61 results for Contracts Administrator in Laguna Hills, CA

Sales Administrator- Hotel <ul><li> Support Sales Managers with administrative tasks</li><li>Manage group bookings and prepare sales proposals</li><li>Handle RFPs and coordinate responses</li><li>Maintain client databases and track sales activities</li><li>Schedule site tours and prepare collateral for client meetings</li><li>Create daily, weekly, and monthly sales reports</li><li>Assist in planning and executing sales events and promotions</li><li>Liaise between departments to ensure smooth guest experiences for group bookings</li><li>Monitor inventory and room blocks</li><li>Draft and process contracts and addendums</li></ul>

Administrator We are looking for a detail-oriented Administrator to join our team in the mid-Wilshire area. In this Contract-to-permanent position, you will play a vital role in managing pension plans, ensuring compliance, and providing exceptional support to participants and beneficiaries. This role requires a strong understanding of pension administration processes and the ability to collaborate effectively across departments. Responsibilities:• Prepare and review pension applications, including Basic and Supplemental plans, ensuring accuracy and completeness.• Meet with participants and beneficiaries to provide guidance on benefits, plan rules, and application processes.• Set up and verify electronic funds transfers for monthly pension payments, resolving issues as necessary.• Conduct annual reviews of supplemental account reports to determine benefit eligibility for deceased participants.• Coordinate with various departments to address medical premium deductions and adjustments to pension contributions.• Investigate and resolve issues related to lost checks or rejected electronic transfers, ensuring timely resolution.• Calculate annual post-retirement benefits for Basic Plans and monitor expiration dates for beneficiary payments.• Draft and review correspondence related to pension benefits.• Prepare documents for scanning and maintain organized records.• Review and reconcile 1099-R reports to ensure compliance and accuracy.

Administrative Assistant We are looking for an Administrative Assistant to join a dynamic nutrition and wellness company in Los Angeles, California. This is a Contract to permanent position that combines administrative support, customer service, and operational tasks, offering an excellent opportunity to transition into a long-term role. The ideal candidate will thrive in a fast-paced, team-oriented environment, supporting daily operations while contributing to the company's growth. Responsibilities: • Coordinate office schedules and manage calendars using tools such as Microsoft Outlook. • Process and fulfill online product orders, including managing shipping details for items requiring special handling. • Assist with the rollout of a startup supplement company, including data collection and product tracking. • Monitor inventory levels, order supplies, and restock personalized supplement packs. • Provide administrative and operational support to the organization as needed. • Manage basic IT and software tasks, including using platforms like RingCentral, Microsoft Teams, and Zoom. • Respond to inbound and outbound calls, ensuring attentive and timely communication with clients. • Schedule appointments and maintain detailed records of correspondence and interactions. • Assist with light social media engagement and digital communication tasks as required.

Bilingual Spanish Administrative Assistant A high-end country club located in West LA is looking for a bilingual Spanish Human Resources Assistant on a contract to full time basis. Job duties will be to provide administrative support to the Human Resources Department. This will include answering the phones, filing, scanning, data entry, updating employee records, conducting reference checks, and special administrative projects. A large part of the position will be Spanish translation of written documents. The country club offers room for growth, great benefits, and a very pleasant work environment. This is an in-office position and pay is up to $25/hr. Robert Half is looking for a candidate with excellent written and verbal communication skills with strong customer service skills. Our client provides free parking and free lunch daily!

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service. Responsibilities: • Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries. • Perform accurate data entry tasks and maintain records to support organizational efficiency. • Coordinate and schedule appointments, meetings, and events to optimize team calendars. • Draft and respond to email correspondence, maintaining a high level of professionalism. • Provide exceptional customer service by addressing client and team member needs promptly. • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations. • Assist in maintaining organized filing systems for easy access to important documents. • Support team members with various administrative tasks as needed to enhance productivity. • Monitor office supplies and coordinate with vendors to ensure availability of essential materials.

Accounting Administrative Assistant Our West Hollywood client is looking for a detail-oriented Administrative Assistant to support their accounting team. You will be part of a six-person team, and we are looking for someone who has some exposure to the clerical side of accounting. This role involves supporting the accounting department with a variety of tasks, both administrative and financial, while ensuring smooth day-to-day operations. This is a contract to hire position, and this role is ideal for someone who thrives in a collaborative yet independent work environment. Responsibilities:• Organize and maintain both electronic and physical filing systems to ensure efficient record-keeping.• Perform routine administrative tasks such as copying, scanning, and filing documents.• Update and maintain project tracking spreadsheets and data records.• Assist with light accounts payable processing and maintain accurate records.• Reconcile bank statements to ensure financial accuracy.• Enter data for expense reports and verify for completeness.• Collate, distribute, and manage incoming and outgoing mail efficiently.• Support year-end tax data entry and processing tasks as needed.

