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67 results for Office Administrator in Larchmont, NY

Office Manager

New York, NY
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in New York, New York. This Long-term Contract position is ideal for someone who can keep the workplace running smoothly, provide front-desk support, and coordinate essential office resources with accuracy and professionalism. The role also includes handling accounts payable activities and ensuring office materials are consistently stocked and available. Responsibilities: • Oversee day-to-day office activities to maintain an efficient and well-organized work environment. • Manage front-desk operations by greeting visitors, answering incoming calls, and directing inquiries appropriately. • Track inventory levels for office materials and ensure supplies are replenished before shortages occur. • Place orders for office products and coordinate with vendors to secure timely delivery of needed items. • Support accounts payable tasks by processing invoices, organizing payment records, and assisting with related administrative documentation. • Maintain orderly filing systems, records, and general office documentation to support smooth business operations. • Coordinate routine administrative support needs for the office and respond to staff requests in a timely manner.
2026-09-09T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Office Manager to support day-to-day workplace operations in New York, New York. This Long-term Contract opportunity is designed for approximately 10 hours per week and offers scheduling flexibility, including remote work on Fridays. The person in this role will help maintain an organized, welcoming office environment while assisting with supply management, coordination tasks, and employee-focused office support. Responsibilities: • Manage office supply inventory and place orders to keep essential materials stocked. • Maintain orderly shared spaces, including the kitchen and common office areas, to support a clean and functional workplace. • Coordinate routine administrative and office support activities to help daily operations run smoothly. • Organize office materials, files, and general workspace arrangements for efficiency and accessibility. • Assist with employee engagement efforts by supporting in-office initiatives and a positive team environment. • Communicate with internal team members regarding office-related needs, schedules, and logistical updates.
2026-09-04T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced Office Manager to provide dependable onsite support for a busy workplace. This Long-term Contract opportunity will focus on keeping daily office operations running smoothly, supporting employees and visitors, and ensuring a welcoming environment in a highly visible setting. The role is well suited for someone who is organized, service-oriented, and comfortable coordinating with internal teams, building contacts, and outside vendors. You will help create an efficient and welcoming office experience while contributing to meetings, events, onboarding, and operational reporting. Responsibilities: • Direct daily office activities to maintain a detail-oriented, orderly, and well-prepared workplace for staff and guests. • Monitor shared spaces and supplies, including pantry items and office essentials, and arrange replenishment when inventory runs low. • Work with property management, service providers, and maintenance contacts to address facility needs and resolve office-related issues. • Handle workplace logistics such as visitor check-in support, access coordination, parking arrangements, and other site services. • Organize the operational details for meetings, catered functions, weekly team lunches, and other in-office gatherings. • Provide hands-on support for company events, including team celebrations, holiday functions, onsite meetings, and client-facing activities. • Record office spending, prepare expense-related information, and assist finance partners with budget tracking and reporting. • Coordinate with IT contacts on office equipment setup, routine troubleshooting, and general workplace technology needs. • Support onboarding preparations for new employees by helping ensure their first days in the office are smooth and well organized.
2026-09-04T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-09-04T00:00:00Z

Office Assistant

Maryknoll, NY
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in New York. This Long-term Contract position is well suited for someone who enjoys keeping office workflows organized, providing courteous front-desk support, and handling a variety of clerical tasks with accuracy. The person in this role will help maintain efficient communication, manage documentation, and contribute to a detail-oriented and responsive office environment. Responsibilities: • Welcome visitors and provide front-desk assistance to ensure a detail-oriented and helpful first point of contact. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Scan, file, and organize records so documents remain accessible, accurate, and up to date. • Perform general administrative support tasks such as data entry, document preparation, and routine office coordination. • Assist with processing paperwork related to medical claims and other office records while maintaining attention to detail. • Monitor office communications and support smooth day-to-day operations by handling clerical requests as needed.
2026-09-09T00:00:00Z

Bookkeeper/Office Administrator

Mahwah, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:• Accounts Payable• Accounts Receivable• Billing• Assist with certified payroll• Bonding and insurance• Various human resources functionsThe company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity. Salary: $75,000 - $85,000Benefits: Medical, Dental, Vision
2026-08-18T00:00:00Z

