1 result for Executive Assistant in Las Cruces, NM

Administrative Assistant We are in search of an Administrative Assistant to join our team in the industry located in LAS CRUCES, New Mexico. As an Administrative Assistant, your primary role will be to support our department head and handle administrative tasks, ensuring smooth and efficient operations. This role offers a short-term contract employment opportunity. Responsibilities: • Provide comprehensive support to the department and/or Department Head, assisting in their daily duties. • Compose and handle correspondence, reports, spreadsheets, and requisitions for the supervisor's signature. • Apply a thorough understanding of the objectives and policies of the department. • Prepare and file official records such as notices, minutes, agendas, resolutions, and ordinances for official meetings as assigned. • Maintain accurate records and files, examining reports, responses, legislation, or other material to determine the necessary action or additional information needed. • Manage office supplies, equipment, and/or materials, and develop written protocol to address issues such as cash handling, purchasing, and equipment repairs. • Communicate and respond to inquiries in both verbal and written forms, prepare, analyze, and maintain the department budget. • Serve as the point of contact on department budget matters and review, examine, and analyze accounting records of the department or vendor to verify accuracy of figures, making necessary corrections or listing discrepancies for adjusting. • Assist with the coordination of any department grant programs and may serve as the point of contact on grant administration matters. • Handle all requests for information pertaining to assigned duties, coordinate logistics for setting up meetings, and represent the department at meetings, as directed. • Supervise other secretarial and clerical staff while ensuring compliance with all department and county policies and procedures. • Act as a timekeeper, ensuring accurate recording and tracking of time worked.