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36 results for Accounting Assistant in Lake Park, FL

Accounting Clerk

Pompano Beach, FL
onsite
Temporary to Hire
25.65 - 27 USD / Hourly
We are looking for an Accounting Clerk to join a team in Florida in a Contract to permanent capacity. This position is ideal for a detail-oriented individual with hands-on bookkeeping experience who can manage day-to-day accounting support with accuracy and consistency. The role offers the opportunity to contribute across core accounting functions while adapting to various financial systems, including QuickBooks and other ERP platforms. Responsibilities: • Maintain accurate financial records by entering, reviewing, and updating accounting data in a timely manner. • Support accounts payable activities by processing invoices, verifying details, and preparing items for payment. • Assist with accounts receivable functions, including billing, payment tracking, and follow-up on outstanding balances. • Perform account reconciliations to ensure transactions align with internal records and supporting documentation. • Use bookkeeping software such as QuickBooks Enterprise and similar systems to manage routine accounting tasks efficiently. • Prepare and organize financial information in spreadsheets and reports to support daily operations and month-end review. • Review transactional data for completeness and resolve discrepancies through careful research and follow-through. • Contribute to general accounting administration by helping maintain orderly files, records, and supporting documentation.
2026-09-02T00:00:00Z

Staff Accountant/Marketing Assistant

Riviera Beach, FL
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Robert Half Finance & Accounting is working with a very well-established service industry client who is seeking a versatile, detail-oriented individual to join their team, supporting both day-to-day accounting operations and marketing initiatives. This role blends financial accuracy with creative execution, making it ideal for someone who enjoys balancing administrative responsibilities with digital content and brand support. The right candidate will be organized, dependable, and comfortable contributing across office, accounting, and promotional projects. 100% in office collaboration is required! Responsibilities:• Support routine accounting activities which include payables, receivables, and data entry into the company’s accounting system.• Prepare and organize invoices, expense submissions, and backup documentation to help maintain accurate financial files.• Assist with reconciliations and invoice processing to ensure timely and reliable accounting information.• Provide administrative assistance for management, including data entry, document coordination, and project support as needed.• Assist with content creation on website pages helping refresh content, images, and product details to reflect the latest company information.• Contribute to the development of social media channels such as LinkedIn, Facebook, and Instagram in alignment with company goals.• Capture and organize photos and video of operations, equipment, staff, customer work, and events for promotional use.• Contribute to the creation of brochures, presentations, campaigns, and other marketing materials while tracking digital engagement and responding to inquiries as directed.
2026-08-06T00:00:00Z

Office Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting. Responsibilities: • Welcome visitors courteously and direct them to the appropriate staff or meeting areas. • Manage front desk activities, including answering incoming calls and responding to general office inquiries. • Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day. • Monitor supply levels and place orders to ensure essential office materials are always available. • Coordinate daily lunch arrangements and assist with routine office hospitality needs. • Prepare and print receipts and other supporting documents as requested. • Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel. • Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.
2026-08-28T00:00:00Z

