing accounts payable (AP) and accounts receivable (AR).• Respond to inbound calls in a detail oriented and courteous manner.

Administrative Assistant/Office Manager We are in search of an Administrative Assistant/Office Manager to join our team in SARATOGA SPGS, New York. Our industry revolves around providing quality service to our customers. As an Administrative Assistant/Office Manager, you will be tasked with various responsibilities including maintaining customer records, processing applications, and addressing inquiries. Responsibilities: • Handle administrative tasks including answering phone calls and other related duties as needed. • Accurately process customer credit applications in a timely manner. • Maintain comprehensive and accurate customer credit records. • Resolve customer inquiries promptly and professionally. • Monitor customer accounts and implement appropriate actions. • Perform purchasing tasks and data entry operations. • Manage invoicing, accounts payable, and accounts receivable. • Provide customers with accurate and timely quotes. • Oversee shipping and receiving procedures. • Utilize spreadsheet software for various administrative and financial tasks.

Loan Services Assistant Manager Rachel Miller with Robert Half is partnering with a growing Financial Institution on a Loan Services Assistant Manager. In this role, you will be at the forefront of managing customer loan services, ensuring optimal efficiency and accuracy in the processing and recording of customer loan applications. This role is situated in the Queensbury/ Glens Falls Area and is a chance to be part of the fast-paced banking industry. Responsibilities: • Ensuring the accurate and efficient processing of customer credit applications• Supervising the team and assisting in project coordination for optimum efficiency• Collaborating with various departments to understand the impact and assure efficiency• Leading initiatives to achieve departmental and company goals• Overseeing daily operations, including projects and special assignments• Assisting in the execution of their programs and working with internal and external auditors• Researching and implementing changes to comply with regulatory requirements and directives• Facilitating customer escalation calls and situations to ensure resolution and customer satisfaction• Ensuring quality control review of designated work for timely and accurate reporting• Providing support to the call center as required

Tax Director/Manager An independent wealth management firm with $500+ AUM is seeking a Tax Director/Manager to join their growing firm. In this role you will work in conjunction with the wealth management team to provide comprehensive tax and financial planning to the firm's clients.

Accounting Specialist Seeking a highly organized and detail-oriented Accounting Associate to join the team. The position reports to the Director of Finance and plays a role in assisting with the financial operations. The ideal candidate will have strong organizational skills, proficiency in Google Suite and QuickBooks, and experience working in a business office or similar setting. Responsibilities:<ul><li>Assist with performing daily bookkeeping tasks, such as cash flow management, parent billing, accounts receivable and payable, check and cash handling, bank account reconciliation, and payroll preparation</li><li>Under the direction of Finance, compile financial data for audit trails and supporting materials for the annual audit as well as IRS and Worker’s Compensation audits</li><li>Maintain communication regarding general information and individual account inquiries, including information regarding past-due accounts</li><li>Assist in preparing reports and process requests for certificates of insurance</li><li>Aid in the annual financial statement audit as required</li><li>Distribute departmental budgets and manage business office mail</li><li>Assist with office management tasks such as filing documents, organizing files, and maintaining records</li><li>Process accounts payable transactions efficiently and accurately</li><li>Verify invoices and requisitions, ensuring compliance with financial policies</li><li>Resolve billing discrepancies and manage expense allocation</li><li>Maintain accounts payable records and vendor files</li><li>Reconcile school credit card accounts</li><li>Record enrollment contracts and oversee payment collections</li><li>Record all cash receipts accurately and promptly</li></ul>For immediate consideration please email your resume to jill.orietas@roberthalf.

Tax Analyst / Manager Boutique tax services company is seeking a Tax Analyst / Manager to join its growing team. Responsibilities include: provide preparation and review services for high net worth clients; tax return quality assessment services; consulting services to other tax prep businesses; teaching best practices on tax compliance, research, content development and training; and other special projects as assigned. This is a remote work opportunity.

