303 results for Office Manager in La Puente, CA

Office Manager We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented professional with excellent communication skills and a knack for problem-solving. Interested applicants should call 818-703-8818 for more information about the role and how to apply.

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.

Dispatcher We are seeking a proficient HVAC Dispatcher to join our team in the service industry, located in Walnut, California. This contract to permanent role involves a variety of tasks such as coordinating service orders, managing customer communications, and assisting with office management procedures. Responsibilities: • Manage and dispatch HVAC service orders to technicians throughout the day, ensuring efficient workflow.• Use mobile phone and iPad tools for effective communication with technicians and other personnel.• Professionally handle incoming office phone calls, providing timely and accurate information.• Keep customer automated systems up-to-date to track and close work orders.• Assist Office Manager and Sales Representatives in their daily tasks for smooth operation.• Perform on-call duty every other week to ensure continuous service.• Generate purchase orders for technicians as needed, adhering to company guidelines.• Use your proficiency in computer programs and CRM to maintain accurate customer and service records.• Apply strong writing and editing skills to draft service calls and time and material approvals.• Close service orders promptly and efficiently, contributing to overall customer satisfaction.

Administrative Assistant A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, drafting letters and emails, filing, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 55k-70k. Experience working for a commercial real estate company is a huge plus!

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the heart of Los Angeles, California. As an integral part of our team in the legal education sector, you will be tasked with managing various administrative duties, handling student communications, and providing exceptional customer service. Responsibilities: • Handle incoming student calls and provide necessary assistance • Efficiently process student applications • Schedule and manage appointment requests • Ensure prompt and accurate handling of mail • Assist in the use and management of Microsoft Office Suite • Provide high-quality customer service • Manage administrative duties as necessary.

Administrative Assistant We are in search of an Administrative Assistant to support our operations within the Telecom Services industry located in Pasadena, California. This role involves office management, executive assistance, departmental support, and various administrative tasks within a fast-paced, high-tech setting. It provides a contract to permanent employment opportunity. For immediate consideration email your resume and call 626-463-2031. Responsibilities:• Carry out efficient processing of invoices, expense reports, and purchase orders.• Conduct coordination with accounting to ensure punctual vendor payments and reimbursements.• Handle and maintain the company databases and filing systems.• Efficiently process and maintain accurate customer credit records.• Address and resolve customer inquiries and monitor customer accounts.• Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents.• Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services.• Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports.• Support HR with benefits enrollment and other administrative tasks.• Prepare and manage documents, presentations, and reports as required.• Support special projects as assigned, handling confidential information with discretion and professionalism.• Organize company events, conferences, and team-building activities.

Medical Front Desk We have an excellent opportunity for a detail-oriented individual for Medical Front Desk. The role is based in a Medical Office, located in Beverly Hills, California. The position is centered around providing vital support to our medical team and patients. Responsibilities:• Ensure a positive patient experience by being the initial contact for patients, creating a welcoming environment.• Efficiently manage inbound calls, addressing patient inquiries promptly and professionally.• Utilize scheduling software to book, confirm, and adjust patient appointments, also assisting with booking follow-up appointments.• Clearly communicate office policies and procedures to patients.• Verify patient forms and insurance information, maintaining accuracy and confidentiality in line with HIPAA Compliance - Patient Privacy Rule.• Carry out data entry tasks and maintain patient records, ensuring compliance with medical regulations.• Contact patients or potential clients for scheduling follow-up appointments.• Coordinate follow-up appointments with both staff and patients.• Provide necessary administrative support to office management and medical staff.• Handle patient check-in procedures efficiently

Project Manager **** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193**** My client, a Inglewood entertainment based company is looking for a Senior Project Manager to join their PMO team. The Senior Project Manager position is hybrid 3 days a week on-site and 2 days remote. The Senior Project Manager should have experience in managing cumser software. The tasks for the Senior Project Manager position includes collaborating with cross-functional teams to go over tasks on the live streaming projects, setting goals on live streaming projects, and communicating with vendors on business requirements. This is a great opportunity for a Senior Project Manager to work for one of the top media companies in the industry.

