78 results for Administrative Assistant in Laguna Niguel, CA

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the heart of Los Angeles, California. As an integral part of our team in the legal education sector, you will be tasked with managing various administrative duties, handling student communications, and providing exceptional customer service. Responsibilities: • Handle incoming student calls and provide necessary assistance • Efficiently process student applications • Schedule and manage appointment requests • Ensure prompt and accurate handling of mail • Assist in the use and management of Microsoft Office Suite • Provide high-quality customer service • Manage administrative duties as necessary.

Administrative Assistant We are offering a temporary employment opportunity in the public sector industry in Rolling Hills, California. The role is for an Administrative Assistant and will be situated on-site. Responsibilities:• Execute administrative duties effectively• Respond promptly and skillfully to queries• Maintain a high level of organization and attention to detail• Process and manage customer credit applications• Keep customer credit records precise and updated• Monitor customer accounts and act accordingly• Handle scanning projects effectively• Support the team in maintaining an efficient work environment.

Sr. Administrative Assistant A prominent organization in Vista, CA is looking to expand. Therefore, the company is on a search for an experienced and highly organized Senior Administrative Assistant. This is an amazing opportunity for someone who enjoys managing multiple administrative tasks, coordinating projects, and working alongside senior leadership. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing agendas.</li><li>Draft and edit correspondence, presentations, and reports ensuring accuracy and professionalism.</li><li>Coordinate travel arrangements, including booking flights, hotels, and creating detailed travel itineraries.</li><li>Act as the primary point of contact for internal and external communications related to the executive team.</li><li>Oversee special projects and ensure timely completion while maintaining quality standards.</li><li>Handle confidential information with discretion and maintain organized document management systems.</li><li>Assist with budget tracking, expense reporting, and vendor invoice processing.</li></ul>

Administrative Assistant A reputable company in Carlsbad, CA, is seeking a highly organized and proactive Administrative Assistant to join their team. The ideal candidate will possess a strong ability to multitask, excellent communication skills, and a solution-oriented mindset. If you're looking for a role where you can utilize your skills to make a meaningful impact, we'd love to hear from you! Job Responsibilities:<ul><li>Administrative Support: Manage daily office operations, including scheduling meetings, maintaining office supplies, and coordinating communications.</li><li>Documentation Assistance: Prepare, proofread, and edit documents and reports for accuracy and professionalism.</li><li>Calendar Management: Coordinate schedules for managers and staff, ensuring a seamless workflow.</li><li>Customer and Team Interaction: Serve as the initial point of contact for visitors and assist with internal and external correspondence.</li><li>Data Entry: Maintain accurate databases by inputting and updating essential information.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team in the legal education sector based in Los Angeles, California. In this role, you will be tasked with handling a variety of administrative tasks, providing customer service, and utilizing your skills with Microsoft Office Suite. This role offers a short term contract employment opportunity. Responsibilities: • Attend to student calls and appointment requests, ensuring a high level of customer service • Assist with the handling and distribution of mail • Utilize Microsoft Office Suite to perform various administrative tasks • Coordinate scheduling for the team and handle changes as required • Process student applications and maintain accurate records.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Rancho Cucamonga, California. The chosen candidate will primarily support a construction-focused operations team, handling a variety of tasks from administrative support to customer service. Responsibilities: • Provide administrative support to the operations team, including managing documents and files. • Handle customer inquiries over the phone and ensure the provision of top-notch customer service. • Manage incoming communications, including mail, and oversee its prompt distribution. • Take up the responsibility of answering phone calls, addressing guest inquiries, and taking messages. • Maintain an active presence on social media platforms like Facebook and Instagram by creating and managing posts. • Carry out efficient data entry tasks and maintain an organized record of customer interactions. • Leverage software applications like Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to carry out daily tasks. • Schedule appointments and ensure smooth coordination within the team. • Handle inbound and outbound calls effectively and maintain a positive attitude while interacting with customers and team members. • Manage email correspondence with precision and professionalism.