HR Coordinator Jump into an exciting role as an HR Coordinator at a respected educational institution! This is the perfect opportunity for a strong organizer and multitasker who thrives in an HR role that touches every aspect of human resources. The HR Coordinator will assist the HR team and department heads with recruiting, onboarding, and daily administrative tasks, ensuring employees and candidates have outstanding experiences. Key Responsibilities:<ul><li>Assist with full-cycle recruitment by posting jobs, scheduling interviews, and communicating with candidates from application to final offer.</li><li>Coordinate the onboarding process for new hires, including organizing orientation schedules, verifying forms (I-9s, W-4s), and ensuring a seamless transition to the workplace.</li><li>Maintain and update HRIS systems with accurate employee data, ensuring compliance with organization standards and employment laws.</li><li>Process new hire paperwork, assist with benefits enrollment, and maintain employee files for proper recordkeeping.</li><li>Support employee engagement programs, including organizing company events, trainings, and staff recognition initiatives.</li><li>Respond to basic employee inquiries regarding policies, benefits, and payroll information, escalating complex matters to senior HR team members.</li><li>Play a vital role in HR reporting, helping management track key metrics, such as headcount and turnover rates.</li></ul>

Administrative Assistant We are looking for a dedicated Administrative Assistant to work for our non-profit client in the mid-City area. This role involves providing essential support to a residential unit, ensuring smooth administrative operations, and contributing to the coordination of case management services. This is a long-term contract to hire position, ideal for someone who thrives in a fast-paced, collaborative environment and values a trauma-informed, culturally sensitive approach. Candidates with experience in behavioral therapy and non-profit would be an ideal fit. Responsibilities:• Manage and maintain accurate filing systems, ensuring documents are organized and up to date on a weekly basis.• Coordinate and distribute monthly meeting schedules and invitations for parents, guardians, and placement workers in a timely manner.• Assist with the preparation of admission, discharge, annual, and aftercare packets, ensuring all documentation is complete and accurate.• Audit weekly notes and ensure compliance with program standards using internal systems.• Provide clerical support for case coordination services, collaborating with the treatment team to align with client treatment plans.• Update and maintain records related to client court hearings and other legal documentation.• Offer additional programmatic support to the Unit Director as needed, demonstrating flexibility and initiative.• Utilize Microsoft Office tools effectively to create reports, flyers, and other necessary materials for the unit.• Greet visitors, handle inbound and outbound communications, and ensure a meticulous and welcoming environment.

Property Administrator We are looking for a dedicated and organized Property Administrator to join our team in Los Angeles, California. This Contract to permanent position involves supporting property management operations by coordinating tenant services, vendor communications, and administrative tasks. The ideal candidate will ensure smooth day-to-day operations while maintaining high standards of service for tenants and vendors. Responsibilities: • Provide exceptional customer service to tenants and vendors, ensuring timely and detail-oriented responses to inquiries. • Maintain electronic records, including tenant, vendor, and property files, as well as insurance certificates, in compliance with established standards. • Oversee and coordinate the scheduling of conferencing facilities and tenant appreciation events. • Plan and execute tenant events, including creating marketing materials and electronic communications for promotions. • Collaborate with building departments and vendors to track and manage property maintenance tasks, including opening and monitoring work orders. • Prepare and distribute tenant rent statements and monthly sundry billings, such as work orders, sub-meter electricity, and after-hours AC charges. • Handle accounts payable tasks, including coding invoices, liaising with vendors on payment statuses, and maintaining accurate financial records. • Draft vendor contracts and maintain a tracking system to ensure compliance and timely renewals. • Review vendor insurance certificates for compliance and address any deficiencies with tenants or vendors. • Assist in budget preparation by researching costs, obtaining bids, and supporting the creation of monthly and quarterly management reports.

HR Coordinator We are looking for a detail-oriented HR Coordinator to join our team in Commerce, California. This long-term contract position offers an excellent opportunity to contribute to a dynamic textile manufacturing company. You will play a key role in supporting HR operations, managing employee lifecycle processes, and ensuring compliance with labor laws. Responsibilities:• Address employee inquiries related to pay, attendance, and policies, and direct them to the appropriate teams as needed.• Manage administrative tasks related to employee onboarding, changes, and offboarding, including offer letters, background checks, and personnel file updates.• Oversee payroll processes such as timeclock setup and data entry to maintain accuracy.• Provide timely and accurate reporting and data analysis to support HR business partners.• Ensure compliance with local, state, and federal labor laws by staying informed of relevant updates.• Assist in coordinating HR projects, including safety committees and employee engagement initiatives.• Support employee relations by aiding HR managers in investigations and related matters.• Maintain up-to-date labor law posters and other compliance documentation.• Serve as a central point for administrative expertise throughout the employee lifecycle.

