67 results for Executive Assistant in Lake Forest, CA

Executive Assistant Are you eager to support senior leadership in a fast-paced, dynamic environment? A highly respected company in Solana Beach, CA, is seeking a proactive and polished Executive Assistant to provide administrative and operational support to the executive team. With an office overlooking the stunning coast, this role offers a unique opportunity to combine professional growth with an excellent workplace culture. As an Executive Assistant, you will serve as a right-hand partner to the executives, ensuring their schedules are managed efficiently, meetings and projects run smoothly, and key objectives are met. This is a career-building role for candidates with proven experience in executive-level support and a passion for organization, communication, and high-level confidentiality. Key Responsibilities:<ul><li>Manage high-volume calendars and coordinate meetings, events, and travel arrangements.</li><li>Draft and edit correspondence, presentations, and other documents on behalf of the executives.</li><li>Act as a gatekeeper, managing communication flow (email, calls, etc.) and ensuring timely follow-ups.</li><li>Prepare reports, agendas, and meeting minutes for executive-level meetings.</li><li>Liaise with internal teams and external stakeholders, representing the executive team professionally.</li><li>Facilitate special projects and research items as needed to support business objectives.</li><li>Ensure the executives' time is maximized by anticipating needs and proactively addressing potential conflicts.</li></ul>

Executive Assistant A CPG company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Experience with a Consumer-Packaged Goods company is required. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>

Executive Assistant Job Summary:We are looking for an Executive Assistant to provide administrative support to senior leadership. This role requires excellent organization, attention to detail, and strong multitasking skills. The ideal candidate will be responsible for managing schedules, handling communications, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, and documents as needed.</li><li>Assist with organizing events, meetings, and office operations.</li><li>Maintain records, track expenses, and process invoices.</li><li>Serve as a liaison between departments and external contacts.</li><li>Perform general administrative duties, including filing and data entry.</li><li>Handle confidential information with discretion.</li></ul>

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.

Executive Assistant If you’re ready to take charge and bring organized support to executive operations, look no further! Robert Half is working with a cutting-edge company in Vista, CA to place an Executive Assistant with exceptional project management and problem-solving skills. This is your chance to contribute to the success of industry-leading leaders and a high-performing team. Key Responsibilities:<ul><li>Support senior executives by managing schedules, coordinating appointments, and organizing travel logistics.</li><li>Facilitate communication between the executive team and other departments, ensuring consistency and accuracy.</li><li>Lead various administrative projects, monitoring progress and deadlines.</li><li>Assist with the preparation of materials for executive-level meetings.</li><li>Build strong relationships with clients, vendors, and internal teams while maintaining professionalism in all interactions.</li><li>Conduct research for executive projects and provide actionable insights.</li></ul>

Executive Assistant Are you an expert in juggling multiple priorities, anticipating needs, and ensuring executives can focus on strategic goals? A growing company in Carlsbad, CA is looking for a refined Executive Assistant to provide unparalleled support to senior leadership. If you thrive in high-pressure environments while maintaining attention to detail, this role is for you. Key Responsibilities:<ul><li>Manage complex calendars for high-level executives, scheduling meetings and coordinating travel arrangements.</li><li>Prepare reports, presentations, and correspondence for internal and external audiences.</li><li>Execute special projects, conducting research and handling delegated responsibilities from leadership.</li><li>Serve as the primary point of contact for the executive team, addressing inquiries with professionalism and confidentiality.</li><li>Organize and attend meetings, take minutes, and follow up on action items.</li><li>Handle expense reporting and budget management for executives, ensuring accuracy and timeliness.</li></ul>

Executive Assistant A fast-paced and growing organization in San Marcos, CA, is searching for an experienced and detail-oriented Executive Assistant to provide high-level support to company executives. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. Key Responsibilities:<ul><li>Executive Support: Manage executive calendars, plan travel arrangements, and coordinate high-priority meetings.</li><li>Communication Management: Act as a liaison for internal and external communications, drafting emails, memos, and presentations.</li><li>Project Assistance: Support executives on special projects, ensuring all deliverables are executed within deadlines.</li><li>Meeting Coordination: Prepare agendas, maintain meeting minutes, and follow up on action items to ensure accountability.</li><li>Confidentiality Management: Handle sensitive information with discretion and maintain confidentiality at all times.</li></ul>