Customer Account Coordinator We are helping our client in the Ballston Spa area fill a temporary to hire role for a Customer Account Coordinator. As a key part of their team, you will be tasked with streamlining their customer account processes, from initial onboarding to order processing and complaint management. Duties and Responsibilities<ul><li>Collaborate with sales, production, and logistics teams to optimize order processing workflows and enhance the customer experience.</li><li>Assist the sales team in managing and updating price lists, including annual price adjustments and ongoing modifications.</li><li>Oversee the sales order process, ensuring accuracy, efficiency, and timely delivery while proactively addressing potential raw material or quality concerns.</li><li>Manage new customer onboarding, ensuring all necessary agreements and documentation are completed accurately and on time.</li><li>Develop and maintain strong customer relationships, serving as a trusted advisor and primary point of contact.</li><li>Gather and analyze customer feedback through surveys and interactions, sharing insights to support product and service improvements.</li><li>Serve as the initial point of contact for customer complaints, documenting concerns in the quality system and working with the quality team to implement effective resolutions.</li><li>Coordinate customer engagement initiatives, including planning and distributing client appreciation gifts.</li><li>Arrange shipping methods with customers and freight forwarders, securing cost-effective quotes and ensuring timely transportation.</li><li>Manage international shipping processes, ensuring compliance with regulatory requirements and international trade laws.</li><li>Develop and maintain internal forms, process instructions, and training materials.</li><li>Perform various administrative tasks, including maintaining filing systems, processing incoming checks, managing credit card transactions, invoicing customer consignment, and handling additional assigned duties.</li><li>Support ISO compliance efforts by assisting with audits and ensuring adherence to operational standards.</li></ul>

Human Resources (HR) Manager Rachel Miller with Robert Half is partnering with a manufacturer in the Albany, New York area, on a Human Resources Management Role. The role of a Human Resources (HR) Manager is pivotal in our organization, where you will be tasked with leading HR initiatives and fostering a positive workplace environment. Responsibilities:• Streamline HR operations by maintaining and enhancing the Human Resource Information System (HRIS).• Ensure alignment of employee performance management processes with organizational objectives.• Effectively manage employee relations issues while ensuring compliance with labor laws and regulations.• Develop and implement HR strategies and initiatives that are in line with the overall business strategy.• Handle the recruitment process end-to-end, from sourcing and interviewing to onboarding new employees.• Provide guidance on HR policies, procedures, and best practices to both management and staff.• Collaborate with department heads to comprehend workforce needs and formulate strategic staffing plans.• Utilize strong strategic planning abilities to align HR initiatives with business objectives.• Display proficiency in various HR information systems.• Demonstrate excellent administrative skills with attention to detail in managing employee records and compliance documentation.• Leverage effective HR sourcing techniques to attract top talent across various levels of the organization.• Foster positive relationships with employees at all levels through strong interpersonal skills

Construction Project Manager We are offering an exciting opportunity for a Construction Project Manager to join our team in BALLSTON SPA, New York. In this role, you will be instrumental in ensuring that construction projects are completed on time and within budget while maintaining the highest quality standards. You will be working in a collaborative environment and will be expected to uphold company values and promote safety within the workplace. Responsibilities: • Manage construction projects to ensure they are completed on time and within budget • Uphold company values and promote a culture of safety within the workplace • Participate in safety meetings and training sessions to maintain a safe and healthy work environment • Adhere to and enforce company policies, procedures, and standards • Build and maintain positive working relationships with customers, A/E representatives, officials, and public agencies • Promote the company’s services to procure new work and develop new business • Keep up-to-date with industry trends and best practices, including new techniques and equipment • Support the achievement of the company’s goals and objectives • Utilize CRM, Database, and ERP systems for efficient project management • Oversee accounting functions and budget processes related to assigned projects • Ensure all construction documents and contracts are in compliance with company standards.

account manager/sales We are offering an exciting opportunity in the Consumer Products industry, located just outside of Albany, New York. We are seeking an account manager/sales who will be instrumental in maintaining customer relationships, resolving inquiries, and overseeing the accuracy of customer accounts. Responsibilities:• Ensure prompt and efficient processing of customer credit applications• Keep customer credit records up-to-date and accurate• Address customer inquiries and route them to the appropriate sales staff when necessary• Track shipments in coordination with suppliers, forwarders, brokers, and warehouse representatives• Provide customers with updates on lead times, shipping schedules, and delivery dates• Assist in resolving any quality or return issues and obtain authorization for returns from suppliers• Prepare and manage necessary documentation including purchase orders, packing lists, credit memos, debit memos, and invoices• Complete necessary import/export forms and other documentation as required• Use strong computer skills, especially in Microsoft Excel, for various administrative tasks.

Product Manager Robert Half Marketing & Creative is looking for a Product Manager for one of our clients in Charlotte, NC! Job Summary: We are seeking a skilled and hands-on Product Manager to lead and manage product development. The ideal candidate will have practical experience in managing and leading their own projects, along with the ability to effectively communicate with different audiences and leverage technical skills, particularly in managing community-driven platforms. This role requires someone with a deep understanding of customer needs and the technical proficiency to manage discussions and forums, specifically utilizing platforms like Discourse.Key Responsibilities:<ul><li>Lead Product Initiatives: Manage end-to-end product development, leading projects independently from ideation through delivery. Take ownership of product roadmaps and collaborate with cross-functional teams to drive product success.</li><li>Stakeholder Communication: Tailor communication strategies based on the audience, ensuring technical and non-technical stakeholders are aligned and informed throughout the product development cycle.</li><li>Community & Platform Management: Oversee product integration with community platforms, such as Discourse, to build and manage online forums and discussions that enhance customer engagement and user feedback.</li><li>Customer-Focused Product Development: Conduct research and gather feedback through community engagement to drive product decisions that directly address user needs and improve user experiences.</li><li>Prioritize & Optimize Features: Prioritize product features and enhancements, focusing on community-driven insights and business goals to create value for users and the organization.</li><li>Agile Development Management: Use agile methodologies to guide product iterations, track milestones, and ensure timely product delivery.</li></ul>