Receptionist We are in search of a Receptionist for our Private Equity client located in Santa Monica. As a part of our team, you will be the first impression of our company, providing a warm and detail-oriented welcome to clients, visitors, and vendors. Your role will also involve administrative duties that ensure smooth daily operations. This role is onsite daily. Responsibilities:• Handle all incoming calls, screening and redirecting them as required.• Be the main contact for all visitors, clients, and vendors, managing check-ins and arranging visitor access cards.• Ensure the reception area is well-kept and organized.• Take charge of coordinating meetings, as well as managing bookings and conference room calendars.• Assist with the reception and dispatch of mail and deliveries.• Oversee the inventory and ordering of office supplies.• Support various departments with clerical tasks such as filing, data entry, and scanning.• Aid the Office Manager and Executive Assistants with any additional administrative duties or special projects.• Establish and maintain relationships with building management and vendors to address facility-related requests.• Uphold a detail-oriented demeanor when handling sensitive client and business information.

Administrative Coordinator for HR Team We are in search of an Administrative Coordinator for our HR Team based in Long Beach, California. As an integral part of our Industrial sector team, you will provide critical support functions including managing daily schedules, handling data entry tasks, and coordinating various department projects. This role offers a contract to permanent employment opportunity. Responsibilities: • Manage and coordinate daily schedule for HR personnel • Handle data entry tasks with high level of accuracy • Assist in the organization and execution of HR-related events and activities • Ensure the confidentiality and accuracy of employee records • Support in the execution of various department projects • Assist in the management of the annual renewal and open enrollment processes • Handle invoice audits to ensure accuracy and investigate discrepancies • Provide assistance with employee inquiries regarding HR policies and procedures • Assist in the update and maintenance of employee files • Manage expense reports and ensure their accuracy • Aid in the implementation of employee recognition programs and wellness initiatives

Project Manager **** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193**** My client, a Inglewood media based firm is looking for a Project Manager to join their PMO team. The Project Manager position is hybrid 3 days a week on-site and 2 days remote. The Project Manager should have at least 5 years of experience in the media industry as a Project Manager. The tasks for the Project Manager position includes collaborating with cross-functional teams to go over tasks on the live streaming projects, setting goals on live streaming projects, and communicating with vendors on business requirements. This is a great opportunity to work for one of the top media companies in the industry.

Medical Receptionist We are offering a permanent employment opportunity in the healthcare industry for a Medical Receptionist. Our location is in Pomona, California, and you will be a crucial part of our team, focusing on patient services and ensuring smooth operations in the front office of our mental health practice. Responsibilities: • Greet patients and visitors in person, providing them with necessary assistance and guiding them through the registration process. • Accurately schedule patient appointments, ensuring all details are accounted for. • Communicate with patients to confirm appointments and provide them with any necessary preparation instructions. • Handle medical records duties which include filing and responding to records requests. • Uphold patients' rights by maintaining confidentiality of their information, following HIPAA laws. • Regularly update and maintain patient medical records. • Oversee office inventory management by monitoring stock levels, forecasting required supplies, and placing orders as needed. • Efficiently manage multiline telephone system, take detailed messages, and direct calls to the appropriate staff members.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Accounts Receivable Supervisor/Manager We are seeking an Accounts Receivable Supervisor/Manager to join our team based in Orange, California. The chosen candidate will play a crucial role in managing all aspects of accounts receivable tasks, providing administrative support, and executing related accounting functions. Responsibilities: • Oversee the distribution, retrieval, and reconciliation of progress billings to ensure accuracy. • Establish and maintain comprehensive accounts receivable files and other financial records for ease of reference. • Supervise and execute billing functions to ensure all billings are done in a timely manner. • Handle cash receipts and credit balances, ensuring all transactions are recorded accurately. • Address queries and make calls regarding overdue bills and billing problems to maintain good customer relations. • Reconcile and adjust accounts as necessary to keep accounts up-to-date. • Analyze past due accounts and initiate collection efforts verbally or in writing to maintain a healthy cash flow. • Prepare invoices for data processing and ensure they comply with financial policies and procedures. • Monitor customer account details for non-payments, delayed payments, and other irregularities to ensure financial stability. • Participate in month-end closing activities to ensure all financial transactions are recorded accurately for the month. • Train staff on accounts receivable processes and procedures to ensure consistency and accuracy. • Review and oversee new procedures to improve efficiency and effectiveness. • Manage online billing platforms and verify payments on various platforms for ease of transactions. • Understand and oversee the extra work ticket process and system to ensure all extra work is billed accurately. • Manage meetings to discuss progress, address issues, and plan for future activities. • Post receipts of checks paying outstanding billings to keep a record of all payments received.