Administrative Assistant Robert Half Legal is offering an exciting long term contract employment opportunity for the role of a Legal Administrative Assistant for our client located in Irvine, California. The role involves managing client cases, handling phone and email correspondence, and demonstrating proficiency with the Microsoft Suite. Responsibilities: <ul><li>Managing a constant caseload of requests for new documents and updates </li><li>Data entry, writing, and proofreading </li><li>Researching county-specific recording requirements </li><li>Formatting, printing, and shipping documents with proper signing instructions </li><li>Answering general inquiry calls and emails while providing exceptional customer service</li><li>Handling a variety of tasks and projects </li></ul>

Administrative Assistant We’re seeking an Administrative Assistant to join our client's team and provide essential support to ensure the smooth operation of day-to-day activities. As an Administrative Assistant, you’ll play a vital role in keeping our office running efficiently. You’ll handle a variety of administrative tasks, collaborate with team members across departments, and contribute to our organization’s success. Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings </li><li>Prepare reports, presentations, and other documentation as needed </li><li>Handle correspondence via email, phone, and other communication platforms</li><li>Maintain and update records, files, and databases with a high level of accuracy </li><li>Assist in the planning and coordination of office events and projects </li><li>Respond to inquiries from internal and external stakeholders in a professional and timely manner</li></ul>

Administrative assistant Job Description:We are seeking a detail-oriented and organized Administrative Assistant for a temp-to-hire opportunity in Azusa, CA. The ideal candidate will have strong Excel skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role supports various departments by handling administrative tasks, coordinating schedules, and assisting with reporting and data entry.Key Responsibilities:<ul><li>Provide administrative support to various departments, including scheduling, filing, and document preparation.</li><li>Handle data entry, report generation, and data analysis using Excel (Pivot Tables, VLOOKUP, Formulas, etc.).</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Maintain organized filing systems (both physical and electronic).</li><li>Assist with coordinating meetings, preparing meeting agendas, and taking minutes.</li><li>Manage office supplies and place orders as needed.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support other administrative tasks and projects as assigned.</li></ul>Schedule:<ul><li>Monday to Friday, standard business hours.</li></ul>Employment Type:<ul><li>Temp-to-Hire opportunity with potential for permanent placement based on performance and business needs.</li></ul>

Administrative Assistant An esteemed university in San Marcos, CA is seeking a detail-oriented and motivated Administrative Assistant to provide vital support to its academic departments. This is a highly visible role requiring exceptional organizational skills and the ability to multitask. If you’re passionate about education and want to grow your administrative career in higher education, this is the perfect opportunity! Key Responsibilities:<ul><li>Manage the schedules and appointments of faculty members, including department meetings, conferences, and events.</li><li>Prepare correspondence, reports, and presentation materials while maintaining accurate records of academic activities.</li><li>Assist with enrollment, registration, and record-keeping for students within the department.</li><li>Act as a point of contact between students, faculty, and other departments to facilitate communication and resolve administrative concerns.</li><li>Respond to inquiries via email, phone, or in person, regarding academic programs or department services.</li><li>Organize department-sponsored workshops, seminars, and guest lectures.</li><li>Handle logistics like booking rooms, preparing materials, and managing attendee registration for academic events.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to support our operations within the Telecom Services industry located in Pasadena, California. This role involves office management, executive assistance, departmental support, and various administrative tasks within a fast-paced, high-tech setting. It provides a contract to permanent employment opportunity. For immediate consideration email your resume and call 626-463-2031. Responsibilities:• Carry out efficient processing of invoices, expense reports, and purchase orders.• Conduct coordination with accounting to ensure punctual vendor payments and reimbursements.• Handle and maintain the company databases and filing systems.• Efficiently process and maintain accurate customer credit records.• Address and resolve customer inquiries and monitor customer accounts.• Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents.• Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services.• Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports.• Support HR with benefits enrollment and other administrative tasks.• Prepare and manage documents, presentations, and reports as required.• Support special projects as assigned, handling confidential information with discretion and professionalism.• Organize company events, conferences, and team-building activities.

Administrative Assistant We are currently seeking an organized Administrative Assistant to join a company that focuses on the corporate side of the entertainment industry. This role offers a variety of responsibilities including scanning, data entry, validating check numbers, indexing and organizing documents, filing, and preparing records for scanning. You’ll also identify and correct document errors, order departmental supplies, serve as the primary point of contact for vendors, and manage incoming phone calls.The ideal candidate will possess strong proficiency with the Microsoft Office Suite and exhibit exceptional attention to detail. Outstanding customer service skills are essential to thrive in this position. This opportunity comes with excellent perks, including free parking and a 35-hour work week, ensuring work-life balance. This is an ongoing contract position with the chance to go permanent and the position will start immediately! Do not miss the chance to grow your career in this unique and exciting environment.