Administrative Assistant

West Palm Beach, FL
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a nonprofit support center in West Palm Beach, Florida. This Long-term Contract position is ideal for someone who enjoys variety, communicates clearly, and can help keep administrative tasks moving efficiently across the office. The right candidate will be comfortable handling front-desk support, maintaining records, and assisting staff with day-to-day coordination in a busy service-focused environment. Responsibilities: • Provide broad administrative support across the office, helping staff with routine coordination and general operational needs. • Welcome visitors, manage front-desk activity, and respond to inbound phone calls in a courteous and attentive manner. • Perform accurate data entry and maintain organized digital and physical records for office use. • Prepare, update, and track documents, spreadsheets, and correspondence using Microsoft Office 365 tools. • Assist with scheduling, calendar coordination, and other clerical tasks that keep daily activities running smoothly. • Support general receptionist functions, including message handling, routing inquiries, and basic office communication. • Help maintain office organization by monitoring administrative workflows and addressing day-to-day support needs. • Contribute to donor-related or database tasks when needed, including work in DonorPerfect if applicable.
2026-09-04T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on coordinating documentation, entering billing-related information accurately, and assisting with customer and contractor communication in a fast-paced environment. The ideal candidate is organized, approachable, and comfortable managing paperwork, service requests, and occasional inbound call support while maintaining a high standard of accuracy. Responsibilities: • Prepare, organize, and distribute job-related documentation for builders and contractors to ensure all required paperwork is completed on time. • Enter billing details, service information, and other administrative data into internal records with a strong focus on accuracy. • Process work orders and track related paperwork to support smooth day-to-day operations. • Respond to document requests by gathering, completing, and sending the appropriate forms and supporting materials. • Provide backup phone coverage by answering inbound calls, addressing routine questions, and directing issues to the appropriate team members. • Communicate with customers and partners to confirm details, clarify missing information, and help resolve administrative concerns. • Maintain orderly files and office records so documents can be retrieved quickly and efficiently. • Support general front office and administrative tasks as needed to keep workflow organized and consistent.
2026-09-04T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a central point of contact for administrative and front-desk activities. The role involves handling office communications, maintaining accurate records, and helping the team stay on schedule in a fast-paced environment. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination. • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness. • Maintain orderly records and office documentation so materials can be accessed quickly and efficiently. • Support scheduling and general workflow needs to help keep daily operations running smoothly. • Assist with receptionist-related duties, including monitoring shared communication channels and responding to routine requests.
2026-08-31T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support multiple project managers in a fast-moving office. This contract-to-permanent opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating routine administrative tasks, and helping teams stay on schedule. The person in this role will contribute to a detail-focused small-office environment by managing project paperwork, tracking submissions, and providing dependable day-to-day administrative support. Responsibilities: • Coordinate and maintain project documentation for two to three project managers, ensuring records are organized and easy to access. • Prepare, distribute, and file administrative paperwork required for active projects and daily office operations. • Upload project-related documents into client and job-specific platforms such as Procore, e-Builder, or similar systems, with training provided as needed. • Track submittals and related project logs, helping the team monitor status updates and maintain accurate records. • Send documentation forward for review and follow up as needed to keep project workflows moving efficiently. • Provide general administrative assistance for meetings, including organizing materials and supporting scheduling or follow-up tasks. • Enter and update data with a high level of accuracy across internal files and project systems. • Support front-office needs such as answering inbound calls and assisting with general receptionist-related duties when needed.
2026-09-04T00:00:00Z

Executive Assistant

West Palm Beach, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a polished, resourceful, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. In this role, you will be responsible for managing complex schedules, coordinating meetings and travel, preparing reports and presentations, and ensuring day-to-day operations run efficiently. The ideal candidate is proactive, detail-oriented, and able to handle sensitive information with professionalism and discretion. Based on general knowledge.Key Responsibilities<ul><li>Provide direct administrative support to one or more executives, helping manage priorities and daily operations. Based on general knowledge.</li><li>Coordinate complex calendars, schedule internal and external meetings, and resolve scheduling conflicts efficiently. Based on general knowledge.</li><li>Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting. Based on general knowledge.</li><li>Prepare and edit correspondence, presentations, meeting agendas, reports, and other business documents. Based on general knowledge.</li><li>Serve as a liaison between executives, employees, clients, and external partners, maintaining professionalism at all times. Based on general knowledge.</li><li>Track deadlines, monitor follow-up items, and help keep projects and initiatives moving forward. Based on general knowledge.</li><li>Organize meetings, events, and conference calls, including logistics, materials, and meeting notes when needed. Based on general knowledge.</li><li>Maintain confidential records and handle sensitive business information with a high degree of discretion. Based on general knowledge.</li><li>Support special projects and provide general administrative as</li></ul>
2026-08-31T00:00:00Z

Staff Accountant

Boynton Beach, FL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to join our client in Boca Raton, Florida. This position will play an important role in maintaining accurate financial records, supporting the monthly close cycle, and helping ensure the integrity of balance sheet and cash activity reporting. The ideal candidate brings a solid foundation in accounting principles, strong Excel skills, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities:• Manage accrual-related general ledger activity, including preparing uploads and verifying the accuracy of recorded amounts.• Reconcile bank accounts to the general ledger and investigate variances to ensure cash records remain complete and accurate.• Record daily and periodic cash activity through timely bank journal entries supported by appropriate documentation.• Prepare recurring, prepaid, and other monthly journal entries, reviewing supporting schedules before submission.• Complete balance sheet account reconciliations each month and resolve outstanding items in coordination with the accounting team.• Contribute to month-end close activities and assist with the preparation of monthly financial reporting packages.• Organize schedules and supporting materials needed for audits and respond to requests for financial documentation.• Provide cross-functional support within the accounting department by serving as back-up coverage and assisting with assigned projects and additional duties. Please call Julie Kirvin @ 561-232-2142
2026-09-02T00:00:00Z