Senior Executive Assistant Job Summary:We are seeking a highly experienced Executive Assistant to provide strategic support to our C-suite executive. This role requires exceptional organizational skills, business acumen, and the ability to manage high-level priorities in a fast-paced environment. The ideal candidate will be a proactive problem-solver, capable of managing executive communications, coordinating complex schedules, and handling confidential information with discretion. Key Responsibilities:<ul><li>Serve as a trusted partner to the executive, providing high-level administrative and strategic support.</li><li>Manage and optimize the executive’s complex calendar, scheduling meetings, travel, and engagements.</li><li>Act as a gatekeeper for incoming communications, prioritizing emails, calls, and requests.</li><li>Prepare reports, presentations, and briefings for internal and external meetings.</li><li>Oversee special projects, ensuring seamless execution and follow-through.</li><li>Coordinate executive-level meetings, including board meetings, investor relations, and leadership summits.</li><li>Handle confidential matters with professionalism and discretion.</li><li>Liaise with senior leaders, external stakeholders, and key business partners.</li><li>Streamline office operations, implementing best practices to enhance efficiency.</li><li>Anticipate executive needs and proactively address challenges.</li></ul>

Executive Assistant Executive AssistantSummary: Reporting directly to the President and CEO, the Executive Assistant provides executive support as well as oversight for the office. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the CEO.<ul><li>Completes a broad variety of administrative tasks for the CEO including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.</li><li>Ensures that the CEO’s bio and other collateral information is kept updated and responds to requests for materials regarding the CEO and the organization in general</li><li>Edits and completes first drafts for written communications</li><li>Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships</li><li>Plans, coordinates and ensures the CEO's schedule is followed and respected.</li><li>Communicates directly, and on behalf of the CEO on matters related to CEO's and company’s initiatives.</li><li>Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.</li><li>Responsible for overseeing execution of projects and serving as liaison between vendors and clients</li><li>Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a 'barometer,' having a sense for the issues taking place in the environment and keeping the CEO updated.</li><li>Responsible for management of administrative staff providing clerical support to the office, including workforce staff and interns</li><li>Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.</li><li>Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures</li></ul>Education and Experience Requirements<ul><li>Bachelor's degree or related work experience</li><li>Strong work tenure: five to 10 years of experience supporting High Level Leaders/ Executives, preferably in a for-profit environment</li><li>Experience and interest in internal and external communications, and partnership development.</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms</li><li>Experience in environmental or construction industry is a plus</li><li>Proposal writing experience is a plus</li></ul>

Executive Assistant We are offering a permanent employment opportunity for a capable and diligent Executive Assistant for a corporate office located in Century City. This role involves providing administrative support and managing office duties for top executives, requiring a proactive individual who can handle tasks with a high level of efficiency and professionalism. This is a temporary position but may lead to a full-time role. This is an onsite position and the hours are 9-6. Responsibilities:• Efficiently manage the executive's calendar, coordinating all appointments and meetings seamlessly.• Handle clerical tasks such as printing, copying, scanning, and filing, ensuring all administrative work is completed accurately.• Respond to and prioritize emails and calls, taking detailed notes during meetings.• Inventory management of office supplies, making sure all necessary materials are stocked and readily available.• Screen incoming calls, relaying messages accordingly and professionally.• Prepare a wide range of documents including memos, reports, transaction documents, notices, and other materials with a high level of proficiency and attention to detail.• Coordinate travel arrangements including booking flights, hotels, transportation, and creating itineraries for both business and personal trips.• Identify and implement strategies to streamline office processes and improve operational efficiency.• Assist with personal tasks for executives as needed.• Perform any additional duties assigned by executives.

