12 results for Payroll Administrator in Kalamazoo Mi
Payroll Specialist<p>We are offering an engaging opportunity in the Non-Profit sector, centrally located in RICHLAND, Michigan. We are in search of an Accounts Payable Specialist who can carry out a variety of responsibilities, ensuring smooth operation of our accounting department.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently manage and process employee payrolls on a bi-weekly basis while adhering to all state, federal regulations, and district policies.</p><p>• Support the accounting department by performing operational tasks as needed.</p><p>• Prepare, monitor, and verify all employee timesheets, absences, pay adjustments, and increments.</p><p>• Maintain and update records and reports related to payroll.</p><p>• Handle all payroll disbursements and input new employee payroll and benefit information.</p><p>• Manage and process employee deductions and oversee the ACH direct deposit program.</p><p>• Stay updated with all payrolls related items and retirement legislation information.</p><p>• Process and maintain Section 125 Cafeteria Plans.</p><p>• Prepare and maintain district payment processor reports and deposits.</p><p>• Reconcile monthly insurance invoice.</p><p>• Prepare and process accounting entries and payments.</p>Payroll Manager<p><strong>Job Posting: Payroll Manager (Contract-to-Hire)</strong></p><p><strong>Location:</strong> Grand Rapids, MI </p><p><strong>Employment Type:</strong> Contract-to-Hire</p><p><strong>Industry:</strong> Higher Education</p><p>Are you an experienced Payroll Manager looking for your next career opportunity? Our client is seeking a highly skilled payroll professional for a contract-to-hire role to lead payroll operations and ensure seamless processes for their growing team. This is an exciting chance to bring your expertise to a dynamic organization with over 500 employees, including unionized staff, while managing both in-house and manual payroll functions.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage and oversee the end-to-end payroll process, ensuring accurate and on-time payments for over 500 employees.</li><li>Handle union payroll processes, including compliance with collective bargaining agreements.</li><li>Process manual payroll entries and manage exceptions where automated processes do not apply.</li><li>Maintain in-house payroll systems, ensuring compliance with federal, state, and local regulations.</li><li>Collaborate with HR and finance teams to support payroll changes, benefit deductions, and reporting needs.</li><li>Stay up to date with changes in payroll laws and regulations to ensure compliance.</li><li>Troubleshoot payroll issues, resolve discrepancies, and improve payroll processes.</li><li>Prepare and submit payroll reports for internal and external stakeholders, including audits and compliance filings.</li></ul><p><br></p>VP/Director of Finance<p>We are offering an exciting opportunity in the waste, refuse, and environmental waste management industry in Kalamazoo, Michigan. The role is for a Finance Manager, who will be responsible for overseeing accounting and payroll operations, managing financial controls, and ensuring compliance with statutory requirements. </p><p><br></p><p>Responsibilities: </p><p>• Oversee and manage the functionality of different accounting areas such as invoice processing, billing, cash receipts, work order processing, credit analysis, receivable collections, and payroll.</p><p>• Establish and manage financial internal control processes across all business unit functional areas to ensure compliance with company policies and procedures.</p><p>• Ensure all internal and external reporting deadlines are met timely.</p><p>• Oversee reconciliation of all balance sheet accounts and review financial statements and supporting documentation for compliance.</p><p>• Direct and develop the accounting staff at the business unit.</p><p>• Provide analytical support to sales and marketing for customer pricing, profitability analysis, and market development projects.</p><p>• Support the General Manager with financial analytics for informed business decisions.</p><p>• Manage credit and collection function to maximize division cash-flow and ensure compliance with company policies.</p><p>• Oversee the accounting aspects of capital expenditures, transfers, and retirements.</p><p>• Support the General Manager during the annual budget and interim forecasting process.</p><p>• Provide necessary support to financial audits including internal audits, external audits, and peer reviews.</p><p>• Respond to information requests from different departments such as accounting, tax, treasury, IT, HR, sales, environmental compliance, legal, etc.</p><p>• Ensure completion and submission of financial filings and returns required by contractual agreements and government entities.</p>Client Accounting SpecialistWe are in the process of expanding our team with the addition of a Client Accounting Specialist. Based in Kalamazoo, Michigan, you will be a key member of our client accounting services department within our CPA firm. This role will see you managing customer applications, maintaining precise customer records, and responding to customer inquiries. You will also be tasked with monitoring customer accounts and taking the necessary action.