Legal Administrative Assistant We are offering an opportunity for a Legal Administrative Assistant with a busy non-profit, located in Los Angeles, California. This role involves supporting a busy and diverse legal team with a variety of administrative duties, client relations, and project management tasks. Responsibilities: • Accurately process and maintain client case files and other legal documents• Manage effective communication with clients, staff, volunteers, and other stakeholders• Assist in producing educational videos and organizing webinars for small business owners• Implement improvements to project processes and systems as needed• Ensure consistency of project data across all systems by preparing and organizing spreadsheets and reports• Perform data entry tasks and maintain legal database with up-to-date case, client, and community engagement information• Provide general administrative support as requested, including scanning and copying of documents• Assist in conducting intakes for potential clients when necessary• Coordinate multiparty events on various virtual platforms and in person• Handle other duties as assigned by the supervisor or directing attorney.

HR Administrative Assistant We are seeking a highly organized and detail-oriented HR Administrative Assistant to support the daily operations of our Human Resources department. This role is ideal for an individual who thrives in a fast-paced environment and is passionate about the administrative backbone of HR functions. You will play a key role in maintaining personnel records, facilitating HR processes, and assisting the team in driving an excellent employee experience. Key Responsibilities:<ul><li>Maintain and update employee records, ensuring accuracy and compliance with company policies.</li><li>Assist with recruitment tasks, including posting job openings, coordinating interviews, and facilitating onboarding processes.</li><li>Process employment-related documentation, such as contracts, background checks, and new hire paperwork.</li><li>Support benefits administration by coordinating enrollment, responding to employee inquiries, and maintaining records.</li><li>Help schedule and organize training sessions, team meetings, and employee engagement events.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Support payroll functions by organizing timekeeping records and other necessary information for payroll submission.</li><li>Provide general administrative support to the HR team as needed, including data entry, reporting, and document management.</li></ul>

Administrative Assistant We are seeking a highly organized and proactive Administrative Assistant to join a dynamic team in Encinitas, CA. The candidate will play a key role in keeping the office operations organized and efficient while supporting various departments. If you thrive in a fast-paced environment and enjoy being the backbone of a team, this position is perfect for you! Key Responsibilities:<ul><li>Provide general administrative assistance, including managing schedules, coordinating meetings, and preparing reports.</li><li>Handle correspondence via phone, email, and in-person communication.</li><li>Maintain and update office records, files, and contact databases to ensure accuracy.</li><li>Oversee supply inventory and place orders when needed to support office operations.</li><li>Support the onboarding processes for new employees, including preparing documentation and setting up workspaces.</li><li>Assist in preparing presentations, spreadsheets, and other materials for team projects.</li><li>Collaborate with multiple departments to ensure projects and tasks are completed on time.</li></ul>

Office Assistant We are on the hunt for a dedicated Office Assistant to join our team in Anaheim, California. As an Office Assistant, your primary function will be to provide administrative support to the Building Department, with a significant portion of your role involving phone communication. Responsibilities:• Handle a high volume of incoming calls, ensuring all inquiries are addressed promptly and professionally• Partner with another team member to manage call volumes efficiently• Follow up on voicemails to ensure customer queries are resolved• Schedule inspections and communicate available time slots to customers over the phone• Perform clerical tasks such as filing, scanning, and data entry• Utilize accounting software systems and CRM for maintaining accurate customer records• Develop proficiency in various computer programs relevant to the role.

Administrative Assistant We are seeking an Administrative Assistant to join our non-profit team in Azusa, California. The role encompasses a range of responsibilities including clerical support, file maintenance, and calendar management for our organization. Responsibilities: • Effectively manage and organize calendars for various departments • Provide clerical support across three departments to ensure smooth operations • Maintain and update comprehensive records and files • Handle travel arrangements and coordinate logistics for team members • Prepare and manage expense reports to ensure accurate and timely reimbursement • Maintain confidentiality of sensitive information within the organization • Take and distribute meeting notes to enable effective communication and follow-ups • Oversee and restock office supplies as needed to ensure the office runs efficiently • Utilize technology and basic Microsoft Suite skills to execute tasks efficiently and accurately.