Senior Project Manager IT We are offering a long term contract employment opportunity for a Senior Project Manager IT. The role involves leading the delivery of enterprise-wide digital transformation projects and providing administrative direction, leadership guidance and support for the team. Job Posting: Senior IT Project Manager – Digital TransformationAre you an experienced IT Senior Project Manager with a passion for delivering enterprise-wide digital transformation projects? Join an innovative Consumer Dealer and Owners Experience Department where you can lead teams, manage large-scale projects, and collaborate with diverse stakeholders to drive successful outcomes.Key Responsibilities:<ol><li>Project Delivery & Management</li></ol><ul><li>Lead the delivery of enterprise-wide digital transformation projects with multiple stakeholders and dependencies.</li><li>Manage assigned projects/enhancements and follow SDLC methodologies (Agile/Waterfall).</li><li>Create and maintain project plans, manage staff tasks, and provide detailed progress reports.</li><li>Chair and coordinate stakeholder meetings, distribute meeting minutes, and ensure project objectives align with quality, cost, and delivery targets.</li><li>Oversee project budgets, forecasts, and variances to ensure projects remain on track.</li><li>Develop communication materials for diverse audiences, including business and IT leadership.</li></ul><ol><li>System Analysis for Enhancements/New Systems</li></ol><ul><li>Facilitate workshops (e.g., JAD sessions), analyze data, and document business processes and workflows.</li><li>Gather, refine, and prioritize complex business requirements into a clear backlog.</li><li>Create deliverables such as scope documents and functional specifications using SDLC methodologies.</li></ul><ol><li>Collaboration & Agile Practice</li></ol><ul><li>Partner with Product Owners and product teams to define goals, backlogs, and roadmaps for successful delivery.</li><li>Ensure team coordination and cadence while providing support for continuous improvement in Agile practices.</li><li>Work with teams to identify and manage interactive system dependencies.</li><li>Maintain team Visual Management Boards and ensure relevant updates as business needs evolve.</li><li>Mentor Product Owners and team members to further their understanding of Agile methodologies (e.g., SAFe practices).</li></ul>

Sr. Full Desk Technical Recruiter Title: Recruiting ManagerDepartment: Robert Half Technology – Permanent Placement ServicesLocation: Irvine, CA Terms: Full-Time, Exempt Compensation: DOE (Salaried) Bonus Eligibility: Yes Robert Half Inc., a global leader in specialized talent solutions, is looking for a recruiting manager to work within the full-time placement recruitment division which is part of Robert Half’s technology talent solutions line of business. Once again, Robert Half was named to FORTUNE® magazine’s list of “Most Admired Companies.” (January 21, 2024) Responsibilities • As a recruiting manager, you will source & recruit target candidate profiles using various tools such as our proprietary database, managing public-facing job postings, direct head-hunting, LinkedIn, public job-boards such as Indeed, Monster & CareerBuilder, generating candidate referrals, attending networking events, etc. • The recruiting manager will screen & Interview potential candidates, qualify them, and match them with the needs of our clients• The recruiting manager / technical recruiter will market the services of Robert Half to commercial clients to generate new business through cross-leveraging existing Robert Half relationships, cold-calling, calling on leads and job postings, attending networking groups, and through the use of tools such as SalesForce.com, ZoomInfo, LinkedIn, our proprietary database, etc. • Negotiate and establish contractual/recruiting agreements with clients • Qualify client job requirements and establish plan to placement • Provide customer service & counsel clients on strategy to attract & on-board talent• Educate clients on current national and local market trends surrounding employment conditions, technical salary ranges and local variances

