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3 results for Executive Assistant in Kalamazoo, MI
- Kalamazoo, MI
- onsite
- Temporary to Hire
- 25 - 33 USD / Hourly
- <p>We are looking for an Executive Assistant to support senior leadership in a fast-paced, highly visible role. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong judgment, technical skills, discretion, and the ability to keep priorities organized in a small company environment. The person in this role will help maintain executive efficiency, coordinate internal activities, and provide dependable administrative support across business operations. This role is 100% onsite, M-F 8am-5pm with possible needs for times outside of that. </p><p><br></p><p>Responsibilities:</p><p>• Manage a complex executive calendar, align priorities, and proactively adjust schedules to keep leadership on track for meetings and key business activities.</p><p>• Arrange and oversee company events and internal functions, ensuring logistics are handled smoothly from planning through execution.</p><p>• Prepare meeting notes and maintain clear records of discussions, decisions, and follow-up actions.</p><p>• Support purchasing activities by serving as backup for order-related administrative tasks when needed.</p><p>• Review and submit employee and business expense documentation through Expensify with accuracy and timeliness.</p><p>• Scan, upload, categorize, and maintain electronic files so important documents remain accessible and well organized.</p><p>• Work with spreadsheets and administrative data related to HR and payroll, providing light reporting support as required.</p><p>• Use Microsoft Office applications and Microsoft Teams daily to communicate, track information, and support overall office operations.</p><p>• Provide supplemental assistance with HR-related administrative work while maintaining strict confidentiality around sensitive company information.</p>
- 2026-10-02T00:00:00Z
- Kalamazoo, MI
- onsite
- Temporary to Hire
- 18.2115 - 23 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily operations for a university environment in Kalamazoo, Michigan. This contract position with potential for a permanent opportunity is ideal for someone who enjoys keeping an office organized, assisting faculty and staff, and ensuring administrative processes run smoothly. The role offers a blend of front-office coordination, event support, and operational follow-through in a collaborative academic setting. This role is 100% onsite, M-F, 8am-5pm.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to keep the office running efficiently and professionally.</p><p>• Order and monitor office supplies to maintain appropriate inventory levels and support departmental needs.</p><p>• Provide oversight and guidance to student workers, helping assign tasks and monitor completion of routine duties.</p><p>• Assist faculty with technology and media-related requests by coordinating support for rooms, audiovisual needs, help desk questions, and facility-related concerns.</p><p>• Maintain and organize syllabus records and departmental documentation with accuracy and consistency.</p><p>• Support scheduled events by confirming logistics, verifying arrangements, and ensuring details are in place ahead of time.</p><p>• Coordinate smaller meetings or events as needed, including communication, scheduling, and preparation of materials.</p><p>• Track projects and administrative follow-up items to help ensure deadlines and priorities remain on schedule.</p><p>• Answer inbound calls and respond to general inquiries in a courteous and service-focused manner.</p><p>• Perform data entry and other clerical tasks with a high level of accuracy and attention to detail.</p>
- 2026-10-02T00:00:00Z
- Grand Rapids, MI
- onsite
- Temporary to Hire
- 16.15 - 18.7 USD / Hourly
- We are looking for an Administrative Assistant to join a non-profit organization in Grand Rapids, Michigan in a contract-to-permanent capacity. This position supports housing-focused programs by combining administrative coordination, participant support, and compliance-driven documentation in a mission-centered environment. The ideal candidate is organized, compassionate, and comfortable balancing office tasks, communication, and detailed recordkeeping while helping individuals and families access stable housing resources.<br><br>Responsibilities:<br>• Coordinate daily administrative activities that support housing assistance programs, including scheduling, document preparation, and front-desk or phone support.<br>• Meet with individuals and families to gather information, review circumstances, and help determine program eligibility and service priorities.<br>• Assist participants with housing searches by explaining program guidelines, reviewing income and rent information, and supporting the leasing process.<br>• Provide practical guidance on tenant expectations, conflict prevention, and communication with landlords to encourage successful housing placements.<br>• Act as a point of contact among participants, property managers, community partners, and service providers to help resolve issues and maintain productive relationships.<br>• Track participant information, maintain complete case records, and prepare required monthly, quarterly, and annual reports in alignment with funding and regulatory standards.<br>• Coordinate supportive services, workshops, and coaching activities that encourage self-sufficiency, employment readiness, and long-term housing stability.<br>• Monitor housing units for program suitability and quality expectations, and help ensure services follow agency policies and external compliance requirements.<br>• Participate in team meetings, training sessions, and continuous improvement efforts, including recommending updates to service procedures and documentation practices.
- 2026-09-28T00:00:00Z