Tax Administrative Assistant contract-to-permanent Administrative Assistant Opportunity – Tax Firm (Los Angeles, CA) We are currently seeking a detail-oriented and organized Administrative Assistant for a contract-to-permanent position at a well-established tax firm in Los Angeles, CA. This role offers the opportunity to support a dynamic team in the Financial Services industry and contribute to the smooth operation of our office with the potential for a permanent placement. Key Responsibilities: Serve as the first point of contact for clients, managing phone calls, emails, and in-person inquiries with professionalism. Schedule appointments for clients, ensuring tax preparers’ calendars are updated and follow-up actions are executed promptly. Organize and maintain client files, ensuring confidentiality and proper documentation standards are adhered to. Handle incoming and outgoing correspondence, including mail and email. Assist in creating materials for client interaction, ensuring clarity and accuracy. Manage office supply inventory, placing orders as needed to maintain a fully stocked and efficient workspace. Update and archive client files in compliance with company protocols and IRS regulations. Provide administrative support to accounting staff and assist with various projects as needed. Maintain a clean, organized office environment to ensure a productive and detail oriented setting. Handle office-related tasks, such as booking meeting rooms, coordinating catering for meetings, and organizing travel arrangements. Ensure adherence to firm policies and confidentiality standards regarding client data management.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Responsibilities: • Setup and breakdown of conference rooms for various meetings and events • Maintain cleanliness and organization of two pantries and kitchens • Keep office supplies and toiletries well-stocked • Occasionally cover reception duties during lunch hours and PTO • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings • Adapt to changes and prioritize tasks efficiently and effectively • Utilize good judgement and decision-making skills for event planning • Maintain a detail oriented demeanor and presentation as this role is client-facing • Be willing to learn and adapt to new tasks and responsibilities • Document and track various office tasks and operations.

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>

Office Assistant We are in search of an Office Assistant to join our team. As an Office Assistant, you will be a vital part of our non-profit organization, and your role will entail supporting the day-to-day operations to ensure seamless functionality of office activities. This is a contract to permanent employment opportunity that allows you to contribute to a meaningful cause. For immediate consideration email your resume and call 626-463-2031. Responsibilities: • Respond to phone calls and emails, addressing general queries from clients, partners, and stakeholders.• Schedule meetings, appointments, and events, and coordinate all necessary logistical arrangements.• Prepare and manage various office documents, which include reports, letters, and presentations.• Maintain organized physical and digital filing systems to ensure easy access to documents and records.• Oversee office supply inventory and place orders when materials are needed.• Utilize accounting software systems for various tasks.• Engage in clerical duties that involve ADP - Financial Services.• Handle tasks related to banner ads and other computer programs.• Operate CRM and 'About Time' software as part of your daily tasks.• Perform answering inbound calls and carrying out billing functions.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the non-profit sector, based in Los Angeles, California. In this role, you will be tasked with a variety of administrative duties, from handling inbound and outbound calls to managing email correspondence and scheduling appointments. Responsibilities: • Facilitate smooth communication by answering inbound calls and making outbound calls as needed • Provide exceptional customer service, addressing and resolving inquiries promptly • Perform data entry tasks with accuracy, ensuring all customer details are up-to-date and correct • Handle email correspondence professionally and efficiently, responding to queries and forwarding information as necessary • Leverage Microsoft Excel, Word, PowerPoint, and Outlook to create, update, and manage various types of documents and communications • Coordinate and schedule appointments, ensuring effective time management and organization • Oversee and monitor customer accounts, implementing appropriate actions when necessary.

Executive Assistant Robert Half is seeking a dynamic and highly organized Executive Assistant to support the executive leadership team at a leading biotech company. This role is pivotal in ensuring smooth day-to-day operations, managing complex schedules, and facilitating effective communication within the organization and with external stakeholders.Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as a liaison between executives, internal teams, and external partners.</li><li>Organize and coordinate logistics for meetings, conferences, and company events.</li><li>Track and manage key action items, ensuring deadlines are met.</li><li>Support project management tasks and contribute to strategic initiatives.</li><li>Maintain and organize electronic and physical files.</li><li>Assist with budget management and expense reporting.</li></ul>

HYBRID - Executive Assistant We are seeking a highly organized and proactive Executive Assistant to join a dynamic biotech company in San Diego. This role is HYBRID in San Diego (3 days in office, 2 remote work). This role will provide essential support to the C-Suite, working closely with the Senior Executive Assistant to ensure seamless daily operations. The ideal candidate will be a detail-oriented professional with excellent communication skills, the ability to manage multiple priorities, and a passion for contributing to the success of a growing, innovative organization.Key Responsibilities:<ul><li>Calendar Management: Coordinate complex schedules, meetings, and appointments for C-level executives, prioritizing and adjusting as needed.</li><li>Communication: Serve as a liaison between executives and internal/external stakeholders, managing emails, calls, and correspondence with professionalism.</li><li>Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reports.</li><li>Meeting & Event Support: Prepare agendas, presentations, and materials for executive meetings; take detailed meeting notes and follow up on action items.</li><li>Document Management: Draft, review, and organize documents, reports, and presentations, ensuring accuracy and confidentiality.</li><li>Project Assistance: Support special projects and strategic initiatives as directed by the Senior Executive Assistant and C-Suite.</li><li>Office Management: Oversee office logistics, including supply management, vendor coordination, and facility-related tasks.</li></ul>