<br><br>Responsibilities:<br>• Efficient and accurate processing of customer credit applications.<br>• Keeping customer credit records up to date and accurate.<br>• Handling customer inquiries and resolving them promptly.<br>• Monitoring customer accounts and taking appropriate action when necessary.<br>• Ensuring proficiency in the use of Microsoft Office, Word, Excel, Outlook to maintain a high degree of accuracy.<br>• Keeping up to date with QuickBooks and acquiring working knowledge of other firm-specific software.<br>• Utilizing strong organizational and communication skills to effectively manage time and meet deadlines.<br>• Maintaining a positive attitude, self-motivation, and a willingness to work as part of a team.<br>• Handling bookkeeping, automated payroll, sales tax returns, and payroll tax returns.Administrative AssistantWe are seeking a meticulous Administrative Assistant to join our team, located in Jenison, Michigan. As an Administrative Assistant, you will play a vital role in supporting our operations by performing administrative tasks, ensuring the team has sufficient support to work effectively. This role offers a contract to permanent employment opportunity. <br><br>Responsibilities: <br>• Manage incoming phone calls and direct them to the appropriate department or individual<br>• Coordinate and manage appointments effectively<br>• Handle payroll processing for a team using the Dominion system<br>• Maintain and organize office documents and files securely and efficiently<br>• Participate in the interview and selection process of potential employees<br>• Carry out other necessary administrative tasks as and when required<br>• Utilize Microsoft Office tools to support administrative tasks<br>• Maintain a high level of confidentiality when dealing with sensitive information.Accounts Receivable SpecialistWe are offering a permanent employment opportunity in a location for a motivated Accounts Receivable Specialist. As part of our team, your role will be to manage customer accounts, process applications, maintain accurate records, and address customer queries in a detail-oriented manner. This role is within the industry. <br><br>Responsibilities:<br>• Efficient and accurate processing of customer credit applications<br>• Maintenance of precise customer credit records<br>• Handling customer inquiries effectively and in a detail-oriented manner<br>• Monitoring customer accounts and taking necessary actions<br>• Providing excellent customer service in a call center setting<br>• Performing data entry tasks with a high level of accuracy<br>• Utilizing Microsoft Excel for various tasks<br>• Managing consumer collections in compliance with industry standards<br>• Ensuring detail-oriented phone etiquette at all times<br>• Processing bank transactions as requiredStaff AccountantWe are offering an exciting opportunity in the Healthcare, Hospitals, and Social Assistance industry in Kalamazoo, Michigan for a Staff Accountant. The successful candidate will be responsible for maintaining the general ledger and balance sheet accounts, creating and entering journal entries, processing incoming payments, and assisting with cash forecasting and daily cash management. <br><br>Responsibilities:<br><br>• Oversee the commercial card program including the issuance of credit cards, limit assignment, and termination of cards.<br>• Assist in maintaining the integrity of the general ledger and balance sheet accounts.<br>• Create and enter journal entries related to monthly business activities with appropriate documentation for backup.<br>• Process incoming payments by check, credit card, and EFT.<br>• Provide backup support for payroll, accounts receivable, and accounts payable.<br>• Record and reconcile all ledger transactions in Representative Payee Manager and other software.<br>• Perform internal audit of processes, procedures, and practices of the Finance Department.<br>• Assist with cash forecasting and daily cash management.<br>• Maintain the confidentiality of all restricted information, data, and reports.<br>• Complete all other tasks as assigned by the CFO or the CEO.Accounts Payable Clerk<p>We are in search of an Accounts Payable Clerk to join our team, located in Kalamazoo, Michigan. In this role, you will be tasked with ensuring the accuracy and efficiency of all payable transactions, maintaining proper documentation, and fostering detail-oriented relationships with vendors and coworkers.</p><p><br></p><p>Responsibilities:</p><p>• Regularly post all payable transactions to maintain an accurate and up-to-date record</p><p>• Generate payments to vendors in a timely manner to avoid any discrepancies or overdue payments</p><p>• Maintain thorough documentation for all payments to ensure transparency and accountability</p><p>• Suggest improvements to the Assistant Controller or Controller to contribute to the development and efficiency of the financial processes</p><p>• Foster and maintain good relationships with all coworkers and vendors to promote a positive and cooperative work environment</p><p>• Verify the accuracy of all supplier invoices and credit notes, and resolve any discrepancies</p><p>• Prepare invoices for payment and present them to the Controller for signature</p><p>• Reconcile the statements from suppliers against invoices and resolve any discrepancies</p><p>• Audit the General Cashier’s petty cash reimbursements to ensure all documents are properly filled in and approved</p><p>• Prepare and post month-end accruals to ensure accurate financial records</p><p>• Investigate all invoices received without purchase orders and initiate corrective action</p><p>• Ensure the Accounts Payable system has up-to-date details for all vendors, including name, address, Social Security number, or TIN</p><p>• Perform other duties that may be assigned by the Assistant Controller or Controller.