Staff Accountant

Stuart, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
Our client is seeking a detail-oriented and motivated Accountant to support day-to-day accounting operations and help ensure accurate financial reporting. This role is ideal for a professional with strong analytical skills, a solid understanding of accounting principles, and the ability to work effectively in a fast-paced environment. Key Responsibilities:<ul><li>Prepare and maintain financial records, reports, and general ledger accounts. </li><li>Reconcile bank statements, balance sheet accounts, and other financial data. </li><li>Assist with month-end and year-end close processes. </li><li>Review financial transactions for accuracy and compliance with company policies and accounting standards. </li><li>Support accounts payable, accounts receivable, and payroll functions as needed.</li><li>Prepare journal entries and account reconciliations.</li><li>Analyze financial information and assist with budgeting and forecasting activities.</li><li>Help maintain internal controls and ensure compliance with regulatory requirements. </li><li>Collaborate with cross-functional teams to support audits and other financial projects. </li></ul>
2026-08-26T00:00:00Z

Staff Accountant

Deerfield Beach, FL
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Staff Accountant to support core accounting operations in Boca Raton, Florida. This position is ideal for someone who is comfortable managing day-to-day financial activities, maintaining accurate records, and contributing to a well-organized close process. The role offers an opportunity to work across key accounting functions in a collaborative environment while helping ensure financial data is complete, timely, and reliable. Responsibilities:• Prepare and record journal entries to maintain accurate financial reporting across routine accounting activities.• Reconcile general ledger accounts and investigate variances to support a smooth and accurate month-end close.• Manage monthly accrual calculations and maintain supporting schedules for prepaid expenses and other balance sheet items.• Complete bank reconciliations on a regular basis and resolve discrepancies in a timely manner.• Support intercompany accounting activities by tracking transactions and ensuring balances are properly matched and recorded.• Review balance sheet accounts for accuracy, completeness, and proper documentation.• Assist with corporate accounting processes in a multi-entity environment while following established internal controls.• Utilize accounting systems and Excel-based reporting tools to organize financial data and prepare reconciliations.
2026-09-02T00:00:00Z

Staff Accountant

Boynton Beach, FL
onsite
Temporary / Contract
27 - 35 USD / Hourly
Our client is seeking a detail-oriented and motivated Accountant to support day-to-day accounting operations and help ensure accurate financial reporting. This role is ideal for a professional with strong analytical skills, a solid understanding of accounting principles, and the ability to work effectively in a fast-paced environment. Key Responsibilities:<ul><li>Prepare and maintain financial records, reports, and general ledger accounts. </li><li>Reconcile bank statements, balance sheet accounts, and other financial data. </li><li>Assist with month-end and year-end close processes. </li><li>Review financial transactions for accuracy and compliance with company policies and accounting standards. </li><li>Support accounts payable, accounts receivable, and payroll functions as needed.</li><li>Prepare journal entries and account reconciliations.</li><li>Analyze financial information and assist with budgeting and forecasting activities.</li><li>Help maintain internal controls and ensure compliance with regulatory requirements. </li><li>Collaborate with cross-functional teams to support audits and other financial projects. </li></ul>
2026-09-01T00:00:00Z

Staff Accountant

Boca Raton, FL
remote
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support day-to-day accounting operations in Boca Raton, Florida. This position plays an important role in maintaining accurate financial records, preparing commissions, and ensuring transactions are recorded in accordance with established accounting standards. The ideal candidate brings strong knowledge jornal entries, general ledger activity, month-end closing along with the ability to work accurately in a fast-paced environment. This position offers hybrid/remote flexibility. You must be within driving distance to office. Our client offers a strong work/life balance, flexibility, benefits and bonus. Responsibilities:• Prepare and post journal entries to maintain complete and accurate financial records across reporting periods.• Reconcile general ledger accounts and investigate discrepancies to ensure the integrity of financial data.• Prepare commission statements• Support month-end and year-end close processes by organizing documentation and verifying account activity.• Analyze financial transactions and maintain accounting records that align with internal policies and reporting requirements.• Collaborate with internal stakeholders to gather information needed for account analysis and audit support
2026-08-18T00:00:00Z