Executive Assistant Position Overview:We are seeking a highly organized and proactive Executive Assistant to support the CEO of our small but growing healthcare company. This role is focused on expertly managing the CEO’s calendar, ensuring smooth daily operations, and handling a variety of administrative tasks. The ideal candidate will have excellent time-management and communication skills, the ability to anticipate the CEO’s needs, and a passion for contributing to a mission-driven organization. Key Responsibilities:<ul><li>Calendar Management:</li><li>Maintain and oversee the CEO’s complex and dynamic calendar, including scheduling internal and external meetings, ensuring alignment with priorities, and resolving scheduling conflicts.</li><li>Coordinate across teams to schedule recurring meetings and ensure agenda preparation and distribution in advance.</li><li>Anticipate upcoming deadlines and adjust the CEO’s calendar proactively.</li><li>Meeting Coordination:</li><li>Organize and prepare for key meetings, including reserving meeting spaces, setting up virtual conference platforms, and preparing or distributing meeting materials.</li><li>Record and distribute minutes or action items as needed.</li><li>Communication and Gatekeeping:</li><li>Serve as the primary point of contact between the CEO and internal/external stakeholders, prioritizing requests and ensuring timely responses.</li><li>Screen and manage incoming communications (emails, calls, etc.) and route them appropriately.</li><li>Administrative Support:</li><li>Assist with travel planning and ensuring the CEO’s schedule effectively aligns with physical location requirements for meetings or events.</li><li>Maintain confidentiality on behalf of the CEO and organization when handling sensitive documents and information.</li><li>Provide general administrative support as needed, including managing expenses, invoicing, and reporting.</li><li>Strategic Alignment:</li><li>Partner with the CEO to ensure that their time is allocated to high-priority initiatives and projects that align with the company’s goals.</li><li>Work closely with cross-functional teams to streamline workflows and reduce scheduling bottlenecks.</li></ul>

Executive Assistant JOB TITLE: Executive AssistantDEPARTMENT: AdministrationEMPLOYMENT TYPE: Full-TimeLOCATION: Los Angeles, CAREPORTS TO: Senior Executive Assistant Position OverviewThe Executive Assistant plays a key role in providing administrative and operational support to executives while ensuring smooth daily operations. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information. The role involves managing schedules, travel logistics, project coordination, event planning, and various administrative tasks while working collaboratively with both internal and external stakeholders. Key ResponsibilitiesThe following is a general outline of core duties:Administrative Support:<ul><li>Maintain and organize executive calendars by scheduling meetings and prioritizing appointments.</li><li>Coordinate meeting logistics, including preparing materials and ensuring readiness.</li><li>Process expense reports while adhering to company policies.</li><li>Act as a point of contact for meeting participants and provide communication support.</li></ul>Travel Planning:<ul><li>Arrange domestic and international travel, including transportation and accommodation.</li><li>Troubleshoot travel-related issues and ensure executives have necessary travel documents.</li></ul>Project & Event Coordination:<ul><li>Plan events, conferences, and meetings, managing logistics and details.</li><li>Track project timelines and provide regular updates to stakeholders.</li></ul>Data and CRM Management:<ul><li>Update and maintain accurate records in CRM platforms like Salesforce.</li><li>Incorporate meeting notes, client information, and perform routine data audits</li></ul>Other Duties:<ul><li>Develop professional reports, presentations, or materials, ensuring brand consistency.</li><li>Contribute to office operations as needed, including backup support for team members.</li></ul> Experience:<ul><li>5+ years as an Executive Assistant or in a similar administrative role supporting leadership.</li><li>Proven ability to manage complex schedules and travel arrangements.</li><li>Familiarity with CRM tools, preferably Salesforce.</li></ul>Core Competencies:<ul><li>Proficiency in Microsoft Office Suite (Outlook, PowerPoint, etc.).</li><li>Basic skills in graphic design or presentation software are a plus.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Excellent verbal and written communication.</li><li>Ability to work independently and adapt in a fast-paced environment</li></ul>

Executive Assistant We are offering a short-term contract employment opportunity for an Executive Assistant in the advertising industry, based in Los Angeles, California. The Executive Assistant will be in charge of providing comprehensive support to the CEO, managing office operations, and acting as a liaison between various internal and external stakeholders. Responsibilities:• Ensure smooth communication between the CEO and other internal and external contacts, managing sensitive and confidential information.• Handle the CEO's calendar, prioritizing requests and resolving conflicts to ensure efficient daily operations.• Coordinate travel arrangements for the CEO and accompanying executives, adapting to changes and updates as necessary.• Facilitate workflow by coordinating with internal and external executives on various tasks and projects.• Oversee office operations, including vendor selection, equipment purchase, and policy development, to ensure an effective working environment.• Collaborate with the finance team to manage departmental budgets, track expenses, and prepare financial reports, ensuring compliance with financial policies.• Assist in organizing Board meetings and events, including scheduling, drafting agendas, and preparing and distributing presentation materials.• Maintain compliance with rules and regulations as set out in the organization's bylaws regarding Board matters.• Continuously improve internal processes that support the CEO and the overall organization.• Provide support in travel arrangements for employees when necessary.