Legal Assistant Robert Half is looking for an experienced Legal Assistant to join our client in Newport Beach, California. In this Contract-to-permanent role, you will play a pivotal part in supporting legal operations, ensuring that all administrative and case management tasks are executed efficiently. This position is ideal for someone who thrives in a fast-paced legal environment and has a strong grasp of calendaring, filings, and trial preparation. Key Responsibilities: <ul><li>Provide administrative and legal support to four civil litigation attorneys</li><li>Maintain and manage attorney calendars, including court deadlines, hearings, and meetings</li><li>Prepare, proofread, and format legal documents and correspondence</li><li>E-file legal documents in state and federal courts</li><li>Maintain and organize case files (both electronic and physical)</li><li>Communicate with courts, clients, and opposing counsel as needed</li><li>Perform general administrative duties such as filing, scanning, and answering phones</li></ul>

HR Generalist Robert Half is looking for a Human Resources Coordinator/ Jr. Human Resources Generalist to join an exciting architecture firm in Culver City. This is a 4-5 month contract position covering a maternity leave. The ideal ideal candidate will bring expertise in employee relations, compliance, and benefit administration while demonstrating strong communication skills. You will work 4 days per week (Tuesday-Friday with Monday's off). Pay is $30/hr-$40/hr. Responsibilities:• Administer employee benefits programs, including enrollment, changes, and compliance oversight.• Handle employee relations matters, providing guidance and resolution to ensure positive workplace dynamics.• Ensure compliance with federal, state, and local employment laws and regulations.• Manage HR systems, including ADP Workforce Now, to maintain accurate employee records.• Oversee leave of absence processes, including FMLA, to ensure compliance and proper documentation.• Collaborate with management to develop and implement HR policies and procedures.• Support recruitment efforts by maintaining ATS systems and coordinating with hiring managers.• Conduct orientations for new team members and ensure a smooth onboarding process.• Prepare and analyze HR reports to support strategic decision-making.• Serve as a point of contact for employees regarding HR-related inquiries and issues.

Administrative Assistant A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, heavy filing, drafting letters and emails, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, conducting research, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 60k-70k. Experience working for a commercial real estate company is a huge plus!

Project Administrator If you excel at managing details and enjoy working in a collaborative environment, this Project Administrator position with a high-performing construction company in Encinitas is for you! You’ll play a crucial role in ensuring projects stay on schedule and budgets are adhered to while acting as a liaison between project teams, clients, and vendors. Key Responsibilities:<ul><li>Provide administrative support to project managers, superintendents, and field teams by maintaining schedules, meeting minutes, and project documentation.</li><li>Assist in the tracking of project budgets and expenses, preparing reports to ensure cost compliance.</li><li>Coordinate and oversee the submission of permits, contracts, and insurance certificates, ensuring all are up to date.</li><li>Communicate with clients, subcontractors, and key stakeholders to provide updates on timelines and deliverables.</li><li>Maintain the construction project management system, ensuring all entries are accurate and up to date.</li><li>Organize and manage onboarding paperwork for new subcontractors and team members, ensuring compliance with company policies.</li></ul>

HR Generalist Our client is seeking an experienced HR Generalist to oversee core human resources functions and play a critical role in supporting a growing workforce. The ideal candidate will be proactive, detail-oriented, and skilled in a wide range of HR responsibilities. Key Responsibilities:<ul><li>Manage employee lifecycle processes including recruitment, onboarding, and employee relations.</li><li>Oversee compliance with labor laws and employee handbook updates.</li><li>Administer benefit programs and handle open enrollment processes.</li><li>Address employee concerns and foster a positive, engaging workplace culture.</li><li>Coordinate training and development initiatives.</li><li>Assist with payroll administration and HR reporting.</li></ul>