Staff Accountant

West Palm Beach, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
Our client is seeking a detail-oriented and motivated Accountant to support day-to-day accounting operations and help ensure accurate financial reporting. This role is ideal for a professional with strong analytical skills, a solid understanding of accounting principles, and the ability to work effectively in a fast-paced environment. Key Responsibilities:<ul><li>Prepare and maintain financial records, reports, and general ledger accounts. </li><li>Reconcile bank statements, balance sheet accounts, and other financial data. </li><li>Assist with month-end and year-end close processes. </li><li>Review financial transactions for accuracy and compliance with company policies and accounting standards. </li><li>Support accounts payable, accounts receivable, and payroll functions as needed.</li><li>Prepare journal entries and account reconciliations.</li><li>Analyze financial information and assist with budgeting and forecasting activities.</li><li>Help maintain internal controls and ensure compliance with regulatory requirements. </li><li>Collaborate with cross-functional teams to support audits and other financial projects. </li></ul>
2026-08-26T00:00:00Z

Staff Accountant

West Palm Beach, FL
onsite
Temporary to Hire
27.55 - 31.9 USD / Hourly
We are looking for a detail-oriented Staff Accountant to join an aircraft management company in West Palm Beach, Florida. This contract opportunity with permanent potential is ideal for someone who enjoys owning the monthly accounting cycle, supporting high-touch client billing, and working closely with vendors and internal stakeholders in a fast-paced environment. The role is fully onsite Monday through Friday during the initial training period, with potential hybrid flexibility afterward. Success in this position requires strong financial accuracy, sound communication skills, and the ability to support both routine accounting work and budget planning activities. Responsibilities: • Oversee accounts payable activity by reviewing invoices, coordinating timely payments, and maintaining strong working relationships with a wide range of service providers. • Prepare monthly client invoices by compiling management fees and validating charges related to aircraft operations, including services, staffing, fuel, insurance, hangar usage, connectivity, catering, and parking. • Examine account activity each month to confirm all applicable expenses have been captured, and record accruals for costs that have not yet been posted. • Create and post journal entries to support account adjustments, period-end accuracy, and complete general ledger reporting. • Review payroll-related expenses to ensure labor costs are properly reflected in monthly financial results and client billing. • Reconcile bank accounts on a recurring basis, investigate discrepancies, and resolve outstanding items in a timely manner. • Support annual and quarterly budgeting efforts by analyzing historical spending patterns and helping develop projections for upcoming periods. • Communicate professionally with corporate and high-net-worth clients to address billing questions and provide clear financial information as needed.
2026-09-04T00:00:00Z