DMH Medical Billing Administrator We are offering a permanent employment opportunity for a DMH Medical Billing Administrator at our healthcare establishment in Los Angeles, California. As a DMH Medical Billing Administrator, you will be primarily tasked with overseeing the submission and verification of medical claims for reimbursement, maintaining compliance with local, state, and federal regulations, and handling the management of denied and voided claims. Responsibilities: • Oversee and ensure accurate and timely submission of weekly billing to the Los Angeles County Department of Mental Health and third-party payers using EHR, EXYM, and Office Ally. • Collaborate with the Quality Assurance Department to ensure the effective management of the electronic health record, EXYM; including billing, case closures, location, funding sources, and productivity updates. • Continuously review, manage, and develop billing procedures to ensure compliance with regulatory standards. • Utilize and apply Current Procedural Terminology (CPT) Codes where necessary. • Recognize denial patterns and issues and promptly report them to management. • Track data and generate reports as required. • Ensure resolution of denied and voided claims, diligently following up until the claim is paid. • Oversee the weekly download of SIFT Data, reviewing data for claim accuracy in DMH/IBHIS and EXYM systems. • Collaborate and consult effectively with Clinical Quality Assurance, Mental Health, and other staff/programs to ensure adherence to policies and procedures. • Generate and distribute management reports highlighting unfiled, pending, denied, and submitted claims. • Maintain the highest level of billing standards following current guidelines from Medi-Cal, and other insurance entities. • Understand the impact of mental health staff in electronic databases (NAPPA, NPPES) on billing accuracy and completion. • Regularly check Medi-Cal eligibility for all clients, compiling a list of clients with terminated Medi-Cal as needed, and provide management reports. • Attend internal and external meetings and trainings. • Perform a variety of general clerical duties; prepare a variety of routine correspondence, forms, reports, and similar items using word processing and Excel Spreadsheet. • Continuously develop and maintain claim resolution skills through ongoing trainings, workshops, and education.

Infrastructure Engineer *Email brendan.steele@rht(.com) for consideration* Robert Half (Technology Solutions) is searching for an Infrastructure Engineer / IT Manager with a background in Azure AD/Entra, AD, Leadership, Vendor Relations, VMware, FortiGate, GPO, and Windows Infrastructure. If this sounds like your background, then this Infrastructure Engineer / IT Manager role is for you. For this opportunity, you will work hybrid remote in the Huntington Beach, CA area. Position: Infrastructure Engineer / IT ManagerHours/Duration: 40 hrs/wk, M-F, FTETop Skills: Azure AD/Entra, AD, Leadership, Vendor Relations, VMware, FortiGate, GPOOnsite/Remote: Hybrid RemoteCompany: Ecommerce We are looking to present candidates immediately and this Infrastructure Engineer / IT Manager position will not be open long. You can apply for this position today by sending your resume to Brendan.Steele@rht(.com) or texting me at (310) 905-6878 (email text-line). You can also connect with me on LinkedIn at (linkedin/in/brendan-steele-177770101/). Job Scope:Active Directory:• User administration (creation, password reset, permissions)• Distribution / Security Groups and object attributesAzure:• Microsoft 365 admin center user license assignment and • Microsoft MFA user configuration and troubleshooting• Conversion / creation of Shared Mailboxes and permissions / forwarding• Azure AD Connect installation and troubleshootingGroup Policy:• Expert analytical skills of existing GPO Policies when troubleshooting results• Creation of new GPOs and modification of existing onesVMware:• VMware ESXi / vCenter• VM creation / cloning• VM resource allocation modification• VM snapshots and rollbacksDesktop Support:• In-depth knowledge of general desktop support issues at software and hardware levels• Deep understanding of Windows 11 OS settings and troubleshooting methodology• Expert knowledge of desktop and label printers' operation, configuration, and troubleshooting• Extensive experience moving entire user profiles and customizations when refreshing computers• Staging and deploying desktop / laptop computers and peripherals• Staging and troubleshooting VoIP devices• Staging and troubleshooting enterprise Android devices (Zebra)Networking:• Fortinet firewalls• Network switching• Solid understanding of networking concepts (IP addressing, subnetting, DNS, switching, port forwarding, etc.).• VPN connectivity troubleshooting• RDP configuration and resource forwarding• General Ethernet and wireless connectivity troubleshootingSoft skills: • Communicate technical details in management terms

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>

Administrative Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Finance Manager Robert Half is recruiting for a strong Finance Consultant for a large privately held Transportation client. The consultant will be responsible for developing complex financial reporting schedules using Excel and similar BI tools. Accurately prepare daily, weekly, monthly, quarterly and annual reports using Excel and Accounting systems. Must have a deep understanding of creating zero based budgets and preparing complete balance sheet, income statement and cash flow projections and models. In addition, the consultant must have worked in a fast paced and ad- hoc environment with minimal systems and processes in place. The Finance consultant may be required to produce Weekly KPI reports and Dashboards, Monthly Reporting Packs to Internal and External Management with a very tight deadline. Complete monthly financial analysis, variance and trend analysis with appropriate commentary, provide schedules and commentary with respect to Monthly Management Reporting Packs. This role will be located hybrid in Whittier, CA ( hybrid is preferred, but possible remote if requirements are met)Skills:-Advanced Excel experience is required-Experience working with large data sets is required-Ability to communicate with all levels of management in a cross functional team environment-Must be a self starter who validates the accuracy and completeness of their own work product-Ability to work in a very fast paced and ad-hoc environment (Start Up environment)-Prior experience modeling: balance sheet, cash flow, income statement-Excel, Power BI, queries, Tableau