Computer Support Specialists We are in the process of adding a Computer Support Specialist to our team, based in Albany, New York. This role is focused on providing technical support and assistance to users in relation to the New York Incident Management and Report System (NIMRS), a reporting application that caters to over 3000 users across various state and local facilities. This position offers a long-term contract employment opportunity. Responsibilities: • Offer deskside support to users, ensuring that all technical queries are promptly addressed. • Develop training materials aimed at educating users on the proper use and functionalities of the NIMRS. • Conduct user training sessions to enhance user competence and confidence in using the NIMRS. • Facilitate the reporting process within the NIMRS, ensuring that all reports are accurate and timely. • Provide technical assistance on all aspects of the NIMRS, from logging in to troubleshooting technical issues. • Monitor the condition of the facility equipment and software to ensure optimal performance. • Collaborate with the team in maintaining an efficient and user-friendly system.

Word Processor We are providing an opportunity for a Word Processor in the LATHAM, New York, 12110-1415, United States. The role involves part-time work, primarily focusing on word processing and handling bindery printing projects. This position offers a short term contract employment opportunity in the industry. Responsibilities• Efficiently operating the bindery machine • Formatting and proofing documents as needed, including headers• Scheduling pick-ups with FedEx and USPS• Performing word processing tasks as required• Providing exceptional customer service and handling correspondence effectively• Ensuring accurate maintenance of customer records.

Associate We are in search of an Associate to work in our law firm located in Saratoga, New York. This position is centered around the industry of real estate law and requires an individual to manage real estate transactions, provide legal advice to clients, ensure compliance with real estate regulations, and work collaboratively with other members of the firm. Responsibilities: • Draft, review, and negotiate real estate-related legal documents such as contracts and purchase agreements• Conduct thorough examinations of title reports, surveys, and property descriptions to identify potential risks• Represent clients during real estate litigation or disputes• Act as a key advisor during real estate deal closings, ensuring that legal compliance is maintained• Provide expert legal advice to clients on matters such as transactions, compliance, and risk management• Stay updated on city, state, and federal real estate regulations, ordinances, and zoning laws and ensure compliance with them• Coordinate with other attorneys, paralegals, and departments within the firm on cross-disciplinary matters• Work on transactional tasks involving drafting, reviewing, and negotiating contracts, purchase agreements, leases, and other real estate-related legal documents.

Buyer We are seeking a Buyer to be part of our clients team in the healthcare industry, located in Albany, New York. The role involves procuring goods, services, and equipment to meet the operational needs of various departments. This is a contract opportunity, with possibility to be brought on permanent, where you will be interacting regularly with departments to understand their needs and managing supplier relationships. Responsibilities:• Accurate and timely creation and issuance of Purchase Orders using the Electronic Resource Platform (ERP).• Manage and expedite execution of priority and urgent order requests.• Ensure all ordered goods and services are approved and sourced appropriately to ensure cost-effective procurement.• Monitor and follow up on all open orders to verify delivery or update order status.• Identify and resolve order issues such as backorders and discontinuations in a timely and organized manner.• Establish and maintain constructive working relationships with departmental and supplier contacts.• Respond to inquiries and requests for assistance professionally and timely.• Review and resolve receiving and invoice exceptions accurately and promptly.• Assist with resolution of receiving issues such as shortages or excess ordered quantity.• Coordinate with supplier to adjust Purchase Order, or to coordinate return and receipt of credit.

Project Coordinator We are in search of a Project Coordinator to join our team based in Albany, New York. The Project Coordinator will play a pivotal role in coordinating growth initiatives to ensure objectives and goals are efficiently achieved. This role involves working collaboratively with various departments to ensure projects are well-organized and progressing optimally. The successful candidate will have the opportunity to work in a dynamic environment and engage with multiple people. Responsibilities: • Ensure effective support at all phases of a project, from initiation to closure• Collaborate with several internal departments and external partners to ensure smooth progress of projects• Maintain active communication with students across multiple projects• Coordinate and facilitate the delivery of project objectives and updates to leadership and stakeholders in conjunction with the Senior Director• Collaborate with the Director to review and assess projects and resources• Create and maintain training materials and operation procedure processes for each project• Coordinate activities that support the delivery of research with internal and external partners• Utilize project management software for efficient coordination of projects• Manage multiple tasks simultaneously while monitoring deadlines• Employ excellent oral and written communication skills in all project-related activities.