Accounting Manager/Supervisor

Coral Springs, FL
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
Accounting Manager / ControllerConfidential Company | Professional Services / Project-Based EnvironmentPosition SummaryWe are seeking a hands-on Accounting Manager / Controller to lead the day-to-day accounting and financial operations of a growing project-based organization. This role is responsible for overseeing accounting functions, financial reporting, cash flow management, month-end close, project accounting, and Percentage of Completion (POC) revenue recognition.The ideal candidate is a strategic and detail-oriented accounting professional who can operate both at a transactional and managerial level. This individual will partner with leadership to provide financial insight, strengthen internal controls, improve processes, and ensure the organization maintains accurate financial reporting and operational efficiency.Key ResponsibilitiesFinancial Management & Reporting<ul><li>Oversee all daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and cash management.</li><li>Manage the monthly, quarterly, and annual financial close process.</li><li>Prepare and review financial statements, supporting schedules, and management reports.</li><li>Monitor cash flow and provide recommendations to support business objectives.</li><li>Coordinate with external CPA firms and auditors to support tax filings, audits, and compliance requirements.</li><li>Maintain accurate financial records and supporting documentation.</li></ul>Project Accounting & Revenue Recognition<ul><li>Manage project accounting activities across multiple active projects.</li><li>Monitor project budgets, costs, billings, profitability, and financial performance.</li><li>Oversee Percentage of Completion (POC) accounting and revenue recognition in accordance with applicable accounting standards.</li><li>Review work-in-progress (WIP) schedules and analyze project profitability and cost-to-complete estimates.</li><li>Partner with project managers and operational leaders to ensure accurate project reporting and forecasting.</li><li>Reconcile project costs, labor allocations, and contract billings.</li></ul>Leadership & Operations<ul><li>Lead, mentor, and develop accounting team members.</li><li>Establish performance expectations and conduct performance reviews.</li><li>Improve accounting processes, workflows, and internal controls.</li><li>Support budgeting, forecasting, and strategic planning initiatives.</li><li>Collaborate with leadership to provide financial analysis and operational recommendations.</li><li>Participate in cross-functional meetings to support organizational goals and decision-making.</li></ul>Compliance & Internal Controls<ul><li>Ensure compliance with GAAP and all applicable financial regulations.</li><li>Maintain and strengthen internal control processes.</li><li>Oversee insurance compliance, vendor documentation, contract administration, and related financial requirements.</li><li>Stay current on accounting standards, regulatory changes, and industry best practices.</li></ul>
2026-08-26T00:00:00Z

Junior Staff Accountant

Boca Raton, FL
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are seeking a motivated and detail-oriented Junior Staff Accountant to join our finance team at our corporate headquarters. This role is ideal for an early-career accounting professional looking to build a strong foundation in general ledger accounting, reconciliations, month-end close, and financial reporting within a large, fast-paced corporate environment.Key Responsibilities:<ul><li>Assist with preparation of journal entries and general ledger account reconciliations</li><li>Support month-end and year-end close processes</li><li>Reconcile bank accounts, prepaid expenses, and accrued liabilities</li><li>Help maintain accuracy of financial records and supporting documentation</li><li>Assist with fixed asset tracking and depreciation schedules</li><li>Prepare reports and schedules for internal management</li><li>Support audits by gathering requested financial documentation</li><li>Partner with accounts payable, accounts receivable, and other departments to resolve discrepancies</li><li>Ensure compliance with company policies, procedures, and internal controls</li></ul>
2026-08-26T00:00:00Z

Senior Accountant

Palm Beach Gardens, FL
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a Senior Accountant to oversee project-based cost accounting and financial reporting in Palm Beach Gardens, Florida. This position plays a central role in monitoring contract performance, supporting accurate revenue reporting, and helping ensure customer billing is completed correctly and on time. The ideal candidate brings strong experience in construction or contract accounting and can translate detailed cost data into clear financial insight for operational leaders. Responsibilities:• Establish new projects in the accounting platform by organizing budgets, cost classifications, contract values, and billing structures.• Monitor contract-related expenses across labor, materials, equipment, subcontractors, and indirect costs to ensure charges are recorded accurately.• Produce recurring work-in-progress reports that evaluate project status, completion levels, recognized revenue, and billing position.• Compare financial results against budgets and commitments, resolve discrepancies, and reconcile project activity with the general ledger.• Record and maintain approved contract modifications so that revised pricing and cost expectations are reflected in financial records.• Support long-term contract revenue calculations using percentage-of-completion principles and applicable accounting guidance.• Contribute to monthly and annual close processes by preparing accruals, journal entries, and other project-related accounting schedules.• Partner with project management teams to assess margins, estimate remaining costs, and identify contracts that may require additional attention.• Prepare documentation and reporting support for audits, bonding reviews, and other external financial examinations.
2026-08-31T00:00:00Z