Accounting Manager 🚨 Exciting Opportunity in Long Beach! 🚨A leading company in the Manufacturing/Construction industry is seeking an Accounting Manager to join their team 100% in-office. This role is perfect for someone with expertise in General Ledger (GL) and revenue recognition accounting.Key Responsibilities:✔️ Oversee accounts payable and ensure timely, accurate financial processing✔️ Manage General Ledger (GL) entries and lead the month-end close✔️ Handle revenue recognition accounting and ensure compliance✔️ Use accounting software and Excel for detailed financial analysis and reporting✔️ Collaborate with other departments to resolve financial discrepancies✔️ Review financial statements for accuracy and complianceIdeal Candidate:✔️ Strong experience in Manufacturing or Construction industries✔️ Expertise in GL and revenue recognition accounting✔️ Proficient with financial systems like excel✔️ Strong communication and auditing skills For confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number00460-0013169541 . email resume to [email protected]

Executive Assistant We are looking for an Executive Assistant to join our team located in Newport Beach, California. As an Executive Assistant, your role will encompass a variety of tasks including managing calendars, coordinating executive meetings, and maintaining daily schedules. This role offers a contract to permanent employment opportunity. Responsibilities: • Manage and maintain executive calendars, ensuring efficient scheduling and organization. • Coordinate executive meetings and presentations, ensuring all necessary materials are prepared. • Use Office 365 and other software to perform administrative tasks and manage data. • Handle daily schedule management, coordinating schedules as needed. • Utilize Google Calendar and other tools for effective calendar management. • Respond to inquiries and issues, providing timely and efficient resolution. • Monitor and manage multiple executives' tasks and activities. • Maintain accurate records of customer credit applications. • Monitor customer accounts and take appropriate action when necessary.

Purchasing Manager We are seeking a Purchasing Manager for our healthcare operations located in Fountain Valley, California. As a Purchasing Manager, your primary role will be overseeing the purchasing buyer team, maintaining a focus on the organization's supply chain strategy, and ensuring compliance with all policies and contracts. You'll be responsible for managing various aspects of procurement, from vendor relationships to purchase order creation and processing. Responsibilities: • Oversee daily operations of the purchasing buyer team, ensuring efficiency and adherence to all relevant policies and contracts. • Align the work of the buyer team with the overall supply chain strategy. • Exhibit competence in procurement workflow, GPO, local contracting, and other materials-related functions. • Maintain strong controls related to data quality and integrity in all delivered products. • Translate data into clear, actionable objectives. • Support team member learning, coaching, recruitment, and retention needs. • Monitor key performance and behavior indicators, adjusting as necessary to meet target outcomes. • Ensure purchasing workflow integrity and facilitate efficient, effective problem-solving with the team. • Resolve cross-functional problems and issues effectively. • Address internal and external customer concerns in a timely manner. • Display competency in buying functions for all department supply and service procurement needs. • Collaborate with the Executive Director on creating, monitoring, and supporting the staffing and/or expense budget throughout the fiscal year. • Evaluate and author purchasing business processes, ensuring consistent adherence by responsible parties. • Manage supply disruptions to ensure product availability.

Medical Front Desk Join a prestigious medical practice in Beverly Hills as a Medical Front Desk Coordinator. In this role, you’ll serve as the first point of contact for patients, ensuring a positive experience while contributing to the smooth daily operations of the practice. Responsibilities: • Patient Interaction & Communication • Greet patients courteously and professionally, ensuring a welcoming atmosphere upon arrival • Answer and direct phone calls with exceptional communication skills while addressing patient inquiries promptly • Schedule, confirm, and reschedule appointments efficiently using scheduling software; assist in booking follow-up appointments • Provide clear and detail oriented communication to patients regarding office policies and procedures • Maintain patient records and assist with data entry to ensure timely updates and compliance with medical regulations • Manage leads by calling back patients or potential clients to schedule follow-up appointments • Ensure all scheduled follow-up appointments are appropriately coordinated with staff and patients • Provide administrative support to office management and medical staff as needed