</p>Accounts Receivable Clerk<p>We are seeking an Accounts Receivable Clerk to join our team based in Kalamazoo, Michigan. In this role, you'll be responsible for managing billing, cash applications, and collections with an emphasis on customer service and relationship building.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage the daily activities related to accounts receivable</p><p>• Ensure the efficient and accurate processing of payments including checks, wires, credit cards, and ACH payments</p><p>• Investigate and resolve any unidentified payments</p><p>• Generate and distribute customer invoices and statements</p><p>• Follow up on customer payments and resolve any discrepancies in the process</p><p>• Analyze and prepare reports related to accounts receivable</p><p>• Keep accurate records of all customer-related information and ensure all customer files are up-to-date</p><p>• Prepare, review, and distribute monthly aging reports and collection plans</p><p>• Collaborate with management and sales department to improve financial performance</p><p>• Comply with all company, local, state, and federal accounting and financial regulations</p><p>• Utilize skills in Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, Cash Collections, Commercial Collections, Microsoft Excel, Oracle.</p>AP/AR Clerk<p>We are in the process of recruiting an AP/AR Clerk, to be based in Kalamazoo, Michigan. The individual will be part of our team, focusing on the management and execution of daily tasks in our accounts payable and accounts receivable sections.</p><p><br></p><p>Responsibilities:</p><p>• Oversee all facets of the Accounts Payable/Accounts Receivable function</p><p>• Handle daily operations in both the accounts payable and accounts receivable departments </p><p>• Ensure accurate and timely entry of invoices in the system and that all transactions are accounted for and properly posted</p><p>• Confirm that transactions comply with financial policies and procedures</p><p>• Prepare and send invoices, credit memos, and purchase orders</p><p>• Communicate with customers regarding their outstanding debts and deadlines</p><p>• Manage the processing of cash receipts, recording of revenue, and receivables</p><p>• Provide assistance during quarterly and year-end audits</p><p>• Perform the month-end accounting close</p><p>• Establish and maintain effective and cooperative working relationships with all departments</p>Accounting ClerkWe are seeking a meticulous and highly organized Accounting Clerk to join our dynamic team located in Allegan, Michigan, United States. As an Accounting Clerk, you will be entrusted with the task of managing customer accounts, processing applications, maintaining accurate records, and resolving queries. This role is integral to our accounting processes and requires an individual with a strong attention to detail.<br><br>Responsibilities<br>• Process customer credit applications accurately and efficiently.<br>• Maintain, update, and reconcile accounts payable and receivable.<br>• Ensure accurate record-keeping of customer credit records.<br>• Manage billing and invoice processing in a timely and accurate manner.<br>• Use software like Microsoft Excel, QuickBooks, and SAP for data entry and accounting tasks.<br>• Monitor customer accounts and take necessary actions as required.<br>• Address and resolve customer inquiries related to accounts and billing.<br>• Ensure all financial data is up to date and entered correctly in the system.Accounting Associate<p>We are in search of an Accounting Associate to join our team based in Grand Rapids, Michigan. The function of this role is to support all Payables, Receivables and various monthly accounts. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage the preparation of customer invoices and the application of cash receipts.</p><p>• Handle the acceptance of credit card payments and perform necessary collection calls.</p><p>• Oversee the process of customer credit applications and conduct reference checks.</p><p>• Maintain a cash liquidity report and carry out cash reconciliation.</p><p>• Record invoices and handle the processing of weekly checks and invoices, expediting as necessary.</p><p>• Charge expenses to accounts and cost centers through the analysis of invoice/expense reports.</p><p>• Ensure employees are paid by receiving and verifying expense reports.</p><p>• Maintain and verify vendor information by reconciling monthly statements and related transactions.</p><p>• Process inventory cycle counts and analyze the results.</p><p>• Improve our reporting and analytics capabilities.</p><p>• Participate in projects and other activities as needed.</p>