Bookkeeper

Boca Raton, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
About the OpportunityWe are seeking a highly organized and detail-oriented Bookkeeper / Office Assistant to support both financial and administrative operations for a private organization. This role is ideal for a professional who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in maintaining accuracy, organization, and confidentiality.The successful candidate will serve as a trusted resource, helping manage day-to-day bookkeeping, recordkeeping, and administrative functions while supporting leadership and operational initiatives.ResponsibilitiesBookkeeping<ul><li>Manage accounts payable, including collecting documentation and coordinating approval processes.</li><li>Enter bills, vendor information, and financial transactions into QuickBooks.</li><li>Reconcile credit card accounts and maintain accurate expense tracking records.</li><li>Monitor recurring payments, subscriptions, memberships, and service agreements.</li><li>Prepare spreadsheets and reports for budgeting, expense tracking, and project monitoring.</li><li>Reconcile petty cash and maintain organized financial documentation.</li></ul>Administrative Support<ul><li>Provide administrative assistance to leadership and operations teams.</li><li>Organize and maintain digital and physical records, including contracts, manuals, contact information, and asset documentation.</li><li>Coordinate travel arrangements, appointments, meetings, and reservations.</li><li>Schedule and manage virtual meetings using Microsoft Teams and Zoom.</li><li>Assist with special projects and operational initiatives as needed.</li><li>Run occasional local errands and support general office operations.</li></ul>
2026-08-10T00:00:00Z

Bookkeeper

Deerfield Beach, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a detail-oriented Bookkeeper to join our team in Boca Raton, FL. This role will be responsible for maintaining accurate financial records, processing accounting transactions, performing reconciliations, and supporting day-to-day accounting activities. Key Responsibilities:<ul><li>Manage daily AP and AR transactions</li><li>Record and maintain accurate financial transactions</li><li>Perform bank and account reconciliations</li><li>Prepare invoices, payments, and deposits</li><li>Assist with month-end close and financial reporting</li><li>Maintain organized accounting records and documentation</li><li>Assist with payroll and other accounting-related tasks as needed</li><li>Work with internal teams to resolve accounting discrepancies</li></ul>
2026-08-28T00:00:00Z

Bookkeeper

West Palm Beach, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Bookkeeper / Office AssistantLocation: East Boca Raton, FLEmployment Type: Full-TimeAbout the OpportunityA private family office is seeking a highly organized and trustworthy Bookkeeper / Office Assistant to support day-to-day financial, administrative, and operational activities. This individual will play a key role in maintaining accurate financial records, supporting leadership, coordinating vendors, and ensuring the smooth operation of a fast-paced, high-touch environment.This position is ideal for a detail-oriented professional who enjoys a blend of bookkeeping and administrative responsibilities and takes pride in providing exceptional service with complete discretion.Key ResponsibilitiesBookkeeping<ul><li>Process invoices, bills, and vendor payments while maintaining organized supporting documentation.</li><li>Enter financial transactions into QuickBooks and maintain accurate records.</li><li>Reconcile credit card accounts and track expenditures.</li><li>Monitor recurring expenses, service contracts, memberships, and renewals.</li><li>Prepare expense reports, budgets, and tracking schedules using Excel.</li><li>Maintain petty cash records and reconcile receipts.</li></ul>Office Administration<ul><li>Provide administrative support to senior leadership and family office staff.</li><li>Organize and maintain digital and physical records, asset inventories, manuals, contracts, warranties, and contact databases.</li><li>Coordinate travel arrangements, reservations, and appointments.</li><li>Schedule and manage virtual meetings via Teams or Zoom.</li><li>Assist with special projects, operational initiatives, and general office support.</li><li>Run occasional local errands as needed.</li></ul>
2026-08-10T00:00:00Z

Legal Assistant

Lake Park, FL
onsite
Temporary to Hire
19.95 - 21 USD / Hourly
We are looking for a Legal Assistant to support a busy law firm through accurate administrative and case-related coordination. This contract position with potential for a long-term opportunity is ideal for someone who is detail-focused, dependable, and comfortable handling legal documentation, records, and communication with outside parties. The role offers an opportunity to contribute to client service and case preparation while working closely with paralegals and attorneys in a legal environment. Responsibilities: • Open new matters and ensure file setup is completed accurately and promptly. • Prepare, scan, and organize legal forms, authorizations, and supporting documentation for case files. • Obtain medical records, insurance documents, reports, and other case-related materials from external sources. • Communicate with insurance carriers to report claims, request policy details, and follow up on outstanding information. • Draft correspondence for attorneys and legal staff, and distribute documents in a timely manner. • Maintain orderly physical and electronic client files, including scanning incoming mail into the case management system and routing materials to the appropriate team members. • Track records, bills, and invoices, including posting charges and organizing documentation needed for case development. • Assemble supporting materials for demand packages, copy and scan relevant documents, and provide administrative assistance to paralegals as needed. • Coordinate incoming and outgoing mail, file documents for pre-litigation matters, and attend occasional client meetings when support is needed. • Provide Spanish-language assistance during client or adjuster conversations when applicable and assist with additional office duties as assigned.
2026-08-19T00:00:00Z