Dental Office Administrator

Red Bank, NJ
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
benefits:<ul><li>paid time off</li><li>dental covered</li><li>hybrid</li></ul>Responsibilities<ul><li>Manage front desk operations including scheduling, phones, and patient check-in/check-out</li><li>Verify insurance eligibility, process claims, and follow up on denials</li><li>Handle patient billing, collections, and payment plans</li><li>Maintain accurate patient records in dental software systems</li><li>Coordinate with dentists, hygienists, and external providers</li><li>Oversee office supplies, ordering, and vendor coordination</li><li>Ensure compliance with HIPAA and office policies</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-08-24T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-09-03T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities. Responsibilities:• Support partners and office staff with daily administrative activities to keep operations running smoothly.• Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.• Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.• Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.• Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.• Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.• Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.• Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.
2026-09-09T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-09-04T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a motivated Administrative Assistant to join a busy team in New York. This contract opportunity with permanent potential is well suited for someone early in their career who enjoys staying organized, supporting daily office operations, and learning new processes in a fast-moving environment. The role will work closely with the administrative lead to help keep paperwork, client communication, and project coordination on track. Candidates who are dependable, discreet, and comfortable managing multiple priorities will thrive in this position. Responsibilities: • Coordinate communication with clients regarding pricing requests, project updates, and general administrative follow-up. • Create and maintain work order documentation for pickups, deliveries, and related operational activities. • Gather vendor pricing and confirm product availability, lead times, and other details needed to support project planning. • Assist with sourcing fabrics, requesting samples, and organizing information for ongoing client needs. • Prepare quotations and distribute them accurately using company systems and standard documentation. • Complete required vendor paperwork, facility forms, and other administrative records in a timely manner. • Organize files, maintain folders, and ensure important documents are easy to retrieve and properly distributed internally. • Provide general office support, including data entry, front-desk assistance, and handling inbound inquiries as needed.
2026-08-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a team on a Long-term Contract position. This role supports daily office operations through strong organization, communication, and follow-through while helping staff, leadership, and prospective program participants stay informed and on schedule. The ideal candidate is comfortable managing administrative priorities, preparing documents and reports, and contributing to a well-run office environment. Responsibilities:• Review and track inquiries and applications from prospective participants, ensuring records remain organized and up to date.• Coordinate calendars, schedule meetings, and maintain appointment details to support efficient daily operations.• Prepare forms, spreadsheets, reports, and other business documents using office and cloud-based tools.• Provide administrative support to supervisors, employees, and senior leaders by responding to requests and handling routine office needs.• Assist the HR team with onboarding activities and related administrative tasks for new hires.• Maintain filing systems and office records so information can be accessed accurately and efficiently.• Order office materials, compare vendor options, and support billing or finance-related administrative requests as needed.• Conduct online research and compile findings to assist with internal projects, planning, or operational needs.• Help organize recurring reports and provide occasional support for special events or department initiatives.
2026-09-09T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in Newark, New Jersey. This Long-term Contract position is fully onsite and offers an opportunity to create a positive first impression while keeping administrative activities organized and running smoothly. The role is ideal for someone who communicates clearly, manages details carefully, and enjoys assisting students, staff, and visitors in a fast-paced environment. Responsibilities: • Welcome students, employees, and guests with a courteous and attentive front-desk presence. • Respond to questions, handle incoming calls, and connect individuals with the appropriate department or team member. • Coordinate calendars, arrange appointments, and support meeting logistics to ensure efficient scheduling. • Enter information accurately into office systems and maintain both digital and paper files in an organized manner. • Draft and format letters, reports, and other administrative documents as needed by the department. • Safeguard sensitive records by exercising sound judgment and maintaining confidentiality at all times. • Provide day-to-day clerical and administrative assistance to staff across the office. • Contribute to a clean, welcoming, and well-organized onsite office environment. • Assist with semester-based projects and provide additional support as priorities shift.
2026-08-27T00:00:00Z

Administrative Assistant

Orangeburg, NY
onsite
Temporary / Contract
18.4395 - 21.351 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Orangeburg, New York. This Long-term Contract position is ideal for someone who is comfortable handling a high volume of digital tasks, maintaining accurate records, and keeping multiple administrative processes moving efficiently. The right candidate will bring strong technical confidence, sound judgment, and the ability to stay organized in a fast-paced, growth-focused environment. Responsibilities: • Manage incoming mail, sort deliveries, and direct correspondence and small packages to the appropriate recipients. • Record checks, enter billing details, and support accounts payable activities by reviewing and processing vendor invoices accurately. • Reconcile customer and vendor billing information to ensure documentation aligns with internal records and payment requirements. • Monitor order activity and maintain up-to-date tracking information to support timely follow-up and resolution. • Work across multiple customer and compliance portals to upload invoices, submit required documentation, and track payment progress. • Maintain vendor records related to insurance, safety, and compliance within platforms such as Avetta, RESq, Corrigo, Ariba, and Paymode. • Process incoming payments through various channels, including credit card transactions, and enter payment information with a high level of accuracy. • Support general administrative operations through data entry, email communication, scheduling coordination, and day-to-day office assistance.
2026-08-27T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support daily office operations in New York. This position combines front-desk coverage with administrative coordination in a busy office, making it ideal for someone who is organized, approachable, and eager to take initiative. The right candidate will bring a positive attitude, confidence in handling routine office needs, and a willingness to step in wherever support is needed. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly front-desk experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Provide day-to-day administrative support such as preparing documents, maintaining records, and assisting with general office tasks.• Enter and update information in internal systems with a high level of accuracy and attention to detail.• Coordinate office logistics, including handling mail, organizing supplies, and keeping shared areas orderly and functional.• Support staff across the office by anticipating needs, following up on open tasks, and taking on additional assignments as priorities shift.
2026-09-01T00:00:00Z