HR Coordinator Robert Half is seeking an organized HR Coordinator to support HR functions for our client in Carlsbad, CA. As a go-to contact for all HR-related administrative tasks, you will play a vital role in overseeing day-to-day HR operations. This position is ideal for candidates who are highly organized, detail-oriented, and passionate about human resources! Key Responsibilities:<ul><li>Assist in managing employee onboarding and offboarding processes, ensuring compliance with company and legal standards.</li><li>Maintain and update personnel records, ensuring confidentiality and accuracy.</li><li>Support benefits administration, including enrollments, changes, and employee inquiries.</li><li>Coordinate training schedules and support employee engagement initiatives.</li><li>Prepare HR reports and documents, ensuring compliance with company policies.</li><li>Serve as a liaison between HR and other departments to support collaborations and queries.</li><li>Respond to employee inquiries related to payroll, benefits, and company policies in a timely manner.</li></ul>

HR Generalist We are offering a hybrid contract to hire employment opportunity for an HR Generalist in Irvine, California. This role is situated in the human resources industry and involves performing specialized and administrative duties in designated human resource programs or regional areas. The HR Generalist will be responsible for providing high-level support in the administration of a human resources program and advising management on the formulation and administration of plans and policies for human resource activities. Responsibilities:• Engage in company culture that emphasizes quality of work and high performance• Administer various human resources plans and procedures for all company personnel; assist in development and implementation of personnel policies and procedures• Manage the employee life cycle process from beginning to end: coordinate the processing of new hire paperwork, enforce HR policies and practices, conduct terminations• Handle employee relations counseling and exit interviewing• Consult with line management providing HR guidance when appropriate• Establish and maintain personnel records for all employees• Participate in developing department goals, objectives and systems• Communicate benefit information to employees and assist in reporting and changes affecting carrier invoices• Participate in pulling information needed for various reports• Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed• Maintain compliance with federal and state regulations concerning employment• Perform research in specific areas as requested• Complete special assignments as needed, such as departmental audits, acquisitions, etc.

Legal Administrative Assistant We are looking for a detail-oriented Legal Administrative Assistant to support a long-term contract need in Pasadena, California. This position requires strong organizational skills and the ability to handle a variety of clerical and administrative tasks, supporting workers' compensation litigation deadlines and daily operations. The ideal candidate will thrive in an on-site role, collaborating with colleagues to ensure smooth and efficient workflows. Responsibilities:• Manage and maintain calendars, ensuring all workers' compensation litigation deadlines are tracked and met promptly.• Perform document management tasks, including uploading, downloading, and organizing files within case management systems.• Handle incoming and outgoing mail, ensuring timely distribution and processing.• Conduct accurate data entry and maintain records in compliance with company standards.• Assist with light copy work and preparation of legal documents as needed.• Utilize case management software and legal research tools such as LexisNexis to support ongoing cases.• Collaborate with team members to ensure efficient billing and administrative functions.• Provide clerical assistance for briefing, complaint handling, and other legal documentation tasks.• Support the team with Microsoft Office Suite applications to create, edit, and manage documents effectively.

HR Specialist We are looking for an experienced HR Specialist to join our team in Los Angeles, California. In this role, you will oversee a variety of HR functions, focusing on benefits administration, leave management, workers' compensation, and employee support. This is a long-term contract position within the non-profit sector, offering an opportunity to make a meaningful impact while ensuring compliance with all relevant regulations. Responsibilities: • Administer comprehensive employee benefits programs, including medical, dental, vision, retirement, and voluntary benefits, ensuring accurate enrollment, changes, and terminations. • Reconcile benefit payments, process wellness reimbursements, and manage department bill payments, collaborating with the accounting team to ensure timely submissions. • Handle employment verifications, loan forgiveness program documentation, and respond to inquiries from external partners. • Manage employee leave processes, including providing guidance on available options and ensuring compliance with applicable policies. • Oversee workers' compensation claims, guiding employees through the process and coordinating with adjusters on case management. • Assist employees with understanding and accessing organizational policies and procedures related to benefits, time off, and other HR matters. • Conduct new employee orientation sessions to educate team members on available benefits and organizational policies. • Partner with cross-functional teams to organize and implement wellness programs. • Ensure compliance with state and federal regulations, staying updated on changes that impact HR practices. • Input data into HR systems, generate reports, and collaborate with payroll to maintain accurate records of benefit changes.

Administrative Coordinator - CEEL We are looking for a detail-oriented Administrative Coordinator to join our team in Los Angeles, California, within the Education industry. This is a Contract-to-Permanent position, offering the opportunity to contribute to employee relations and workplace management. The ideal candidate will excel in organizational tasks and communication, supporting various administrative functions effectively. Responsibilities: • Assist in managing employee relations processes, including handling inquiries and coordinating resolutions. • Conduct investigations related to employee relations concerns, ensuring compliance and professionalism. • Maintain accurate records and documentation for employee relations cases and related activities. • Provide administrative support to the employee relations team, including scheduling, correspondence, and reporting. • Collaborate with HR and management to address labor relations issues and recommend solutions. • Monitor compliance with labor regulations and assist in implementing workplace policies. • Coordinate training sessions and workshops related to employee relations and workplace management. • Serve as a point of contact for employee relations matters, ensuring timely and effective communication. • Assist in the preparation of reports and presentations for leadership on employee relations topics.