Executive Assistant A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment. Key Responsibilities: <ul><li>Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.</li><li>Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.</li><li>Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.</li><li>Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.</li><li>Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.</li><li>Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.</li><li>Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.</li></ul>

Executive Assistant We are offering a short term contract employment opportunity for a proficient Executive Assistant in Los Angeles, California. The Executive Assistant will cater to the diverse needs of the CEO and the organization, ensuring smooth operations, effective communication, and efficient administrative tasks. The role requires coordination with both internal staff and Board members and includes managing confidential communications and cross-departmental collaboration. Responsibilities: • Efficiently handle the CEO's calendar management, travel plans, budget monitoring, and scheduling priorities. • Draft correspondence and communications on behalf of the CEO for various organizational events and donor outreach. • Ensure seamless collaboration with internal executives and staff to enhance efficiencies and support the CEO's office. • Oversee procurement, payment requests, and credit card reconciliations in a timely and efficient manner. • Prepare and compile relevant materials for the CEO's meetings, events, and social engagements. • Manage CEO's memberships with select organizations, including tracking renewals and memberships. • Coordinate and prepare materials for Board and Committee meetings, serving as the primary point of contact for Board members. • Organize and maintain Board and Governance documents, including managing demographic data and tracking online votes. • Coordinate and lead special projects on behalf of the CEO, working closely with internal departments and external consultants. • Maintain a high level of discretion in handling sensitive and confidential information, managing delicate situations involving Board members, executives, and other stakeholders professionally.

Executive Assistant We are looking for an Executive Assistant to join our team located in Newport Beach, California. As an Executive Assistant, your role will encompass a variety of tasks including managing calendars, coordinating executive meetings, and maintaining daily schedules. This role offers a contract to permanent employment opportunity. Responsibilities: • Manage and maintain executive calendars, ensuring efficient scheduling and organization. • Coordinate executive meetings and presentations, ensuring all necessary materials are prepared. • Use Office 365 and other software to perform administrative tasks and manage data. • Handle daily schedule management, coordinating schedules as needed. • Utilize Google Calendar and other tools for effective calendar management. • Respond to inquiries and issues, providing timely and efficient resolution. • Monitor and manage multiple executives' tasks and activities. • Maintain accurate records of customer credit applications. • Monitor customer accounts and take appropriate action when necessary.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Sr. Administrative Assistant A prominent organization in Vista, CA is looking to expand. Therefore, the company is on a search for an experienced and highly organized Senior Administrative Assistant. This is an amazing opportunity for someone who enjoys managing multiple administrative tasks, coordinating projects, and working alongside senior leadership. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing agendas.</li><li>Draft and edit correspondence, presentations, and reports ensuring accuracy and professionalism.</li><li>Coordinate travel arrangements, including booking flights, hotels, and creating detailed travel itineraries.</li><li>Act as the primary point of contact for internal and external communications related to the executive team.</li><li>Oversee special projects and ensure timely completion while maintaining quality standards.</li><li>Handle confidential information with discretion and maintain organized document management systems.</li><li>Assist with budget tracking, expense reporting, and vendor invoice processing.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the heart of Los Angeles, California. As an integral part of our team in the legal education sector, you will be tasked with managing various administrative duties, handling student communications, and providing exceptional customer service. Responsibilities: • Handle incoming student calls and provide necessary assistance • Efficiently process student applications • Schedule and manage appointment requests • Ensure prompt and accurate handling of mail • Assist in the use and management of Microsoft Office Suite • Provide high-quality customer service • Manage administrative duties as necessary.