Bookkeeper/Office Manager

Rockaway, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A busy firm in the Rockaway area is seeking a Bookkeeper/Office Manager to join their growing team. This Bookkeeper/Office Manager will help support a busy CPA firm serving small and mid-sized businesses Morris County. This Bookkeeper/Office Manager is well suited to someone who takes pride in maintaining accurate financial records, managing several client books with minimal oversight, and building strong working relationships with business owners. The ideal Bookkeeper/Office Manager brings solid accounting fundamentals, strong QuickBooks skills, and a dependable, detail-focused approach to day-to-day bookkeeping operations. Bookkeeper/Office Manager Responsibilities:• Oversee complete bookkeeping activities for a portfolio of small and mid-sized business clients, ensuring records remain current and accurate.• Enter, classify, and maintain daily financial transactions across general ledger and supporting accounts.• Process payables and receivables, including invoices, incoming payments, vendor disbursements, and deposits.• Complete monthly reconciliations for bank accounts, credit cards, and key balance sheet accounts to identify and resolve variances.• Prepare recurring financial statements and management reports to help clients understand business performance.• Support month-end and year-end close activities by organizing records, reviewing account activity, and addressing discrepancies.• Maintain orderly client accounting documentation and respond to bookkeeping questions from clients and business owners.• Partner with CPAs and internal accounting staff to keep client books aligned for reporting, compliance, and tax preparation needs.• Assist with payroll-related bookkeeping tasks and provide practical support to clients using QuickBooks when needed. This Bookkeeper/Office Manager role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Bookkeeper/Office Manager position, apply today.
2026-08-28T00:00:00Z

Payroll Administrator

Farmingdale, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for a detail-oriented Payroll Administrator to support payroll and related HR operations for a retail organization in New York. This role is ideal for someone with strong payroll processing experience, advanced Excel capabilities, and a solid understanding of benefits and retirement administration. The successful candidate will help maintain accurate employee pay records, support compliance efforts, and contribute to smooth coordination across payroll, accounting, and HR activities. Responsibilities: • Process regular payroll cycles with accuracy and timeliness while maintaining complete and organized payroll records • Review employee pay data, deductions, tax withholdings, and benefit elections to ensure all payroll information is current and correct • Use advanced Excel functions to analyze payroll data, prepare reports, reconcile discrepancies, and support audits • Administer payroll activities within systems such as ADP Workforce Now, Ceridian, or similar platforms used for timekeeping and pay processing • Support 401(k) and benefits-related payroll tasks, including deductions, updates, and coordination with internal or external partners • Assist with reporting needs by generating payroll summaries and customized data outputs through tools such as Crystal Reports • Partner with accounting and human resources teams to resolve payroll issues, validate financial entries, and improve day-to-day processes • Participate in payroll audits and compliance reviews by verifying records and helping ensure adherence to company policies and applicable regulations
2026-08-31T00:00:00Z

Payroll Administrator

Hauppauge, NY
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
Construction Payroll Administrator, Melville, Long Island, NYAnna Parson at Robert Half is partnering with a rapidly growing construction organization seeking a Construction Payroll Administrator to join its collaborative and team-oriented environment. This Construction Payroll Administrator is an excellent opportunity for a payroll professional who thrives in a fast-paced construction setting and enjoys working closely with field operations, project teams, and management.As the Construction Payroll Administrator, you will: <ul><li>Process full-cycle weekly payroll for 750+ union and non-union employees</li><li>Review, audit, and validate employee time records and job cost coding</li><li>Prepare and submit certified payroll reports for prevailing wage projects</li><li>Handle union reporting, deductions, remittances, and compliance requirements</li><li>Maintain payroll records and ensure adherence to federal, state, and local regulations</li><li>Partner with field managers and project teams to resolve payroll-related issues</li><li>Support audits, reconciliations, and payroll reporting as needed</li></ul>What's Offered<ul><li>Competitive compensation</li><li>Comprehensive benefits package</li><li>Collaborative and supportive leadership team</li><li>Stable, growing organization with continued expansion plans</li><li>Opportunity to make a meaningful impact within a high-growth construction company</li></ul>Please contact Anna Parson at Robert Half for confidential consideration or Apply Now!
2026-09-02T00:00:00Z

Payroll Administrator

Westbury, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a workforce of approximately 350 employees in Westbury, New York. This position supports a largely unionized field population and requires close attention to wage rules, timekeeping records, and payroll compliance. The ideal candidate brings strong payroll knowledge, experience handling multi-state processing, and the ability to work effectively in a fast-paced environment; Spanish language skills are highly valued. Responsibilities: • Process end-to-end payroll for roughly 350 employees, ensuring each pay cycle is completed accurately and on schedule. • Review timekeeping and punch records to confirm hours worked, identify discrepancies, and resolve issues before payroll submission. • Administer payroll for a predominantly union workforce, applying contract terms and maintaining current union wage rates. • Calculate and verify prevailing wage payments in accordance with applicable job and labor requirements. • Prepare and transfer payroll data into the accounting platform and coordinate submissions for processing through Paychex. • Maintain payroll records, audit supporting documentation, and help ensure compliance with internal standards and applicable regulations. • Partner with supervisors and internal stakeholders to address payroll questions, corrections, and employee pay-related concerns. • Support multi-state payroll activities while helping ensure proper treatment of earnings, deductions, and wage updates.
2026-08-20T00:00:00Z