Computer Support Specialists We are offering a long-term contract employment opportunity for a Computer Support Specialist in Menands, New York. This role is within the tech industry, where the chosen candidate will be responsible for providing technical assistance, handling customer inquiries, and maintaining accurate customer records. Responsibilities: • Provide technical assistance and advice in troubleshooting account related issues, helping users navigate the site, and guiding them through appropriate solutions. • Responsible for managing and troubleshooting issues related to Multi Factor Authentication (MFA), TL3, and RSA. • Process Automated File Transfer (AFT) accounts for the Universal Public Health Node (UPHN) application. • Maintain and update HCS accounts as necessary. • Assist users in navigating and assigning roles on the HCS. • Respond to requests and questions from both internal and external customers, including written and telephone inquiries. • Perform and validate signature verifications. • Operate office machinery such as photocopiers, computer printers, hand scanners, and scanners. • Establish and update records and files, including numbering forms, coding, preparing file folders, and compiling relevant material. • Responsible for processing paper documents for HCS accounts, including scanning the documents into a tracking system, processing the documents, and mailing necessary information.

Web Analytics Specialist Robert Half Marketing & Creative is looking for a Web Analytics Specialist for one of our clients in Charlotte, NC! Position Summary: We are seeking a detail-oriented and proactive Digital Marketing Analyst to join our dynamic marketing team. The ideal candidate will have hands-on experience with Google Analytics 4 (GA4) and Google Tag Manager (GTM), along with a drive to uncover actionable insights that optimize digital marketing performance. In this role, you will work with cross-functional teams to monitor, analyze, and report on campaign performance, supporting data-driven decision-making and helping shape the digital marketing strategy.Key Responsibilities:<ul><li>Monitor and analyze digital marketing performance metrics, leveraging GA4 and GTM to track web traffic, user behavior, and campaign success.</li><li>Proactively identify opportunities for optimization and improvement based on data insights, driving continuous performance improvements.</li><li>Collaborate with marketing and other internal teams to design, implement, and track digital campaigns, ensuring accurate and effective data tracking.</li><li>Analyze website and campaign data to generate actionable insights and provide recommendations for future digital strategies.</li><li>Develop and maintain interactive dashboards and reports, utilizing tools like Tableau or Power BI to present key performance indicators (KPIs) and performance trends to stakeholders.</li></ul>

COO - Chief Operating Officer Mid-sized rapidly growing construction related company is seeking a Chief Operating Officer. Job duties include: oversight of engineering, construction, project management and procurement; work closely with other executive leaders; partner with CEO and CFO on all company matters; supervise all field construction and engineering jobs; organizational development of staff members; expand the company footprint; strategic planning; risk management; various other duties.

Staff Accountant Rachel Miller is partnering on an exciting opportunity for a Staff Accountant with a company in Rensselaer, New York. This role is ideal for a highly organized and detail-oriented professional with a passion for accuracy and collaboration. The Staff Accountant will be responsible for maintaining customer accounts, coordinating billing processes, and ensuring the accuracy of financial records while supporting the overall accounting function. Customer Accounts Management:<ul><li>Accurately process customer credit applications and maintain detailed credit records.</li><li>Monitor customer accounts and take appropriate actions to address outstanding balances.</li><li>Establish and maintain a communication schedule for delinquent accounts, including issuing periodic statements and email follow-ups.</li><li>Collaborate with team members to resolve payment issues efficiently.</li><li>Maintain complete and accurate customer and contract files.</li></ul>Billing and Collections:<ul><li>Coordinate billing information for assigned areas and ensure accuracy within the accounts receivable system.</li><li>Prepare and maintain reports related to collections and delinquent accounts.</li></ul>Accounting and Reconciliation:<ul><li>Reconcile general ledger accounts related to accounts receivable and prepare journal entries for month-end closing.</li><li>Analyze month-end revenue variances for assigned categories and accounts.</li></ul>System Support:<ul><li>Assist in maintaining the accounting system, including testing and implementing new features and upgrades.</li></ul>

Client Benefits Analyst Niche consulting practice is seeking a Client Benefits Analyst to join a growing team. This position will work with the following areas: asset liability management ; insurance ; risk ; nonqualified benefit programs ; client asset management strategies ; client reports ; various other benefit related items. This is a very stable employer with little to no turnover. This position reports to the Regional VP.