Administrative Assistant A real estate office in Santa Monica is hiring an Administrative Assistant for a leave of absence for 4-5+ months. This is a fully onsite role where you will support the Property Manager with administrative duties, including processing invoices, generating and following up on purchase and work orders, and assisting with general office operations. Key Responsibilities: Maintain a high level of organization and attention to detail in daily tasks.Communicate professionally via phone, email, and text with clients, vendors, and internal teams.Process and manage invoices using the Real Page platform.Generate, issue, and follow up on purchase orders and work orders as needed.Review and understand utility invoices for accuracy and reporting purposes.Assist management with various administrative tasks and perform duties as directed.Ensure timely arrival at the office and adherence to designated working hours. The ideal candidate will have 2-3 years of administrative experience, any experience working in property management is a plus. Experience in MS Word and Excel is required. This is fully onsite, hours are Monday - Thursday 8-5PM and Friday form 8 - 1:30PM. Pay is $23-25/hr, depending on experience.

Legal Administrative Assistant We are in search of a Legal Assistant to join our law firm client in Arcadia, California. This role focuses on providing legal administrative support within the firm, including managing data entry tasks, drafting documents, calendaring and handling client relations. This position offers a long-term contract employment opportunity and is an on-site role. Responsibilities:• Handle incoming phone calls and schedule appointments as required.• Prepare various types of legal documents such as letters and notices.• Execute data entry tasks with high attention to detail, ensuring information is correctly entered from client records.• Verify the accuracy of letters and other documents, making corrections as necessary.• Utilize legal software for various tasks including calendar management, meeting notes, and maintaining client files.• Leverage Microsoft Word and Excel for document creation and data management.• Engage in client relations, addressing inquiries and providing updates.• Manage case administration, including inventory appraisals using data from statements.• Conduct claim administration tasks as needed.• Support billing functions and other administrative tasks as assigned.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Rancho Cucamonga, California. The chosen candidate will primarily support a construction-focused operations team, handling a variety of tasks from administrative support to customer service. Responsibilities: • Provide administrative support to the operations team, including managing documents and files. • Handle customer inquiries over the phone and ensure the provision of top-notch customer service. • Manage incoming communications, including mail, and oversee its prompt distribution. • Take up the responsibility of answering phone calls, addressing guest inquiries, and taking messages. • Maintain an active presence on social media platforms like Facebook and Instagram by creating and managing posts. • Carry out efficient data entry tasks and maintain an organized record of customer interactions. • Leverage software applications like Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to carry out daily tasks. • Schedule appointments and ensure smooth coordination within the team. • Handle inbound and outbound calls effectively and maintain a positive attitude while interacting with customers and team members. • Manage email correspondence with precision and professionalism.

Administrative Assistant Robert Half Legal is offering an exciting long term contract employment opportunity for the role of a Legal Administrative Assistant for our client located in Irvine, California. The role involves managing client cases, handling phone and email correspondence, and demonstrating proficiency with the Microsoft Suite. Responsibilities: <ul><li>Managing a constant caseload of requests for new documents and updates </li><li>Data entry, writing, and proofreading </li><li>Researching county-specific recording requirements </li><li>Formatting, printing, and shipping documents with proper signing instructions </li><li>Answering general inquiry calls and emails while providing exceptional customer service</li><li>Handling a variety of tasks and projects </li></ul>

Legal Administrative Assistant We are offering an opportunity for a Legal Administrative Assistant with a busy non-profit, located in Los Angeles, California. This role involves supporting a busy and diverse legal team with a variety of administrative duties, client relations, and project management tasks. Responsibilities: • Accurately process and maintain client case files and other legal documents• Manage effective communication with clients, staff, volunteers, and other stakeholders• Assist in producing educational videos and organizing webinars for small business owners• Implement improvements to project processes and systems as needed• Ensure consistency of project data across all systems by preparing and organizing spreadsheets and reports• Perform data entry tasks and maintain legal database with up-to-date case, client, and community engagement information• Provide general administrative support as requested, including scanning and copying of documents• Assist in conducting intakes for potential clients when necessary• Coordinate multiparty events on various virtual platforms and in person• Handle other duties as assigned by the supervisor or directing attorney.