Human Resources (HR) Assistant We are looking for an experienced Human Resources (HR) Assistant to join our team in Los Angeles, California. This is a long-term contract position that offers the opportunity to support critical HR functions, including scheduling, employee records management, and assisting with recruitment efforts. The ideal candidate will work collaboratively with the team, ensuring confidentiality and accuracy in all tasks. Responsibilities: • Organize and maintain confidential employee personnel files with precision and discretion. • Coordinate scheduling and provide administrative support for recruitment activities. • Assist in the management and auditing of HR systems, including ADP Workforce Now and other HRMS platforms. • Conduct background checks and ensure compliance with company policies. • Support benefits administration and related tasks, ensuring employee needs are met. • Collaborate with team members during in-person meetings on a bi-weekly basis. • Deliver exceptional customer service to internal stakeholders and employees. • Provide support for auditing processes to ensure data accuracy and compliance. • Manage and update applicant tracking systems to streamline recruitment workflows. • Assist with the implementation and maintenance of HR policies and procedures.

Director of Procurement Services We are offering an exciting opportunity in the Education - University industry for a Director of Procurement Services in Pomona, California. The successful candidate will take on a key role in overseeing procurement activities, ensuring effective supply chain management and maintaining compliance with financial regulations. Responsibilities:• Oversee and manage all procurement activities within the university• Implement effective buying processes and ensure adherence to budget procedures• Lead vendor selection processes, including data collection and analysis• Conduct contract management duties, including review and negotiation of terms• Ensure compliance with Federal/State sponsored research procurement activities• Utilize analytical skills for problem-solving and strategic planning• Leverage computer skills to set up document formats in Word, Excel, and other required software programs• Communicate effectively, both orally and in writing• Exercise independent judgment in decision-making processes• Demonstrate a deep understanding of public purchasing principles, practices, and procedures. If you would like to be considered for this opportunity, please call Yvette Merk at (909) 493-6082 immediately!

HR Business Partner We are looking for an experienced HR Business Partner to oversee the contingent workforce program for our organization. In this long-term contract role, you will play a pivotal part in managing workflows, driving process improvements, and ensuring compliance with labor laws. Based in Costa Mesa, California, this position offers a hybrid work environment with opportunities to collaborate closely with internal teams. Responsibilities: • Manage the end-to-end lifecycle of contingent workers, including onboarding, offboarding, and transitions to permanent roles. • Coordinate partially remote onboarding processes to ensure contractors receive the tools and information needed for seamless integration. • Build and maintain strong relationships with vendors, addressing service delivery challenges and ensuring optimal outcomes. • Create dashboards and generate reports to provide insights into workforce metrics and budget impacts. • Monitor and ensure data integrity across systems while adhering to company policies and labor regulations. • Identify areas for improvement and implement best practices to streamline contingent workforce management processes. • Act as a liaison between various business units to facilitate communication and change management initiatives. • Collaborate with internal teams to manage documentation and ensure alignment with organizational standards.

Human Resources (HR) Assistant We are looking for a dedicated Human Resources (HR) Assistant to join our team in South Gate, California. This is a long-term contract position offering an excellent opportunity to contribute to payroll auditing and administrative HR functions. The ideal candidate will have strong attention to detail and the ability to maintain accuracy in a fast-paced environment. Responsibilities: • Audit employee timesheets to identify and resolve meal penalty discrepancies. • Collaborate with the payroll team to ensure compliance with company policies and labor regulations. • Perform data entry tasks related to payroll and HR records with a high degree of accuracy. • Support HR operations by maintaining organized and up-to-date employee files. • Address payroll-related inquiries in a detail-oriented and timely manner. • Assist in the preparation and distribution of payroll reports as needed. • Monitor and verify timekeeping records to ensure proper documentation. • Provide general administrative support to the HR department as required.

Human Resources Generalist Robert Half is currently seeking Human Resources professionals for our clients in the Pasadena area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. · Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.· Conducts or acquires background checks and employee eligibility verifications.· Implements new hire orientation and employee recognition programs.· Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.· Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. If you have a passion for human resources and are looking for a new opportunity, apply today! Submit your resume and call 626.463.2031 for additional information.