Legal Assistant

Stuart, FL
onsite
Temporary to Hire
17.4135 - 21 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a legal team in Stuart, Florida within a medical malpractice and nursing home negligence practice. This contract to hire position offers the opportunity to support case activity from file maintenance through closing while assisting a fast-paced office with critical administrative and legal support. The ideal candidate brings prior experience in a legal environment, strong organizational skills, and the ability to manage deadlines with accuracy and professionalism. Responsibilities:• Support two paralegals with daily case coordination, document handling, and administrative legal tasks.• Prepare and submit court filings through electronic filing systems while ensuring compliance with procedural requirements.• Maintain attorney and case calendars by tracking deadlines, hearings, and other important dates.• Organize, update, and manage legal files to keep case materials accurate, complete, and easy to access.• Assist with closing case files, including compiling final documentation and confirming all required materials are complete.• Help coordinate and process lien-related documentation and follow-up activities as part of case resolution.• Review records and correspondence for completeness and route information to the appropriate team members in a timely manner.• Provide general office and case support for matters involving medical malpractice and negligence claims.
2026-09-04T00:00:00Z

Executive Assistant - Office Manager

Palm Beach Gardens, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for a highly organized Executive Assistant - Office Manager with relevant experience to support senior leadership and keep daily office operations running smoothly. This position plays a key role in coordinating executive priorities, maintaining communication across clients and project partners, and ensuring administrative processes stay on track within a luxury residential construction environment. The ideal candidate brings sound judgment, discretion, and the ability to manage competing priorities while contributing to office administration, project coordination, and employee support. Responsibilities: • Coordinate executive calendars, arrange meetings, and manage shifting priorities for company leadership while keeping schedules accurate and up to date. • Organize travel plans, prepare itineraries, and provide day-to-day administrative assistance that helps executives stay focused on business objectives. • Capture key discussion points during recurring meetings, document next steps, and follow through on outstanding action items. • Serve as a communication hub for clients, architects, subcontractors, vendors, and internal team members to support smooth project execution. • Set up new jobs in Procore, maintain complete project records, and assist with contracts, permits, and related construction documentation. • Keep digital and hard-copy filing systems well ordered and accessible, ensuring business and project information is easy to retrieve. • Review invoices for accuracy, assign coding for accounting, and handle administrative errands such as check deliveries and supply purchasing. • Support employee lifecycle activities by assisting with onboarding, workspace setup, orientation logistics, timesheet review, and offboarding coordination. • Contribute to recruiting efforts by posting openings, screening incoming resumes, arranging interviews, communicating with applicants, and helping prepare for hiring events. • Oversee general office operations, maintain vendor relationships, and manage inventory such as supplies, equipment, and employee-branded materials.
2026-08-19T00:00:00Z

Accounts Payable Specialist

Jensen Beach, FL
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Jensen Beach, Florida in a contract capacity with the potential for a permanent role. This role is ideal for someone who can step into a fast-moving environment, manage a heavy invoice workload with accuracy, and help bring payables up to date. The position offers the opportunity to contribute immediately while supporting essential accounting operations through careful processing, matching, and payment coordination. Responsibilities: • Process a high volume of vendor invoices each week while maintaining strong attention to accuracy and deadlines. • Review invoices against purchase orders and receiving documentation to complete three-way matching before approval. • Help reduce an existing accounts payable backlog by prioritizing outstanding items and resolving them efficiently. • Assign correct general ledger coding to invoices in accordance with company accounting practices. • Prepare and support payment activity through ACH transactions and scheduled check runs. • Enter, track, and manage accounts payable records within QuickBooks Online. • Investigate discrepancies with invoice details, pricing, or supporting documents and follow through to resolution.
2026-08-29T00:00:00Z